time attendance system - new jersey city university

New Jersey City University Department of Information Technology Rossey Hall, Room 58 Jersey City, New Jersey 07305 Phone: 201‐200‐3350 Email: [email protected]

Time & Attendance System Tutorial for Submitting Bi‐weekly Leave Record Information

Slide 1

Welcome to the Time and Attendance System, Online Tutorial for submitting bi‐weekly leave record information.


Slide 2

This tutorial provides step‐by‐step instructions for entering your biweekly Time and Attendance information. After logging into the GothicNet Portal, click on the Time & Attendance System option located within the My Menu group box.


Slide 3

Tutorial for Submitting Bi-weekly Leave Record Information

Next, you’ll see a link called Manage Time. Click on this link and a new window will open providing access to the Time & Attendance System.


Slide 4


To enter or update “your own” bi‐weekly time and attendance information, simply click on Enter Time.


Slide 5


Since you are entering or updating the Time and Attendance information for yourself, … YOUR NAME, will appear in the left side column. Please note that in the examples shown throughout this tutorial, the employee names, employee IDs, and the departments have been blurred for privacy. Under the column on the right, you should select the appropriate Pay Period (by clicking on it once). Then, click on the button that says “Employee Time” in order to proceed.


Slide 6


Near the top of this page, you will see several bits of information which include your name, the department you work in, your employee ID number and the Pay Period you selected. You’ll notice that the corresponding year, and week for the Pay Period is also displayed in the parenthesis.


Slide 7


Note, if you did not take any days off, or earn any comp days during this pay period, you can simply leave the check in the “Check here if no days taken” box, and then click on the SUBMIT button, to submit your information. Your information will now be sent to your supervisor for authorization and approval. You can also review a summary of your days taken, days earned, days that were carried over, as well as adjustments or docked days in the Summary Table.


Slide 8


The information displayed in the Summary Table is a total of all current information.


Slide 9


If you “DID” take any days off or earn any days during this pay period, you’ll need to enter this information in the table displayed below the Summary Table. In this table, you’ll see 3 tabs. Days Taken, Days Earned and Other Days. This is where you enter your information pertaining to this pay period.


Slide 10


In order to enter your days taken, first click on the “Days Taken” tab. Then, there are two options. You can either enter your information for individual days, one at a time, by clicking on the small line that appears in each box. For example, if you want to indicate that you took a full vacation day on Monday, you would click on the small line in that box.


Slide 11


After clicking on the small line, you’ll see a series of options appear below that column, from 0 to 1 and a quarter days. For this example, you would select 1, to indicate you took a 1 vacation day.


Slide 12


After you select the 1, the options will disappear and the number 1 will appear in the appropriate row and column. This example indicates one vacation day was taken on Monday.


Slide 13


You can continue to do the same for Days Earned, to include any Comp days that were earned during this period.


Slide 14


Other Days, are days that you may have taken for a Sick Leave Injury – referred to as SLI, Jury Duty, Leave of Absence without pay, or Furlough days.


Slide 15


The second option is a shortcut that allows you to enter days taken, for a full week, with one entry. For example, when you click on the “Days Taken” tab, you’ll see two columns at the far right for Week 1 and Week 2. This will allow you to submit all 5 days taken, during Week 1 or Week 2, without having to enter your information, one day at a time.


Slide 16


If you click on the small line, under Week 2, in the second row for Sick Days, the options of 0 to 1 and a quarter days will appear under the Week 2 column.


Slide 17


In this example, we selected the option for 1 day. Therefore, we see the number 1 appear for the entire 2nd week of this pay period, as sick days. The total of sick days is now updated to reflect the 5 days you have taken.


Slide 18


When you are done entering all of your days taken, and days earned, you will need to click on the SUBMIT button at the top of the page, to submit your information.


Slide 19


If you take any days off during this pay period, the check mark will no longer appear in the box next to “Check here if no days taken”. Once you are done, click on the SUBMIT button and the information you entered will be sent to your supervisor for authorization and approval.


Slide 20


If you want to print a Report of the Summary information or print a Report for this Time Period, you can simply click on the appropriate button. The report will automatically be created as a PDF document that you can save or print for future reference.


Slide 21

Here’s an example of what each report looks like.


Slide 22


Also notice the BACK button that appears on most pages. You’ll need to use this button if you want to go back to a previous page. Just note that if you go back to a previous page, prior to submitting your information, any changes that you have made will be lost and you’ll need to re‐enter them.


Slide 23

Thank you for watching this tutorial. If you have any further questions, please contact the help desk by phone at extension 4357 or by email at [email protected].

Thank you for watching this tutorial. If you have any further questions, please contact the help desk by phone at extension 4357 or by email at [email protected].


Slide 24

This concludes our training session for the Time & Attendance System.

This concludes our training session for the Time & Attendance System.

time attendance system - new jersey city university

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