Michelle TubbsAssistant Director of Data Reporting

UNITE MeetingApril 2019

@EducateIN

• Reporting period is May 6th – June 7th

or five days after the end of your school year.

• The reporting period will open at 8:00am and close at 4:00pm EDT on June 7th.

• Contact STN Support if your school calendar is after June 7th to make arrangements to submit data.

DOE-AD (Additional Student Information)

@EducateIN

Report ALL qualifying students!

• Students identified and receiving High Ability services generate grant dollars.

• Students identified and meeting the definition of McKinney-Vento-Homeless at any time during the school year generate grant dollars.

DOE-AD (Additional Student Information)

@EducateIN

NEW validations for 2018-2019 school year reporting!

1) Exit Date can not be reported prior to the Entry Date. 2) Multiple records entered for a student can not have

overlapping dates. An internal error message will be generated (similar to RT/EM).

3) Students reported with less than 10 consecutive days will fail.

DOE-AL (Alternative Education)

@EducateIN

Reporting period May 13th 8:00am - July 12th at 4:00pm EDT

Reporting period May 13th 8:00am – July 5th at 4:00pm EDTCalendars must be Certified before Submission of Data

DOE-AT (Attendance)

@EducateIN

Real Time submitters:

• Accountability School must match on both AT and RT

records reported.

• Grade level reported on AT must match grade level

reported on RT.

EACH YEAR MAKE SURE TO SUBMIT ALL YOUR PERIOD 1 “C” DATA!!

Did you forget? Did you miss the deadline? Did you miss an employee?

“C” (Certified Staff Data)

@EducateIN

Missed Period 1 “C” Data?

• Submit your Period 1 Data during Period 2 opening May 1, 2019 at 8:00am

• Period 2 data will not be included on the DOE-EE Source file.

• Missed data can still be submitted by a locally created EE file.

“C” (Certified Staff Data)

@EducateIN

BENEFITS OF SUBMITTING YOUR PERIOD 1 “C” DATA!!

DOE-EE Source File is generated and available to only those schools that submit their CP and CC data in period 1.

The source file will not be available if no period 1 data was submitted. Any missing or inaccurate data submitted will result in an inaccurate source file.

Any inaccurate EE data submitted will result in inaccurate IGM data provided back to the school.

DOE-EE Source File

@EducateIN

• DOE-EE data is used to generate IGM (Individual Growth Measure) ratings used in educator evaluations.

• IGM data is provided back to only those schools that submit data.

• DOE-ER provides the final summative rating for each certified staff in a corporation and is reported to the State Board of Education.

• ER ratings assist in determining the local distribution of Teacher Appreciation Grant (TAG) funding to all eligible certificated staff members.

DOE-EE (Educator Evaluation) and DOE-ER (Educator Evaluation Rating)

@EducateIN

Report ALL Graduating Students including early and late graduates.

Contact – Courtney Hott, School Counseling Specialist chott@doe.in.gov

Cohort Concerns – contact schoolaccountability@doe.in.gov

DOE-GR (Graduate)

@EducateIN

Reporting period May 17th 8:00am to October 4th at 4:00pm EDT

Guidance for Reporting Graduate Pathway Data!!

Field 7-Postsecondary-Ready Competencies• Reporting graduating students with code 05=State and Industry

recognized Credential or Certification and Code 07=Career-Tech Ed Concentrator should have records reported through InTERS.

• Reporting code 09=Locally Created Pathway then field 8-Local Pathway must have a locally created pathway code entered.

• Reporting code 10=Waiver from Postsecondary-Readiness Competency can only be selected when reporting diploma types 04=General or 13=Core 40 only AND field 6-Employability Skills has codes 1, 2, or 3 submitted.

Graduate Pathway Data

@EducateIN

Students meeting both Graduating Qualifying Exams (GQE) and meeting a Graduate Pathway; how is data reported?

Graduate Pathway Data

@EducateIN

The department recommends students meeting both GQE and a Graduate Pathway be reported as a traditional graduate. Pathway data is not required for reporting these students’ graduate data.

Postsecondary-Ready Competencies concerns: DOEGradpathways@doe.in.gov

Locally Created Pathways; existing, application and guidance:https://www.doe.in.gov/locally-created-pathways

Graduation Pathway Policy:https://www.in.gov/sboe

Graduate Pathway Resources

@EducateIN

Reporting period May 1st 8:00am – June 28th at 4:00pm EDT

• Report students that qualified and received homebound or hospitalized services for a minimum aggregate of 20 instructional days anytime during the current reporting school year.

• DOE-HB is now reported at the end of each school year to identify students receiving services from July 1st to June 30th.

DOE-HB (Homebound/Hospitalized)

@EducateIN

• Rosters are uploaded to Pearson and AIR (assessment vendors) based upon RT-EM (enrollment records) provided from schools in the STN Application Center.

• Entering or Exiting a student will add and remove the student from the TIDE roster.

• Pearson roster may be maintained locally after the initial file is transferred from IDOE.

• Accommodations submitted for a student will remain with the student when transferring to another Indiana school. Submitted accommodations follow the student.

DOE-TL (Testing Labels)

@EducateIN

• Students without an IEP requiring an accommodation are submitted to the department identifying the assessment and the type of accommodation.

• Students with an IEP should have accommodations identified in a finalized IEP (not proposed) associated to the assessment.

DOE-TA (Testing Accommodations)

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Changes to student data? New accommodations? Student entering or exiting?

• Upload RT-EM files by 3:30pm EDT. • Upload TA file by 3:30pm EDT with accommodation

corrections.• Finalized Indiana IEP changes made by 3:30pm EDT.

• Submit only corrected data to assist in file processing! • Utilize app center input form area to assist in processing!

DOE-TL/TA (Submission Timelines)

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Reporting Period July 5th 8:00am – Sept. 16th 4:00pm EDT

• Identifies students receiving Title services and the type of services.

• Public schools report data for ALL identified title schools, including non-public and neglected institutions, in their geographical area.

• Charter schools report data for students receiving services at their school.

• Data is used to measure the usage of Title 1 dollars and implementation of Title 1 programs.

DOE-TI (Title 1)

@EducateIN

Data Reporting Support Team

@EducateIN

Linda Turner Senior Support

Specialist

David Licht Support

Specialist

Susan Day Support

Specialist

Jason Stephens Support

Specialist

Selina Snelling Support

Specialist

STN Support Hours: Monday-Friday 7:00am to 5:00pm

STN Support Line: 317-232-0808

STN Help Ticket: https://help.doe.in.gov

Questions?

@EducateIN

Chris KatesDirector of Leadership & Innovation

DOE-EE (Educator Evaluation) Presentation

@EducateIN 21

Opened April 15, 2019 - Closes May 24, 2019

• Teacher Evaluation: Required by 511 IAC 10-6-4(a)(1)

• Student-to-teacher linkages

• Individual Growth Measure (IGM)

• Grades 4-8 math and English/language arts teachers reported

DOE-EE (Educator Evaluation) – Why Report?

@EducateIN 22

• DOE does not dictate attendance requirements (out of state,

transfer, etc.)

• Students can be connected to more than one teacher (e.g.

co-teaching scenarios)

• If an STN is linked to an SPN & the STN produces a Student

Growth Percentile (SGP), the SGP will contribute to the

teacher’s IGM calculation

• EE does not filter out connections in any way, shape, or form

• Bottom line: What is submitted is calculated

DOE-EE (Educator Evaluation) – Local Policies

@EducateIN 23

• 3rd grade student John Smith takes ISTEP at Carmel Elementary.

• John Smith is enrolled at Carmel Elementary in August of his 4th

grade year until the middle of February.

• John Smith moves to Avon late February of his 4th grade year.

• John Smith takes the 4th grade ISTEP in Avon.

• If Avon links Johnny’s STN to the SPN of his 4th grade teacher in Avon, Johnny’s SGP will effect the Avon teacher, despite the fact

that Johnny spent the majority of the year in Carmel.

DOE-EE (Educator Evaluation)Local Policies Example

@EducateIN 24

• LEA’s should develop internal policies

• Policies should be in writing, could be included in Staff Performance Evaluation Plans

• Policies should be developed transparently and with multiple stakeholders

• Principals should review EE rosters with individual teachers each spring (before the district coordinator submits)

DOE-EE (Educator Evaluation)Best Practice

@EducateIN 25

https://www.doe.in.gov/it/data-reporting-help

DOE-EE (Educator Evaluation) Data Reporting Help

@EducateIN 26

STN Support Create a Help Deskhttps://help.doe.in.gov and 317.232.0808

IDOE Educator Effectiveness and Leadership

Email: EEL@doe.in.gov

Educator Effectiveness and Leadership Webpage

https://www.doe.in.gov/effectiveness

Data Reporting Help Page - Training Posted

https://www.doe.in.gov/it/data-reporting-help

•

DOE-EE and DOE-ER – Contacts and Resources

@EducateIN 27

Questions?

@EducateIN 28

@EducateIN

Stephen BalkoDirector of School Building

Security

Student Safety Reporting

Why?

@EducateIN

Content Slide (1)

@EducateIN

State Law

• Indiana’s Student Safety Reporting law requires school corporations to report student bullying and arrest data for each school.o Per IC 20-34-6 arrest data must be submitted by the Department of Education to

the Indiana Legislature and the Criminal Justice Institute each yearo Per IC 20-34-6 Bullying data must be posted by the Department of Education

each yearo Per IC 20-26-18 Gang-related data must be submitted by the Department of

Education each year to the Governor and General Assemblyo Per IC 20-20-4-13 Restraint and Seclusion instances must be included in APR

(Annual Performance Review)o Per IC 20-20-8-8 Suspension and Expulsion data must be included in APR

Content Slide (1)

@EducateIN

Impacts

• These data are used for public, state, and federal reporting.

• Restraint and Seclusion counts are also gathered for inclusion in APR

• External and internal data requests

Reporting of Events

@EducateIN

Content Slide (1)

@EducateIN

Not Resulting in a Suspension or Expulsion

• Bullying: Report each event of bullying by category; (1) physical, (2) verbal, (3) social/relational, (4) written/electronic communication or combination of any involving a student of the school corporation.

• Criminal Gang Related Events: Report each event of a criminal gang related investigation disposed of internally or referred to local law enforcement

• Arrest Events: Report each arrest of students on school corporation property, including arrests made by law enforcement officers, security guards, school safety specialists, other school corporation employees and any citizens arrests. Report each arrest of students off school property that resulted from a school corporations employee’s contact with law enforcement personnel.

Content Slide (1)

@EducateIN

Suspension or Expulsion

• In-School Suspensions: Student is removed from an assigned class or activity to another setting in order to maintain an orderly and effective educational system.

• Out-of-School Suspensions: If instruction provided to a student who is suspended does not meet the definition of instruction time, the suspension should be counted as an out-of-school suspension. Students can be suspended while waiting on an expulsion hearing

• Expulsion: Report expulsion data for the school year in which the disciplinary action was imposed on the student. Report total number of days expelled in the current report year and the disciplinary action occurred (excluding any days that carry into the next year) If student was suspended and disciplinary action was imposed on the student, only report the expulsion, days suspended will be considered expulsion days.

Content Slide (1)

@EducateIN

Criminal Gang Activity

• Report each event of criminal gang related investigation disposed of internally or referred to local law enforcement.

• Definition: When a student who knowingly or intentionally actively participates in a criminal gang, or a student who knowingly or intentionally solicits, recruits, entices, or intimidates another individual to join a criminal gang.

• Reporting of what is considered gang activity will be defined by the local school(s) and may be subjective to what is considered a gang issue.

Content Slide (1)

@EducateIN

Arrest

• Report each arrest of students on school corporation property, including arrests made by law enforcement officers, security guards, school safety specialists, other school corporation employees and any citizens arrests. Report each arrest of students off school property that resulted from a school corporations employee’s contact with law enforcement personnel.

Content Slide (1)

@EducateIN

Bullying

"Bullying" (per IC 20-33-8-.2) means overt, unwanted, repeated acts or gestures, including verbal or written communications or images transmitted in any manner (including digitally or electronically), physical acts committed, aggression, or any other behaviors, that are committed by a student or group of students against another student with the intent to harass, ridicule, humiliate, intimidate, or harm the other targeted student and create for the targeted student an objectively hostile school environment that:

Content Slide (1)

@EducateIN

Bullying

(1) places the targeted student in reasonable fear of harm to the targeted student's person or property;(2) has a substantially detrimental effect on the targeted student's physical or mental health;(3) has the effect of substantially interfering with the targeted student's academic performance; or(4) has the effect of substantially interfering with the targeted student's ability to participate in or benefit from the services, activities, and privileges provided by theschool.

Content Slide (1)

@EducateIN

Bullying

• Physical bullying: involves hurting a person’s body or possessions. It includes hitting/kicking/punching, spitting, tripping or pushing, taking or breaking someone’s things, and making mean or rude hand gestures.

• Verbal bullying: involves saying mean things. It can include teasing, name-calling, inappropriate sexual comments, taunting, or threatening to cause harm.

• Social/relational bullying: involves hurting someone’s reputation or relationships. Social bullying involves telling other children not to be friends with someone, leaving someone out on purpose, spreading rumors about someone, or embarrassing someone in public.

• Electronic/written communication involves cyber-bullying, collective or group note writing, any bullying undertaken through the use of electronic devices (computer, cell phones).

Content Slide (1)

@EducateIN

Bullying

Considerations in determining if the behavior meets the definition of bullying:

• The history between the individuals. Have there been past conflicts? Have these individuals had a dating relationship? (This may not be considered bullying)

• Power differential. Is there an imbalance of power? (Power imbalance is not limited to physical strength.)

• Repetition. Has this or a similar incident happened before? Is the individual worried that it may happen again?

• Are any of the individuals involved with a gang? (This may result in interventions different from bullying.)

Content Slide (1)

@EducateIN

Reporting Incident Numbers

• Incident numbers are to be unique to the discipline action and not the student.

• Incidents involving more than one student are reported with the same incident number

• Students suspended and then expelled will be reported with one record, one incident number, and should be reported as expelled only.

Content Slide (1)

@EducateIN

Reporting Incident Numbers

Students suspended pending an expulsion, but not expelled: If a student is placed on some alternative discipline, such as a behavior contract or a “16A,” in lieu of an expulsion, is permitted to return to school and then violates the alternative discipline, i.e. the behavior contract, leading to an expulsion, the student’s initial suspension and subsequent expulsion are to be reported as separate incidents – one reporting for the suspension and another for the expulsion. The second incident, leading to expulsion, is considered a separate event, independent of the initial suspension and is to be reported as such.

When?

@EducateIN

Content Slide (1)

@EducateIN

Reminders and Deadlines

• Reminders will be sent starting in May.

• We will be following up on an individual basis if submissions are not being made.

• Reporting closes on June 14, 2019.

• Bullying information will be posted to the Indiana Department of Education website in the fall.

Thank you!

@EducateIN

Stephen Balkosbalko@doe.in.gov

317-232-4914

@EducateIN

Brandon MyersOffice of Special Education

Special Education

@EducateIN

State Dollars Distributed for Indiana Fiscal Year 2019

Public APC Dollars (Ages 5B-22) $545,674,180.00

Public Preschool Dollars (Ages 3-5A) $36,533,750.00

Total Public Dollars $582,207,930.00

Choice APC Dollars (Ages 5B-22) $1,738,684.00*

Total Dollars $583,946,614.00*

*Choice schools return the prorated portion of the state grant for students for whom the CSEP is revoked during the year.

@EducateIN

Opens May 1! Training Video for the EV:

https://www.youtube.com/watch?v=-DjqqmrSH8k

Close date for monitoring year FFY2018: June 30

Close date for collection: July 19 Data verification and analysis in August

and September

@EducateIN

Review with data in Indiana IEP Only report instructional days for traditional (i.e. non-First Steps)

evaluations Ensure accuracy of calendar data (DOE-CL/CID) E-Learning Days are instructional days Do not report First Steps referrals for whom no parental consent was

obtained; maintain local documentation of contact Do not report reevlautions Reasons for late referrals not specified specifically in the DOE-EV layout

will be approved only in extraordinary circumstances

@EducateIN

Program / Grade

Level

PS SCHOOL-AGED

PK KG-13

State

Classification

PS SCHOOL-AGED

3-5A 5B-22

IDEA (federal)

Classification

PS SCHOOL-AGED

3-5 6-21

Determines (in part) tuition support eligibility

Determine state funding eligibility

Determines federal counts and other monitoring rules

@EducateIN

Issues in Indiana IEP/STN Center:

1. Finalized Student IEP2. Proper year and grade3. Proper alternate assessment selection4. Records in conflict5. Overnight processing6. Special cases for IDOE manual inp

Details at this link.

@EducateIN

Two Grants: Section 611 (ages 3-21) and Section 619 (ages 3-5)

Determined by formula as opposed to per student as with state funds

Share of a total pie granted to Indiana Preschool determination is based on

age as defined by IDEA (3-5 on count day)

@EducateIN

Counts and Explanations can be found at this link.

@EducateIN

Grant ComponentCounts on

Verification TableCollections

Census 5+6+7+8 PE, NP

Child Count NONESE (1996-1997

&1998-1999)

Poverty 9+10+11 PE

Proportionate Share2÷1 (611 Grant)

4÷3 (619 Grant)SE

@EducateIN

CENSUS POVERTY

PRIVATEPUBLIC

IMPORTANT: There is no distinction between public and private school students in the formula.

@EducateIN

Percentage of the grant that must be spent on services for students at parentally-place private and secondary elementary schools

Includes PK students attending a private preschool attached (programatically and physically) to a private elementary school

Obtained from placement codes on DOE-SE

619611

@EducateIN

New initiative of the Office of Special Education giving a holisitic and usable analysis of each local education agency’s Special Education Program.

First School Year: 2017-2018 Three Major Components: IDEA

Compliance, Student Results and Placements, and Data Submissions

@EducateIN

DOE

ESDOE

EVDOE

TRDOE

GRDOE

HBDOE

CCDOE

CLDOE

CPDOE

NE

Part B Grant

ISTAR-KR

Including

Signed

Summary

Report

DOE

PEDOE

SE

@EducateIN

Posted on The Learning Connection and (coming soon!) on website.

@EducateIN

Brandon MyersOffice of Special Educationbmyers@doe.in.gov(317) 232-9144

Brenda Erbse

Assistant Director of

School

Accountability

April 2019

@EducateIN

Accountability Updates

Updates

● End of Year Reminders

● Cohort Reminders

● 2018-2019 Accountability Ratings

● Retirement of Learning Connection Community

@EducateIN

End of Year Reminders

● Last Day of School○ Certify your calendar in DOE Online○ Submit the final RT/EM ~ Don’t forget to

use the Foreign Exchange exit code where appropriate

○ Submit attendance data● Deadlines

○ July 5, 2019 for Attendance○ August 2, 2019 for Real Time/Enrollment

Mobility

@EducateIN

Cohort Reminders

● Graduate Report○ Opens May 17, 2019○ Format the same as last year○ Report students passing the GQE without

Graduation Pathways○ Closes October 4, 2019

● Real Time/Enrollment Mobility ○ Closes August 2, 2019

● 2019 Audit Period ○ Opens TBD○ Closes TBD

@EducateIN

2018-2019 Accountability Ratings

@EducateIN

● State Accountability ○ Calculation remains the same as 2017-2018

● Federal Accountability○ Significant changes governed by ESSA Amendment (must be

approved)○ www.doe.in.gov/essa

Federal Accountability

@EducateIN

Create an accountability system that provides accessible data that is actionable and aligned to policy goals for the State

Federal Accountability

@EducateIN

RATING SYSTEMFrom A-F -> Terminology that reflects performance toward achievement of policy goals

PHILOSOPHYAll indicator performance aligned to

achievement of policy goals

WHAT IS MEASUREDIndicators added, removed, revised,

and expanded to reflect what matters most

Overall Federal Ratings

@EducateIN

Performing higher than state policy goal

Meets Expectations

Performing at state policy goal

Approaches Expectations

Performing near state policy goal

Does Not Meet Expectations

Performing below state

policy goal

Exceeds Expectations

Indicator Goals

@EducateIN

1. Each indicator will be given a goal.

2. Goal Factor is calculated. (Goal Factor =100/Long term goal)

3. Schools actual results multiplied by Goal Factor.

4. Cuts for the ratings will be done during the standard setting process.

Indicators K-8

@EducateIN

● Achievement○ English/Language Arts○ Math

● Growth○ English/Language Arts○ Math

● Achievement Gaps○ English/Language Arts○ Math

● English Language Proficiency Progress● Addressing Chronic Absenteeism

Indicators 9-12

@EducateIN

● Achievement○ English/Language Arts○ Math

● Growth○ English/Language Arts○ Math

● Graduation Rate● Strength of Diploma● English Language Proficiency Progress● Addressing Chronic Absenteeism

More Resources

@EducateIN

● www.doe.in.gov/essa

● More resources will be created once amendment is approved by USED

LC Community Retirement

@EducateIN

● Creating a Moodle Community

● May 2019 - Link to Moodle Community will be provided

● May/June 2019 - Announcements will be made in both Communities

● July 1, 2019 - Official retirement of the LC Community

Questions?

@EducateIN

IDOE LINK Initiative

Update

April 2019

Working Together for Student Success@EducateIN

Debbie Dailey

Director of Strategic

Projects

Dr. John Keller

Chief Technology

Officer

@EducateIN

INtelligrants: The purpose of this project will be to improve the processing of the State and Federal funding streams.

Data Exchange: The purpose of this project will be to improve the process of data transfer and certification for student and educator level data submitted by schools and school corporations.

INview: The purpose of this project will be to improve access to IDOE data and resources.

Unified Access: The purpose of this project will be to establish and implement the foundational technical elements which will support the remaining projects.

Schools 360: The purpose of this project will be to implement a tool to improve the capacity of internal staff to support customers.

IDOE LINK Initiative

@EducateIN

The Schools 360 project will

implement Microsoft Dynamics 365

within the IDOE to improve the

capacity of internal staff to support

customers.

What IDOE is doing…

• Organize IDOE work around schools and school

corporations

• Track contact with the schools and school corporations

• Access IDOE wide data including master school

information

• Access business area specific information

• Establish workflows for completing business area

functions

• Create dashboards and task lists to drive daily activity

What that means for schools…

• Improved support with collaborative response

• Possible new electronic submission of some forms

@EducateIN

• Core development complete

CRM tool selected and procured: Microsoft Dynamics 365

Implementation Vendor procured: eImagine

Review and define business areas needs

Core release defined and developed

• Master Data Management integration and data load

• Release immediate following MDM completion

Schools 360 Updates

@EducateIN

The INtelligrants project will

implement a consistent platform to

manage the full cycle of State and

Federal funding streams.

What IDOE is doing…

• Unify processes and systems for managing the

lifecycle of funding streams

• Improve communication regarding grant

opportunities and timelines

• Create dashboards to track funding streams

What that means for schools…

• New solution for the full grant lifecycle,

from application through final reporting.

• Includes State and Federal funding;

competitive and formula

• Same solution leveraged by multiple State

agencies: CJI, DOC, DHS, IDOE

@EducateIN

Pilot and Base

INtelligrants tool selected and procured

Initial review and definition of funding processes complete: 44 funding processes

Rules engine InRule integrated with solution

IDOE Unified Access integrated with solution

Multiple release cycle to cover 44 funding processes order planned

Base workflow and design built

Master Data Management integration

PeopleSoft integration

Fund specific form modifications

Phase I, II and III

Additional requirements and specifications per funding stream

Funding stream specific form modifications

Funding stream specific workflow adjustments

INtelligrants Updates

@EducateIN

Pilot

• NESP

• Dual Immersion

• Title I Past C Migrant

Phase I

• David C. Ford Tech Program/Educational Technology Digital

• David C. Ford Tech Program/Educational Technology: Innovation Planning Grant

• David C. Ford Tech Program/Educational Technology: Summer of E-Learning

• Title IV-Charter School

• Title IV-Charter School Program (CSP) Quality Counts

• Title IV-B 21st Century Community Learning Centers

• Teachers' Appreciation (School Performance Award)

• Title III Bilingual Education

• Title III Bilingual Education: Significant Influx

• Title V Part B - Rural & Low Income Schools (RLIS)

• State Connectivity- E-Rate School and Library Connections

• Refugee Children Impact -Fssa

• Title I 1003G

• Title I Part A Charter

• Title 1 Part D Institutions serving Delinguent Students

• Title 1 School Improvement 1003(a)

• Title II-A Teacher/Principal Quality

Phase II

• Advanced Placement FY-12

• Alternative Education

• Remediation Testing/Formative Assessment Grant

• Early Intervention Fund

• Common School Funds Construction

• Common School Funds Technology

• High Ability

• McKinney-Vento/Homeless Children and Youth

• Mitch Daniels' Early Graduation

• Special Ed Part /611 grant

• Special Education Preschool / 619

Phase III

• Turn around payment

• State Tuition: Career & Technical Grant

• State Tuition: Special Education

• State Tuition: Basic Grant

• State Tuition: Complexly Grant

• State Tuition: Honors

• Text Book

• Social Security

• Adult Learner

• Summer School

Intelligrants Rollout Plan

@EducateIN

PreviewINtelligrants Preview

@EducateIN

The INview project will implement

technologies to improve data access,

transparency, and collaboration.

Components will include publicly and

securely available data sets and

dashboards.

What IDOE is doing…

• Enriching access and visualization of publically

available data

• Upgrading dashboards for school and school

corporation to access record level data

What that means for schools…• New public data transparency portal

meeting ESSA requirements

• More context with data metrics

@EducateIN

Phase I Release: Target Summer 2019

Transparency tool selected and procured

Initial review and definition of data requirements complete

Requirements defined for School Directory, Performance, Educator, School Environment and Accountability pages

Initial pages developed

Validation and refinement

Data load for School Directory, Performance, Educator and School Environment

Data load for Accountability (when 2018 Accountability data is final)

Phase II Release

Requirements defined for Finance pages

Data loaded for Finance

INview Update

@EducateIN

INview Vendor Samples

@EducateIN

The Unified Access project will implement

processes, policies and technologies to

accomplish the key objectives of the LINK

initiative.

What IDOE is doing…

• Streamlining identity, user, and access management

• Unifying point of entry for IDOE solutions

• Revising Master Data Management

• Adopting data standards

• Adopting user interface and user experience

standards

• Reviewing and revising infrastructure policies

What that means for schools…

• Fewer usernames and passwords

• Consolidated on-board/off-board process for

access to systems

• More robust master data management aligned to

the Ed-Fi Data Standards

• New site to access all IDOE systems

@EducateIN

Consolidated Sign-On

Identity strategy defined with local defined Cloud identities (G-Suite and Office 365)

Proof of concept tested

• Security registration process implementation

• Unified Access Security Portal implementation

• LINK Portal implementation

Hosting Strategy

Azure Cloud serverless implementation

Business Logic Processing

Rules engine InRule implemented

Unified Access Update

@EducateIN

Name: Debbie Dailey

SPN: 88888888

Email: ddailey@doe.in.gov

Role(s):

Teacher @ North Elementary School

Navigate to Link Login 1

Hey Google!

Who is This? 3Hi LINK!

This is Debbie Dailey(ddailey@doe.in.gov)

4Look Up Debbie’s Permissions

Using the GSuite Email

5 Show Debbie her Data

Debbie2

Google

Identity

Example

Unified Access Example

@EducateIN

The Data Exchange project will implement a

solution to improve the transfer and

certification of student and educator level data

between IDOE and education entities.

What IDOE is doing…

• Implementing Ed-Fi Data Standards and

Technology Suite

• Improving data transfer methods

• Updating the process for data review and

certification

• Implementing SIS vendor certification protocols

• Addressing non-SIS bulk data submissions

• Transitioning to robust business rule management

What that means for schools…

• New process for schools to submit data through

interoperable data exchange

• New portal for review and approval of data

• New process for SIS vendor to certify

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Master Data Management – Entities

Data structures defined and developed

Data migration complete

• Interface to read/write implementation

Master Data Management – Identities

Data structures defined and developed

Interface to read/write implemented

• Data migration

• Matching algorithm definition

• Merge action implementation

Data Exchange ODS API

IDOE data mapping complete

Data structures defined and developed

API defined and developed

Certification requirements released to SIS vendors

• SIS Vendor Certification

• Solution pilot release

• Implementation plan

Data Exchange Validation Portal

IDOE data validations cataloged

Data certification process defined

• Portal requirement definition

• Portal development

Data Exchange Dashboard

Data dashboard requirements defined

Data dashboard development complete

• Dashboard integration with Unified Access

• Solution pilot release

• Implementation plan

Data Exchange Update

Data Exchange Design

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Proposed Data Exchange Implementation Phases

Master Data Management Entities

• Implements management of schools, corporation, other education entities

• Replaces current Master File

• As early as Q1 2019

User Management

• Implements management of system access for users

• Allows users to access the LINK portal and any migrated solutions

• Can be submitted through API or template/upload

• As early as Q2 2019

•Implements managements of STN and SPN•Replaces several current processes for STN and SPN management•Leverages the Identities API•As early as Q2 2019*

Master Data Management Identities

•Implements:•System for transferring record level data through API

•Rules engine for data validation

•Portal for certified data•Data dashboards•Vendor certification process

•Security management functions

•Annual roll over process•Pilot as early as Q2/Q3 2019

Data Exchange

Data Exchange Stages

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