Tips for Completing A Project Modification Request (PMR)

Completing a Project Modification Request can be confusing, especially if you are a new

Project Director. OVS has compiled helpful tips to guide victim service programs through the

process. First we will determine if a PMR is needed, next we will take you to the Quick Start

Guide for completing a PMR, and finally we will provide you with some important reminders.

Most importantly, always remember that a PMR must be submitted and approved before

making any major changes to a project.

To determine if a PMR is needed, ask yourself the following questions:

1. Were there any changes between budget categories?

Changes that exceed 10% of Total Project Cost will require a PMR. The Total Project

Cost is the combined total of the amount of the PCCD award, project income and

applicant's matching funds.

2. What if I need to purchase items not originally listed in my budget?

The purchase of additional items not included in the approved project budget will

require a PMR.

3. Were there any changes in Personnel?

If you add or remove a position listed under Personnel, this will require a PMR. A PMR

is also required if there is a change in Project Director or major salary reductions and/or

increases. You may be asked to also submit Job Descriptions for the affected positions.

4. Did the project’s objective or scope change?

A change which affects the project’s objectives or scope (Example: a change in the

target population) will require a PMR. If there are any minor changes to the project,

they can simply be reported in the next Program Report to be completed fro the project

in Egrants.

5. Do I need to change my project END DATE?

A change in dates of the project’s duration will require a PMR. You may discover that

you cannot complete the objectives of the project within the time frame of the grant.

In that case, you may submit a PMR for a No Cost Extension. There will be NO

extensions allowed for local projects funded by RASA, VOJO, or VOCA.

I’ve determined I need to submit a PMR. How do I do that? PCCD has a great step-by-step guide entitled “Creating a Project Modification Request

Quick Start Guide”. Click here to access the guide. Please note that Quick Start Guides are

routinely updated. Before using a guide you previously printed, check on PCCD’s website for

any updates.

Once I enter the PMR into Egrants, am I finished? Almost. PCCD cannot process your PMR until we receive your original signed PMR. Further

instructions pertaining to the Signature Page can be found in the Quick Start Guide.

How early does PCCD need a PMR? The sooner the better! Once you have determined that a PMR is required, please submit the

information to PCCD as quickly as possible. If your request for a PMR is denied, you need to

have ample time to reevaluate your project and determine your next course of action.

How late can I submit a PMR? The PMR request is required to be submitted into Egrants AND the Signature Page received at

least 30 days prior to the end of your grant.

In the last 30 days of the project period, exceptional requests for modification may be

considered, but only if a detailed justification for the late request accompanies the request and

PCCD finds the justification merits its consideration. No modification requests will be

considered or approved if they are received by PCCD after the end of your grant.

My PMR was approved. Now what? You’re all ready to go! Once the modification is approved, it becomes the current document.

You can still view the original application/continuation in Egrants, but the modification contains

the current information, once approved.

Who do I contact if I need help? PCCD has a variety of funding streams. Below is a list of the funding streams administered by

the Victims’ Services Program. The Program Contact and Fiscal Contact for each funding

stream is provided.

Victims of Crime Act (VOCA)

Jennie Seigler is the Program Contact for all VOCA funded agencies. You can reach Ms. Seigler

at (717) 265-8745 or jseigler@state.pa.us.

Jim Stank is the Fiscal Contact for all VOCA funded agencies. You can reach Mr. Stank at

(717) 265-8510 or jstank@state.pa.us.

Victims of Juvenile Offenders (VOJO)

Vicki Wagner is the Program Contact for all VOJO funded agencies. You can reach Ms. Wagner

at (717) 265-8746 or vwagner@state.pa.us.

Jim Stank is the Fiscal Contact for all VOJO funded agencies. You can reach Mr. Stank at (717)

265-8510 or jstank@state.pa.us.

Rights & Services Act (RASA)

Daisy Pagan is the Program Contact for all RASA funded agencies. You can reach Ms. Pagan at

(717) 265-8516 or dpagan@state.pa.us.

Marcia Jackson is the Fiscal Contact for all RASA funded agencies. You can reach Ms. Jackson

at (717) 8492 or majackson@state.ps.us.

STOP Violence Against Women Act (VAWA)

Debbra Rollo is the Program Contact for all STOP funded agencies. You can reach Ms. Rollo at

(717) 265-8733 or drollo@state.pa.us.

Greg Harhigh is the Fiscal Contact for all STOP funded agencies. You can reach Mr. Harhigh at

(717) 265-8506 or gharhigh@state.ps.us.

Byrne Justice Assistance Grants (JAG)

Ray Moneta is the Program Contact for all victim service related JAG funded projects. You can

reach Mr. Moneta at (717) 265-8728 or rmoneta@state.pa.us.

Beth Romero is the Fiscal Contact for all victim service related JAG funded projects. You can

reach Ms. Romero at (717) 265-8468 or eromero@state.pa.us.