Timetablers Quarterly Meeting

23 October 2009

Introductions

Putting names to faces

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Enterprise Implementation

Status

• Live system

• Testing Continuing

Training

• Training package in development

• Training will be offered by ITS as a bridging program for existing users

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2009 Room Audit Results

RMIT - Sem 1 Room AuditTimetabled versus Actual Use

0%

10%

20%

30%

40%

50%

60%

70%

Classroom Computer Lab Lecture Theatre

Space Type

Timetabled

Actual

Space Type Timetabled Frequency Actual Frequency

Classroom 45% 31%

Computer Lab 35% 47%

Lecture Theatre 61% 45%

RMIT - Sem 1 2009 Room AuditLecture Theatre Utilisation by Campus

0%

10%

20%

30%

40%

50%

60%

70%

80%

Frequency 31% 19% 51%

Occupancy 30% 56% 29%

Utilisation 9% 11% 15%

Bundoora Brunswick City

12 1 34

RMIT - Sem 1 2009 Room AuditClassroom Utilisation by Campus

0%

20%

40%

60%

80%

Frequency 12% 20% 36%

Occupancy 24% 40% 41%

Utilisation 3% 8% 15%

Bundoora Brunswick City

45 32 203

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2009 Room Audit

• What does the data mean?

• What can you do to help improve the results next year?

–Book only what is required,

–Delete bookings no longer required

–Match class size to room capacity and then review

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Timetabling Website

Student Application for Space Hire

• Easy to understand/fill out

• Taking the legwork out of hiring space

• Trackable data management

• Students enquiring about hiring space on campus should be referred to this website.

•http://www.rmit.edu.au/timetabling/studentspacehire

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Timetabling Website

WRB for ad-hoc bookings management

• Improved Interface -

(Location, Time functions)

• Manageable list of all bookings –

‘One Stop Shop’ for all ad-hocs

• 2010 bookings will be available from next week, for activities outside of the TAFE semester

• All course-based activities to still be generated from their parent Module

• http://www.rmit.edu.au/timetabling/wrbs

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Policy and Procedure

Timetabling Policy/Procedure at School Level

Open forum discussion where Christine Steele (GSSSP) will pose the question:

How DO you keep those academic rascals in check?

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Data Collection

• Feedback from Academic Staff at learning spaces forum

• Suggestions for data collection

Trading / SharingSpace

(squeezing us all in)

Open Forum

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Tricks and Tips

Locations Booking Window

• S+ running slowly?

• Ghosts making your activities list jump up and down the scroll bar?

Rolled Over Bookings

• 2010 Roll over report followup

- Unscheduled courses still in system

- Activities not generated from parent module

- Naming conventions ABCD-1234-S1-D-L1

Staff Details

• Deleting old staff

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2010 Quarterly Meeting Schedule

Tickets are limited and selling fast….

Thursday 28 January (2 – 3 weeks before STS go-live)

Thursday 29 April (lead up to Sems 2 STS go live)

Thursday 22 July (2011 S+ opens 26 July)

Thursday 28 October (Publication of 2011 timetables)

Open Forum

Thanks to everyone for attending

Questions?

Recommendations?

What can we do to help the process?