time and attendance user guide

Time andAttendance User

Guide

Time and Attendance User Guide


by Evident

Version

Published


: 20

Evident6600 Wall StreetMobile Alabama 36695T 800-711-2774 F 251-639-8214evident.com

: March 2018

Limitations: Evident does not make any warranty with respect to the accuracy of the information in this document.Evident reserves the right to make changes to the product described in this document at any time andwithout notice.

Trademarks: The Evident logo, as it appears in this document is a Trademark of CPSI.

Copyright © 2018 by Evident.

All rights reserved. This publication is provided for the express benefit of, and use by, Evident Client Facilities.This publication may be reproduced by Evident clients in limited numbers as needed for internal use only. Anyuse or distribution outside of this limitation is prohibited without prior written permission from Evident. Thereception of this publication by any means (electronic, mechanical, photocopy, downloading, recording, orotherwise) constitutes acceptance of these terms.

ITable of Contents

Table of Contents

Chapter 1 Introduction

............................................................................................................... 1Attestation Disclaimer

............................................................................................................... 1What's New

............................................................................................................... 1Online Presentations

Chapter 2 Overview

Chapter 3 TA Employee Setup and Maintenance

............................................................................................................... 5Overview

............................................................................................................... 5Selected Employee Options

......................................................................................................... 7Departments

......................................................................................................... 9Jobs, Pay Rates, Differentials

......................................................................................................... 18Deductions/Taxes

......................................................................................................... 19TA/HH Control

Chapter 4 TA Time Clock Functions

............................................................................................................... 25Overview

............................................................................................................... 25Time Clock Main Menu

Chapter 5 TA Time Entry & Correction

............................................................................................................... 35Overview

............................................................................................................... 36Period Summary

............................................................................................................... 37Time Entry

............................................................................................................... 40Benefit Balances

............................................................................................................... 41Time Entry Notes

Chapter 6 Update Scheduling History

Chapter 7 Employee List

Chapter 8 Time Entry Changes

Chapter 9 TA Control Settings

............................................................................................................... 49Overview

............................................................................................................... 51Pay Period Date

............................................................................................................... 54Miscellaneous

............................................................................................................... 59Benefit Record/Display Codes

............................................................................................................... 60Holiday Date

............................................................................................................... 61Shift/Weekend/Holiday Control

Time and Attendance User GuideII

Chapter 10 TA Department Control

............................................................................................................... 65Overview

............................................................................................................... 65Shift Control

............................................................................................................... 67Weekend/Holiday

............................................................................................................... 69Payroll Control Override

............................................................................................................... 71Miscellaneous

Chapter 11 TA Purges

............................................................................................................... 73Overview

............................................................................................................... 73Purge TA Records

............................................................................................................... 74Purge TA Changes

............................................................................................................... 74Rebuild TA Index

............................................................................................................... 75Department Update List

Chapter 12 Transaction Entry Quick Reference Guide

Chapter 13 TA Miscellaneous

............................................................................................................... 79Overview

............................................................................................................... 79How to Order Cards

............................................................................................................... 79How to Print Bar Code Labels

............................................................................................................... 79How to Demonstrate Time Clock

............................................................................................................... 80Today's Message

Chapter 14 Printed Reports

............................................................................................................... 83Overview

............................................................................................................... 83Time Report (Update Payroll)

......................................................................................................... 83How to Print

......................................................................................................... 84Description and Usage

............................................................................................................... 86Bar Code Labels

......................................................................................................... 86How to Print


............................................................................................................... 88TA Estimated Cost Report

......................................................................................................... 88How to Print


............................................................................................................... 90Time Report (By Pay Period)

......................................................................................................... 90How to Print


............................................................................................................... 93Daily Time Report

......................................................................................................... 93How to Print


............................................................................................................... 96Time Entry Changes Report

......................................................................................................... 96How to Print


IIITable of Contents

Introduction 1

© 2018 Evident

Chapter 1 Introduction

1.1 Attestation Disclaimer

Meaningful Use attestation confirms the use of a certified Electronic Health Record (EHR) toregulatory standards over a specified period of time. Evident and TruBridge Meaningful Use certifiedproducts, recommended processes and supporting documentation are based on Evident’sinterpretation of the Meaningful Use regulations, technical specifications and vendor specificationsprovided by CMS, ONC and NIST. Each client is solely responsible for its attestation being acomplete and accurate reflection of its EHR use during the attestation period and that any recordsneeded to defend the attestation in an audit are maintained. With the exception of vendordocumentation that may be required in support of a client’s attestation, Evident and TruBridge bearno responsibility for attestation information submitted by the client.

1.2 What's New

This section introduces the new features and improvements for the Time and Attendanceapplication for release Version 20. An asterisk (*) preceding the WR description denotes this WRwas added to the documentation after the initial release. A brief summary of each enhancement isgiven referencing its particular location if applicable.

Each enhancement includes the Work Request (WR) Number and the description. If furtherinformation is needed, please contact Payroll Support.

NOTE: There are no new enhancements for release Version 20.

1.3 Online Presentations

This section contains a list of available online presentations that are applicable for this user guide.They are not intended to replace the detail of the user guide but are to be used in conjunction withthe user guides to enhance the process and/or procedures related to this application. To browse allpresentations currently available online, sign in to evident.com and select Presentations or click onone of the following links:

Click here to view all Online Presentations Click here to view all QuickCaps

Time and Attendance

https://userareas.cpsi.com/userareas/presentations/index.php







https://userareas.cpsi.com/userareas/presentations/quick5/index.html






Time and Attendance User Guide2

© 2018 Evident

Overview 3

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Chapter 2 Overview

The Time and Attendance application is designed to reduce the amount of time it takes to gatherpayroll information for employees. Time and Attendance will improve the flow of payroll detail to thedepartment managers, allowing them to be responsible for the pay each employee receives in thedepartment.

One of the most important benefits of the Time and Attendance system is the reduction of payrollpreparation, which is accomplished because time does not need to be manually entered for eachemployee. The following is a list of other benefits Time and Attendance offers.

Data is on-line instantly.

Float employees log time to the department worked.

Messages can be directed to the employee when clocking in/out.

Lunch break is automatically deducted.

Benefit time can be recorded and viewed by the employee.

Automatically interfaces with the parent Payroll application.

Interfaces with the Personnel Scheduling application.

Ability to “force” hours for salaried employees to alleviate clocking in and out.

TA Employee Setup and Maintenance 5

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Chapter 3 TA Employee Setup and Maintenance

3.1 Overview

This section shows the setup required in the employee master to have Time and Attendanceapplication function. There are several pieces of information needed for the employees to berecognized as Time and Attendance employees.

3.2 Selected Employee Options

Once locked onto an employee, the Selected Employee Options screen allows direct access to allscreens within the Employee Master.

Select Payroll

Payroll - Main Screen


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The following screen displays after selecting an employee from the Payroll Main Menu or from anyof the Employee Selection indexes.

Select Payroll > Employee

Selected Employee Options

The following options are used for Time and Attendance.


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Departments

Select Payroll > Employee # > Departments

Payroll Department

Home Department

The following options pertain to Home Department.

Number/GL#: This field is used to store the General Ledger number that this employee's grosssalary is distributed to during time entry. An eight digit General Ledger number or the three digitdepartment number may be entered in this field

Mail Stop: The Mail Stop field is a five-character freeform field. This field is hospital-defined andis used as a method of printing and dividing checks for mail disbursement.

FTE: This field is informational only. To assign this employee's FTE, enter a one or the fractionequivalency. The total should not exceed one.

Dept. Maint: This field is used in allowing employee’s the ability to perform edits in the Time andAttendance, Personnel Scheduling and Human Resources application for the particulardepartments loaded. If an employee is to have access to all departments for editing, threeasterisks may be loaded in the first field. Also if an employee is to have access to override theelectronic sign off TA option, ALL should be loaded in this field.


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Float Departments

The following options pertain to Float Departments.

These fields are completed with the departments the employee is allowed to work. The fields areexplained below.

Float Departments: This field allows additional departments and an employee may be allowed tofloat/work.

Job Codes: This field is used to store the two-character job classification code for thisemployees float job.

FTE: This field is informational only. To assign this employee's FTE, enter a one or the fractionequivalency. The total should not exceed one.

Open Staff?:If selected, the employee will be allowed to clock in to any department in the hospital to work.If left blank, the employee will not receive the option to float to any department in the hospital.

Once the Payroll Department information is completed for the employee, use the Page Down keyto move to the next page of the Employee Master, Payroll Jobs & Rates. That screen may also beaccessed by entering an employee number at the Payroll Main Menu and select Payroll Jobs andRates . To exit the Employee Master, choose option Exit .


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Jobs, Pay Rates, Differentials

Select Payroll > Employee # > Jobs, Pay Rates, Differentials

Payroll Jobs & Rates, Page 1


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Miscellaneous

The following options pertain to miscellaneous TA Employee Setup and Maintenance settings.

Salaried?:Selecting this field allows the employee to receive full pay and no overtime regardless of thenumber of hours worked.Leaving this field blank will cause Thrive to use each hour entered for a payroll run to calculatethe gross amount of the paycheck.

Employee Type Code: The Employee Type Code field will allow a one-character code todetermine the employee’s work status. These codes should be set up in the Employee TypeCodes table in the Control Settings, along with any site-specific codes that are desired.

Full-time employees should have an F in this field.Part-time employees are marked with a P.An X in this field indicates a Non-Staff Employee, which will be excluded from standard payrollprint reports.

Annual Hours: Enter the total hours an employee works in a year.

Force Hours in T/A?:If this field is selected, Thrive will automatically calculate annual hours divided by the number ofpay periods in a year to determine the pay period hours for the employee. These hours will pullto the time entry screen.If this field is left blank, Thrive will pay actual hours clocked.

Force Hours in OT?: If selected, Thrive will calculate overtime based on the overtime settings inTime Entry control for the forced hour employee.

24 Hour Employee: If selected, a prompt appears at the Time Clock indicating whether theClock-Out time is for the next day.

CMS Employee Code: Enter in the CMS mandated code for the Payroll Based Journal reporting required

for Nursing Home facilities. The CMS Pay Type code of Exempt, Non-Exempt, and Contract would beentered in this field.

Primary Job/Rate

The following options pertain to Primary Job/Rate.

Job Code: This field is used to store the two-character job classification code for the employee’snormal job. Float jobs may be entered on the Job & Rates screen page 2. Job codes are set up inthe Job Code Table.

Hourly Rate: The normal hourly rate for an employee should be entered into this field. If theannual rate is entered, it is divided by the annual hours to determine the hourly rate.

Annual Rate: When the hourly rate is entered in the above field, Thrive will multiply the hourlyrate by the annual hours to determine the annual rate.


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Rate: Thrive displays the rate per pay period. This rate is computed by dividing the annual rate bythe number of pay periods per year. Thrive automatically calculates the rate shown in this field.

Future Rate: Date: Load the employee’s rate and effective date for a future pay increase inthese fields.

Specialized Training Additions

The following options pertain to Specialized Training Additions.

Description: Enter the description of the specialized license.

License #: Enter the professional license number.

Expires: Enter the date the license expires. A warning message is displayed on the Time Entryscreen when the license is expired if the "Add" field is set to Y.

Amount: Enter the differential dollar amount that should be added to the employee’s base rate forthis license.

Add: Answer Y when the dollar amount loaded in the Amount column will be added to theemployee’s base rate during time entry.

Once the Payroll Job & Rate information is completed for page 1, use the Page Down key to moveto the next page of the Employee Master, Payroll Jobs & Rates, page 2. The screen may also beaccessed by entering an employee number at the Payroll Main Menu and selecting Jobs, PayRates, Differentials. To exit the Employee Master, select Exit.


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Job, Pay Rates, Differentials, Page 2

Select Payroll > Employee # > Jobs, Pay Rates, Differentials > Page 2


The following options pertain to All Job/Rates for 8-hour shifts.

Enter the differentials to pull in time entry for 8-hour shifts when the corresponding job code isentered. The dollar amount is added to the base rate for this job code.

Job Code/Description/GL: Enter the two-character job code to represent the float job. JobCodes and Description are found in the Job Codes table in Control Settings. A GL number can beloaded for a specific job code.

Rate: Enter the rate the employee makes per hour when working the specified job. This rate willoverride the Job Code rate entered in the Job Codes table in Control Settings.

Shift: Enter the dollar amount to be added to the base rate for working a shift for the specifiedjob.

WkEnd: Enter the dollar amount to be added to the base rate for working on a weekend for thespecified job.


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Holiday: Enter the dollar amount to be added to the base rate for working on a holiday for thespecified job.

Shift Diff%: In Payroll Control, Miscellaneous page 1, field Shift Differential as Percent ofBase is selected this option will display. Selecting Shift Diff% will display the following screen.This will allow using a percentage of the employee’s base rate to determine shift differentials.

Select Payroll > Employee # > Jobs, Pay Rates, Differentials > Page 2 > Shift Diff%

Payroll Differentials % Set Up

After set up is complete or changes are made to this screen and Exit is selected, a prompt willdisplay to confirm the calculation of the employee’s shift differentials. The calculated shiftdifferential will be updated and display on the 8 hour Payroll & Jobs Rates screen.

Once the Payroll Job & Rate information is completed for page 2, use the Page Down key to moveto the next page of the Employee Master, Payroll Jobs & Rates page 3. To exit the EmployeeMaster, select Exit.


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The following options pertain to All Job/Rates for 12 hour shifts.

Enter the differentials to pull in time entry for 12 hour shifts when the corresponding job code isentered. The dollar amount is added to the base rate for this job code.

Rate: Enter the rate the employee makes per hour when working the specified job. This rate willoverride the Job Code rate entered in the Job Codes table in Control Settings.

Shift: Enter the dollar amount to be added to the base rate for working a shift for the specifiedjob.

WkEnd: Enter the dollar amount to be added to the base rate for working on a weekend for thespecified job.

Holiday: Enter the dollar amount to be added to the base rate for working on a holiday for thespecified job.


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Shift Diff%: In Payroll Control, Miscellaneous , if the field stated Shift Differential asPercentage of Base Rate is selected this option will display. Selecting Shift Diff% will displaythe following screen. This will allow using a percentage of the employee’s base rate to determineshift differentials.

Select Payroll > Employee # > Jobs, Pay Rates, Differentials > Page 3 > Shift Diff%

Payroll Differentials % Set Up

After set up is complete or changes are made to this screen and Exit is selected, a prompt willdisplay to confirm the calculation of the employee’s shift differentials. The calculated shiftdifferential will be updated and display on the 12 hour Payroll & Jobs Rates screen.

Once the Payroll Job & Rate information is completed for page 3, use the Page Down key to moveto the next page of the Employee Master, Payroll Jobs & Rates page 4. To exit the EmployeeMaster, select 0-Exit.


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The following options pertain to Differentials.

Call Pay Rate: Call Pay Amt: Enter the dollar amount of pay per hour the employee will receivefor being on call. The general rate to be used is typically loaded in the PR Control Settings,Special Pay Codes. The rate loaded in the Employee Master will override the general rate. TheCall Pay Amount field allows for larger dollar amounts to be paid to the employee. This field allowsfor more than two digits to the left of the decimal to be entered.

Called Back Trip Pay Amount: Enter the dollar amount of pay per hour the employee will receivewhen called back to work. The pay code and the general rate to be used for call back pay areloaded in the PR Control Settings, Special Pay Codes. The rate loaded in the Employee Masterwill override the general rate.

Productive Pay Differential: Enter the dollar amount to be added to all productive pay codes forthis employee. Each pay code that has the Count Hours as Productive field in the Pay Code tableanswered Y will add the differential loaded in this field to the base rate during time entry.

Per Visit Pay Rate: Enter the dollar amount to be used when paying employees by the visit ratherthan by the hour.


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Called Back Rate Differential: Hrs Guaranteed: Enter the dollar amount that will be added toan employee’s base rate when called back to work. Enter the number of hours guaranteed in thesecond field. If a shift differential should be added, if applicable, select the following field.

Call Back Rate at 1.5 x Base: Avg OT Rate: When selected, Thrive will calculate the call backrate as one and a half times the base rate. If the “Avg OT Rate” portion of this field is selected,then the call back rate will be calculated according to the average overtime rate.

Call Back Add Shift Diff?:If this field is selected, Thrive will allow a shift differential to be added to the Call Back rate.If this field is left blank, Thrive will not allow a shift differential to be added.

Call Back in OT Calculation?: If this field is selected, Thrive will include the time entered for the Call Back pay code asproductive hours to count towards overtime.If this field is left blank, the hours worked will not be included in the productive hours worked tobe counted to become overtime.

Hours Guaranteed in OT Calc?: If this field is selected, Thrive will include the Guaranteed hours as productive hours worked tocount towards overtime. If this field is left blank, the hours guaranteed will not be included in the productive hours workedto be counted to become overtime.

Off Weekend Rate Differential: Enter the dollar amount that will be added to an employee’sbase rate when working on an off weekend.

Per Mile Pay Rate: Enter the per mile pay rate. This rate will be associated with the Special PayCode for Mileage loaded in the Special Pay Code Table.

Holiday Diff 1/2 of Base Rate: If this field is selected, the employees holiday rate will be paid attime and a half.

Ambulance Transfer Hours Guaranteed: Enter the number of hours an employee isguaranteed when working as an ambulance transfer.

Non Productive Trip Hrs Guaranteed: Enter the number of hours the employee is guaranteedwhen clocking in as Non Productive. This field works in conjunction with the pay code loaded inthe Special Pay Codes table under Control Setting in the Payroll application. See the Payroll UserGuide for more information on this feature.

Pay Rate Calculation Method: This field is used for overtime calculation methods. An A foraverage or a B for base may be entered here. This option is used if an employee's overtimecalculation is different than the main hospital control. If this option is blank the employee'sovertime will calculate based on the Hospital Main Control table.

Once the Payroll Job & Rate information is completed for page 4, use the Page Down key to moveto the next page of the Employee Master, Payroll Jobs, & Rates page 5 or use the Page Up key toreturn to the previous page.


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To exit the Employee Master, select Exit.

Deductions/Taxes

Select Payroll > Employee # > Deductions/Taxes

Payroll Deductions & Taxes, Page 1

The following options pertain to State Taxes. The 1st 11 fields are covered in the Payroll UserGuide.

Regular State Cd: Enter the two-character state code for the state where the employee isearning or taxed.

Employment St Cd: Enter the two-character state code for the state where the employee/employer will pay SUI.

City Tax Name: Enter the city tax deduction code, if applicable.

School Tax Name: Enter the school tax deduction code, if applicable.

Blind/65 Exemption: Enter the number of Blind/65 exemptions the employee is claiming.

Pages 2 through 6 of the Payroll Deductions and Taxes are covered in the Payroll User Guide.


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TA/HH Control

Select Payroll > Employee # > TA/HH Control

Payroll TA/HH Control, Page 1

The TA/HH control is reserved for the Time and Attendance and Home Health applications.

Normal Shift Worked: These fields are used to signify that the Employee is a Time & AttendanceEmployee. These fields are completed with either of the following: 1, 2 or 3 for 8-hour shiftemployees, A or B for 12-hour shift employees.

Shift Ranges: If these fields are completed it will override the Department and Hospital controls.These fields function the same as in the Department control and Hospital Control. If the shiftsettings entered did not equal 24 hours when exiting the screen, a warning “Shift Settings Did NotCover 24 Hrs Press Return to Continue” will display. This is only a warning and can be bypassed.

Meal Deductions: These fields are set for the auto meal deduction. To complete these fields itmust be answered in quarter hour increments. To designate a half hour lunch .50 is entered, a fullhour lunch 1.00 would be entered. If these fields are completed it will override the Department andHospital controls. These fields function the same as in the Department Control and HospitalControl.

Use the following in Place of Dept/Ctrl Fields?:If this field is selected, Thrive will read the employee master and disregard the Departmenttables and the Hospital Main Control.


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If this field is left blank, Thrive will work off the Department tables and/or Hospital Control.

Further explanation of these fields are found in TA Control Settings Miscellaneous. SeeMiscellaneous

TA/HH Control, Page 2

Select Payroll > Employee # > TA/HH Control > Page 2


Home Health Controls

The following options pertain to Home Health Controls.

HH Skill Type: This field is used for Home Health employees accessing the Home HealthScheduling module. This will allow the Home Health employees to appear in lookup windowswithin the Home Health system. It is usually completed with one of the following codes:

SN Skilled NursePT Physical TherapistSUP Supervisory NurseOT Occupational TherapistHHA Home Health Aide

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ST Speech TherapistMSW Medical Social Worker

HH Max Minutes Available: This field is for the maximum number of minutes a Home Healthemployee has available for visits. This is used for the Home Health Scheduling module.

Scheduling Manager: Select this option if the employee is a scheduling manager.

Visit Reimbursement

The following options pertain to Visit Reimbursement.

Reimbursement by Visit:If this filed is selected, the employee will receive payment after each home visit is completed.If this field is left blank, the employee will be paid for home visits on the regular pay run.

AP Vendor Number: AP GL Number: If the employee will receive payment for home visitsfrom Accounts Payable, the Vendor number and the General Ledger account number thepayment will be taken from should be loaded in this field.

TA Benefit Pay Codes

The following options pertain to TA Benefit Pay Codes.

TA Benefit Pay Codes: The pay codes loaded here will override the pay codes listed in the TAMain Control. If these fields are used it will only display the pay codes listed on this screen. It willnot include those in the TA Main Control file.

TA Biometric Settings

Turn Off Fingerprint Verification: Select this field if the Fingerprint Verification option is notgoing to be used for this specific employee.

Non-Biometric Pin: Enter the employee specific Non-Biometric Pin number. The PIN willconsist of four numbers and no two employees can have the same PIN.

Time Clock Settings

Time Clock Allowable Excess Benefit Hours?: Enter the number of hours the employee isallowed to enter in excess of the number of benefit hours available. If this field is blank theemployee will not be able to enter more benefit hours than they have available.

User Defined Option: Select this option if the employee is allowed to use the TA user definedoption.

Allow T&A Time Maint?: Select this option if you want the employee to have the capability ofediting their time in the time clock function from a computer.


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TA/HH Control, Page 3

Select Payroll > Employee # > TA/HH Control > Page 3


Default Shift Weekend Control

Start Day:If F is entered the weekend differential rate begins on Friday for the default shift. If S is entered the weekend differential begins on Saturday for the default shift.

Start Time: Enter the time of day on Friday or Saturday that the selected employee will beginreceiving weekend differential.

Total Hours: Enter the total number of weekend differential hours.

Default Shift Holiday Control

Start Time: Enter the time of day the employee will begin receiving Holiday differential for theemployee's default shift.

Total Hours: Enter the total number of Holiday differential hours for the default shift.


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NOTE: If the weekend begins at midnight on Friday, the begin time for the shift will be Saturday at0001. There is no 2400 hour in military time and Thrive does not recognize 2400 as an hour. Ifthese fields are selected it will override the global Weekend/Holiday and department Weekend/Holiday settings.

Second Shift Weekend Control

Start Day:If F is entered the weekend differential rate begins on Friday.If S is entered the weekend differential begins on Saturday.

Start Time: Enter the time of day on Friday or Saturday the selected employee will beginreceiving weekend differential.

Total Hours: Enter the total number of weekend differential hours..Second Shift Holiday Control

Start Time: Enter the time of day the selected employee will begin receiving Holiday differentialfor the alternative shift.

Total Hours: Enter the total number of Holiday differential hours for the alternative shift.

NOTE: If the weekend begins at midnight on Friday, the begin time for the shift will be Saturday at0001. There is no 2400 hour in military time and Thrive does not recognize 2400 as an hour.

TA Time Clock Functions 25

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Chapter 4 TA Time Clock Functions

4.1 Overview

Employee Time and Attendance transactions are entered using touch screen time clock devices.The Time Clock Main Menu displays on time clock devices throughout the facility and indicates thatan employee's Time and Attendance transactions will be available once the employee's ID badgehas been scanned. The employee may access the time clock from any PC.

4.2 Time Clock Main Menu

To clock in or out from a PC the employee will select the Time Clock application from the SystemMenu or from the Hospital Base Menu by selecting Other Applications/Functions and then TimeClock.

Select Time ClockorSelect Hospital Base Menu > Other Applications and Functions > Time Clock

Time clock

Status: This field provides employee information, specifically current clocking status, Job Codeand working department prior to performing additional clocking functions.


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Status Change

In: The In option clocks employees in to the Department and Job displayed to the right of thePos/Dept option. The default Job and Department loaded in the Employee Master are initiallydisplayed. Additional Jobs and Departments are selected by touching the Pos/Dept option.

Out: This option clocks employees out ending the current time segment of worked hours.

Change: This option changes the Department or Job worked during the current segment of time.The Change option is used only after selecting an alternate Department or Job listed in the Pos/Dept display.

Pos/Dpt: This option displays a list of Departments and Jobs the employee is allowed to work.Accessing this option will display the following screen:

Select Time Clock> Pos/DptorSelect Hospital Base Menu > Other Applications and Functions > Time Clock > Pos/Dpt

Float Departments/Float Position

The available Departments and Positions are displayed. Touch the desired Float Department and/or Float Position to highlight the appropriate selections. Touch OK to return to the Initial Clockingscreen. Next by touching In the employee will be clocked into the alternate department and/orposition. The current time segment begins and the Time Clock display automatically returns to theTime Clock Main Menu screen.


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It is not necessary to clock out in order to change departments or positions. The Time andAttendance application will automatically record remaining worked hours in the selected departmentor position until the employee clocks out or changes departments or positions again.

Settings

Additional clocking options are available to employees eligible to receive special shift differentialsand guaranteed minimum time segments for non-standard worked hours. The following options areonly viewable when the appropriate employee specific control fields are activated.

Shift: 8/12: The Shift option specifies optional 8 or 12 hour shift clocking transactions. The Timeand Attendance system automatically records transactions in default shifts for each employeeunless alternate shifts are selected before touching the Clock In option. Employee Default Shiftselection is specified on page 1 of 2 in the TA/HH Control of the Employee Master Maintenancescreen.

Called Back In: This field indicates the clock in transaction is a result of Call Back. Theapplicable Call Back hourly rate and guaranteed minimum number of hours is paid for the timesegment. Call Back rate calculations and guaranteed minimum time segments are specified onpage 4 of 5 in Payroll Jobs and Rates Control of the Employee Master Maintenance screen.

Ambulance Shift: This option allows a guaranteed minimum number of hours for the workedtime segment. This feature accommodates special clocking requirements for ambulance staffwith numerous call back time segments. Ambulance guaranteed minimum time segments arespecified on page 4 of 5 in Payroll Jobs and Rates Control of the Employee Master Maintenancescreen.

Off Weekend: The Off Weekend option provides for additional shift differential rates foremployees working unscheduled weekends. Normal weekend differential in addition to the OffWeekend differential is paid when utilizing this optional feature. The Off Weekend RateDifferential and Ambulance Transfer Hours Guaranteed are specified on page 4 of 5 in PayrollJobs and Rates Control of the Employee Master Maintenance screen.

Non Prod Trip: This option allows employees to clock in under a pay code for meetings,orientation, etc. The application guaranteed minimum number of hours is paid for the timesegment. This works in conjunction with the Employee Master, page 4, Non Productive Trip HrsGuaranteed field and the Payroll Control Settings, then Special Pay codes, Non Productive TripPay Code. For further instruction on these fields, see the Payroll User Guide.

Other

Display/Maintenance/Entry Options: This option will provide current information on anemployee, if clocked in or out, as well as providing a way for the employee to clock in or outmanually. Display options will allow the employee to view the current pay period time and totals,the remaining benefit time and any personal messages sent to the employee.


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Select Time Clock > Display/Maintenance/Entry Options

Display/ Maintenance/ Entry options

Remove Last Entry deletes the last clock in/out transaction associated with your current timesegment displayed in the Current Transaction screen. This option will only remove an entrymade within the last 5 minutes.


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Current Period Time & Totals will display current and prior pay period time transactions inthe following screen:

Select Time Clock > Display/Maintenance/Entry Options > Current Period Time & Totals

Current Period Time & Totals

Clocking transactions for the current day are automatically displayed. Transactions for any daywithin the current pay period are displayed by selecting the desired days.

PgDn and PgUp: These options will display additional transactions for the selected day.Exit: Returns to the Display/Maintenance/ Entry Options screen.Productive Hours: Daily productive hour totals are listed under each day. Weeklyproductive hour totals are also displayed at the end of each weekly line.Prev: Prior pay period transactions are viewable by selecting this option.NonProductive Tot: This section will display the nonproductive totals for the current payperiod.


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Remaining Benefit Time: This option will display Accrued Benefit Pay Code

Select Time Clock > Display/Maintenance/Entry Options > Remaining Benefit Time

Benefit Time Balances


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Personal Messages will display messages that have been sent to the employee.

Select Time Clock > Display/Maintenance/Entry Options > Personal Messages

Personal Messages


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.Record Miscellaneous Time will display the manual time entry screen.

Select Time Clock> Display/Maintenance/Entry Options > Record Miscellaneous Time

Record Miscellaneous Time

Choosing this screen allows employees to record their own benefit time. By selecting DepartmentCharged miscellaneous time can be charged to an alternate department.


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Time and Attendance Edit will display the time entry & correction screen.

Select Time Clock > Display/Maintenance/Entry Options > Time and Attendance Edit

Time & Attendance Edit

The employee's time entry and correction screen will appear. This will allow the employee to adjusttheir time. Any changes made by the employee will be highlighted in yellow. These changes willhave an exclamation point on the printed time sheets for each line of time that has been corrected.

This option will only be available for selection if employee time maintenance is turned on in theemployee master or in Time and Attendance.

Please refer to Section 5.3 on time entry and correction.Please refer to Section 15.2 on time reports.

Exit: Selecting this option will return to the Time Clock main menu.

TA Time Entry & Correction 35

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Chapter 5 TA Time Entry & Correction

5.1 Overview

The TA Time Entry & Correction screen allows changes to employee clocking transactions.Employee transactions for each day within the current pay period are easily reviewed, added,inserted, or deleted.

Select Time Attendance

Time & Attendance - Main Screen

The TA Time Entry & Correction Screen may be displayed by selecting Time Entry &Corrections from the Time and Attendance main menu or selecting an employee fromEmployees List.


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5.2 Period Summary

The TA Transaction Entry Screen displays detailed information on clocking transactions.

Select Time and Attendance > Time Entry & Correction > Period Summary

Time & Attendance - Time Entry

Employee #: Enter the employee number here. The magnifying glass allows you to search for anemployee by last name, employee number or department.

Department: Defaults from the employees home department that is listed in the homedepartment on the employees master.

Job: Defaults from the primary job code that is in the employee master jobs and rates screen.

Productive Hours: This section shows the number of productive hours worked each day. It alsogives a total number hours worked each week.

Back and Forth Arrow: These icons are to allow changing the pay period display back and forth.

Non-Productive Hours: Non Productive Totals will display total hours of each non-productivepay code worked during the current pay period.


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5.3 Time Entry

Some employee information is pulled from Payroll and is provided on this screen. After keying theemployee number the employee name will be displayed. The employee's home departmentnumber and description pulls from the Departments in Payroll. The Job Code and description pullsfrom Payroll, Jobs, Pay Rates, Differentials.

Transactions for the employee are displayed next. Listed below is an explanation of each column.

Select Time and Attendance > Time Entry & Correction > Time Entry

Time & Attendance - Time Entry

Clocking transactions may be entered by selecting one of the following options:

Date: Enter the date that the correction is need to be made. The lookup window provides a

calendar. Select to move the date to a previous date. Select to move the date to a futuredate.

Productive Hours: Displays the total productive hours for the day selected.


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Settings

Shift: Allows the shift an employee is working to be changed from an 8 hour to a 12 hour. Thisfield defaults to the type of shift the employee is working.

Auto Meal Deductions: The Auto Meal feature may be used in the Time Entry and Correctionfield. Windows Control must be turned on for this feature to be activated. When a lunchdeduction needs to be added back to an employee, click on the field and the meal time will beadded back to the employee at the correct rate of pay. The time will instantly be updated underthe appropriate day in the Productive Hours area of the screen and on the time report.

Alerts: This field will illuminate in red if there is an error. An error would be an In without an Outor vice versa.

Delete Day: Selecting this option will delete all entries for the entire day selected.

Save: Selecting the will save any changes made.

Delete: Selecting will delete.

Add: Selecting the allows clocking transaction times (In or Out) or total hours for a valid PayCode to be added as the last transaction for the current day selected.

Insert: Selecting the places clocking transaction times (In or Out) or total hours for a validPay Code between existing transactions after the desired sequence number for the current dayselected.

Transaction

Code: The following is a list of valid Transaction Codes:I - Clock-inO - Clock-outP - Pay code & HoursC - Change Department and/or Job CodeA - Amount

Time/Hour/$: Enter the clock In/Out time.The pay code number of hours or the dollar amount tobe paid on a pay code.

Pay Code: Enter the pay code in this field.

Department: This field will pull the department in which the employee worked. Selecting thisfield allows change to the department.

Job: This field will pull the job that the employee has clocked in under or the primary job code. Ifthe employee has other job codes that they can float to, they can be changed/entered in thisoption.


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Modifiers

Shift: This field allows you to shift. The following is a list of valid Shift Codes.2 - Second Shift3 - Third ShiftA - First 12 hour shiftB - Second 12 hour shift

Call Back: When this field is selected, the time entered will be paid as callback time. Theemployee must have this option selected in their employee master screen "Payroll Jobs andRates" Call Back Hours Guaranteed field, in order for this option to be highlighted.

Ambulance: When this field is selected, the time entered will be paid at the ambulance rate.The employee must have this option selected in their employee master screen "Payroll Jobsand Rates" Ambulance Transfer Hours Guaranteed field in order for this option to be highlighted.

Off WkEnd: When this field is selected, the time entered will be paid at the off weekend rate.The employee must have this option selected in their employee master screen "Payroll Jobsand Rates" Off Weekend Rate Differential/Hours Guaranteed field in order for this option to behighlighted.

Nonproductive: When this field is selected, the time entered will be counted as nonproductivetime. The employee must have this option selected in their employee master screen "PayrollJobs and Rates" Non Productive Trip Hrs Guaranteed field in order for this option to behighlighted.


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5.4 Benefit Balances

The TA Benefit Balances displays the employees benefit summary as of the pay period that isbeing worked.

Select Time and Attendance > Transaction Entry & Correction > Benefit Balances

Time & Attendance - Time Entry, Benefit Balance

Benefit Code: This code denotes the type of benefit.

Description: This field describes the type of benefit code.

As of Date: This field tells the date in which the benefits became effective.

Balance: This field gives the amount of benefit hours.

Total Used: This fields gives the number of benefit hours used this pay period.


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5.5 Time Entry Notes

The TA Notes screen is a word processing document that may be used to record and store notesabout an employee to aid in entering time entry.

Select Time & Attendance>Transaction Entry & Correction> Notes

Time & Attendance - Time entry, Notes

To record notes begin typing then press the tab key. The save icon will become active and thenotes can either be saved or deleted.

Update Scheduling History 43

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Chapter 6 Update Scheduling History

Update Scheduling History will be run, only when a facility is using the Personnel Schedulingapplication. Update Scheduling History will be run after the FINAL time sheets have been printedand moved to payroll. When the Time & Attendance Final Time Sheet is printing, a temporary file iscreated that will interface with the scheduling system’s history file. After the pay period has beenfully completed and all scheduling information is correct, select Update Scheduling History fromthe Time & Attendance menu. The program will save the total hours worked by each employeeeach day, along with a Late or Absent character, when appropriate. If the Time Sheet was printedbut was not the Final run, the following message will display:

"The File Generated By the TA - PR Update Run Doesn't Exist For this CRT Press Return to Abortthis Run."

The login that ran the Final Time Sheet must be the same login that runs the Scheduling HistoryUpdate.

NOTE: It is important to update the schedule history prior to the printing of the next final time sheet.

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Chapter 7 Employee List

The Employee List is a guide to finding employees by name, employee number or by department.

Select Time and Attendance > Employee List

Time & Attendance - Employee List

List Order: This field allows the options to searching for an employee. The options are asfollows:

Last Name: List the employees by the last name.Number: List the employees in employee number order.Department: List the employees in department order.

Starting Value: Enter the value in which the search needs to begin. For example, if List order byLast name is selected, the starting value could be a D. The search will then begin all employeeswho last name begin with a D.

Must Contain Value: When this option is selected the system will only pull employees that meetthe specific criteria. If this option is not selected the system will pull all information starting withthe value selected.

Include Terminated Employees: When this option is selected the system will only pullemployees that are terminated.

Go: Selecting this option allows the system to gather the information selected.

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Chapter 8 Time Entry Changes

This provides an audit trail for changes that have been made to an employee’s time.

Select Time Attendance > Time Entry Changes

Time & Attendance - Time Entry Changes

Date: The date the change was made for.

Field Description: The description of the field that was changed.

Old Value: The information that was loaded in the time entry before the change was made.

New Value: The new information that was entered in time entry.

Date Chg: The date the time entry changes were made.

Changed By: The initials, Employee Number and the CS number of the person who made thechanges.

TA Control Settings 49

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Chapter 9 TA Control Settings

9.1 Overview

The Time and Attendance Main Control File consists of five screens that specify hospital widetime calculations for departments and employees in the Time and Attendance application.

Careful consideration should be given when completing fields in the TA Main Control File so thattime calculations are applicable to the majority of employees and departments. Specificrequirements for departmental or employee time calculations are further defined in the TADepartment Control File and TA fields within Employee Masters which override TA Main ControlFile settings.

Select Time Attendance

Time & Attendance - Main Screen


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Select Time Attendance > TA Control Settings

TA Main Control File

Each of the five screens may be individually accessed by selecting the option. The page up (PgUp)and page down (PgDn) keys are used to move to the next or previous screens.


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9.2 Pay Period Date

TA Main Control File contains the Pay Period Dates fields which specify current and prior payperiod dates accessible by employees on time clocks.

Select Time Attendance > TA Control Settings > Pay Period Dates


Pay Period Dates

The following options pertain to Pay Period Dates.

Currently Running for: This field specifies the TA pay period end date for the current payperiod. This date corresponds to the pay period that employees are currently working in.

NOTE: The TA pay period date must match the PR pay period end date in order to print TimeSheets as updates and move time transactions to the Payroll application. Time can only bemoved on run 1.

Disallow Viewing Prior to: This field contains the date corresponding to the current or lastcompleted pay period. Employees will only be allowed access to pay period information fallingwithin or after the date entered in this field. This date must be a valid pay period end date.


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Pay Period End Time

The following option pertains to Pay Period End Time.

Pay Period Cut Off Time: This field allows flexibility in terms of when the pay period will end inTime and Attendance. When a time is entered in this field, it will work in conjunction with thedate in the Currently Running for field, causing the pay period to end at a specified time. Anyactivity on the time clock after this point will move to the previous pay period and display amessage on the clock to the employee as well as in Time and Attendance.

Select Time Clock > Employee #

Initial Clock In screen

The above screen is an example of how a clocked time will appear to an employee if they haveclocked in or out after the Pay Period Cut Off time has been reached. The message “CutOff Day”will appear beside each of these punches.


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Select Time Attendance > Time Entry & Correction > Time Entry

Time & Attendance - Time Entry, Time Entry

The above screen is an example of how the clock in will appear in Time and Attendance Entry andCorrection, if the in or out punch appears after the Pay Period Cut Off time has been reached. A“CutOff” message will display to the right of the in or out time.

Daylight Saving Dates

The following options pertain to Daylight Savings Dates. The dates must be loaded prior to thedates arriving. If the dates are loaded the day of or after the date, it will not work.

Spring Forward Date: This field should contain the date the Daylight savings time will begin.

Fall Back Date: This field should contain the date Daylight Saving Time will end.


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9.3 Miscellaneous

The Miscellaneous fields of the TA Main Control File specify how the TA system controls shiftdifferentials, lunch deduction and segments of time.

Select Time Attendance > TA Control Settings > Miscellaneous


The following options pertain to the TA Main Control File settings.

Use TA Labor Code to Create GL Account Number?:If selected the Job/Labor Codes, Pay Codes and Department Numbers create GeneralLedger account numbers for time transactions. Time transactions are created using AAA BBCCC: AAA-1st 3 digits of the General Ledger number from general ledger number field of thePay Code Table, BB-Actual 2-digit Job Code, CCC-3 digit worked Department number.If not selected the Pay Codes and Department Numbers create General Ledger accountnumbers for time transactions. Time transactions are created using AAAAACC: AAAAA-1st 5digits of the General Ledger number from field 2 of the Pay Code Table, CCC-3-digit workedDepartment number.


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Round Clocking Times When Clocking In or Out?: This field is strictly for the time report. If this field is selected the Clock In/Out times on the time sheets will display the rounded time.Employee clocks in at 6:07 and clocks out at 17:18 Time Sheet displays clock in time of 6:00and clock out time of 17:15. When manual corrections are made through Time andAttendance, by starting at the Time and Attendance Main Menu, then Time Entry andCorrection, time sheets will not show a rounded time.If this field is Not selected the Actual Clock In/Out times are displayed. Employee clocks in at6:07 and clocks out at 17:18 Time Sheet displays clock in time of 6:07 and clock out time of17:18.

Pay Shift Differential for Working a Split Shift? (Y/N/”H”ighest):If this field is answered Y, the Shift Differential for each shift worked is paid in that shift.If this field is answered N, the Shift Differential is paid at the beginning shift hourly rate for theentire segment of time.If this field is answered H, the Shift Differential is paid at the highest applicable rate.

Pay the Latter Shift Differential for Time Worked: This field applies to clock in times fallinginto overlapping shift starting ranges.

If this field is selected, the current segment of time begins in the latter of the 2 shifts when theclock in transaction falls within overlapping shift starting range times.If this field is Not selected, the current segment of time begins in the earlier of the 2 shiftswhen the clock in transaction falls within overlapping shift starting range times.

Hours Worked INTO the Shift Before Differential is Paid: This field contains the requirednumber of hrs worked into the next shift to receive the next shift differential. If 4.00 hrs areentered in the Hours Worked INTO the Shift Before Differential is Paid field. Employee is paidshift 1 rate for 8 hrs clocking in at 09:00 and clocking out at 17:00 when shift 1 ending time is15:00 and shift 2 starting range is 15:00 to 23:00 since only 2 hrs were worked into shift 2.

Hours Worked IN the Shift Before Differential is Paid: This field contains the requirednumber of hrs worked in a shift in order to receive shift differential. If 4.00 hrs are entered in theHours Worked IN the Shift Before Differential is Paid. The employee is paid shift 1 rate for 3.5hrs clocking in at 15:30 and clocking out at 19:00 when shift 2 starting ranges is 15:00 to 23:00since only 3.5 hrs were worked.

Subtract Meal times after Continuous Hours Worked:If this field is selected, the meal will be deducted once the parameters are met for continuoushours worked.If this field is left blank, Thrive will subtract the meal time based on the response in SubtractMeals from the Beginning of the Day field.

Continuous Hours Worked Before 1st meal is Deducted: This field contains the requirednumber of continuous hours worked before the 1st meal is automatically deducted.

Continuous Hours Worked Before 2nd Meal is Deducted: This field contains the requirednumber of continuous hours worked before a 2nd meal is automatically deducted.


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Subtract Meal Times from the Beginning of the Day:If this field is selected, the Meal deductions are subtracted from the beginning of the timesegment.If this field is left blank, the Meal deductions are subtracted from the end of the time segment.

Continue 3rd Shift Pay When Working from 3rd Into 1st: This field controls the calculation of 3rd

Shift Differential when the current time segment continues past the 3rd shift ending time andover-rides the Pay Shift Differential for Working a Split Shift field.

If this field is selected, the employee receives 3rd shift rate when worked hours continue into 1st

shift.If this field is left blank, the employee receives 3rd shift rate until worked time reaches the 3rd

shift ending time.

Use Fingerprint Verification: Select this field to allow the fingerprint verification to beactivated. Employees may clock in the time clock by scanning their index or middle finger.

Prompt Non-Biometric Employees for PIN Verification: Select this field to allow employeeswho cannot use fingerprint verification to clock in using a 4-digit PIN number instead of theirfingerprint.

Hours Worked in Period Before Overtime is Paid: This field contains the number of hoursworked during the week or pay period before overtime is paid.

Calculate Average Overtime Weekly?: This field is used in association with Avg. O.T. The ratewill be calculated weekly independent of totals for each week if selected.

Use Radio Frequency ID Badges? Ctrl # Stop #: This field should be selected if RadioFrequency ID badges are being used. The Ctrl # portion of this field will contain the number of theRadio Frequency badge that can be scanned to place the clock in Demo mode or to registerfingerprints for biometric clocks. The Stop# is the number of a Radio Frequency badge that canbe scanned to disconnect and reconnect the Time Clock from the Network.

Use Magnetic Stripe Employee Badges: Select this field if Magnetic Stripe Employee Badgesare going to be used.

Facility Code for Creating GL Account Number: A single character company code is loaded inthis field.

Interface Company Code: A 2-character company code is loaded in this field.


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Micellaneous, Page 2

Select Time Attendance > TA Main Control File > Miscellaneous > Page 2

TA Main Control File, Page 2

Clock In/Out Only Ranges

Ranges: Enter time spans corresponding to peak usage times in these fields. Employees arerestricted from entering Benefit Time or viewing current pay period totals on time clocks duringthese ranges. All other time clock functions are available.

Miscellaneous

Max Lapse Time Allowed When Clocking In After Midnight Hrs Min: Enter the hours and/or the minutes allowed for an employee clock after midnight. If the employee clocks out for lunchand clocks back in and the punches need to appear on the day of the original clock in, this featurecan be used.

Non-Employee Settings: Allowed Time Clock Access? Allowed TA updates Payroll?: Ifemployees are marked as a “non-employees” thru employee type codes, this field will allow theemployees to access the time clock to clock in and out and allow the time to pull over to thepayroll system.


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Time Clock Allowable Excess Benefit Hours: Enter the number of hours that employees willbe able to enter excessive of the hours that they have in their benefit balances. When this field isleft blank employees will not be able to enter more time than they have in their benefit balances.

Time Clock User Defined Option?: This option is selected if the site has a user definedpaycode that employees can use to clock IN/OUT at the time clock. NOTE: Additional setup isneed in the Payroll module. A paycode must be loaded in the Special Pay Codes table. If there isnot a paycode loaded in the Special Pay Codes table this field will not be highlighted.

Electronic Signed Off Time Sheet?: This option will allow the department managers toelectronically sign off on the time sheets. The manager will get a prompt after printing the reportTime Report Update Payroll to sign off on the time sheets.

Allow Facility Change in Time Attendance/Time Clock?: This option will allow changes to thefacility in Time Entry and allow the employee the ability to change facilities at the time clock.Please call a Evident representative at 1-800-711-2774 for setup assistance.

Time Attendance Rounding Options: The following selections change the current defaultrounding. This option requires a password please call a Evident representative for setupassistance at 1-800-711-2774.

No Rounding: This option will not round the time and will pay the employee for each minuteworked.

3 Minutes: This option will round the time to the nearest .05 of an hour.

6 Minutes: This option will round time to the nearest .10 of an hour.

12 Minutes: This option will round time to the nearest .20 of an hour.

15 Minutes: This option is the default option and will round time to the nearest .25 of an hour.

NOTE: Once the rounding option has been changed any prior time sheets that are printed willreflect the current rounding option. Evident recommends before changing this option to spool timesheets from prior pay periods in case they are needed.

Time Clock Display Message File: Enter the file name of the time clock Word Processingdocument. This is only for use with facilities that share a server.

Exclude Called Back from Pay Period Cut Off?: This option, if selected and using the payperiod cut off time on the cut off day the call back punch will not be moved to the next day.


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9.4 Benefit Record/Display Codes

Select Time Attendance > TA Main Control File > Benefit Record/Display Codes


The following option pertains to Benefit Recording Pay Codes.

Benefit Recording Pay Codes: Pay Codes entered in the 1st - 12th fields allow employees toselect and manually enter hours from time clock functions. Pay Codes must be setup in thePayroll module.

The following option pertains to Benefit Display Codes/Titles.

Benefit Display Codes/Titles: Accrual Benefit Pay Code balances viewable by employeesfrom time clocks are entered in the 1st - 3rd fields. Current balances for each of the Pay Codesare automatically updated from the Payroll module as of the last updated pay run.


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9.5 Holiday Date

Up to 24 holiday dates may be entered in the following fields consisting of 12, 8 hour holiday datesand 12, 12 hour holiday dates. The TA system will automatically pay Holiday Differential forworked hours for each of these dates, if applicable.

Select Time Attendance > TA Control Settings > Holiday Dates


The Codes entered for this screen are facility-defined. Each code may consist of up to fourcharacters and may be used to identify the date entered as a holiday.

NOTE: Holiday Differential fields must be completed in the Payroll Jobs & Rates fields of eachemployee master in order for the TA application to automatically calculate the additional Holidaypay rates.

The number of hours and begin times in a Holiday period are specified in the TA Main Control, 8Hour and 12 Hour Holiday control fields.


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9.6 Shift/Weekend/Holiday Control

The Shift Starting Range and Ending Times designate which 8-hour shift clock in and clock outtransactions are recorded.

Select Time Attendance > TA Control Settings > Shift/Weekend/Holiday Control


8 Hour Shift Control

The following options pertain to 8 Hour Shift Control.

Shifts 1 Starting Range: The collective span of all three Shift Starting Ranges in these fieldsmust cover a 24-hour period and may overlap.



Shifts 1 Ending Time: There must be 8-hour increments between each of the three Shift Endingtimes in these fields.


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1st Meal Deduction: This field contains the amount of time to be automatically deducted for the1st meal deduction.

2nd Meal Deduction: This field contains the amount of time to be automatically deducted for the2nd meal deduction.

NOTE: Meal deduction times are entered in 100ths (30 minutes = .50).

Hours in Day Before OT: This field contains the total number of hours worked in a day beforeOvertime is paid.

8 Hour Weekend Control

The following options pertain to 8 Hour Weekend Control.

Start Day:If F is entered the weekend differential rate begins on Fridays. If S is entered the weekend differential begins on Saturdays.

Start Time: Enter the time of day on Friday or Saturday that employees begin receivingweekend differential.



8 Hour Holiday Control

The following options pertain to 8 Hour Holiday Control.

Start Time: Enter the time of day employees begin receiving Holiday differential for an 8-hourholiday.

Total Hours: Enter the total number of Holiday differential hours for an 8-hour holiday.


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12 Hour Shift Control

The following options pertain to 12 Hour Shift Control.

Shift A and B Starting Range: The collective span of these fields, Shift Starting Ranges, mustcover a 24-hour period.

Shift A and B Ending Time: There must be 12-hour increments between each of the ShiftEnding Ranges.

Pay Code for Shift A: The clocking transactions are recorded under the pay code loaded inthis field for shift A.

Pay Code for Shift B: The clocking transactions are recorded under the pay code loaded inthis field for shift B.

1St Meal Deduction: Enter the amount of time automatically deducted for the 1st mealdeduction.

2nd Meal Deduction: Enter the amount of time automatically deducted for the 2nd mealdeduction.

Hours in Day Before OT: Enter the total number of hours worked in a day before Overtime ispaid.

12 Hour Weekend Control

The following options pertain to 12 Hour Weekend Control.

Start Day:If F is entered the weekend differential rate begins on Fridays.If S is entered the weekend differential begins on Saturdays.

Start Time: Enter the time of day on Friday or Saturday employees begin receiving weekenddifferential.




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12 Hour Holiday Control

The following options pertain to 12 Hour Holiday Control.

Start Time: Enter the time of day employees begin receiving Holiday differential for a 12-hourholiday.

Total Hours: Enter the total number of Holiday differential hours for a 12-hour holiday.

TA Department Control 65

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Chapter 10 TA Department Control

10.1 Overview

The Department Control file is the override for departments that do not follow the rules of the rest ofthe hospital when it comes to pay shift differential. This area is set up to allow these employeestime to pull correctly for the rules that apply.

The TA Department Control file defines specific Departmental Time Calculation methods.Completion of this table is not necessary unless particular departments have shift and timecalculation methods that are different than those specified in the TA Main Control file.

Careful consideration should be given when completing fields in the TA Department Control file asthey do override TA Main Control file settings. Similar fields in the Employee Master setup screensoverride both the TA Main Control file and TA Department Control file settings.

10.2 Shift Control

Select Time Attendance > Department Control > Shift Control

Time & Attendance - Department Control Maintenance, Shift Control


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8 Hour Shift

The Shift Starting Range and Ending Times designate which 8-hour shift clock in and clock outtransactions are recorded in for the specified department. If the shift settings entered did not equal24 hours when exiting the screen, a warning “Shift Settings Did Not Cover 24 Hrs Press Return toContinue” will display. This is only a warning and can be bypassed. Shift Ranges are explainedbelow.

Shift Starting Ranges: The collective span of all three Shift Starting Ranges in these fields mustcover a 24-hour period and may overlap.

Shift Ending Times: There must be 8-hour increments between each of the three Shift Endingtimes in these fields.

12 Hour Shift

The Shift Starting Range and Ending Times designate which 12-hour shift clock in and clock outtransactions are recorded in for the specified department. If the shift settings entered did not equal24 hours when exiting the screen, a warning “Shift Settings Did Not Cover 24 Hrs Press Return toContinue” will display. This is only a warning and can be bypassed. Shift Ranges are explainedbelow.

Shift Starting Ranges: The collective span of the two starting and ending ranges must cover a24-hour period.

Shift Ending Times: There must be 12-hour increments between each of the Shift Ending timesin these fields.


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10.3 Weekend/Holiday

Select Time Attendance > Department Control > Weekend Control

Time & Attendance - Department Control Maintenance, Weekend/Holiday

8 Hour Weekend & Holiday

Weekend Start Day:If Friday is selected the weekend differential rate begins on Friday. If Saturday is selected the weekend differential begins on Saturday.

Weekend Start Time: Enter the time of day on Friday or Saturday that employees in theselected department will begin receiving weekend differential.

Weekend Total Hours: Enter the total number of weekend differential hours.

Holiday Start Time: Enter the time of day employees in the selected department will beginreceiving Holiday differential for an 8-hour holiday.

Holiday Total Hours: Enter the total number of Holiday differential hours for an 8-hour holiday.

NOTE: If the weekend begins at midnight on Friday, the begin time for the shift will be Saturday at0001. There is no 2400 hour in military time and the system does not recognize 2400 as an hour.


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12 Hour Weekend & Holiday

Weekend Start Day:If Friday is selected the weekend differential rate begins on Friday.If Saturday is selected the weekend differential begins on Saturday.

Weekend Start Time: Enter the time of day on Friday or Saturday employees in the selecteddepartment will begin receiving weekend differential.

Weekend Total Hours: Enter the total number of weekend differential hours.

Holiday Start Time: Enter the time of day employees in the selected department will beginreceiving Holiday differential for a 12-hour holiday.

Holiday Total Hours: Enter the total number of Holiday differential hours for a 12-hour holiday.



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10.4 Payroll Control Override

Select Time Attendance > Department Control File > Payroll Control Override

Time & Attendance - Department Control Maintenance, Payroll Control Override

Override PR control with these fields: If this field is selected, the table will be read in place ofthe Hospital Main Control Table.

Pay a Shift Differential for Working a Split Shift :If this field is answered Yes,the Shift Differential for each shift worked is paid in that shift. If this field is answered No, the Shift Differential is paid at the beginning shift hourly rate for theentire segment of time.If this field is answered Highest, the Shift Differential is paid at the highest applicable rate.

Pay the Latter Shift Differential for Time Worked: This field applies to clock in times fallinginto overlapping shift starting ranges.

If this field is selected, the current segment of time begins in the latter of the two shifts whenthe clock in transaction falls within overlapping shift starting range times.If this field is left blank, the current segment of time begins in the earlier of the two shifts whenthe clock in transaction falls within overlapping shift starting range times.


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Hours Worked INTO the Shift Before Differential is Paid: This field contains the requirednumber of hrs worked into the next shift to receive the next shift differential. 4.00 hrs are enteredin field 7. The employee is paid shift 1 rate for 8 hrs clocking in at 09:00 and clocking out at 17:00when Shift 1 ending time is 15:00 and Shift 2 starting range is 15:00 to 23:00 since only two hourswere worked into Shift 2.

Hours Worked IN the Shift Before Differential is Paid: This field contains the requirednumber of hrs worked in a shift in order to receive shift differential. 4.00 hrs are entered in theHours Worked IN the Shift Before Differential is Paid field. The employee is paid Shift 1 rate for3.5 hrs clocking in at 15:30 and clocking out at 19:00 when Shift 2 starting ranges is 15:00 to23:00 since only 3.5 hrs were worked.

Continuous Hours Worked Before 1st Meal is Deducted: Enter the required number ofcontinuous hours worked before the 1st meal is automatically deducted.

Continuous Hours Worked Before 2nd Meal is Deducted: Enter the required number ofcontinuous hours worked before a 2nd meal is automatically deducted.

Continue 3rd Shift Pay When Working from 3rd Into 1st: This field controls the calculation of 3rd

Shift Differential when the current time segment continues past the 3rd shift ending time andoverrides the Pay Shift Differential for Working a Split Shift field.

If this field is selected, the employee receives 3rd shift rate when worked hours continue into 1st

shift.If this field is left blank, the employee receives 3rd shift rate until worked time reaches the 3rd

shift ending time.


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10.5 Miscellaneous

Select Time Attendance > Department Control File > Miscellaneous

Time & Attendance - Department Control Maintenance, Miscellaneous

Lock Time Entry Maintenance for Department?: This field is used as a cut off for correctionsthat can be made to a department's time sheets.

If this field is selected, the department time sheets cannot be altered.If this field is left blank, the department time sheets may be altered.

Turn Off Fingerprint Verification?:If this field is selected, the department will not be able to use Fingerprint Verification. Clocking inor out will be done from a PC.If this field is left blank, the department will be using Fingerprint Verification for clocking time.

Turn Off Employee’s Password Verification?:If this field is selected, the department will not be able to use an employee number andpassword for clocking in and out.If this field is left blank, the department will be able to use password and employee number.

Allowable Excess Benefit Hour Entry At Time Clock: Enter the number of hours thatemployees will be able to enter excessive of the hours that they have in their benefit balances.When this field is left blank employees will not be able to enter more time than they have in theirbenefit balances. This option is Department specific and overrides the main TA Control.


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Enable T&A Time Entry Maintenance?: Select this option if you want the employees in theselected department to have the capability of editing time at the time clock function from acomputer.

NOTE: Always select when making changes.

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Chapter 11 TA Purges

11.1 Overview

This chapter provides information on how to purge data that is no longer necessary. It includes thesteps for removing the data.

11.2 Purge TA Records

Select Time Attendance > Purge Time and Attendance Records

Time and Attendance - Purge Time

Selecting this option will allow Time & Attendance Records to be purged. The purge option is DailyPassword protected and will not allow purging of any data that falls on or after the “Disallow ViewingPrior To” date in Time and Attendance Control Record. Once accessed, Thrive will prompt for aBegin and End date to be entered.

After the date range is entered, select Purge. Thrive will purge the records within the datesspecified.

NOTE: The length of time it will take to complete the deletion process will be directly affected by thenumber of employees on the Time and Attendance system. The larger the Time and Attendancethe longer it will take to complete.

If this option was entered in error, select the X at the top right of the box to exit without purginginformation.


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11.3 Purge TA Changes

Purging changes from Time and Attendance will follow the same steps as purging records.

Select Time Attendance > Purge Time and Attendance Changes

Time & Attendance - Purge Time

Selecting this option will allow Time & Attendance Changes to be purged. The purge option is DailyPassword protected and will not allow purging of any data that falls on or after the “Disallow ViewingPrior To” date in Time and Attendance Control Record. Once accessed, Thrive will prompt for aBegin and End date to be entered.

After the date range is entered, select Purge. Thrive will purge the records within the datesspecified.

NOTE: The length of time it will take to complete the deletion process will be directly affected by thenumber of employees on the Time and Attendance system. The larger the Time and Attendancethe longer it will take to complete.

If this option was entered in error, select the X at the top right of the box to exit without purginginformation.

11.4 Rebuild TA Index

Indexes may be regenerated when changes have been made within the Employee Master orControl Settings but the changes do not appear in the index listing.

Selecting this option will regenerate all Time and Attendance indexes. This option will go through allthe employees within the Time and Attendance module.

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11.5 Department Update List

Select Time Attendance >Department Update List

Time & Attendance - Department Update List

The departments listed in this screen will show any departments that have updated time sheets.This will show the company number, payroll type, department name, update date and time,employee that updated the time, and an option to clear the selected department. To clear adepartment that signed off in error select the box under the clear column and select Clear SelectedDepartments.

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Chapter 12 Transaction Entry Quick Reference Guide

When entering time for an employee that has worked up to midnight or 2400 hours, it is necessaryto record this as 0000. There is no 2400 hour in military time and Thrive does not recognize 2400as an hour.

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Chapter 13 TA Miscellaneous

13.1 Overview

This chapter provides information on purchasing badges, sending messages to employees at thetime clock and posting a daily message on the time clock.

13.2 How to Order Cards

Ordering cards can be a time consuming process, taking five to six weeks after the style of cardhas been chosen. Immediate action needs to be taken, since the badge is essential to the use ofthe Time Clock. Evident currently recommends the services of IDenticard Systems Incorporated. Ifthe facility is east of the Mississippi (excluding Florida), dial 1-800-233-0298. If the facility is west ofthe Mississippi (or in Florida), dial 1-800-722-8810. If the facility is in Pennsylvania, dial 1-800-722-7330. Contact a Evident support representative for more information.

If using IDenticard software to print the labels, the type of software is the “Quick draw” version. TheBar code is 3 of 9.

13.3 How to Print Bar Code Labels

Bar code labels should be printed for each employee, via selection Bar Code Labels from the Timeand Attendance system, if the bar codes are printed via the Thrive software. Once the printernumber is selected, select option for the desired labels.

13.4 How to Demonstrate Time Clock

Demonstrating the Time Clock system to employees using live detail can be inappropriate. Byscanning the Demo card, the word "Demo” will be displayed in the top right corner.

When in the Demo mode, the Demo box will always be flashing. Clocking in and out will display thescreens normally, without recording any of the transactions. Any attempts to record benefit timeswill be displayed, but not be saved when in the Demo mode. When finished with the demonstration,simply scan the Demo card again.


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13.5 Today's Message

Messages may be displayed on the Time Clock Main Menu. To set up a message to be displayed,Word Processing must be accessed. Prior to accessing Word Processing, Microsoft Word mustbe turned off for the PC being used. In order to disable Microsoft Word, Tools in the upper left ofthe PC screen needs to be selected. Next select Options and then the Programs tab. SelectNone for the Local Word Processor, click on Apply and Ok. Thrive will need to be closed andreopened.

Access Word Processing. Change the Currently Selected Library to /usr1/wp/lib.

Select Word Processing

Word Processing

Thrive will prompt for a password. Select Select Document. Create a document named PR-MESSAGE.

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Select Word Processing > Select Document

Word Processing Document Options

Select Standard Edit to create a message that will display on the Time Clock. The document willbe created using Thrive Word Processing commands. After the message is entered it will appearon the Time Clock following a daily backup or the scanning of the Stop Card. The same will apply ifthe message is changed or deleted from the document.

Messages may also be sent to individual employees via the Time Clock. E-mail needs to beaccessed through Time and Attendance Main Menu or E-mail from Thrive home icon screen.Select Employee. The employee should be selected and will display the following screen.


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Select Hospital Base Menu > Communications > Mail > Send Employee Mail

Mail Functions - Send Employee E-mail

Select an employee, key the last name or a portion of the last name, select enter and a lookupwindow listing employees will display. Select the desired employee. After the employee is selectedthe following screen will be displayed.

Sending Employee Mail

Enter the message to be sent to the selected employee and select Ok. The message will displayon the Time Clock display screen as the employee clocks in or when the employee signs on to aPC.

NOTE: Please contact a Evident Software Support Representative for additional information onsetting up Today's Message and sending messages to employees through the Time Clock.

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Chapter 14 Printed Reports

14.1 Overview

Printed reports are used to verify time for each employee, to confirm no punches have beenmissed and to ensure all employees are paid the appropriate shift differential. There are alsoreports for estimated cost in a pay period and reports that will allow multiple pay periods for timestudies.

14.2 Time Report (Update Payroll)

Time sheets are printed via Time Report (Update Payroll). This report should be run once a weekand given to the appropriate personnel for review and changes. When all corrections have beenmade the this can be run as an update.

How to Print

1. Select Time Report (Update Payroll) from the Time and Attendance module.

2. Select a print option.

Thrive prompts, "Update Run:"

3. Selecting this option will move all time into the Payroll module.

Thrive prompts,"Print Totals Only:"

4. Selecting this option will print only the total hours.

Thrive prompts,"Employees sequence:"

5. Selecting this option will print the report in alpha sequence.

Thrive prompts,"Dept/Name sequence:"

6. Selecting this option will print the report by department name sequence.

Thrive prompts,"Print all Current:"

7. Selecting this option will print only current employees.

Thrive prompts,"Print errors only:"

8. Selecting this option will print only the errors for employees.

Thrive prompts,"Page break by employee:"

9. Selecting this option will print one page per employee.


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Thrive prompts,"Print week totals:"

10.Selecting this option will print totals for each week.

Thrive prompts,"Select departments:"

11.Specific departments may be loaded in these fields or left blank to print the report for all.

Thrive prompts,"One employee:"

12.A specific employee number may be entered in this field or left blank to print the report for all.

13.Select Print or Cancel to continue.

Description and Usage

This report is run for the current pay period and can be used for a time study of hours worked by employee or department. This report also updates the employees time into the Payroll module.

Time Report (Update Payroll)

Listed below is an explanation of each column.

Employee Name: The employee name is the first piece of information to appear on the report foreach individual employee.

Dept: This is the employee’s home department.

Job: This is the employee’s home job/position.

FTE: Full Time Equivalency. This is set up and tracked through Payroll and Position control.

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Employee Number: This information is under the employees name. The employee number isfive digits long.

FT/PT: The next 2-digit field is the employee classification. It states if the employee is Full Timeor Part Time.

OT: This is the over time classification. The first field is if the employee receives over time in aday. The second field after the “/” symbol is if they receive over time based on weekly or bi-weekly hours.

Meal: This appears if the employee is set to have automatic meal deductions.

Date: This column displays the day and date of the transactions.

Code: This column is used to state the transaction entry (in, out, change, pay code). Also this isto show the type of shift the employee is working, a 12 or 8 hour shift.

TM/HR: This displays the time of the transaction, or number of hours for a pay code entry.

Dept: The department the employee has worked.

Job: The Job or position the employee has worked.

Total Hours: This is the total hours clocked for each segment of time.

Meal Dedn: This column displays if an automatic meal deduction was taken.

Productive 1 2 3: These columns show the time being paid for each corresponding shift.

Other: This column is for any productive benefit pay codes entered for the employee that payperiod.

Productive Overtime 1 2 3: This column shows the overtime being paid for each correspondingshift.

Other: This column is for any productive overtime benefit pay codes entered for the employeethat pay period.

Non-Prod: This column lists the benefit pay codes entered for the employees for this pay period.

Total Clck hours: This column displays the total daily hours for the employee.

Paid Hours: This column displays the total hours the employee was paid for on the current payrun.

Employee Benefits Summary: This column provides current Benefit information.

Other Totals: This column contains totals from other Benefit codes.


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14.3 Bar Code Labels

This option can print all badges for all or specific employees. Stop barcodes, calibration bar codesas well as fingerprint maintenance bar codes can be printed. All bar codes work in conjunction withthe time clock.

How to Print

1. Select Bar Code Labels from the Time and Attendance module.


Thrive prompts, "Demonstration"

3. Selecting this option will print a Demonstration bar code label.

Thrive prompts, "Stop(Reset)"

4. Selecting this option will print a Stop bar code label.

Thrive prompts, "Calibration"

5. Selecting this option will print a Calibration bar code label.

Thrive prompts, "Fingerprint maintenance"

6. Selecting this option will print a Fingerprint Maintenance bar code label.

Thrive prompts, "All employee (alpha seq)"

7. Selecting this option will print a bar code label for all employees.

Thrive prompts, "Employees by range:"

8. This option allows for specific employee bar code labels to be printed.

Thrive prompts, "Print 4 columns:"

9. Selecting this option will print the bar labels in 4 columns.


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Bar Code Labels may be printed on Avery brand laser label forms.

Bar Code Labels


Employee Name: Employee Master, Demographics.

Number: Employee Number.


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14.4 TA Estimated Cost Report

The TA Estimated Cost Report will provide information needed to run a department cost effectively.

How to Print

1. Select TA Estimated Cost Report from the Time and Attendance module.


Thrive prompts, "Generate or Cancel"

Selecting Generate will build the file to run the report. Selecting Cancel will exit out of thereport.

Thrive prompts, "Beginning and Ending date:"

3. Enter the specific date or dates for the report. The format is MMDDYY.

Thrive prompts, "Print all departments:"

4. Select this option to print report for all departments.

Thrive prompts, "Print in department worked seq:"

5. Select this option if the report needs to print employees in the departments they worked in.

Thrive prompts, "Selected department:"

6. Enter a specific department.

Thrive prompts, "Include non-productive pay codes:"

7. Select this option if non productive pay codes need to be included in the report. If this option isnot selected only productive pay codes will be included in the report.

Thrive prompts, "Add shift differentials:"

8. Select either Before overtime calculation or After overtime calculation. Before overtimecalculation will add the shift differential for overtime before overtime is calculated. Afterovertime calculation will add the shift differential after overtime is calculated.

Thrive prompts, "Include forced hour employees:"

9. If this option is selected employees with forced hours will be included in the report.


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This report provides a breakdown by department of the productive and non-productive hours. It alsoshows the cost of the hours used. This will be a productive tool to aid in cutting out unneeded FTEsfrom departments and driving the cost of overhead down.

TA Estimated Cost Report


Home Department: Report will page break by department.

Employee Name: Employee Master, Demographics.

Number: Employee Number

Pay Code: Pay codes entered in Time Entry for the employee.

OT (Overtime): Y prints when overtime hours are entered to calculate the rate of pay for the payrun. N prints when no overtime hours are entered.

Prod Hrs (Productive Hours): Hours with the field Productive Hours, in the Pay Code Table setto Y.

Non-Prod Hrs (Non-Productive Hours): Hours with the field Productive Hours, in the Pay CodeTable set to N.

Rate: Dollar amount calculated for this line of detail.

Ext Amt (Extended Amount): Rate multiplied by Hours.


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14.5 Time Report (By Pay Period)

This report is run for any pay period and can be used for a time study of hours worked by employeeor department.

How to Print

1. Select Time Report (By Pay Period) from the Time and Attendance module.


Thrive prompts, "Pay period begin date and end date:"

3. Enter specific pay period begin and end dates in this field. The format is MMDDYY.

Thrive prompts, "Print all current:"

4. Thrive defaults the field as selected. If the the field is selected the report will pull only currentemployees. If the field is not selected the report will pull all employees.

Thrive prompts, "Dept/Name sequence:"

5. If the field is selected the report will pull in Department Name sequence. If the field is not selectedthe report will pull in Name sequence.

Thrive prompts, "Departments:"

6. Enter up to 10 specific departments or leave blank to print the report for all.

Thrive prompts, "Employees:"

7. Enter up to 10 specific employees or leave blank to print the report for all.

8. Select Print or Cancel to continue.


This report may be run for any pay period and can be used for a time study of hours worked byemployee or department.

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Time Report (by Pay Period)


Employee Name: The employee name is the first piece of information to appear on the report foreach individual employee.



FTE: Full Time Equivalency. This is set up and tracked through Payroll and Position control.

Employee Number: This information is under the employees name. The employee number isfive digits long.






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Code: This column is used to state the transaction entry (in, out, change, pay code). Also this isto show the type of shift the employee is working, a 12 or 8 hour shift.











Total Clck hours: This column displays the total daily hours for the employee.




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14.6 Daily Time Report

The Daily Time Report will break down payroll hours by employee. It may be used to determineFTE's by department.

How to Print

1. Select Daily Time Report from the Time and Attendance module.


Thrive prompts, "Pay period begin date" and "Pay period end date:"

3. From the drop-down menu select the a specific pay period for the report or enter desired dates inMMDDYY format.

Thrive prompts, "Print all current:"

4. Thrive defaults the field as selected. If the the field is selected the report will pull only currentemployees. If the field is not selected the report will pull all employees.

Thrive prompts, "Dept/Name sequence:"

5. If the field is selected the report will pull in Department Name sequence. If the field is not selectedthe report will pull in Name sequence.

Thrive prompts, "Departments:"

6. Enter up to 10 specific departments or leave blank to print for all.

Thrive prompts, "Employees:"

7. Enter up to 10 specific employees or leave blank to print for all.

8. Select Print or Cancel to continue.


This report can be used to review all employee's time for a specific time frame.This report may berun for any pay period or specific day. This report does not report overtime or forced hours.


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Daily Time Report


Employee Name: The first piece of information to appear on the report for each individualemployee.



FTE: Full Time Equivalency. This is set up and tracked through Payroll and Position controlrespectively.

Employee Number: This information is under the employee’s name. The employee number isfive digits long.





Code: This column is used to state the transaction entry (in, out, change, pay code, amount).Also this is to show the type of shift the employee is working, a 12 or 8 hour shift.





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14.7 Time Entry Changes Report

This report provides an audit trail for changes to an employees punched time. This report may berun on a department or individual basis.

How to Print

1. Select Time Entry Changes Report from the Time and Attendance module.


Thrive prompts, "Beginning and Ending Date:"

3. From the drop-down menu select the date range for the report or enter desired dates inMMDDYY format.

Thrive prompts, "Begin Dept and End Dept:"

4. Enter a range of department numbers or enter ALL to print the report for all.

Thrive prompts, "Begin Employee # and Ending Employee #:"

5. Enter a range of employee numbers or enter ALL to print the report for all.

6. Select Print to continue.


This report provides an audit trail for changes that have been made to an employee's time.

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TA Time Entry Changes


Emp #: This is employees identification number.

Emp Name: This is the employee's name.

Punch Date: This is the day of the original punched entry.

Field Desc: This column describes what line of detail the changes was made for.

Old Value: This column shows the original information before the change was made.

New Value: This column shows the changed line of detail.

Chng Dt: This is the date in which the change was made.

Changed By: This field shows the employee number, name and the CS number in which thechange was made.

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