timberline youth soccer association welcome to the tysa spring 2010 coaches manual version –...

TIMBERLINE YOUTH SOCCER ASSOCIATION

Welcome Welcome

to the to the

TYSA Spring 2010TYSA Spring 2010

Coaches’ ManualCoaches’ Manual

Version – February, 3 2010


Contents

• TYSA Board and Administration

• The Affinity Software and You

• Paperwork and Reporting

• Discipline, Protests & Grievances

• Player Cards & Passes

• Referees


• By the end of this manual:-

– You will have knowledge of who is in TYSA and how to contact them

– You will have some insight into the software being used in TYSA and what you might expect to see or be able to do with it

– You will know who to first contact in the event that you encounter any problem

– You will know what forms are expected of you and how to handle them – online and via surface mail

– You will understand what is expected of you, and the principles of how D&P is applied and why

– You will know what identification is required for players and team officials


President Hal Hutton [email protected] VP David Ortmann [email protected] Brad Martin [email protected] Scheduling position vacant [email protected]

VP Referees Rick Friedman [email protected] Coaches Keith Wall [email protected] At Large Mark Broughton [email protected]

2010 TYSA Board & Administration

Game Reports – Please mail to: TYSA Attn: TYSA Scorekeeper, P. O. Box 130873, The Woodlands, TX 77393-0873

TYSA Administration (web: www.timberlinesoccer.com)

Administrator Terri Cahill [email protected] Hours T-F 11:30-3:00 832-717-7277 voicemail

Scheduler Brian Branch [email protected]


Contents

• TYSA Board and Administration• The Software and what you see• Paperwork and Reporting • Discipline, Protests & Grievances• Player Cards & Passes• Referees


http://www.timberlinesoccer.comPUBLIC DOMAIN


http://www.timberlinesoccer.comPUBLIC DOMAIN

TYSA – Spring 2009 Season


Affinity Video


Reschedules

• Coaches must review their complete schedule and notify the scheduler of any conflicts or schedule problems within 2 weeks of the date the initial schedules are published

• After that time there will be NO reschedules


Index

• TYSA Board and Administration• The Software and what you see• Paperwork and Reporting • Discipline, Protests & Grievances• Player Cards & Passes• Referees


As a coach you will need:-

• Your STYSA Affinity Logon ID with password– If you do not have one please contact your Club

Administrator

– E.g. John E. Smith might be jesmith

Affinity and You


Affinity and Your Team


Instructions on how to print

• You must also have Popup Blockers turned off in order to proceed with printing (Pressing Cntrl and button together will bypass security software)

• Click on Print Roster Button. [This should open the roster in the Crystal reports screen]

• NOTE – In the Crystal Report window there are icons that allow you to perform • the following functions. By hovering over the icon the system will inform you • what function it performs

a. Export to a different file format - b. Print to your printerc. Group Hide Tree (rosters are always aligned to the right, to move to flush left, you

will need to close the tree using this icon • Once you have opened the roster, click on the print icon to print your roster • Another window will open select all and click the Print button • If your internet browser has placed a security bar in your Window you will need to

repeat the last 2 steps at which time you will be prompted to open or save to save the roster

• TIP: (If you choose to save we recommend saving to your desktop)• Click on "Open" which opens the roster in Adobe Reader• Click on the Printer Icon located in the Window tool bar - and then select OK


If you have problems with this using this software:• Contact your Club Admin

– Include your Team details and a contact number where you may be reached.

– Explain your problem including any error messages and what occurred.

• If your Club cannot resolve your problem they will escalate it - TYSA, STYSA, Affinity.

• Your Club will keep everyone aware until your problem is resolved. Others may also be experiencing the same problem.

Software Problems


Affinity and Your Schedule

<YOUR TEAM NAME>


TYSA Spring 09

2009 SPRING SEASON



To print game card / report click Print Roster button.

This button will appear on the Wednesday prior to the Saturday game.


The ‘Game Card’ or ‘Game Report’

Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals



Who does what?

Before the game starts:

Both teams will supply the official game report card to the referee before the game begins.


The ‘Game Card’ or ‘Game Report’

Coaches and team managers can also record Red Cards, Yellow Cards, and which players scored the goals


Who does what?

After the game:

Check the final score and verify any discipline or cards.

Both coaches need to sign both game cards

The referee needs to sign both game cards

The Officials also need to print their names.

REFEREE EVALUATIONS - GO TO http://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm


Rule 11.2.1.6Each coach shall certify the game results upon conclusion of the match by signing the Official Game Report. Discrepancies on the game sheet must be brought to the Referee’s attention prior to leaving the field. Appeals action may be taken against a coach who refuses to sign a complete and accurate Official Game Report.


Affinity and Your Scores


•To input a score click on the score box area.

Game Score Reporting - onlinec


This is the score card that will pop up for the Coach to input the scores.

Don’t forget to save!


The WINNING team coach will have primary responsibility for mailing the Official Game Report to the TYSA Scorekeeper. BOTH teams in the case of a tie.

ALWAYS keep a copy before mailing the original (mail does get lost).

Who does what?


What is required on an Official Game report before it can be mailed in?

• Game Number (identifies the game played)• Location of the Field (Dyess, Meyer Park, etc)• Field Number• Division (i.e. U13D3B, U11D2G etc)

• Final Score of the Game• Home Team Coach’s signature• Visiting Team Coach’s signature• Referees’ Signatures and any penalties

noted


BOTH team coaches shall have the responsibility for entering the results from the Official Game Report on the TYSA website. This includes the Home and Visitor scores, and all disciplinary action (cards).

Results shall be entered NO LATER than 6pm on the Monday following the date each game was played


Disciplinary Action (cards)

Most common errors and conflicts occur here

Make sure to record any cards for BOTH teams before leaving the field

Include the reason stated for the card

This information must be entered by both coaches and must match


This is the form that you must take to the next game and have both the referee and the other manager sign. You must then send in the form along with your GAME SHEET (for the game where the player is suspended) to the TYSAscorekeeper.

http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc


Rule 11.2.1.4After submitting the results online, the WINNING team coach, or in the event of a tie game, BOTH Coaches shall have 48 hours to mail to the address listed on the TYSA website, the Official Game Report to the TYSA Scorekeeper.

The official Game Report is required to be in the TYSA Scorekeepers possession no later than Friday of the following week of the played game or that game will be declared a forfeit.

Rule 11.2.1.5Failure to deliver the Official Game Report as required shall subject the WINNING team coach (or in the event of a TIE game BOTH coaches) to D&P action. Each coach can see if the Scorekeeper has received the game report and the game is certified via the coaches page on the website. The website will show “certify” or “certified” on the line of the games submitted.


– Before the game – print out the game card

– At the game – give your game card to the referee• Red Cards – get any suspension form from last game signed by the referee that the

player is not playing

– After the game – check & sign both copies of game card – Document the score and all cards issued for your use.

– At home – submit the final score on the website; enter the referee evaluation (http://timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm)

– Mail your copy of the game card to the Scorekeeper within time limit• KEEP a copy of the game report in case it is lost and for your records• Red Cards – mail in any signed suspension form (keep a copy) with your game card

– Print out the next game card

– Reschedules ideally we require ~14 days notice and rules allow one reschedule per season per team (icon disappears 10 days before game time)

REPORTING SUMMARY


Contents

• TYSA Board and Administration• The Software and You• Paperwork and Reporting • Discipline, Protest, and Grievance• Player Cards & Passes• Referees


Our Expectations of You

• Provide a fair and equitable play group for all participants

• Read, understand and apply the rules of the league• Know and obey the laws of the game• Laws and rules are different

• Develop each player to their fullest potential

• As adults, we serve as role models • The model they follow is the one they see when

we think they are not looking!


How things work in D&P• We hear about an issue/incident that day or the next at the

latest and we look at game reports for compliance• We always consult with the referee(s).• We always consult with the club President/D&P Committee

member for your club.• You are the representative of your club at the game site. • Your actions reflect on your club, your team and most

importantly your family.• We will watch your team play. • You are the last person we speak with when an issue arises.• We will follow rules (TYSA Red Book) to reach a decision


Keep Your Perspective -you are a Role Model

• We don’t want to D&P a player, a coach or a team

• The D&P committee is composed of at least one member from each club

• We don’t make emotional decisions nor do we carry vendettas

• We just apply the rules• If you understand the rules and follow

them, you will not hit the radar screen


Contents

• TYSA Board and Administration• The Software and You• Paperwork and Reporting • Discipline, Protest, and Grievance• Player Cards & Passes• Referees


Rule 6.2 – Presentation of Passes

• Player passes are to be checked for all D2 & D3 games

• All games will be played regardless of passes

• Referee’s will note missing passes on the game report

• The team has until the end of the game to produce any missing passes

– all players must stay on the field & in uniform

• Games played with missing player passes will be declared forfeit by the offending team

• D&P Process will be the only avenue for appeal

Recent photo please!


KidSafe Passes• You must have a KidSafe pass prior to the

season starting. If you have not registered for your KidSafe pass, you need to do so immediately through your Club.

• The new process for KidSafe is to register through the Affinity software.

• You will receive a blue pass. This pass needs to have your picture attached, be signed, and laminated.


Coaching Licenses• Only Registered Coaches may participate in

STYSA sanctioned events

• STYSA 3.1.16 Defines a Registered Coach as a coach who’s background check was not rejected and who has completed an age appropriate coaching license within 1 year of appointment as a coach

• TYSA Rule 3.1.3.3 requires a coach to be licensed


Insurance Claims• Insurance claim forms can be found on the TYSA

website under forms. Insurance forms are to be filed thru your Home Association Administrator. Complete pages 2 and 3 of the form (page 1 to be completed by Administrator). TYSA coaches will mail their completed forms to the TYSA Administrator (mailing address on the TYSA website) and unaffiliated teams will file their claims thru their Home Association.

• Note: Claims for Super II, Div II, Div III and Div IV are filed thru your Home Association. Div I claims are filed through EDDOA (U11-12 EDDOA play group teams file through TYSA).


Contents

• TYSA Board and Administration• The Software and You• Paperwork and Reporting • Discipline, Protest & Grievance• Player Cards & Passes• Referees


Rick FriedmanRick Friedman

TYSA VP RefereesTYSA VP Referees

Version – 05 February 2009 MB


• At the end of this meeting:- You have knowledge of who is in TYSA and how to contact

them You have some insight into the software being used in

TYSA and what you might expect to see or be able to do with it.

You know who to first contact in the event that you encounter any problem.

You know what forms are expected of you and how to handle them – online and via surface mail.

You understand what is expected of you, and the principles of how D&P is applied and why

You know what identifications are required for players and team officials


ReferencesAdministrator/ScorekeeperTerri Cahill - [email protected]

Schedule, Coaches page, Roster, http://www.stx-tysaspring10.sportsaffinity.com

Timberline Websitehttp://www.timberlinesoccer.com

Timberline Referee Evaluation Formhttp://www.timberlinesoccer.com/tsra/Scripts/ref_eval_page.htm

Player Suspension Form http://timberlinesoccer.com/Forms/PlayerSuspensionVerification.doc


Thank you for your time

ENJOY THE SOCCER!

Remember – we are all volunteers and

you are the Role Model


AppendixAdditional Software Information


• Within the schedule the parent can click on the field to get directions and rainout numbers

• Results can be viewed• Standings viewed• Rain outs will be posted

PUBLIC DOMAINTYSA – Spring 2009 Season


http://stx-kac.affinitysoccer.com

Affinity and You


http://stx-<your club_ID>affinitysoccer.com


http://stx-kac.affinitysoccer.com



http://stx.affinitysoccer.com



Reschedules• Coaches – log in to the Affinity website and check your schedule• Under the Game number you will see a reschedule button prior to a

game being played • The ability to reschedule disappears ~7-10 days before game day• Coaches/Team Managers will have the ability to enter a new date,

time, field, etc and an email will be generated to the opposing team contact

• They can go back and forth twice until the system will deadlock the request and then the TYSA admin will need to complete

• System will alert if there is a coaching conflict or there is already a game scheduled for the date and time

• IT IS VERY IMPORTANT TO CHECK YOUR EMAILS AND THE GAME SCHEDULE ONLINE

Reschedule

timberline youth soccer association welcome to the tysa spring 2010 coaches manual version –...

Documents

team slide

ok slide

season tysa spring

schedule tysa spring

tysa administrationweb

tysa scorekeeper

tysa attn

affinity software