to: date - caltrans in the process. ... vehicles recording the daily mileage traveled, date and time...

State of California California State Transportation Agency OEPAllTMENT OF TRANSPORTATION

Memorandum Serious drought

Help Sf(Ve water

To ROBERTS MYERS Acting Chief Date Febrnary 27 2017 Division ofEquipment

File P3000-0428 TIMOTHY CRAGGS Interim District Director District l

RAY ZHANG Acting District Director District 3

TIMOTHY GUBBINS District Director District 5

BRENT GREEN District Director District 9

DENNIS T AGAR District Director District 10

LAURIE BERMAN District Director District 11

RYAN CHAMBERLAIN District Director District 12

From ALICE M LEE~~ -~Acting Assistant Director Audits and lnvestigations

Subject FINALAUDIT REPORT OF THE HOME STORAGE PERMIT PROGRAM

Attached is Audits and Investigations (AampI) final audit report of the Home Storage Permit (HSP) Program Your responses are included as part of our final report This report is intended for your information and for Department Management Please provide our office with status repo11s on the implementation of your audit finding disposition 60-day 180-day and 360-day subsequent to the date of this transmittal memorandum Ifall findings have not been corrected within 360 days please continue to provide status reports every 180 days until the audit findings are fully resolved

Provide a safe sustainable integrated and efficient transportation system to enhance California seconomy and livability

ROBERTS MYERS et al February27 2017 Page 2

As a matter ofpublic record this report and the status reports will be posted on Caltrans website We thank you and your staff for the assistance provided during this audit If yott have any questions or need additional information please contact Zilan Chen Chief Internal Audits at (916) 323-7977 or myself at (916) 323-7953

Attachn1ent

c Susan Bransen Executive Director California Transportatio11 Commission Veneshia Stnith Financial Manager Federal I-ligl1way Ad1ninistration Roberto Rodrigues FlRE and Program Review Coordinator Federal Highway Administration Michael R Tritz Deputy Secretary California State Transportation Agency Malcolm Dougl1erty Director Caltrans Kame Ajise Chief Deputy Director Caltrans Steve Takigawa Deputy Director Maintenance and Operations Caltrans Jana 1-Iollifield Deputy District Director Administration District 1 Caltrans Susan Elkins Deputy District Director Administration District 3 Caltrans Jttlia Bolger Deputy District Director Adn1inistration District 5 Caltrans Suzi Carter Deputy District Director Administration District 9 Caltra11s Athena Cline Deputy District Director Administration District 10 Caltrans Lorna Rice Deputy District Director Administration District 11 Caltrans Gloria Roberts Deputy District Director Administration District 12 Caltrans Michael Ma)Or Chief Office of Budgets and Adn1inistration Division of Equipment Caltrans Zilan Chen Chief Internal Audits Audits and Investigations Caltrans Kevin Yee Audit Manager Internal Audits Audits and Investigations Caltrans

Provide a safe sustainable in1egra1ed and efficient lransporaio11 sysem to enhance California 1middot economy and livability

Audit Report

FEBRUARY 2017

DIVISION OF EQUIPA1ENT HUME STORAGE PERMIT PROGRAAfAUDIT

PREPARED BY California Department of Transportation

Audits and Investigations - MS 2

Post Office Box 942874

Sacramento California 94274-0001

WVWdotcagovhqaudits

AunITTEAM

Zilan Chen Chief Internal Audits

Kevin Yee Audit Manager

Eugene Ezimora Auditor-in-Charge

Veronica Kaldani Auditor

P3000-0428

Pro1bullide a safe s11slainable in1egra1ed and efficient lffllliporta1011 system to enhance Californias eco1101ny and livability

DIVISION OF EQUIPAENT HOME STORAGE PERMIT PROGRAM AUDIT

TABLE OF CONTENTS

SUMMARY 1

OBJECTIVES 1

SCOPE 1

METHODOLOGY 1

BACKGROUND 2

CONCLUSION 2

VIEWS OF RESPONSIBLE OFFICIALS 2

FINDINGS AND RECOMMENDATIONS

FINDING 1 ~Personal Use of State Vehicle One-Way Commuting andor Round Trip Form Procedures Not Consistently Followed 3

FINDING 2 - Permits Need Further Monitoring 5

FINDING 3 - Poor Record Keeping 6

FINDING 4 - Non-Compliance with Key Fobbing Requirements 7

ATTACHMENTS

I Audit Response from Division of Equipment

II Audit Response from Districts 1 3 5 9 10 11 and 12

Provide a safe 1us1ainable 111egrated and efjicie11111anspartat1on system lo enhance Californias economy and livab1ity

DIVISION OF EQUIPMENT HOME STORAGE PERMIT PROGRAkfAUDIT

SuMMARY OBJECTIVES ScoPE

METHODOLOGY BACKGROUND AND CoNcLus10N

SUMMARY

The California Department of Transportation (Caltrans) Audits and Investigations (AampI) co1npleted an audit of the Home Storage Permit (I-ISP) Progra1n The purpose of the audit was to evaluate the adequacy of internal controls over the HSP Program and to determine whether Caltrans is in co1npliance with tl1e established HSP policies procedures and guidelines

Our audit disclosed that Caltrans established policies procedures and inten1al controls for the I-ISP Program are generally adequate except for the issues noted below

bull Personal Use of State Vehicle One-Way Com1nuting ru1dor Round frip Form Procedures Not Consistently Followed

bull Permits Need Further Monitoring bull Poor Record Keeping bull Non-Compliance with Key Fobbing Requirements

OBJECTIVES

The objectives oftl1e audit were to detennine whether

bull HSP Program has adequate policies procedures and guidelines in place bull Policies procedures and guidelines are clearly communicated to those who have

responsibility in the process bull Pern1it issuance is in compliance with the criteria specified in the Vehicle I-lame Storage

Permit Guidelines bull Permits are warranted current and justified on an on-going basis bull Permits are updated or revoked when circumstances change bull Permits are properly monitored and administered within Caltrans

SCOPE

The audit covered the period of January 1 2016 through July 31 2016 We conducted our audit from J1me 21 2016 through November 22 2016 Changes after these dates were not tested and accordingly our conclusions do not pertain to cha11ges arising after November 22 2016

METHODOLOGY

The a1tdit focused on internal controls and procedural compliance as they related to the HSP functions The audit included tests as we considered necessary to achieve the above audit objectives The audit was perfonned in accordance with the International Standards for the Professional Practice of Inten1al Auditing

1

DIVISION OF EQUIPkfENT HOME STORAGE PERMIT PROGRAM AUDIT

BACKGROUND

Title 2 California Code of Regulations (CCR) section 599808 requires that a I-ISP be issued in advance to employees who store state-owned ehicles at or i11 the vicinity of their home more than 72 11ights over a 12-month period or more than 36 nights over any three-month period In addition CCR section 599807 require that each department maintain a vel1icle travel log for state-owned vehicles recording the daily mileage traveled date and time of travel itinerary a11d information regarding overnight storage and identity of the driver

The Division of Equipment (DOE) is responsible for the administration of state vel1icle use for Caltrans To meet this responsibility the DOE develops publishes and maintains the HSP Guidelines and monitors statewide adherence to these policies and procedures

In October 2014 to effectively track vehicle travel and storage locations speeds and idling fuel economy and improve fleet asset management the DOE con1pleted installation of Global Positioning System (GPS) devices in the entire Caltrans passenger ehicle fleet (cars and trucks) GPS key fobs were developed and assigned to the employees wl10 operate Caltrans vehicles and equipment The key fobs are used to identify drivers and associate them with vehicle trips

Effective January 3 2017 the on-line Cartags system used for reporting usage of state-owned passenger fleet vehicles was deactivated Caltrans will n1ove forward by relying solely on the data gathered using tl1e OPS to 1neet the California Department of General Services reporting standards

CONCLUSION

Our audit disclosed that Caltrans established policies and inter11al controls with respect to the IJSP Program are generally adequate except

bull Personal Use of State Vehicle One-Way Commuting andor Round Trip Form Procedures Not Consistently Followed

bull Permits Need Furtl1er Monitoring bull Poor Record Keeping bull Non-Compliance Vith Key Fobbing Reql1irements

VIEWS OF RESPONSIBLE OFFICIALS

We requested and received written responses to our findings fro1n DOE District I 3 5 9 10 11 at1d 12 DOE and the Districts concurred Vith our findings Please see attachments I and II for their responses

ALICEMLEE Actit1g Assistant Director Audits and Investigations

January 12 2017

2

DIVISION OF EOUIPVENT HOME STORAGE PERMIT PROGRAVAUDIT

FINDINGS AND REcoMMENDATIONS

FINDING 1- Personal Use of State Vehicle One-Va) Commuting andor Round Trip Form Procedures Not Consistently Folloved

Our testing of the Personal Use of State Vehicle One-Way Comn1ttting andor Rolllld Trip Form (PM-0041) for 35 permit holders in Districts 1 3 5 9 10 11 and 12 revealed that the procedures were not consistently followed for 31 permit holders Specifically PM-0041 forms were submitted late required 1nanual PM-0041 forn1s were not co111pleted rn1d permit 11olders erroneously claimed exclusions from fringe benefit tax reporting for non-qualified vehicles as follows

District PM-0041

Forms Tested PM-0041

Forms Submitted

Late

Average Number Of Days Late

Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions

I 25 21 5 NIA NIA 0 33 12 15 I NIA 5 27 16 42 NIA 2 9 35 IO 2 NIA NIA 10 31 14 4 4 3 II 29 14 8 NIA NIA 12 30 23 31 0 I

Total 210 110 NIA 8 6

26 Code of Federal Regulations section 161-21 considers the use of an ernployer-provided automobile as a taxable fringe benefit

Inte111al Revenue Service (IRS) regulations generally consider the value of personal use of state-owned vehicles as taxable income which must be reported to the State Controllers Office As such the Vehicle I-Jome Storage Permit (VlISP) Guidelines state that daily home to work travel via state-owned or leased vehicles when not on per diem shall be reported on the PM-0041 form electronically through the Home Storage Pennit (HSP) system

Employees with no access to the HSP system rnust co1nplete the manual PNl-0041 form and se11d it directly to tl1e Division of Accounti11g I-ISPs are not active until approved by the supervisor District Deputy Director and District Director

Per VHSP Guidelines all HSP pern1it l1olders are required to complete and sub1nit the PM-0041 form by the last vorking day of each montl1 to their supervisors Supervisors are responsible for ensuring tl1at tl1e for1n is completed accurately signed and approved by the third business day of each month District staff were not aware of the requirement that a ma11ual PM-0041 form must be submitted by per1nit applicants while awaiting permit approval

The VI-ISP Guidelines do not specify when a manual PM-0041 form may be required Additionally the Deputy Directive-28-R4 states that employees are responsible for completing

3

DIVISION OF EQUIPMENT HOME STORAGE PERMIT PROGRAM AUDIT

and subrnitting PM-0041 forms to their supervisors by the last day of eacl1 month in which they have an approved HSP This may imply that employees do not need to sub1nit a PM-0041 form until tl1eir permit is approved

IRS regulations generally consider the value of personal use of e1nployer provided vel1icles as taxable income however they do provide exclusions based on specific circtnnstances such as ttse of a qualified non-personal use vehicle for example a bucket truck or cement mixer Our interview of supervisors in the Districts revealed that there is confusion regarding the types of vehicles v1hich would qualify as non-personal use vehicles For example some employees claimed exclusions for the use of vehicles sucl1 as a Ford F250 pickup truck but the vehicle did not qualify for exemption per IRS regulations

Non-co1npliance witl1 the PM-0041 form reporting requirements exposes Caltrans to potential findings by the IRS as Caltrans has oversight responsibilities over reporting An I-ISP allows the pern1it l1older to commute in a departmental vel1icle that is maintained and fueled at Caltrans expense The cost of providing the vehicle for personal com111ute far exceeds the permit holders obligation to pay tax on $150 per one-way commute or $300 per round trip The permit holders personal financial benefit and the lack of enforcement of PM-0041 forms increase the incentive for improper use for an HSP

RECOMMENDATION

We recon1mend

bull DOE solicit feedback from Districts regardi11g the exclttsion rule and seek to clarify the issue of the common types of vehicles which would be considered non-personal use vehicles

bull DOE update the VI-ISP Guidelines to require per1nit applicants storing state vehicles at l101ne to submit manual PM-0041 for111s Vhile awaiting pennit approval

e District I-ISP supervisors and managers ensure that PM-0041 forms are completed and approved by tl1e third calendar day of the subsequent month including nlanual PM-0041 forms for pern1it applicants awaiting approval

DIVISION OF EQUIPMENT RESPONSE

DOE concurred with the finding and recommendations Please see Attachment I for details of their response and action plan

DISTRICTS RESPONSE

Districts concurred with the finding and recommendations Please see Attachment II for details of their responses and action plans

4


FINDING 2 - Permits Need Further Monitoring

Our review of the Log of Emergency Trips - Before After I-lours Call Outs (DM-0090) for 35 permit l1olders in Districts 1 3 5 9 10 11 and 12 for the period of January 2016 through July 2016 found 13 ~rmit holders did not average at least two emergency call outs per month in Districts I 5 9 10 and 12 as follovs

Number of Permit Number of Permit District Holders Tested Holders Not Averaging

Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13

The California Depruirnent of General Services (DOS) issl1ed Management Memo (MM) 13-03 to provide criteria for the issuance of essential and cost~effective permits One of the criteria for essential or e111ergency permits is responding to a nlinimun1 of24 emergency responses

The audit period does not cover a full calendar year and tl1e permit holders may reach the 1ninimum of24 emergency call outs b) the end of the year considering that in some districts the 11umber of call outs are substantially higher in the wi11ter months Additionally some of the call outs were deemed non-emergency in nature but were Vork-related after-hour activities which may qualify the per1nit holder for a cost-effective permit instead

Caltrans may be in violation of MM 13-03 by issuing permits to individuals that do not meet the criteria established by DGS

RECOMMENDATION

We recommend

bull District I-ISP supervisors and managers monitor the emerge11cy call outs by permit holders on a monthly basis to ensure they have a rni11imum of two call outs per n1onth to meet the mmual minimu1n of 24 emergency call outs Request DOE to cancel any permits not 1neeti11g the 1ninimum monthly call out requirement

bull District 1nanagement evaluate the current permits to determine if future reneVal of some permits would be more appropriate for cost-effective permits instead of emergency permits

DISTRICTS RESPONSE

Districts concurred with the finding and reco1nmendations Please see Attach1nent II for details of their responses and action plans

5

DIVISION OF EQUIP114ENT HOA1E STORAGE PERMIT PROGRAM AUDIT

FINDING 3 - Poor Record Keeping

We reviewed 187 DM-0090s for 35 permit holders and fow1d exceptions i11 Districts I 5 IO and 11 as detailed below

District DM-0090

ReceivedReviewed

DM-0090 Not Signed By Permit

Holder

DM-0090 Not Signed By Permit Suoenrisor

DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22

The VI-ISP guidelines state that employees must record call-outs on the DM-0090 within 24 hours of the emergency incident and supervisors must review m1d approve the call-out logs monthly

District staff indicated they were not aware that form DM-0090 was a requirement Auditor also observed that page 3 of the VI-ISP Guidelines states Employees must record call-outs on the Log of Emergency Trips DM-0090 or electronic call-out log Vitl1in 24 hours of the emergency incident This statement would lead Districts to believe that the DM-0090 is optional

Without ongoing monitoring of the DM-0090 the supervisor cannot determine if the HSP holder has responded to the 24 mini1num number ofcall outs required to substantiate the need for a permit

RECOMMENDATION

We recommend

bull DOE update the VI1SP Guidelines to resolve any potential confusion regarding the reqltirement to Sl1bmit the DM-0090 and consider integrating the form into the HSP system

bull District inanagement ensure pennit holders accurately complete DM-0090s a11d submit to their supervisor 011a1nonthly basis

bull Supervisor review and approve DM-0090s on a monthly basis


DOE concurred with the finding and recom1nendations Please see Attachment I for details of their response and action plan

DISTRICTS RESPONSE

Districts concurred with the findi11g and recommendations Please see Attaclunent II for details of their responses and action plans

6

DIVISION OF EQUIPMENT HOME STORAGE PERAIIT PROGRAlvf AUDIT

FINDING 4- Non-Compliance vith Key Fobbing Requirements

Our review of Global Positioning System (GPS) reports for June 2016 revealed six out of thirty five permit holders used the key fobs less than fifty percent of tl1e time Caltrans uses GPS to capture the daily use of state vehicles data We found exceptions in Districts 5 IO and 12 as follows

bull One 011t of five permit holders from District 5 bull One OLit of five pennit holders from District 10 bull Four out of five permit holders from District 12

California Code ofRegulations (CCR) Section 599807 (a) states Each state agency shall maintain the fOllowing records for state-owned auton1obiles under its control (a) An automobile travel log for each automobile in a form approved by the Departme11t of Ge11eral Services Such fom1 shall include amo11g other information a record of daily mileage traveled date and time of travel itinerary and info1mation regarding ovemigl1t storage and shall identify the driver The record shall be completed on a daily basis

Caltrans employees are required to use the key fobs every time they drive a state-owned 1ehicle to con1ply with CCR Section 599807(a) GPS driver key fobs are used to associate drivers with vehicle trips Employee assigned key fob must sign the Key Fob Assignment Agree1nen1 The agreement requires the employee to comply with the key fobbing requirements

Caltrans may be in violation of automobile travel logs requirements if the employees fail to use the key fobs as required

RECOMMENDATION

We recomme11d

bull District management ensure pem1it holders use the key fob assigned to then1 for every trip they operate a state-owi1ed vehicle

bull District supervisors ensure that their employees comply with t11e terms of the Key Fob Assignment agreen1en1

DISTRICTS RESPONSE

Districts concurred with the finding and recon1mendations Please see Attachment II for details of their responses ai1d action plans

7

DIVISION OF EQUIPMENT H01fE STORAGE PERMIT PROGRAliJ AUDIT

8

HOME STORAGE PERMIT PROGRAM AUDIT

ATTACHMENT I

AUDIT RESPONSE FROM DIVISION OF EQUIPMENT

lro1bullide a safe s11slamable m1egrlt1ed and efic1e1JI 11-aJ1sporlat1011 sysem Jo enhance Califonua s economy and irahi1J

Stdte ofCalifo111i~ Califon1ia State Trnnsportilion Agency DEPARTHENT OF TRANSPORTATION

Memorandum

To JUDY YAMADA Dute January 26 2017 Assistant Director Interi1n Audits and Investigations

~gt-A-~ From ROBERTS MYERS bull

Interim Chief Division of Eqtripment

Sbullbl RESPONSE TO DRAFT AUDIT REPORT VEHICLE HOME STORAGE PERMIT

Attacl1cd is the Division of Equipment (DOE)s response to Audits and Investigations (Aampl) draft report entitled P3000-0428 DOE Home Storage Permit Program Audit January 2017

With the purpose to evaluate the adequacy of internal controls and Departmental compliance set forth throug11 statutory 111andates and Caltrans policies procedures and guidelines tl1e AampI audit yielded the following findings regarding the lehicle Home Storage Permit Program (VHSP)

FINDING I -Personal Use ofState Vehicle One-Way Conirnutinandlor Round Trip Forni Procedures Not Consistently Followed

FNDIJlG 2 - Permits Need Further A1onitoring

FINDING 3 -Poor Record Keeping

JfJNDING 4 - Non-Conipliance with Key Fobbing Requirements

Attaclunent

c Zilan Chen Chief Internal AuditsAudits and Investigations Jana Hollifield Deputy District Director Adn1inistration District 1 Susan Elkins Deputy District Director Ad1ninistration District 3 Julia Bolger Deputy District Director Adn1inistration District 5 Suzi Cruter Depl1ty District Director Administration District 9 Athena Cline Deputy District Director Administration Dishict 10 Gloria Roberts Depttty District Director idministration District 12 Michael Mayor Chief Office of Budgets and Ad1ninistration Division of Equipment Kevin Yee Audit Manager Internal Audits Audits and Investigations

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ATTACHMENT II

AUDIT RESPONSE FROM DISTRICT 1

STATE OF CALIFORNIAbull DEPARTMENT OF TRANSPORTATION Califomla State Transportation Agency

MEMORANDUM ADM-0001 (01106) SerCllS Drought

Help S11v2 11fffer

To ZILAN C-HEN CHIEF Internal Audits and Investigations

TIMCRAG~ 1=6)2 Interim District Director District 1

Subjed RESPONSE TO DRAIT AUDIr REPORT VEHICLE HOME SJORAGE PERMIT

fe~s~ge Attached is the District response to Audits and Investigations (AampI) draft report entitled P3000-0428 DOE J-ome Storage Permit Program Audit January 2017 The following findings pertained to District I

Finding l - Personal Use of State Vehicle One-Way andor Round Trip Form Procednrcs Not Consistently Folloved

Finding 2 - Pennits Need Further lvtonitoring

Finding 3 - Poor Record Keeping

c Jana J-ollified Deputy District Director Administration District l ~lark Suchanek Deputy District Director Vfaintenance and Operations District 1

ADA Notice For individuals with sensory disabitllles this document is available In alternate formats For alternate format information contact the Forms Management Unit at (916) 445-1233 TIY 711 or Wille to Records and Forms Management 1120 N Street MS89 Sacramenltl CA 95814

AampJ Audit Recommcndotkm AudUu Resonnse ta Draft Report E~Umated Ctgtmnlctlon Date Stalf RcJpltmbullible AampI Aaal District HSP supervisors lrld nuinagcrs District HSP supervisors and managers monitor the Ongoing rnonilaring during Dan Ramirez monitor Ow emergency ca11 outs by emergency call outs liy permit hJders Oil a monthly cnlendaryear Maintenance permit hltlers on n momhlybasis to basis to enrure ~y have a minimum of two call Manger ensure they have a minimum oflwc cal outs per month Districts amphoud evaluate tlrn ouls per month Districts should CUJTenl permits ta dctesmloe iffoture renewal of evaluate the cumn permits 1o detcnnfoc some permi1i would be more appropri~le for cost- For AampI Use iffoturc senC-111 ofsome pcrmils would offtttive Prmils insteod of emergency permils be more appropriate for cost-dfecti permits instead of CffiJency permits

Fo~ Aamp U$C

Caltrans Audits and Invc~tlgation~ (AampI) - RtSponse Ill Drnft Report Audit Nu P3000shy

Audit Nam~ Home Storage Permit Progn11n Audit Audltee Dblrid l

Audit Repol Finding ~-1- -

AampI Audit Recommondaion Auditce Reoons to Drafl Reoort Edmoted Com1cUon Date Staff Rcsnonolblbull AampI AnBI ail District and HSI supervisors lllld District I field maintenillee stelfthougllt 1he Comple~

managers ensure thot PM-Oll4 forms documenis were due on the JOUL Slaff has been nrc complced and approved by the third notified of the 3h due date calendar day of the subsequClt monlh For Aamp u~

For AampJ Use

Audit Report Fnding _2_

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Audit Report Finding 11_3_ List Finding Here EmpfoyaJ nUI alwnyt r~cardlngca1-outs on DM-0090orm IfJin 24 IJOlllf DfEmer~~ncy iuchlrnt AampI Audh Recommond111on

Dlstrk management onst1rc permit ho Ide accurately complete DM-0090s 1111d bmit to their supcrvfaor on a monthly bosio Supeisors should review and approve DM-009)lt on a monthly basis

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ATTACHMENT II


Sale ofCaJifon1ia DElARTI~NT OF TRANSPORTATION

California Slate Tnrnsponarion Agency

Memorandum Fei yvurpower Be e11ergj eflicie11rl

To JUDY YAMADA Acting Assistant Director Audits and Investigations

Date

Flle

February 2 2017

Audit PJ000-0428

From SUSAN ELKINS Deputy District Director District 3 - Administration

SubJltict Response to 2016 Home Storage Permit Audit

11iis men10 is in response to Draft Audit Report P3000-0428 on the Ho1ne Storage Permit Program Based on your findings identified in the Report District 3 proposes the tOlloving

Audit Finding I Personal Use of State Vehicle One-Way Commuting andor Round 1rip Form Procedures Not Consistently Followed - The responsible Supervisors and Managers will ensure compliance vith reporting on a monthly basis

Please dont hesitate to contact me if you feel any additional information is needed I can be reached at (530) 741-4234 Thank you

c Andrew Brandt Deputy District Director Maintenance and Operations Amarjeet Benipal District 3 Director

Provtda a safe st1sai11able i111egnUed and efficie11ansporta101J sysl111 ta enhance Calfornill~ eca11omym1d liW1bty

Ciiltrans Audit and luvestfgotloabull (AampI) bull Reponampe to Draft Report

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Aamp Audit Ruommenda11lt1n

Usn ono le for clch rccommcnltla1ion of the finding

Audit Ropor Finding II__ List Findino Here

Audi Res1gtltmso 10 Drafl Report

Responsible SuperviwrsManogcrs will ensure complianoe on a monthly Oasis

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For Aamp Use Audit Ropltgtrt Findine U__ Libullt findit1~ Here

AampI Audit Rcngt1nondation Auditlaquo Respon 10 Drbullft Ropon itUmotbulld Comp lotion Dare Stoff Rlaquooonoibt Aamp AnalYbullilt

Ugte one lino for each rccoinn10ndruion oftlc Finding Audilcc lnS rcspo11Se 10 each rccommondotion For Aamp Joe

Foramp Ulte

HOME STORAGE PERMIT PROGRAM A UDJT

ATTACHMENT II


Slllc ofCalifomia California Stnte Transportation Agency DEPARTMENTOFTRANSPORTATlON

Memorandum Serious drough~

Help SltlVt Waur

To JUDY YAMADA Date February 8 2017 Assistant Director Audits and Investigations Fiie

Acting Business Management Chief From COLfN JONES

District 5

SbullbJ RESPONSE TO DRAFT AUDIT REPORT ON VEHICLE HOME STORAGE PERMITS

Attached is the District 5 response to the P3000-0428 Draft Audit Report on the Home Storage Permit Findings

FINDING 1 -Personal use ofstate vehicle one-way comnzuting andor round trip form procedures not consistently followed

FINDING 2 - Permits needfurther monitoring

FINDfNG 3 - Poor record-keeping

FINDING 4-Non-compliance with Key Fobbing Requirements

If you have any questions or need additional infonnation please contact Deputy District 5 Director for Administration Julia Bolger at 805-549-3188

Attacfunent

c Julia Bolger Deputy District 5 Director for Administration Sara von Schwind Deputy District Director for Maintenance amp Operations Tim Gubbins District 5 Director Juan Suarez Maintenance Supervisor David Flaherty Electrical Supervisor Martin Sanchez Regional Manager Lee Chaves Acting Regional Manager

Provide a safe suQinabe b11egraled and efficient transportaJan system to enliance California$ economy and llvabllity

Chr~bullbull Aodhbull bullDd In1middottialiono (amp) shy RJgtObullbullbull lo Drat( Rop0t1 libullbull Siarbull~bull Fttml lJOOUWtQ

Aod D~1tkt gt

dilt Rbullport fondUo~ 1

PltnonRI ~ ltlfS VbullMtlt o_ Comoho 1or llonod Trio Fomo Prowl 1ol Cbulloolgtt fmiddotonowltd

n llSP bullbullPlt I fl P~l-tllll I fomr mo ObullPiltd aml gtprro1 ~J oho 1firltl cotobull1gt1b- J_ I ~mpi0gt Ill I P1~mbull I lthbull fbullrsl O lho subs h1011h mcludwg oaIP~1middot41 fomos lo1k1ng d of h 1tWnth for FPillaquoHm S bullPWO~I

Hbullrbullrt ~in~ln~ l Ptnnltgt -ld Fngt1flltf lonllori

t 0 H~P StilQ 1l~ deg1 mo1umt bullIilt B lttlliow b1 ltholdlt onbull m1bull1) lmis 10

1fi9 o o cUI-ltgtbull por rgtOniO to 11 ffilrnmurn gtI 14 11 c~lltgtult1 RbullquoI llO~ 10 bull~llaquoI ~ pmtEs not ~ mon1trum nlOltUOlI ltoii-ltgtO ~

1~ iplo)~ltgt ~bullI noi ltlm bull~ 0ofit ltl

lf deg qnolJt_1

SlaT arltI n10M~lt mil OOOgt~h MJ lt OL(mbullOr lle laquoIIouts I ltMcd~m 1f nummcm ltLlmiddotOl I n10I

2 D~ I to dltOltnrune of fuouro Slgtlf ard ~ u1ll eomrl1 10 I or )ltbullmbulllS Id be mOfo bullPP for middot degdeg tl o~lmiddoto d rltqcei1 -louon if

JlOl1

elf d of ltmlaquoSltllCJ pltmltgt n-onirmbullm callot laquoq~ gtIO 21middot~017 ltMt

Antlit llltporo flnOni J

Poo- lfltOrdmiddotKltbullbullnbull

AampI AuOlt hombullnbullbifon

l D ll P hOl4orlt gtlteurgttdvdeg JMmiddot()lgt)Os gtM bullubnm 10 I a morngth O~

Dnlt1 BI II bull111 ompll II conlJ mh 1ho degdegd

2 Slt1plttgtOr Md OJV DM1110C~ on O mOllhl) llmnltbull UP lllIltbullIOI 11nd bullpp101ltDMshyi OOJ onbull ngtQnthl) bo1S

Audit RcpocO findln 4

lton-Conbull llun wlIgt Kt Fobb iltoul

I J ~ pernm hold ~ lc JOB -~rN Ul lthltm for 0gt01) tnp ~

d deg md Jl Ideg ~ Ooldorlt tlir kJ FOJ 01 0gt 01) i1010P

D1milt gtJl II ill1 nlbullnd 2 llinlt bullugtltn 111 tl1oir fiO degI)shy ltmplo-~ 10 deglIgt 110 tltm oftlbull l

Su ltnISO

~ dte oflhbull Klt FOD Oil oorltom i 1121117 DLSI s

amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II


St~t~ ofCaliforniu DEPARTmiddot ENT OF fHANSPORT ATION

Memorandum Seriousfnmg11

Jlelp mvc water

To ZILAN CHEN CHIEF Date January 24 2017 INTERNAL AUDITS AND INVESTIGATIONS

File

Subjcet OOE - Ilorne Storage Perntit Program Audit P3000-0428

As requested this Memorandu1n serves as District 9s acceptance of the above-referenced Audit Findings District 9s furmal response is attached

li-otmiddotide a lta_ SJ1ltftdnable lntegraied a11d ef)icie11t trt111spor1ario11 SJJlem to enlumce Caijigtl1Jf(ll ecanowy and tfwbiilymiddotmiddot

Cbullll- Awlligt and lobulllaquotlgUlooo (Aampl) - Rupnulto 111 Dltaft Itepott

AwllltNam DOE - Homlt $lt~bull lurultflrbullm Audi Aodlr No riooo-Q4l~

Audilt rnbulltrklt~

Autlt Rlort tlotlOf l

ilaquo1 ofSltalaquo Vltlllcllt orw Coouo~- utdfor Rod Tri lorm Ptoobull4- l(o1 Congtlbullrl Follocd

Aamp AudH RbullOOObullndbulltlon

rnuiltl llSl gtllflmyt lMmiddotOOgtI formbull degPlttotlopjgtr-01 b) ltho lrd boltn ltloy of ho ulraquoltqoltraquoI mogtrlc

Audilt Rltfbull-t FJrdlli ~ l Permlt No Furlltu Mogtti(Driobull

AJoi AltUl 1ROlt Onlmltn~oltlon

o HSI Jltlms momcr tho =c~bullmiddotbull~ 11 by 1lt11 bltltrs Ofl bull rnontM~ OltS ltO hO deg bull rnb1m= ofltwo lt011 pltr monii io ll1lt bullbullmsol minimum -go ofl4 lllYll out

Di ~I Cilt n P to ltlltltr1moe If fu ~~1 of1ome PId lgtlt morfPPP Rt -middotbullllti pltrmtlObulltood offmiddotmiddotY pernLt$

Awllooo R to D1ofi R-n

o~n 9 S ho Aampl Amlltt Jlttommondolion

El~d co~n Volt

MonhmiddotAnl1Ql7

Autllbull El to Drbulllt Rltv0lt Ed11Uttd Coo1plorion Dgtllt

Di 9 bullbull ohe AampI Am RlteomtnlaquotdsUOfl

Morh A nlllll7

deg 9 bullamprot$ ~ Illlt Aampl ~odil Rccd I

kfarohmiddotA-1ilOJ

-

~tiltRltbullP011gtlble Alobulllli1

oo-itt 9 lo rrltgtltn of filibullt llLo nowly toblioltltd MSRPlO poiioo tloc

Diimltbullshy ndegillgtlt For Aid o ioollted w11h ltho lraquoibllit) ufdegdmotiniOlOllitqtn~ the [)lt1~t1 ~ HSP Pr-rgtIU

ForAampl1

S1(fR~Jblo Aampl Aogtly11 lilltlltt 9 i I thbull prolaquoH of

Ollm~ ObullWI~ 1hod MSMIO rOliMo lo llo

deg Th~pollhoo w1U gtlt gtor Ml u ~ wlh Ut orospooltllgtlit) of1dfoohOsm11lttitorlng ltho Dbullgtttioo 9 llSP lr- l)aUI09 in thlt piltgt of ~lllll hlt middot~~ly 01bullbil10 ~1$Rll10 pooitior igt c~bull D~~middot TIgtb pmior wbullll lgtlt ForAampllllaquo ~od wh 1Lo rosiroootblhy ofoltgtogtltlloolibulljlI~ tlto DLS1lt19 HSP rm rgtm


ATTACHMENT II


Stale ofCnlifonna California Stat~ Transportation A11ency

DEPA RTl I ENT OF TRANSPORTATION

Men1orandum Serious tfro11gh1 llefp ~middotmmiddotc wrl(er

To ZILAN CHEN Chief

Date January 24 2017

Internal Audits File P3000-0428

From DE1iNISTAGAR~ ~ District Director District 10

Subjecr RESlONSE TO DRAFf 1-UDIT REOPRT OF THE 1-IOME STORAGE PERl11T PROGRAM

Attacl1ecl is Disfrict 1Os response to the four findings identified in the Draft Al1dit Report of the Hon1c Storage Pcr1nit Program Veronica l(adani req11ested this response via e1nail dated January 12 2017

If you desire any additional inforn1ation please contact Pete Nunes Office Chief Business Management at (209)948-7921

Attacluuent

c 1--Icrby Lissadc Deputy District Director (Acting) I1aintenance and Operations Athena Cline Deputy District Director Administration l)ete Nunes Office Chict~ Business Management Renee Acosta liSI) Coordinator

Proibullide S(lje SUltla1nt1ble i11teg1ated and effic1e111 ra11pmmiddotui1ia11 syskm la e11hanct Cali(or11if1 S lCOl011)- and frability

C~lfrHHl Auditbull And bullWt~tlgRllons Aampl)- l~ponlte to Dllfl Rcp~rl

ucllt NRme Hwc Storage Jtrnd PNgnllll a5)) Audll No __~pJO=OQlt04lo8~

A11dl1ce ---Wl1------------------middot

odH ltCtlflFI Finding-shymiddot rft1bullbull11bullnt Fow dLIbull JlindlH Herc Pe ou~l IJseof11~ middothmiddotto nc--YK Comm111hr nmlf nd Trln o E1tlm1Ucd CGJ11jlldlo11 Snfflltcsonslhk Aampl Ao~)SIltAampl Audit Re-commcmlMlon Amlll~c Rcsoonbullc to Dn1r1 Re mrl Dale shy~--

DOE solicit fcOObadt fromDitdcts regarding the1 Disbi((~ ISi supervisor will proide n~ines$

csdusion rule and sctl tgtclndfy fl1c isrue Of1llc fceilbli~k when required Progrcs updntcs 212812017 Mamigcment Pele ForAampI Use wmmon typlts ofvehfoles whfth would be lo folownt 60 180 d 360 doys post N1mesconsiderod non-t1eunnol LL~O ve]lides fmal remirt DfaHkt tlSP ampUpcrvisor~ nnd tnnruigers ensnre lli~1ricts Supervisors ofTraffic that Pi0041 fonns nrecompleled and appr(wed OjlCmlions nnd Field 1fointc1mnce llill Tmffie Opernlions by 11e third ltalendur day of lhbull 511bsiqnen1 month VilfeKHhl~ndrc1middoticw the PMmiddotOO~l fom1s und npJlfOed JJ)2017 Por AampI tlsoh1cluding mamml PMOO-H form~ forpen11it Malnteninoo Danrhltm on limee11ch mon1h lrogrcssnpplican5 nwailing npprolnl updatc5 le fulnwst 60 1amp0 and 360 d~)S lt1U

post firm rqxgtr1Aultll Report lbulllndhig ll_l_ LlI FlndlnQ JIere len 1llbullr bulllaquo1 1Unn~

Esllnmled Compklon Aampl AudU Recommr11dAlon Andi1cc Ueononsc to lllllft R~nort Date Staff ltfSlOlll~le ampI An~l1middotsb Di~rlot HSP 5llVlsors imd managers monitor tho emergency c3llgt nut by pennit holders on a monlhly hasis 10 enstu~ ~tey haC a minimum of WO calls out per monlh to mlaquol the anrnml mlnim11m nf24 emcrecncycull nuts Reqnest DOE to c~nccl nO pioniB no11neding lhe mimmtnn monhly call out r~qirement

Ois1rics Supemiddotlwrs ofTraffic Operations nnd Field Mniotc11ance will nmnitltir call ouls by pe1111i1 holdersftnd cnsu1e minimmn requir~n1cnts nre met If not nCI rlaquojUCSIS will 00 submitted lo DOE forianteluion PtO$llSs updates to follow at 60 SO Md 360 dnJl posl final

llJ2017

Trank Opcrntons Vi Ille Kuhl and

Maintennncc )n

Hyan

FnrAampI U~t

report Districlocmiddot~luaN the currltnt pemli1s m dc1em1ine Distric1s lSP coordinator 11111 c1middotnluate 1ffuturc r~newal ofsome pcnnits would 00 more pennits and 1m1kmiddot~ recomn1enda1ioas for aPf)romicroriate for cost-cffetivc pcuni1s instcld of change v11en cost eTec1lle Progress e1no1g~ncy lnni1s J~1p1fotes to follow al 60 ISO ~nd JtiO d~ys

212812017 HS Coordin~tor

lle11e~ Acugttn ForAampl Use

past finbullI report

Lb lhldtn Jicrc loor R llV

fltHnmlcl Corn1il0Uo11 Aamp Audit llecommend~tlon A11difC Response to Drbullft Rcgt1nrl SA ff llespouslhfo Aampl nn middotampbull

Disrie manngcmcnl amor~ Jl(l1mil holders Dis1rkrs Supervi~ors ofTrafllc nccumlol)complctc D1-0090s and submit to Opemtiara nnd Fie~d lofoin1enance will

Traffic Ojgte1~lions1l1oir ~upervlsor on n monthly b11is ensure pc1111it holders accumteli- compkle ViHe Kllh andfonn DM-0090s and ~ubmit them within 3JJl2lll7 Ma(utenance tJan ~middotorAampIUe

npproprintc time frames ProEtfS~ upda1es to follow til60 ISO nnd )60 days

R)middotan

post final report

Supervisor r~vfow and appromiddote DMmiddot0090son a Distrkfs Supervlso1s gfbullfrnfilc

momhlytwsi~ Traffic OperaionsOpem1ions and Field loinintenanc~ will Vil He Kuhl nn~review and appro1ltl he fmm DM-0090s J131ll017

Mafmenonce Do FoAampI Use

monthly microrogress ujXlnt~s to follow at RynnG0 180 nod 360 dnys jlOSl finn report

List llmU112 UeN N Cnm wl1h middot

Aampl Audit RoeltlHllTiebullKl~tlon

Fn1middotbn- Renulrrm0gtgt

Audtee Rts muse to Drnf lltcnort Estimated Compklion DAit SlnffResponslbk Aamp TA1mlys~

Pistrlct nrnnagemenl ensure permit hnlders us~ the key fobnsigned to1hem Qir eeltY trip tho)

operate n sincbulloled vehicle

Dibulllricl bullupltrvisors enbullUre 1hM lhcircmployets complywih tho tfnns ofhe Key fob Assignment ugretmbullnl

Digtl1ic1s Supervisors ofTraffic O~mlions nnd Field Maintcn1ncewill en~llfcent pcnnil holders use heir Verizon Key fobs to r~ord cnclltlrivfog lrip Progress 11pd~to~ to follow nt60 ISO Hnd 360 days posl final re)gtOrt

Dfbullttics SUf11i1orn o(Trnffio Ope ml ions end Field Mnintcnnnce will ens11re pcnnit lmlders co111ply with tcnns contained in fon11 DMEmiddot032S Koy Fob Asbulliampnmenl and rct~in a signtd copy of the form Progress upda1~s lo follow nl 60 lSO bullnd jl)Qdo)S post U1ml lpOfL

21282017

212812017

Trame OJbullmlkms Villie Kuhl ~nd

M~intcnnncc D Ryn11

Tmilk Operations Willie ubl and

Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II


State ofCalifon1ia Califo111ia SL~tc Transpo11nlion Agency DEPARTiJENTOFTRANSPORTATlON

Memorandum Serious droug1t llelp 11vc water

To ZILANCHEN Date January 25 2017 Internal Audit Chief Audits and Investigations File P3000-0428

Fro1n

Subject RESPONSE TO THE HOME STORAGE PERMIT PROGRAM DRAFT AUDIT REPORT

Attached is t11e District 11 response to audit P3000-428 2016 Draft Audit Report on the Home Storage Pern1it Program Findings and recommendations in the draft repo1t to be addressed by District 11 include

Audit Report Fi11ding 1 Personal Use of State Vel1icle 011e-Way Co1nn1uting andor Round Trip Fonn Procedures Not Consistently Followed

Audit Report Finding 3 Poor Record Keeping

Progress reports providing feedback on the status oftl1e work plan iten1s will be provided at 60-day 180-day and 360-day milestones

If you have any q11estions or need additional inforn1ation please contact me at 619-688-6672

Attacl11nent DI I HSP P3000-0428- Work Plan Matrix

c Laurie Ber1nan District Director District 11 Cory Binns Cl1iefDeputy District Director District J l

Pro1middotide a safe fUSlai11abe in1egr111ed and ejficie1111ra11spor1a1ion sys rem 10 enhance Calfon1iaS economy and lilability

Callranbull Audits nnd IltvWlgluOlli CASl) bull llJllll5 lo lmtl RbullPlgtrt

NWl Naiu llwnr Smnge ltrml1 fngtilnm Aodl( Atldtt No NOOOIJ~Z6

Aud DUlrlltt J l _lbp)rtfladloRl1 -middot~t~vmiddoto middotw~~c udfff~Tild_ FU11od--middot

AllltIUuRu-oDnh -rt SlofTJ(poabullib~AampI Atgtdll lleltonlDOdbullllobull El~eltl Comgtllttlbullbull Dbulltt AampI AlogtiJIlt DibullUCI lfSP supaviOr$ nd lllORagtltS lthl PlIshy lbullno I WJ7 llte pmcWcwbullll II HSP Sepltnilsots ond Mtk llHl forms Olte ltOmptcrltd gtOd bullPllltOved h)- lhirO

llbulllnel M1gt1ar Pool bullto ff will d bull 1cmioOltt in

ail Dltslliot IJSP Miltkr ~igtlttvibullm and lgtlt fully omplcmltoled 0001Lltlinlo -0gt-eltgtiampIU by ltalcndar day of oho sobooqucn1 moM~ inoding I Motor Pool rr PM middotGOA I foroM fof pCTmt bullpphoan bullbulliltbulln~ oppcovol

mgtiS S bugtin ~Y P tn IMI day of th

monoh fSP will 11tac usr holtlerlt submilt ttlt Pi-0041 by tho Igt$ damiddot of

Diiltt HSP bullopov will [degtho HSP pclltL bullod Hmcly snhmHlal of thlt PM0[l co11ureoht foltnubullro bmbulllLOd priorlaquogt lhbull Jrd bubulli day ol llgto h- 111lt

I h

im-MitbullUSP pltgtlicy ill bo rfiiowed bulloi imbullibulllod by oil USP Mldalt ald kC 00 fill DiSlflC MoOt Pool bulltbullff will monoi thbull gt0bmilolbull of tho PMOillt f0ltmgt d ooHI)middot loo ISP porvJltlri or bullbullY dltliqabullfi laquoplttlltrs Cltrrectivo deg will be

ibull~ltn fm Y dbulll1queot formbull vlokh mbully legtd m lioltonfigtltgto or hlt permit

U~tbllttgJ

AampIAudltR-odobull DitlCI OOMbull=bullbull oor1bull pct mil holdlaquobull dy compkto D~ooltJO degd bmit bullo ctol ltupeivibullot oo monthly b

ittdi~ - o1o Dnft llltn 811notod Cm11Jlkllon 0Ct

DitnltI mooagemltnl willlaquolt ll~P SllJgtCbullhorgt Juno 1 2Utf Oo procodure Wltll co rltview llM-0090 for mcbulltIOY fgtltior oo lti bo fully irnplomentd moo1hlygtbrnil1I A oopy of tho Slaquol moobullhly DM-OO~U toy boll bullho HSP holdor d gt will be bullbullM lo Ile Di1riltt llSP Ii to klaquop 1took of Iiilt formgt on CMUrt thY beegt complotod IYshy

SLolRgtlhlo All HSP Supcrvjgtou MltI wioh ruo1Jdoion ovogh1 by Mltllor Pool toll

Aampl AllliYlli

yenlllAamptITR

Sopltrvi will d bull OgtY of lhlt ltogoe SupltNLSltllt bullM bull 0gt1middot0090 on moaiM) ~k lProvod DM-0090 m the Digtmct fSi loaigton

ovltry mooth to be filod orld trookod on Pbulldbullhoot for Vlifio111ioo ofgtobmlllbullI Ttc ~pmulbullbOltt will be bull~ored on bull mo01hlr to

1 bullllllSPsupltmiddot

Juno l 201 l liltlt ptgtltltdurlt w11 All HSI Superbullmo and wHt lgtlt foll)- bullbullbullplorrlteotlaquol =ridinbullnon rliigth lgty

MowiPool(f FffAamprUshy


ATTACHMENT II


- - --------- -------

Stntc or California Califomin SlllC Tra11sporlllionAge11c1DElART~1EltT 01lt TRANSPORTATION

Memorandum Seriims drought

lldps11vew11fer

To JUDY YAMADA Date January 26 2017 Acting Assistant Director Audits amp Investigatio11s

File

From GLORIA ROBERfS v Deputy District Director ofAdministration District 12

Sobjeelaquo lESPONSE TO DRAFT AUDIT REPORT OF THE HOME STORAGE PERMIT PROGRAM

Attached is District 12 s response to Findings 1 3 and 4 of the draft audit report of the Iiome Storage Pennit Program

Attachment (J) Work Plan Matrix

c Ryan Cl1amberlain District Director District 12

ro1bullide awje swtamub 1n1egra1ed Jfficf ltmgt$JOraf011 sys1am ta e111nnce Cahfontia S~ranomy and vabifllT

Collgtuo Abullolto ~bulld lomdpllonI JampCI)bull lltSJgtOHlti )) pllfl lltpoJ1

AocliloL-llo$~~~

Aotflllcporil1llgtl1t~_I-Lh1 ~OgtlttobullIbull- p1 kllt ~ o11rrloorm w lt0omlnU follovrod

Aodllff R o n11ltbull tJgtltlifutdoctMofllleFloclJ All AbullOK lltltOOlrndbull~on

Aud1claquoI ~ --middottWimiddot~ All H5Phofd wiilSU~ PM(1(1ll hr 11

bullOtkligt~ iyorh u lo Igtlt fm oppcoval SbullPi well P~laquolltI 0) )Clf-oib ~-AWillkl fl41oe~-2-

UFllbullbullll1gt PltCIOltl bullOltd fottlo 1r- bull

I AWi lllaquolt1oiimndolluo Audllltltlllaquo IOIJltOfi eoi111io1 oft1Jo Fndm AOOltttt 11ulioltrabullltbulldeg -deg

deg~deg Vll~r c mll0gtolY bullflltfmilgt wflll ondDUl rlgtf1li nol ~ 1~

uOJ1 Rltport f1lt1log M_~

tgttiolltcl Com-- II

fgtlttoltICo-middotlltloofl

~

IOIR-llilc WIAbullbull forAampIJ

PorAllmiddotgtlt

Dll VllSP Cooodlu10r

~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt

bullFlaquomm~Ndeg bbullolaquolthttoblinLld lttlt

toDDftllltnorl l(sHin1laquo1~- --mbullDbulllt ~uoffanoo1itolo iAly~41 Abulllk lllltMlltlgtibulliloo AOltiR Fo llgtlti I f0ltlt0lt0 ii 11ho fodrn -~ deg00shy4

deg~ 1l3P c -w1n rltmlnd VHSbull lloldo-Ofloy fOll -degdegI oOO yamplhltillf~ltgtn-Ololpl=

D VHSr C00ltilio~o1~--shyU ~lodbull-

A ltii llltltbullbullbulluolt0dOlloo Adillaquo uh 0 bull poundbullilmbullltMltora lrllltgtbullllolt s~rr1toou1iblbull Ad~1 ~-~trgtJgttimL~ rori=mmoolttocdeg of tho finltllo Abullltllb forlllVmiddot~ f

ROBERTS MYERS et al February27 2017

As a matter ofpublic record this report and the status reports will be posted on Caltrans website We thank you and your staff for the assistance provided during this audit If yott have any questions or need additional information please contact Zilan Chen Chief Internal Audits at (916) 323-7977 or myself at (916) 323-7953

Attachn1ent

c Susan Bransen Executive Director California Transportatio11 Commission Veneshia Stnith Financial Manager Federal I-ligl1way Ad1ninistration Roberto Rodrigues FlRE and Program Review Coordinator Federal Highway Administration Michael R Tritz Deputy Secretary California State Transportation Agency Malcolm Dougl1erty Director Caltrans Kame Ajise Chief Deputy Director Caltrans Steve Takigawa Deputy Director Maintenance and Operations Caltrans Jana 1-Iollifield Deputy District Director Administration District 1 Caltrans Susan Elkins Deputy District Director Administration District 3 Caltrans Jttlia Bolger Deputy District Director Adn1inistration District 5 Caltrans Suzi Carter Deputy District Director Administration District 9 Caltra11s Athena Cline Deputy District Director Administration District 10 Caltrans Lorna Rice Deputy District Director Administration District 11 Caltrans Gloria Roberts Deputy District Director Administration District 12 Caltrans Michael Ma)Or Chief Office of Budgets and Adn1inistration Division of Equipment Caltrans Zilan Chen Chief Internal Audits Audits and Investigations Caltrans Kevin Yee Audit Manager Internal Audits Audits and Investigations Caltrans

Provide a safe sustainable in1egra1ed and efficient lransporaio11 sysem to enhance California 1middot economy and livability

Audit Report

FEBRUARY 2017






WVWdotcagovhqaudits

AunITTEAM





P3000-0428



TABLE OF CONTENTS

SUMMARY 1

OBJECTIVES 1

SCOPE 1

METHODOLOGY 1

BACKGROUND 2

CONCLUSION 2







ATTACHMENTS







SUMMARY





OBJECTIVES





SCOPE


METHODOLOGY


1


BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt






Audit Report

FEBRUARY 2017






WVWdotcagovhqaudits

AunITTEAM





P3000-0428



TABLE OF CONTENTS

SUMMARY 1

OBJECTIVES 1

SCOPE 1

METHODOLOGY 1

BACKGROUND 2

CONCLUSION 2







ATTACHMENTS







SUMMARY





OBJECTIVES





SCOPE


METHODOLOGY


1


BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt











WVWdotcagovhqaudits

AunITTEAM





P3000-0428



TABLE OF CONTENTS

SUMMARY 1

OBJECTIVES 1

SCOPE 1

METHODOLOGY 1

BACKGROUND 2

CONCLUSION 2







ATTACHMENTS







SUMMARY





OBJECTIVES





SCOPE


METHODOLOGY


1


BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







TABLE OF CONTENTS

SUMMARY 1

OBJECTIVES 1

SCOPE 1

METHODOLOGY 1

BACKGROUND 2

CONCLUSION 2







ATTACHMENTS







SUMMARY





OBJECTIVES





SCOPE


METHODOLOGY


1


BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt









SUMMARY





OBJECTIVES





SCOPE


METHODOLOGY


1


BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







BACKGROUND





CONCLUSION







January 12 2017

2





District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt










District PM-0041


Forms Submitted

Late


Manual PM-0041

Forms Not

Comnleted

Erroneously Claimed

Exclusions


Total 210 110 NIA 8 6






3





RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt










RECOMMENDATION

We recon1mend






DISTRICTS RESPONSE


4





Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt










Two Per Month 1 5 3 5 5 2 9 5 4 10 5 1 12 5 3

Total 25 13




RECOMMENDATION

We recommend



DISTRICTS RESPONSE


5




District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt









District DM-0090

ReceivedReviewed


Holder


DM-0090 Not

Completed

1 21 1 2 2 5 24 3 2 NIA 10 13 13 13 20 11 34 6 6 NIA

Total 92 23 23 22




RECOMMENDATION

We recommend






DISTRICTS RESPONSE


6








RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt













RECOMMENDATION

We recomme11d



DISTRICTS RESPONSE


7


8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







8


ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT I




Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







Memorandum











Attaclunent









~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt












~~ l-1bull




0lt9fonoo ~ )O


ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II




Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt








Help S11v2 11fffer











Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







Fo~ Aamp U$C






For AampJ Use








Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt











Aamp Anohlbull

ForAampl Uoc



For Aamp Ubullc


ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II






Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt










Date

Flle

February 2 2017

Audit PJ000-0428





















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt



















AampI Aoal)ltibull

For AampI Use

FnrAampI Use








Foramp Ulte


ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II




Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt








Help SltlVt Waur



District 5








Attacfunent




Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







Aod D~1tkt gt








lf deg qnolJt_1



JlOl1













Su ltnISO


amplno1gtmiddot1-gt

Ior Aamp~


ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II




Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt








Jlelp mvc water


File






Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt








Audilt rnbulltrklt~











El~d co~n Volt

MonhmiddotAnl1Ql7



Morh A nlllll7


kfarohmiddotA-1ilOJ

-




ForAampl1





ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II





To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt









To ZILAN CHEN Chief







Attacluuent





A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt








A11dl1ce ---Wl1------------------middot







llJ2017


Maintennncc )n

Hyan

FnrAampI U~t










R)middotan

post final report














21282017

212812017


M~intcnnncc D Ryn11


Mniulen~nce Dan Rym

For AampI Use

Jlor AampI Use


ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II





Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt









Fro1n



















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt















I h



U~tbllttgJ





Aampl AllliYlli

yenlllAamptITR







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







ATTACHMENT II


- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt






- - --------- -------



lldps11vew11fer


File








AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt







AocliloL-llo$~~~











~


PorAllmiddotgtlt


~~ ~ AllAi 1~

rot A 11

tobullA-l l

[)llIKWC1lco~ltt






to: date - caltrans in the process. ... vehicles recording the daily mileage traveled, date and time...

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