tidel park limited (tidel) selection of project … · 2020. 8. 14. · selection of project...

SELECTION OF PROJECT MANAGEMENT CONSULTANT (PMC) FOR REVAMPING

OF INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &

BUILDING AUTOMATION SYSTEM (BAS)

TIDEL PARK LTD Page 1 of 34

TIDEL PARK LIMITED

(TIDEL)

SELECTION OF PROJECT MANAGEMENT CONSULTANT

For Design, Engineering, Retrofitting, Tender Document Preparation,

Tendering, Bid Evaluation, Ordering & Supervision of Installation &

Commissioning and Handing-Over of Integrated Building Management

System (IBMS) & Building Automation System (BAS)

REQUEST FOR PROPOSAL

(Technical & Financial)

Managing Director

TIDEL Park Limited

No.4, Rajiv Gandhi Salai,

Taramani, Chennai – 600 113

Phone: 044-22540500; Fax: 044-22541744

E-mail: [email protected]; Website: www.tidelpark.com

AUGUST 2020

mailto:[email protected]://www.tidelpark.com/





NOTICE OF INVITATION

SECTION - I

TIDELPARK LIMITED (TIDEL)

TENDER NOTICE NO. TIDEL/OP/Mech/2020-1

TIDEL invites Request for Proposal (RFP) for Selection of Project Management Consultant

(PMC) for Revamping of Integrated Building Management System (IBMS) & Building

Automation System (BAS).

RFP Document can be purchased from TIDEL on or before 27.08.2020 upto 17.00 Hrs.

by paying Rs.1,200/- by DD including Taxes in favour of TIDEL Park Ltd or downloaded

from the website for which the cost of tender document in the form of DD to be enclosed

while submitting the tender. The Last Date for Submission of Tender is before 15.00 Hrs.

on 28.08.2020. Refer tender document for pre-qualification criteria and other condition.

MANAGING DIRECTOR

TIDEL Park Limited No.4, Rajiv Gandhi Salai,

Taramani, Chennai –600 113 Phone: 044-22540500; Fax: 044-22541744

E-mail: [email protected]; Website: www.tidelpark.com

mailto:[email protected]://www.tidelpark.com/





Disclaimer

The information contained in this Request for Proposal (“RFP”) document or subsequently

provided to Bidder, whether verbally or in documentary form by or on behalf of the TIDEL

Park Limited (TIDEL) or any of their employees or advisors (collectively referred to as

“TIDEL Representatives”), is provided to the Bidder on the terms and conditions set out in

this RFP document and any other terms and conditions subject to which such information

is provided. This RFP document is not an agreement and is not an offer or invitation by

TIDEL Representatives to any other party. The purpose of this RFP document is to provide

interested parties with information to assist the formulation of their Proposal.

This RFP document does not purport to contain all the information each Bidder may

require. Certain Bidder may have a better knowledge of the proposed assignment and

project than others. Each Bidder should conduct its own due diligence, investigations and

analysis and should check the accuracy, reliability and completeness of the information in

this RFP document and obtain independent advice from appropriate sources. TIDEL

Representatives make no representation or warranty and shall incur no liability under any

law, statute, rules or regulations as to the accuracy, reliability or completeness of the RFP

document and concerned with any matter deemed to form part of the RFP Document, the

award of the assignment, the information and any other information supplied by or on

behalf of TIDEL or otherwise arising in any way from the selection process.

The prospective Bidder will be responsible for all obligations to its staff, their payments,

complying with the labor laws, minimum wages Act and any other Act relevant for the

working of the Bidder’s staff. Under no circumstances, TIDEL will be responsible for any

non-compliance with statutory requirements of the bidder’s staff.

TIDEL may in their absolute discretion, but without being under any obligation to do so,

update, amend or supplement the information in this RFP document from time-to-time,

after intimating the same to the Bidder. TIDEL reserve the right to accept or reject any

or all proposals without giving any reasons. The bidding process shall be governed by the

laws of India and courts at the State of Tamil Nadu will have jurisdiction over the matter

concerning and arising out of RFP document.





COMPETITIVE BIDDING

Revamping of Integrated Building Management System (IBMS) &

Building Automation System (BAS)

CONTENTS

Section Details Page Nos.

I Letter of Invitation and Salient Features of the Proposal 5

II Information about the Assignment 7

III Instructions to Bidder 8

IV Minimum Eligibility Criteria 16

V Terms of Reference 17

VI

Technical and Financial Proposal – Standard Formats 19

6A. Technical Proposal Submission form 20

6B. Power of Attorney for authorized signatory 21

6C. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (a)

23

6D. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (b)

24

6E. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (c)

25

6F. Details required to satisfy the Minimum Eligibility

Criteria Clause 4.1 (d) 26

6G. Details required to satisfy the Minimum Eligibility

Criteria Clause 4.1 (e) 27

6H. Curriculum Vitae of proposed professional staff 28

6I. Description of the methodology and work plan for performing the assignment

30

6J. Earnest Money Deposit 31

6K. Financial Proposal Submission Form 32

Financial Tender 33





SECTION – I

LETTER OF INVITATION AND SALIENT FEATURES OF THE PROPOSAL

1A. LETTER OF INVITATION

__.08.2020

TIDEL is in the business of developing and leasing out IT and manufacturing plug

and play infrastructure for businesses. TIDEL launched the first IT Park of southern India

in the year 2000, which is a 1.28 million square feet, 15 storey building. TIDEL proposes

to revamp the Integrated Building Management System (IBMS) & Building Automation

System (BAS) of this iconic TIDEL Park, located at Taramani, Chennai.

In this context, TIDEL intends to invite Request for Proposal (RFP) from interested

consultants for Design, Engineering, Retrofitting, Tender Document Preparation,

Tendering, Bid Evaluation, Ordering & Supervision of Installation & Commissioning and

Handing-Over of Integrated Building Management System (IBMS) & Building Automation

System (BAS) (“hereby termed as Assignment”).

The RFP includes the following documents:

SECTION – I : Letter of Invitation and Salient Features of the Proposal

SECTION - II : Information about the Assignment

SECTION - III : Instructions to Consultants

SECTION - IV : Eligibility Criteria

SECTION - V : Terms of Reference

SECTION - VI : Technical and Financial Proposal – Standard Forms

The detailed scope of services is provided in the Terms of Reference. Consultants are

requested to submit the duly completed proposals in response to the RFP on or before

28.08.2020.

Yours faithfully,

For TIDEL Park Limited

Managing Director





1B

SALIENT INFORMATION AND IMPORTANT DATES

The key features and timelines of the proposal are listed below

1 RFP No. TIDEL/OP/Mech/2020-1

2 Mode of bid submission

Physical submission in two parts combined in one

cover

Part 1: Technical Bid

Part 2: Financial Bid

3 Date of issue of RFP 14.08.2020

4 Last date for receipt of queries

21.08.2020

The queries should be sent by email to the

following email address: [email protected], the

queries should be sent in Microsoft Word or MS

Excel Format only

5 Time & Date of Pre-Bid

meeting

21.08.2020 at 11.00 Hrs. at the office of TIDEL,

Chennai - 600113

6 Last date for purchase of RFP 27.08.2020 at 17.00 Hrs.

7 Last date for submission of

proposals 28.08.2020 at 15.00 Hrs.

8 Bid processing Fee / issue of

tender document

The bidder will be required to pay the non–

refundable processing fee of Rs.1,200/- in the

form of DD along with Tender Documents at the

time of submission of proposals.

9 Earnest Money Deposit

(EMD)

Rs.20,000/- (Rupees Twenty Thousand Only) to

be paid by Demand Draft payable at Chennai in

favour of TIDEL Park Ltd, Chennai.

10 Demand Draft

DD should be drawn in favour of TIDEL Park Ltd,

Chennai from any one of the Nationalized /

Scheduled Bank, payable at Chennai, India.

11 Place of submission of a bid

Managing Director

TIDEL Park Limited

No.4, Rajiv Gandhi Salai,

Taramani, Chennai – 600 113

Phone: 044-22540500; Fax: 044-22541744

E-mail: [email protected];

Website: www.tidelpark.com

12

Date and time of opening of

Part 1: Techno-Commercial

Bid

28.08.2020 at 16.00 Hrs.

13

Announcement of Technically

Qualified Bidder and opening

of the Financial Bids

To be communicated later

14 Validity of bids 180 days from the last date of submission of bids

mailto:[email protected]:[email protected]://www.tidelpark.com/





SECTION – II

INFORMATION ABOUT THE ASSIGNMENT

2.0 BACKGROUND:

2.1 Information about TIDEL:

TIDEL is in the business of developing and leasing out IT and manufacturing

plug and play infrastructure for businesses. TIDEL Park Ltd., a JV of TIDCO and

ELCOT has constructed a state-of-the art, Information Technology Park in the

State with built up area of 1.28 Million Sq. ft. in Chennai at a cost of Rs. 292 Crores

which is in operation since July 2000. This is 15 Floors Multi Storied Building





SECTION – III

INSTRUCTIONS TO BIDDER

3.1 GENERAL

3.1.1 TIDEL will select a consultant in accordance with the method of selection indicated

in this RFP. The Detailed description of the objectives, scope of services,

Deliverables and other requirements relating to this Consultancy are specified in

this RFP. In case an applicant firm possesses the requisite experience and

capabilities required for undertaking the Consultancy, it may participate in the

Selection Process individually only (the "Sole Firm") in response to this invitation.

The term Consultants means the Sole Firm/Single Bidder only and Consortium

shall not be allowed. The manner in which the Proposal is required to be

submitted, evaluated and accepted is explained in this RFP.

3.1.2 The Consultants should submit a Power of Attorney as per the format specified in

Section 6B, authorizing the signatory of the Proposal to commit the Bidder.

3.1.3 The bidder may either be a sole proprietorship firm/ a partnership firm/ a limited

liability partnership/ a company incorporated under the Companies Act 1956 or a

body corporate incorporated under the applicable laws of its origin.

3.2 LEGAL STATUS OF THE BIDDER

3.2.1 If the application is made by a proprietary firm, it shall be signed by the proprietor

above on his full typewritten name and name of his firm with its current address.

3.2.2 If the application is made by a firm in partnership, it shall be signed by all the

partners of the firms above on their full typewritten names and current addresses,

or alternatively by a partner holding power of attorney for the firm in which case

a certified copy of the power of attorney shall accompany the application. A

certified copy of the partnership deed, full names and current addresses of all the

partners of the firm shall also accompany the application.

3.2.3 If the application is made by a limited company or a corporation, it shall be signed

by a duly authorized person holding Board Resolution or power of attorney for

signing the application in which case a certified copy of the power of attorney shall

accompany the application. Such a limited company or corporation may be

required to furnish satisfactory evidence of its existence for at least ten years

before the qualification application is filed.

3.2.4 Any entity which has been barred by the Central Government, any State

Government, a statutory authority or a public sector undertaking, as the case may

be, from participating in any project, and the bar subsists as on the date of the

Proposal Due Date, would not be eligible to submit a Proposal either by itself or

through its Associate.

3.2.5 The Consultants should have, during the last 3 (three) years, neither failed to

perform on any agreement, as evidenced by imposition of a penalty by an arbitral

or judicial authority or a judicial pronouncement or arbitration award against the

Consultant or its Associate, nor been expelled from any project or agreement nor

have had any agreement terminated for breach by such Consultant.





3.2.6 The consultants are invited to submit a Technical Proposal and a Financial

Proposal, as specified in this RFP (the Proposal) for consulting services required

for the assignment. The Proposal will be the basis for contract negotiations and

ultimately for a signed contract with the selected Consultant.

3.2.7 The Assignment shall be implemented in accordance with the phasing indicated in

the Terms of Reference. When the Assignment includes several phases, the

performance of the consultant under each phase must be to TIDEL's satisfaction

before work begins on the next phase.

3.2.8 The Consultants must familiarize themselves with local conditions and take them

into account in preparing their Proposals. To obtain first-hand information on the

Assignment and on the local conditions, consultants are encouraged to pay a visit

to TIDEL before submitting a Proposal and to attend a pre-proposal conference.

Attending the pre-proposal conference is optional. The Consultant's representative

should contact the officials named in section 1B to arrange for their visitor to

obtain additional information on the pre-proposal conference. Consultants should

ensure that these officials are advised of the visit inadequate time to allow them

to make appropriate arrangements.

3.2.9 TIDEL will provide the inputs specified in the Data Sheet, assist the firm in

obtaining licenses and permits needed to carry out the services and make

available relevant project data and reports.

3.2.10 Please note that (i) the costs of preparing the proposal and of negotiating the

contract, including a visit to the sites & or Client, are not reimbursable as a direct

cost of the Assignment; and (ii) TIDEL is not bound to accept any of the Proposals

submitted.

3.3 FINAL DECISION-MAKING AUTHORITY

3.3.1 TIDEL reserves the right to accept or reject any of the applications without

assigning any reasons thereof. TIDEL also reserves the right to increase or

decrease the scope of work as deemed necessary by it and its decision is final and

binding. TIDEL also reserves the ro

3.4 CLARIFICATION AND AMENDMENT TO RFP DOCUMENTS

3.4.1 Consultants may request a clarification of any item of the RFP document up to the

number of days indicated in section 1B before the Proposal submission date. Any

request for clarification must be sent in writing by paper mail or electronic mail to

TIDEL's address indicated in section 1B. TIDEL will respond by electronic mail

and/or upload the response to such requests including an explanation of the query

but without identifying the source of inquiry.

3.4.2 At any time before the submission of Proposals, TIDEL may, for any reason,

whether at its own initiative or in response to a clarification requested by an

invited firm, modify the RFP documents by amendment. Any amendment shall be

issued in writing through addenda. Addenda shall be sent by electronic mail or

uploaded on TIDEL website. TIDEL may at its discretion extend the deadline for

the submission of Proposals.





3.5 PREPARATION OF PROPOSAL

3.5.1 Consultants are requested to submit a Proposal written in the English language.

Evaluation Method: The method of evaluation consists of three stages.

a) First Stage: In this stage, (a) the cover – 1 containing the EMD will be

opened. If EMD is not submitted or is deficient, TIDEL Park Ltd, reserves the

right to reject the entire Tender submission,

(b) If the document is downloaded from the mentioned websites and if DD

for Rs.20,000/- is not enclosed towards the cost of the Tender, Owner will

reject the said submission without any notice to the Bidder.

(c) In both cases no further evaluation will be done.

b) Second Stage: If the EMD submitted is acceptable, evaluation will be done

on the Technical Tender to assess whether substantive response has come

from the Bidders to the basic prequalification criteria and the queries in the

Tender document and whether supported by documentary evidence as called

for.

c) Third Stage: In the Third and final stage, the PRICE TENDER of only those

Bidders who satisfy the basic eligibility criteria and have substantively

responded to queries will be opened. The Bidder who has complied with the

tender conditions in full and the lowest priced Tender will be chosen as the

Lowest Bidder for the award of work subject nevertheless to the rights of

TIDEL PARK LTD to call for clarifications and negotiations with the Lowest

Bidder before the award of work. TIDEL PARK LTD has got rights to negotiate

with next eligible Bidder in case the price Tender of the lowest Bidder is found

to be unreasonable or the details submitted by the L1 Bidder are not

satisfactory to the owner.

3.6 SUBMISSION, RECEIPT, AND OPENING OF PROPOSALS, VALIDITY OF

PROPOSALS

3.6.1 The proposal will be valid for a period of 180 days from the last date of submission

of proposal.

EARNEST MONEY DEPOSIT

3.6.2 Earnest Money Deposit of Rs.20,000/- (Rupees Twenty Thousand Only) in the

form of Demand Draft drawn in favour of TIDEL Park Limited, Chennai obtained

from any Nationalized Bank / RTGS made details shall be enclosed. The Earnest

Money Deposit of the unsuccessful Bidder will be refunded after finalization of

Revamping of Integrated Building Management System (IBMS) & Building

Automation System (BAS). The Earnest Money Deposit of the successful bidder

will be refunded after the bidder produces Performance Guarantee.

MODIFICATION AND WITHDRAWAL OF PROPOSALS

3.6.3 Bidder may modify or withdraw their proposals by giving notice in writing before

the deadline prescribed for submission of proposals. No proposal shall be allowed

to be modified or withdrawn after the deadline for submission of proposals. The

modification or withdrawal notice shall be prepared, sealed, marked and delivered

with the outer and inner envelops additionally marked “MODIFICATION’’ or





“WITHDRAWAL” as applicable. Withdrawal of a proposal before its validity will

result in the forfeiture of the Earnest Money Deposit. Bidder may offer discounts,

or modify the prices of their proposals only by submitting proposal modifications

in accordance with this clause or included in the original proposal submission

before the deadline prescribed for submission of proposal.

3.6.4 The original proposals (Technical Proposal and Financial Proposal) shall be

prepared in indelible ink. It shall be signed by the authorized signatory of the

Bidder who shall also initial each page of the Proposal (including each Appendix

and Annex) in blue ink. In the case of printed and published documents, only the

cover shall be initialled. It shall contain no inter-lineation or overwriting, except

as necessary to correct errors made by the firm itself. All the alterations,

omissions, additions or any other amendments made to the Proposal shall be

initialled by the person(s) signing the Proposal. The Proposal shall contain page

numbers and shall be bound together in such a manner that does not allow

replacement of any page.

3.6.5 The consultant should prepare and submit as many numbers of copies of proposals

as indicated in the Section 1B. Each Technical Proposal and Financial Proposal

should be marked "Original" or "Copy" as appropriate. If there are any

discrepancies between the original and the copies of the Proposal, the original

governs.

3.6.6 The original and all copies of the Technical Proposal shall be placed in a sealed

envelope clearly marked "Technical Proposal," and the original and all copies of

the Financial Proposal in a sealed envelope clearly marked "Financial Proposal"

and warning: "Do Not Open with the Technical Proposal." Both envelopes shall be

put into an outer envelope and sealed. This outer envelope shall bear the

submission address and other information indicated in Section 1B and clearly

marked, "DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION

COMMITTEE."

3.6.7 The completed Technical and Financial Proposal must be deposited in the proposal

box kept at the submission address on or before the time and date stated in

section 1B. Any Proposal received after the closing time for submission of

proposals shall be returned unopened.

3.6.8 After the deadline for submission of proposals, the Technical Proposal shall be

opened immediately by the evaluation committee. The Financial Proposal shall

remain sealed and deposited with TIDEL until all submitted proposals are opened

publicly.

3.7 EVALUATION OF PROPOSALS

3.7.1 The Technical Proposal shall be considered responsive only if:

a) it is received as per formats prescribed herein.

b) the proposal is accompanied by EMD

c) it is received by the Proposal Due Date including any extension thereof





d) it contains all the information and documents (complete in all respects) as

requested in this RFP;

3.7.2 As part of the proposal for evaluation of all responsive proposals, the technical

proposals of only those consultants who meet the eligibility criteria prescribed in

Data Sheet would be further evaluated in accordance with the technical evaluation

criteria set out in this document.

3.7.3 The committee constituted by TIDEL would evaluate the proposals on the basis of

their responsiveness to the Terms of Reference, applying the evaluation criteria,

sub criteria and point system specified. From the time the proposals are opened

to the time the contract is awarded, if any consultant wishes to contact TIDEL on

any matter related to its proposal, it should do so in writing. Any effort by the

Consulting Agency to influence TIDEL in TIDEL’s proposal evaluation, proposal

comparison or contract award decisions may result in the rejection of the

consultant’s proposal.

3.7.4 Evaluators of Technical Proposals shall have no access to the Financial Proposals

until the technical evaluation is concluded.

3.7.5 TIDEL would evaluate the proposals on the basis of their responsiveness to the

Terms of Reference Each responsive proposal will be given a technical score. A

proposal shall be rejected at this stage if it does not respond to important aspects

of the Terms of Reference or if it fails to achieve the minimum technical score.

3.7.6 The Financial Proposals of only those consultants who have technically qualified

as per the pre-qualification criteria shall be opened.

3.7.7 The Financial Proposals will be opened publicly in the presence of the consultants’

representatives who choose to attend. The name of the consultant, the quality

scores, and the proposed prices will be read aloud and recorded when the Financial

Proposals are opened. Once the financial proposals are evaluated, the final

selection will be made based on the lowest net cost of the assignment quoted by

the technically qualified bidder.

3.7.8. The selected firm/consultancy shall be the first ranked bidder. The second-ranked

bidder shall be kept in reserve and may be invited for negotiations in case the first

ranked bidder withdraws, or fails to comply with the requirements specified in RFP

document.

3.8 NEGOTIATIONS

3.8.1 Negotiations will be held at the address indicated in section 1B. The aim is to reach

agreement on all points and sign a contract.

3.8.2 Negotiations will include a discussion of the Technical Proposal, the proposed

methodology (work plan), staffing and any suggestions made by the firm to

improve the Terms of Reference. TIDEL and Consultant will then work out final

Terms of Reference, staffing, and bar charts indicating activities, staff, periods in

the field and in the home office, staff-months, logistics, and reporting. The agreed





work plan and final Terms of Reference will then be incorporated in the

"Description of Services" and form part of the contract. Special attention will be

paid to getting the most the Consultant can offer within the available budget and

to clearly defining the inputs required from TIDEL to ensure satisfactory

implementation of the Assignment.

3.8.3 Having selected the Consultant on the basis of, among other things, TIDEL will

require assurances that the experts as indicated in the proposal will be actually

available. TIDEL will not consider substitutions during contract negotiations unless

both parties agree that undue delay in the selection process makes such

substitution unavoidable or that such changes are critical to meet the objectives

of the assignment. If this is not the case and if it is established that key staff was

offered in the proposal without confirming their availability, the Consultant may

be disqualified.

3.8.4 The negotiations will conclude with a review of the draft form of the contract. To

complete negotiations TIDEL and the Consultant will initial the agreed contract. If

negotiations fail, TIDEL may invite the bidder who has quoted the second highest

ranked bidder for negotiations. The process will be repeated till an agreed contract

is concluded.

3.9 AWARD OF CONTRACT

3.9.1 The contract will be awarded following negotiations. After negotiations are

completed, TIDEL will promptly notify other consultants on the shortlist that they

were unsuccessful and return the Financial Proposals of those consultants who did

not pass the technical evaluation.

3.9.2 A Letter of Award (the "LOA") will be issued, in duplicate, by TIDEL to the

Successful bidder. The Successful bidder shall, within 7 (seven) days of the receipt

of the LOA, sign and return the duplicate copy of the LOA in acknowledgment

thereof. In the event the duplicate copy of the LOA duly signed by the Successful

bidder is not received by the stipulated date, TIDEL may, unless it consents to

extension of time for submission thereof, appropriate the proposal Security of

such bidder as mutually agreed with genuine pre-estimated loss and damage

suffered by TIDEL on account of failure of the Successful bidder to acknowledge

the LOA.

3.9.3 Performance Security: Performance Security equivalent to 5 (five) percent of

the total cost of Financial Proposal shall be furnished from a Nationalized/

Scheduled Bank, before signing of the contract, in form of a Bank Guarantee in

the format specified at Annexure of the contract. For the successful bidder, the

Performance Security will be retained by TIDEL until the completion of the

assignment by the Consultant and will be released 180 (One Hundred Eighty) Days

after the completion of the assignment.

3.9.4 Execution of a contract: After acknowledgment of the LOA and furnishing of

Performance Security as aforesaid by the Successful bidder, it shall execute the

Agreement within 15 (fifteen) days from the date of issue of LOA. The Successful

bidder shall not be entitled to seek any deviation in the Agreement. The execution

of agreement shall happen at TIDEL Office in the abovementioned address.





3.9.5 Commencement of Assignment: The Successful bidder/ Consultant is expected

to commence the Assignment within 15 days from the date of issue of LoA. If the

Successful Applicant fails to either sign the Agreement or commence the

assignment as specified herein, TIDEL reserves the rights to invite the second-

ranked bidder for contract signing. In such an event, the Proposal Security/

Performance Security, as the case may be, of the first ranked bidder shall be liable

to be forfeited by TIDEL.

3.10 CONFIDENTIALITY

3.10.1 Information relating to the evaluation of proposals and recommendations

concerning awards shall not be disclosed to the consultants who submitted the

proposals or to other persons not officially concerned with the process until the

winning Consultant has been notified that it has been awarded the contract. Any

information, report or document, in writing, electronic, oral or any form, collected

from TIDEL or prepared by the Consultant for this project shall be the property of

TIDEL, except for those items whose IP is with any other person or entity. Any

information so obtained can be shared by the Consultant to third party with due

written approval of TIDEL.

3.11 LEGAL JURISDICTION

3.11.1 The matter relating to any dispute or difference arising out of this RFP and the

subsequent contract awarded based on this RFP, if any, shall be subject to the

competent court of law within Chennai only.

3.12 FORCE MAJEURE

3.12.1 If, at any time, during the pendency of the contract, the performance in whole or

in part, by either party is prevented or delayed by war, strike, riot, crime or due

to any act of God such as hurricane, flooding, earthquake, volcanic eruption

beyond the control of both the parties (hereinafter referred to as 'eventualities'),

then provided notice of the happening of any such eventuality is given by either

party to the other within 15 days from the date of occurrence thereof, neither

party shall by reason of such eventuality be entitled to terminate this contract nor

shall either party have any claim for damages against the other in respect of such

non-performance or delay in performance and work under this contract shall be

resumed as soon as practicable after such eventuality has come to an end or

ceased to exist and the decision of TIDEL as to when the work has to be resumed

shall be final and conclusive. The time of completion shall then be extended by a

period equal to the period during which the eventuality was prevailing. In case of

persisting delay of more than three months both the parties may consult each

other and arrive at an appropriate decision regarding continuation or otherwise of

the contract. In case of scenarios like lockdown, the consultant shall make

necessary arrangements for continuation of works without any interruptions,

within the provisions of regulations in force. TIDEL will provide necessary

facilitation to the best possible efforts during such situations.





3.13 LIMITATION OF LIABILITIES

3.13.1 Notwithstanding anything contained in the contract, TIDEL agrees that the

consultant shall not be liable to TIDEL, for any losses, claims, damages, liabilities,

cost of expenses ("Losses") of any nature whatsoever, for an aggregate amount

in excess of the fee paid under the contract for the services provided under the

contract, except where such losses are finally judicially determined to have arisen

primarily from fraud or bad faith of the consultant. In no event shall the consultant

be liable for any consequential (including loss of profit and loss of data), special,

indirect, incidental, punitive or exemplary loss, damage or expense relating to the

services provided pursuant to this contract.

3.14 TIME SCHEDULE

3.14.1 As indicated in the Project completion schedule and milestone for each activity as

detailed in this document.

3.15 PAYMENT

3.15.1 Terms of payment will be as per the schedule indicated in Terms of Reference and

shall be in Indian Rupees only.

3.16 CONDITIONS OF TERMINATION OF THE CONTRACT

3.16.1 TIDEL shall have the right to terminate this contract in part or in full under any of

the following circumstances:

(i) Time is the essence of the contract and therefore, the contract is liable to

be terminated if the consultant fails to deliver the job within the stipulated

date and time.

(ii) If the consultant has been found to have made any false or fraudulent

declaration or statement to get the contract or he is found to be indulging

in unethical or unfair practices.

(iii) In the event of non-performance / or unsatisfactory performance by the

consultant.

(iv) If the consultant becomes bankrupt or otherwise insolvent.

(v) When both parties mutually agree to terminate the contract.

(vi) Any special circumstances, which must be recorded to justify the

cancellation or termination of the contract.

(vii) In any unlikely event of termination from the consultant, the matter shall

be discussed with TIDEL and shall have to be mutually agreed.





SECTION – IV

MINIMUM ELIGIBILITY CRITERIA

(Pre-Qualification)

4.1 The minimum eligibility criteria for any bidder to participate in the tender process

is described as below:

a) Should have in the business and done Comprehensive Consultancy /

Engineering services (single point responsibility) involving conceptual, basic

design, development of detailed drawings, contracting, execution and

monitoring for Revamping of Integrated Building Management System (IBMS)

& Building Automation System (BAS) in the last three years. (Format – 6C)

b) Should have an average annual turnover of 25 lakhs in the last three financial

years in consultancy work alone. (Format – 6D)

c) Should have established in house Resources and provided all the Design,

Engineering and execution from concept to project commissioning on the

continued basis for the last three years. (Format – 6E)

d) Should have done a project management for a single multi-storeyed building

(Non-residential) in IBMS & BAS work of minimum Rs. 7 (Seven) Crores during

any one of the last three years. (Format – 6F)

e) Should have Experience in design and implementation of IBMS and BAS

components of non-residential multi-storey building (minimum G+9 floors),

excluding basement at least one projects in the last three years. (Format – 6G)

f) Firm should have not been blacklisted, debarred or restrained in last 5 years

to participate by any Government department. Indemnity to this effect needs

to be submitted.

g) Joint ventures are not permitted.





SECTION – V

TERMS OF REFERENCE

I SCOPE OF WORK

The Bidder shall provide consultancy services for Design, Engineering, Retrofitting, Tender Document Preparation & Selection of contractor and to supervise the works till completion in all respect. The scope of work covers but not limited to the following:

Study the existing system of Integrated Building Management System (IBMS)

& Building Automation System (BAS)

Preparation of technical specification and Drawings for Design, Engineering, retrofitting of existing system to serve for next 15 - 20 years.

Study and Implementing Energy Saving concepts.

Preparation of tender documents (Technical + Financial), Bid Evaluation and Finalization of the contractor

Selection of the contractor

Preparation of programmed schedule of various stages of execution of work in the bar Chart/Pert Chart/CPM Chart.

Deploy experienced qualified persons to monitor the work execution

During commissioning focus on adherence of address to the technical specifications, certification for payments and on time completion of the work

Reporting the status of work completion on weekly basis indicating the followings:

a) Milestone of project accomplishment during the period under consideration

b) Bottleneck if any and action proposed

c) Actual v/s planned progress in percent

d) Activities completed in the reporting period

e) On-going current activities

f) Critical activities to be undertaken and completed in current month

g) 4 weeks look ahead

h) Slippages and action propose

II TIMELINES

Sl.

No. Action

Target date of

completion

1

Studying existing system

Preparation of technical specification for the retrofitting of existing system to serve for next 15 - 20 years

Preparation of tender documents

45 days from the date of

Letter of Award (LoA)





Sl.

No. Action

Target date of

completion

2 Selection of Contractor 90 days from the date of

Letter of Award (LoA)

3 Commencement of full execution of IBMS & BAS 210 days from the date

of Letter of Award (LoA)

4 Completion of the Project 450 days from the date

of Letter of Award (LoA)

Execution period (S.No. 3 and 4) may be further reduced based on future discussions.

III PAYMENT TERMS

The Milestone achievement linked payment schedule as below shall be followed:

Milestone Description Percentage of contract

payment at each stage

Upon releasing of tender document 20% of the total fee

Upon selection of the Contractor 15% of the total fee

Upon commencement of full execution of project by

the selected contractor 15% of the total fee

Upon completion of 50% of execution by the

selected contractor 25% of the total fee

Upon completion of the project 25% of the total fee

IV MANPOWER DEPLOYMENT

Sl. No.

Position Qualification Experience No. of

Resources

1 Project Manager

B.E – Electrical and Electronics /

Electronics and

Communications/IT

minimum 15 Years of

experience 1

2 Execution Engineer

B.E – Electrical and Electronics /

Electronics and Communications/IT

minimum 5 Years of

experience 1

Note:

i) The consultant has to arrange their own PC / Laptop.

ii) IBMS & BAS works related documents for TIDEL, Hard and Soft Copies

to be submitted to TIDEL.

iii) Execution Engineer shall be present at site, (i.e.) TIDEL IT Park during

the preparation of tender documents, selection of contractor and from

commencement of execution till completion of the work.





SECTION – VI

TECHNICAL AND FINANCIAL PROPOSAL

STANDARD FORMATS

6A. Technical Proposal submission form

6B. Power of Attorney for authorized signatory

6C. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (a)

6D. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (b)

6E. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (c)

6F. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (d)

6G. Details required to satisfy the Minimum Eligibility Criteria Clause 4.1 (e)

6H. Curriculum Vitae of proposed professional staff

6I. Description of the methodology and work plan for performing the assignment

6J. Earnest Money Deposit

6K. Financial Proposal Submission Form

SELECTION OF PROJECT MANAGEMENT CONSULTANT (PMC) FOR REVAMPING OF

INTEGRATED BUILDING MANAGEMENT SYSTEM (IBMS) &



6A. TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

From: (Name of Firm) TO: (Name and Address of TIDEL)

Gentlemen:

Subject: TIDEL — Selection of Consultants for Design, Engineering, Retrofitting, Tender Document

Preparation, Tendering, Bid Evaluation, Ordering & Supervision of Installation &

Commissioning and Handing-Over of Integrated Building Management System (IBMS) &

Building Automation System (BAS).

Being duly authorized to represent and act on behalf of..................... (hereinafter referred to as

"the Bidder"), and having reviewed and fully understood all of the Proposal requirements and

information provided and collected, the undersigned hereby submits the Proposal on behalf of

(Name of Bidder) for the captioned Project in one (1) original and one (1) copy, with the details

as per the requirements of the RFP, for your evaluation. We confirm that our Proposal is valid for

a period of 180 days from _______ (insert Proposal Due Date).

We also hereby agree and undertake as under:

Notwithstanding any qualifications or conditions, whether implied or otherwise, contained in our

Proposal we hereby represent and confirm that our Proposal is unqualified and unconditional in

all respects and we agree to the terms of the proposed Agreement, a draft of which also forms a

part of the RFP document provided to us.

We hereby certify and confirm that in the preparation and submission of our Proposal, we have

not acted in concert or in collusion with any other Bidder or other person(s) and also not done

any act, deed or thing which is or could be regarded as anti-competitive.

We understand you are not bound to accept any Proposal you receive. We remain,

Yours sincerely,

Authorized Signature :

Name and Title of Signatory :

Name of Firm :





6B. FORMAT FOR POWER OF ATTORNEY FOR AUTHORIZED SIGNATORY'

We..................................................(name of the firm and address of the registered office) do

hereby irrevocably constitute, nominate, appoint and authorize Mr/ Ms (name),

............................. son/daughter/wife of ...................................... and presently residing at

........................., who is presently employed with us/ the Lead Member of our Consortium and

holding the position of ................................., as our true and lawful attorney (hereinafter

referred to as the "Attorney") to do in our name and on our behalf, all such acts, deeds and things

as are necessary or required in connection with or incidental to submission of our application for

RFP and submission of our bid for the .................................... Project proposed or being

developed by the...................................... (the "Client") including but not limited to signing

and submission of all applications, bids and other documents and writings, participate in Pre-

proposal and other conferences and providing information/ responses to Client, representing us

in all matters before Client, signing and execution of all contracts and undertakings consequent

to acceptance of our bid, and generally dealing with Client in all matters in connection with or

relating to or arising out of our bid for the said Project and/ or upon award thereof to us and/or

till the entering into the Agreement with Client.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney

in exercise of the powers hereby conferred shall and shall always be deemed to have been done

by us.

IN WITNESS WHEREOF WE, ................................, THE ABOVE NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS ............ DAY OF ................ 2......

For ..........................................

(Signature, name, designation, and address)

Witnesses:

1.

(Notarized)

Accepted

1 To be submitted in original.

..................................

(Signature)

(Name, Title, and Address of the Attorney)





Notes:

The mode of execution of the Power of Attorney should be in accordance with the procedure,

if any, laid down by the applicable law and the charter documents of the executant(s) and

when it is so required, the same should be under common seal affixed in accordance with the

required procedure.

Wherever required, the Bidder should submit for verification the extract of the charter

documents and documents such as a board or shareholders' resolution/ power of attorney in

favour of the person executing this Power of Attorney for the delegation of power hereunder

on behalf of the Bidder.

For a Power of Attorney executed and issued overseas, the document will also have to be

legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney

is being issued. However, the Power of Attorney provided by Bidder from countries that have

signed The Hague Legislation Convention 1961 is not required to be legalized by the Indian

Embassy if it carries a conforming Apostille certificate.





6C. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA

CLAUSE 4.1 (a)

a) Should have in the business and done Comprehensive Consultancy / Engineering

services (single point responsibility) involving conceptual, basic design, development of

detailed drawings, contracting, execution and monitoring for Revamping of Integrated

Building Management System (IBMS) & Building Automation System (BAS) in the last 3

years.

S.No. Year Company

Turnover

Consultancy /

Engineering services

Works

Value in

Indian

Rupees

Credentials

Submitted

1

01.04.2017

to

31.03.2018

Yes/no

2

01.04.2018

to

31.03.2019

Yes/no

3

01.04.2019

to

31.03.2020

Yes/no

The following are enclosed:

(i) Memorandum / Articles of the company.

(ii) Client’s completion certificates for Project executed in each year should be

furnished.

(iii) The BIDDER should submit documentary evidence for the above in the form of

completion certificates or copy of final certified by or LOA or agreement or handing over

/ taking over certificate for atleast one work in every year.

Signature of BIDDER

Official seal of the Company





6D. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA

CLAUSE 4.1 (b)

b) Should have an average annual turnover of 25 lakhs in the last three financial years in

consultancy work alone

S.No. Year

Annual turnover

from Indian

operations

Name of project Value in Indian

Rupee

1

01.04.2017

to

31.03.2018

1)

2)

3)

2

01.04.2018

to

31.03.2019

1)

2)

3)

3

01.04.2019

to

31.03.2020

1)

2)

3)

Note:

(i) Annual report / Income Tax return to establish the Annual Turnover of the

company for the last 3 years, enclosed.

(ii) Auditor certificates to establish annual turnover for during the last 3 years,

enclosed.

Signature of BIDDER






6E. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA

CLAUSE 4.1 (c)

c) Should have established in house Resources and provided all the Design, Engineering

and execution from concept to project commissioning on the continued basis for the last

3 years

S.No Year Name of the Project Credentials

Submitted

1.

01.04.2017

to

31.03.2018

Yes/no

2.

01.04.2018

to

31.03.2019

Yes/no

3.

01.04.2019

to

31.03.2020

Yes/no


(i) Client’s completion certificates for Project executed in each year should be

furnished.

(ii) The BIDDER should submit documentary evidence for the above in the form of



Signature of BIDDER






6F. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA

CLAUSE 4.1 (d)

d) Should have done a project management for a single multi-storeyed building (Non-

residential) in IBMS and BAS work of minimum Rs. 7 (Seven) Crores during any one of

the last three years

S.No Year Name of the Project Value in Cr Credentials

Submitted

1.

01.04.2017

to

31.03.2018

Yes/no

2.

01.04.2018

to

31.03.2019

Yes/no

3.

01.04.2019

to

31.03.2020

Yes/no



furnished.




Signature of BIDDER






6G. DETAILS REQUIRED TO SATISFY THE MINIMUM ELIGIBILITY CRITERIA

CLAUSE 4.1 (e)

e) Should have Experience in design and implementation of IBMS and BAS components of

non-residential multi-storey building (minimum G+9 floors), excluding basement at

least one projects in the last three years.

S.No Year Name of the Project Credentials

Submitted

1.

01.04.2017

to

31.03.2018

1)

2)

3)

Yes/no

2.

01.04.2018

to

31.03.2019

1)

2)

3)

Yes/no

3.

01.04.2019

to

31.03.2020

1)

2)

3)

Yes/no



furnished.




Signature of BIDDER






6H. FORMAT OF CURRICULUM VITAE (CV)

FOR PROPOSED PROFESSIONAL STAFF

Photo of the

Expert

1. Name

2. Position

3. Date of Birth

4. Education

5. Employment

Record

From To Company Position Held

6. Total Years of

Experience

7. Years of

Experience

Relevant to the

proposed role

7. Brief Profile

9. Languages

10. Work Undertaken that Best Illustrates Capability to Handle the Task Assigned

Name of Assignment of project:

Year: From: To:

Location:

Client:

Main project features:

Positions held:

Activities performed:





Name of Assignment of project:

Year: From: To:

Location:

Client:

Main project features:

Positions held:

Activities performed:

Certification

I, certify that to the best of my knowledge and belief, this CV correctly describes myself, my

qualifications, and my experience. I understand that any will full misstatement described

herein may lead to my disqualification or dismissal, if engaged.

Additionally, I also certify that I shall be available for the entire duration of the contract.

Signature of staff member

Date:





6I. DESCRIPTION OF THE METHODOLOGY AND WORK PLAN FOR

PERFORMING THE ASSIGNMENT (WITH DETAILED WORK SCHEDULE)





6J. EARNEST MONEY DEPOSIT

(In the letterhead of the Bidder)

To

The Managing Director TIDEL Park Ltd No.4, Rajiv Gandhi Salai, Taramani, Chennai – 600 113 Phone: 044-22540500; Fax: 044-22541744

Dear Sir,

Subject: Proposal for Design, Engineering, Retrofitting, Tender Document

Preparation, Tendering, Bid Evaluation, Ordering & Supervision of Installation &

Commissioning and Handing-Over of Integrated Building Management System

(IBMS) & Building Automation System (BAS) – Earnest Money Deposit – Reg.

*****

We herewith enclose Demand Draft for the value of Rs._____________/- (Rupees

___________________________Only) bearing number ******* dated ****** drawn

from ******* Bank towards Earnest Money Deposit (EMD) Earnest Money Deposit (EMD)

for Selection of Project Management Consultant (PMC) for Revamping of Integrated

Building Management System (IBMS) & Building Automation System (BAS).

We understand that

(i) The EMD of the successful bidder will be retained as retention money which will

be released after the completion of the assignment.

(ii) The EMD of the unsuccessful Bidder will be returned after completion of the

selection process.

(iii) The EMD shall be forfeited if we withdraw our bid during the period of bid

Validity or if we fail to take up the work after issue of Letter of Award, in the

case of we become the successful bidder.

(iv) TIDEL will not accept any proposal received without the EMD as prescribed.

Yours Sincerely

By the hand of Mr………………….. (Name of authorized signatory)





6K. FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

From: (Name of Firm) TO: (Address of TIDEL)

Gentlemen:

Subject: TIDEL — Selection of Consultants for Design, Engineering, Retrofitting, Tender

Document Preparation, Tendering, Bid Evaluation, Ordering & Supervision of

Installation & Commissioning and Handing-Over of Integrated Building

Management System (IBMS) & Building Automation System (BAS).

We, the undersigned offer to provide the consulting services for the above in accordance

with your Request for proposal dated __.08.2020 and our proposal (technical and financial

proposal) dated __.08.2020. We have attached sealed financial proposal. The quoted

amount is inclusive of all applicable taxes and expenses estimated after careful analysis of

cost involved for the performance of the complete work considering all parts of the Bidding

Document.

We agree that we deploy at least one Execution Engineer in TIDEL office on full time basis

for performing this assignment.

Our financial proposal is binding upon us up to expiring of validity period of the proposal,

i.e. date __.08.2020

We undertake that, in competing for and if the award is made to us, in executing the above

contract, we will strictly observe the laws against fraud and corruption in force in India

namely “Prevention of Corruption Act 1977”.

We understand that you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature :

Name and Title of Signatory :

Name of Firm :

Address :





FINANCIAL TENDER

FINANCIAL PROPOSAL FOR SELECTION OF PROJECT MANAGEMENT CONSULTANT

(PMC) FOR REVAMPING OF INTEGRATED BUILDING MANAGEMENT SYSTEM

(IBMS) & BUILDING AUTOMATION SYSTEM (BAS)

(Date and Reference)

To,

Dear Sir,

Subject: Selection of Consultants for Design, Engineering, Retrofitting, Tender

Document, Tendering, Bid Evaluation, Ordering & Supervision of Installation

& Commissioning and Handing-Over of Integrated Building Management

System (IBMS) & Building Automation System (BAS).

******

We, (Authorized Signatory(s) name) herewith enclose the Financial Proposal for above. We

agree that this offer shall remain valid for a period of 180 (One Hundred Eighty) days from

the due date or such further period as may be mutually agreed upon.

Sl. No. Description Fee to be quoted

(in Figures) (in Words)

1

Lumpsum fee for providing

services including out of

pocket expenses, all other

expenses and all taxes but

excluding GST.

Yours faithfully,

(Signature, name and designation of the Authorized Signatory(s))

Note: The Financial Proposal is to be submitted strictly as per the formats given in the RFP.





We confirm that the rate quoted by us shall be deemed to be inclusive of all

expenses and income tax will be deducted from the quoted rate at source as per

applicable law. GST will be paid extra over the above-quoted rate.

Date: Authorised Signatory :

Name of the Signatory :

Designation :

Seal of the Company :