time reporting procedures

Time Reporting ProceduresTime Reporting Procedures

“Best in Class”

Topics of DiscussionTopics of DiscussionNotifying Payroll of Time Clock Add or

Change

Completing the F-514 form

Class Codes & Schedules

Clock Usage

Notify Payroll of New HireNotify Payroll of New HireTo insure that new employees are paid in a

timely manner & to maintain accurate reporting of labor, Payroll must be notified using form F-514.– Payroll is responsible for set up of new employees– Payroll maintains job change information

Time Clock download will add new data to the Kronos TimeKeeper System

Form (F-514) available via e-mail system

Notify Payroll of New HireNotify Payroll of New Hire

Log on to CICS & Select EMAIL

Type an X by EMAIL&

Press ENTER

In EMAIL, type B for option to use Bulletin Board


Bulletin Boardsis the option we want.Type B & press Enter

In Bulletin Board, select Payroll Forms using L


Type an L by Payroll Forms &

Press ENTER

To create an e-mail using the form, type U for Useform


Type U& Press Enter

Fill in all appropriate Employee Information & press PF8


Fill in the form with Employee info.

This form is used for bothNew Hires & Job Changes

Press PF8 for next screen.

Fill in all appropriate Employee Information


Fill in the remaining fields&

Press PF4 to send to Payroll.

Notify Payroll of New HireNotify Payroll of New HireWhat is the best way to get information for

the Payroll form F-514?– Are there other employees with the same job?– Are there others on the same schedule?

Kronos TimeKeeper can give you the info!

Completing the F-514 formCompleting the F-514 form

Find employee with same job and schedule

Press PF14 (<Shift>+ F2)to view Defaults

Completing the F-514 formCompleting the F-514 form

Employee Defaults show Class Code & Schedule

Employee information isdisplayed for division, class

code, schedule, etc.& can be copied to F-514

Class Codes & Schedules Class Codes & Schedules

Class Codes will be reviewed in detail on the following pages

These are the Class Codes that have been established

01 O/T -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch

is within 10 minutes before start time.– If employee punches in more than 10 minutes

before scheduled start time, will not round– Round back to the scheduled end time if

punch within 10 minutes of scheduled time.– Lunch 1 hour or Punch (whichever is greater)

Overtime over 40 hrs/weekOvertime over 40 hrs/week

03 O/T - Auto Deduct 1 Hour– Round up to the scheduled start time if punch is

within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes

before scheduled start time, will not round– Round back to the scheduled end time if the

punch within 10 minutes of scheduled end time.– 1 Hour Lunch is automatically deducted.


06 O/T -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch is


before scheduled start time, will not round– Round back to the scheduled end time if punch

is within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch - whichever is greater


10 O/T -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch

is within 10 minutes of scheduled start time.– If employee punches in more than 10 minutes

before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1/2 hour or Punch - whichever is

greater


11 O/T -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch


before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1 hour or Punch - whichever is greater


12 O/T -No Lunch– Round up to the scheduled start time if punch


before scheduled start time, will not round– Actual punch time is used for out time.


13 O/T -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch


before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch


14 O/T -Temp Outside Employees– No rounding rules– Minute to Minute for time calculations.– No automatic lunch deduction.


16 O/T -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch



only after working 1/2 hour.


20 O/T OVR 8 -Punch 1 Hour– Round up to the scheduled start time if punch

is within 10 minutes before start time.– If employee punches in more than 10 minutes


punch within 10 minutes of scheduled time.– Lunch 1 hour or Punch (whichever is greater)

Overtime over 8 hrs/day Overtime over 8 hrs/day

21 O/T OVR 8 -Punch 1/2 Hour– Round up to the scheduled start time if punch is

within 10 minutes before start time.– If employee punches in more than 10 minutes


within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch (whichever is greater)

Overtime over 8 hrs/day Overtime over 8 hrs/day

22 O/T OVR 8 PUN 1HR - MM OUT– Round up to the scheduled start time if punch


before scheduled start time, will not round– Actual punch time is used for out time.– Lunch 1 hour or Punch - whichever is greater

Overtime over 8 hrs/dayOvertime over 8 hrs/day

23 O/T OVR 8 PUN 1/2HR - MM OUT– Round up to the scheduled start time if punch



greater


24 O/T OVR 8 NO LNCH - MM OUT– Round up to the scheduled start time if punch


before scheduled start time, will not round– Actual punch time is used for out time.– No time is automatically deducted for lunch.


25 O/T OVR 8 AUTO DEDUCT 1/2 HR– Round up to the scheduled start time if punch


before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch but

only after working 7 hours.


02 O/T>50 - AUTO DEDUCT 1/2 HR– Round up to the scheduled start time if punch


before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1/2 hour for lunch but



04 O/T>50 - AUTO DEDUCT 1 HR– Round up to the scheduled start time if punch


before scheduled start time, will not round– Minute to Minute for out time.– Automatic deduction of 1 hour for lunch but



07 O/T>50 Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch is



is within 10 minutes of scheduled time.– Lunch 1/2 hour or Punch - whichever is greater


08 O/T>50 - No Lunch– Round up to the scheduled start time if punch


before scheduled start time, will not round– Actual punch time is used for out time.– No automatic lunch deduction.


09 O/T>50 -Punch (Lunch) 1/2 Hour– Round up to the scheduled start time if punch



greater


15 O/T>50 -Auto Deduct 1/2 Hour– Round up to the scheduled start time if punch



only after working 1/2 hour.


17 O/T>50 -Punch (Lunch) 1 Hour– Round up to the scheduled start time if punch



punch is within 10 minutes of scheduled time.– Lunch 1 hour or Punch - whichever is greater


Clock Usage Clock Usage

Kronos Clock Instructions

time reporting procedures

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