time mgmt praxis

8/14/2019 Time Mgmt Praxis

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TIME


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If you want to know the value of 1 Year

then.....


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Ask the Student who has failed his Exam


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If you want to know the value of 1 Month

then..


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Ask the Mother who gave birth to a pre

-mature baby (by a month)


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If you want to know the value of 1 Week

then......


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Ask an Editor of Weekly Publication..


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If you want to know the value of 1 Day then.


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Ask a Daily wage Labourer


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If you want to know the value of 1 Hour then


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Ask lovers who are waiting to Meet


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If you want to know the value of 1 Minute then.


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Ask the person who missed the Last Train tohome


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If you want to know the value of 1 Second

then


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Ask the person who survived in an Accident.


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If you want to know the value of 1

Millisecond then


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Ask the person who just won the Silver medalin Olympics..


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NO INFLUENCE

INFLUENCE

CONTROL

Controlling those things we can control

Circle of Influence


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Workshop Contracting

+100Role-plays / Activities

+100Fair Play

-10Below the Belt Remarks+25Value Addition (Sharing RelevantExperience or an Insight)

Dependson the

Severity

HTTT (Hostility Towards theTrainer)

+50Team Presentations

-10Mobile Ringing+10A Good Joke

-10Late Coming for Any Session - ForTeam Leader Per Minute

+10Correct Answer

-5Late Coming for Any Session - PerTeam Member Per Minute

+10A Good & Relevant Question

PointsNorm For Losing PointsPointsNorm For Earning Points


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Programme Objectives

Through this programme you will be ableto understand:

Why.????? Time Management.

Need or proper Utilization of Managingtime Time Management Model 3 Ps of Effective Time Management Delegation - to enhance the Action

Plan Ineffective Delegation..Causes /Solutions

SMART Goal Setting Benefits of Time Management..!!!!!!


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THE SCIENCE OF TIME(Atharva Veda XIX.23.1-4)

Time is a horse that moves with sevenrays,with a thousand eyes,undecaying,who

projects a manifold seed.Him the seersmount,illuminated in mind.His wheels areall the worlds.

He gathered all the worlds together.Heencompasses all the universe.As theirfather,he became their son,apart from whom

there is no other light.


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Challenges

I am busy round the clock

I dont have time to do anything I like

I am not happy as I do not get time to enjoy

I dont feel, I have achieved anything this year

I dont have contrl over day

I wish I had 24 hours in a day so that I can getmore things done


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Balance Your Life

Balance in life is important Recognize each aspect of

life is important I am not getting enough

time for family/personal life

because of work 80% of time is spent on

work

Health

Work

Family

Finance


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How to transform self Image

By changing the attitude which prompt them By deliberately practicing new behaviors until

they become habits By associating with successful people By reading self improvement books and articles

and discussing points with like minded people

By scheduled and consistent use of new methods

A positive self image releases your potential to accomplishremarkable and rewarding results


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What is

TIMEMANAGEMENT.???


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Time Management .

Time Management starts when you begin

to focus on and accomplish your highest

priorities. -Charles Hobbs.


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Time Management- What is it??

Doing the Right things and not doing things right

In control of Life , and not driven by circumstancesEnjoying JOURNEY of life: everyday of it and notwait for a perfect day in future

Have right balance in life


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TIME - A UNIQUE RESOURCE

It is irretrievable What is lost cannot come back

What is lost is apart of our life


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IT IS IMPOSSIBLE TO

MANAGE TIME


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Time Management Principles

Identifying Time LossTime log on daily, weely, monthly basis

Classifications of activities Priorities Delegation

Time Waster Operations and Management


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BENEFITS FROM EFFECTIVE TIMEMANAGEMENT

We have more time to do things wewant to dorather than do things

what we have to do We get control over our life - dealing

with internal & external timehindrances

We are free of stress and tension We can achieve our goals in life


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I do not have

to do


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MYPRIORITIES

AREDIFFERENT

IF YOU REALLY WANT TO DO A THING

YOU WILL FIND TIME TO DO IT


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WE WILL!!

Learn that time management is ahabit

How to develop this habit Understand how we spend our time Create awareness about the four

quadrants of time mgmt Share tips on how to manage our time

better


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Habits are powerful factorsin our lives. Because they

are consistent, often

unconscious patterns, theyconstantly, daily, expressour character and produce

our Effectiveness orIneffectiveness


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MANAGING TIME ISA HABIT

NOT MANAGING TIMEIS ALSO A HABIT

HOW TO DEVELOP A HABIT OF


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HOW TO DEVELOP A HABIT OF

MANAGING TIME

Recognize the need Believe improvement is possible

Plan the activity smallimprovements lead the way

Reinforce good behaviour


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HOW DO WE

SPEND OURTIME?


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QUADRANTS OF TIME MANAGEMENT

URGENT &

NOT IMPORTANT

II

NOT URGENT &

NOT IMPORTANT IV

URGENT &

IMPORTANT

I

IMPORTANT &

NOT URGENTIII


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Time Management Matrix

over-long breaks, canteen, kitchen visitsboss's whims or tantrums

unnecessary adjusting, tidying, updating equipment, systems,

screensavers, etc.unnecessary double-checking

reading nonsense or irrelevant materialduplicated effort

interrupting othersdealing with accumulated unresolved trivia

daydreaming and doodlingpointless routines or activities

silly emails and text messagesirrelevant distractions

social and domestic communicationsmisunderstandings appearing as complaintschat and gossip face-to-face and phonead-hoc interruptions

'comfort' activities; computer games, net surfing, excessive cigarettebreaks

apparent emergencies

unnecessary and unchallenged routinestrivial and 'off-loaded' requests from others

4 - RESIST AND CEASE2 - REJECT (DIPLOMATICALLY)

NotImportant

systems and process developmentproblem resolution, fire-fighting, fixesmodelling, designing, testingstaff issues or needs

thinking and creatingreports and other submissions

networking relationship buildingmeetings and appointments

research and investigationproject work with imminent deadline

project planning and schedulingsignificant demands for information from superiors orcustomers

planning and preparationreal major emergencies and crisis issues

3 - PLAN TO DO1 - DO NOW

Important

Not urgentUrgent

III


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I - THEY ACT ON US II - DECEPTION - WE ARE MEETING

OTHER PEOPLES PRIORITIES &EXPECTATION

III - WE MUST ACT ON THEM IV - MOSTLY WASTE OF TIME

URGENT &IMPORTANT

URGENT &NOT IMPORTANT

IMPORTANT &NOT URGENT NOT URGENT &NOT IMPORTANT IV

I

III


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PROCRASTINATION

DISORGANISATION

INABILITYTOSAYNO

INABILITYTO

DELEGATE

GOSSIP

PHONECALLWE

MAKE

Internal time wasters


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PAPER WORK

TRAVEL TIMEWAITING

FORSOMEONE

CRISIS

MANAGEMENT

VISITORS

PHONECALL

OTHERS

MAKE

External time wasters


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HOW TO DEALWITH

TIMEHINDERANCE

?ELIMINATE

THEM

SHORTEN THE

TIME SPENTON THEM


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Why dont we delegate

I can do it better I can do it faster I am insecure

I do not want to give it up It is a dirty job I want to keep control


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Delegation

The points to be considered beforedelegation

How much of responsibility, authority &accountability will I delegate

How closely will I monitor

How much will I participate How often will I need an update &progress information


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PROCRASTINATION is aPROCRASTINATION is avicious circle where..vicious circle where..

we never dowe never do todaytoday whatwhatwe can postpone towe can postpone to tomorrowtomorrow


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Why do we procrastinate? Lack of motivation

Laziness

Lack of dead line

Personal disorganization

Anxiety about the future

Fear of failure

Procrastination


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Procrastination Do not fear failure Set a deadline

Break it into small easy to do piecesstart with the easiest parts first

Set a reward system Do not allowperfectionismperfectionismas a reason for

procrastination

Why do we say Yes when we


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Why do we say Yes when we

want to say No

Wanting to be in the thick of things

Im the only one who can do it well Fear of being disliked

Fear that our NO has to be

justified Being flattered to be asked


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How to say No

Be polite - explain to reason forrefusal

Respect yours & other peoples time

Keep your promises of calling back,etc.

Train others to do the jobs which canbe delegated


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Disorganization

PHYSICAL DISORGANIZATION

Keep your work place in such a way thatthings are easy to reachLabel everything like trays, files

Use color coded files as per priorityDo not clutter your work place


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Disorganization

MENTAL DISORGANISATION(e.g. out of fuel, delayed proposal, missed

appointments) How to overcome

Recognize the symptoms

BelievePlan for improvement

Tips on how to manage our


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Tips on how to manage our

time better

Examine our time management habits Plan our day

Worksmart rather than hard Concentrate on one job at a time

Discover the benefits of delegation


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IF YOU WRITE DOWNTHINGS TO DO

YOU WILL HAVE MORETIME TO DO THINGS

Tips on how to prepare


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Tips on how to prepare

To Do list

Prepare it daily

Do three thingsList the tasks to be done

Assign prioritiesTick the tasks completed


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Be realistic and aware of your time

Make a provision for emergencies Add jobs as and when required

Review your list every morning

Tips on how toprepare

To Do list


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PRIME TIME

EnergyLevel


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Handling paper work

Handle each paper only once

Write on the same paper and send it back

Use the F-WAD approach File if needed for future reference

Waste basket if read & nothing to be done

Action folder if needs detailed study

Delegate to others in the team


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Setting GOALS

GET SMART Specific

Measurable Attainable Result Oriented

Timely


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Goals

Focusing on important areas of life:Family, Health, Work,Personal

Development, Finance A goal is anything you want to

accomplish in a specific period

If you had only 6 months to live what arethe things you want to do??

Time is democratic, Nobody has more or less time


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Hints to find goals

What do you want to accomplish

Long term goals Dreams/ambitions Work Goals

Professional goals


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Benefits of Time Management

Higher Productivity and satisfaction More creative way of working

More time available for importantthings

Gives a feeling of confidence

Conservation of more energy asthings get more organized


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Achievements

Achievements are not major events that happen Make every small achievement inspire you

Achievement at every step- Maintain good health

- Daily Achievements

- Weekly Achievements

- Monthly Achievements

- Yearly Achievements


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Getting started

Write down goals of your life Personal

and Social Practice TO DO lists for at least 3 weeks Then it becomes a habit

Dont give upIf you Fail to Plan you Plan to Fail


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SUMMARY

We control our time

Time management is a habitwe candevelop Analyze how you spendyour time

Concentrate on yourIIIquadrant Follow thetipsgiven


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THE BEST WAY TO BEGIN,

ISTO BEGIN


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THANKS !!!

NEERAJ BHARDWAJ

Consultant Praxis-EL

[email protected]

Neeraj-bhardwaj.blogspot.com
mailto:[email protected]:[email protected]

time mgmt praxis

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