LEARNING GROWING THRIVING

Y’s Kids & Full Days SCHOOL AGE PROGRAM

Grades K-5th

2020-2021 Parent Handbook & Registration Packet

SALINA FAMILY YMCA 570 YMCA Drive Salina, KS 67401 (785) 825-2151 (f) (785) 827-6050 salinaymca.org

Hybrid Options To help support you and your children we have created 3 Options to provide educational support and programming this school year. Option 1 Afterschool care only Option 2 Full Day Care only Option 3 Afterschool and Full Day care Combo Fridays Are a sign up by day Please see the details in the packet We will be flexible as the school shifts from one learning model to the next due to COVID restrictions. Please help us help your child by filling out the Release of Information between USD 305 and the YMCA. School work will be smoother.

HEALTHY MEALS FOR HEALTHY KIDS We are excited to partner with St. John’s Missionary Baptist Church to provide a free extended snack. It is free to any child age 1-18 years old.

OFFSITE SCHOOLS Kids that go to Coronado, Meadowlark and Sunset will stay at their schools. Schilling students will be bussed to Sunset School.

COVID We follow guidelines from KDHE Childcare Licensing, the CDC, and local health departments to keep our students safe. The most up to date information can be found on our website.

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ABOUT THE YMCA

Y’s Kids Afterschool programs and Full Days at the Y are more than a safe place for your child. Our program nurtures a child’s potential, ensuring the development of healthy, trusting relationships that build confidence and character. Activities, including: Academic enrichment and homework help, structured activities that provide kids with physical activity, hands-on, engaging activities, healthy snacks and arts and crafts. MISSION To put Christian principles into practice through programs that build healthy spirit, mind, and body for all. YOUTH DEVELOPMENT COMMITTEE The YMCA Youth Development Committee is made up of YMCA board of Directors and volunteers. The focus of the Committee is to recommend policies, evaluate the program, and make suggestions for their improvement. The Committee meets quarterly. LAWS AND RULES GOVERNING THE Y’S KIDS CLUB PROGRAMS The YMCA strictly follows the rules and regulations of the Kansas Department of Health and Environment (KDHE). These laws and regulations are available for review on request to the School Age Coordinator. In addition, we follow recommendations and guidelines provided through the YMCA of the USA. BABYSITTING POLICY / OUTSIDE CONTACT Staff are not permitted to baby-sit, drive or engage in outside activities with the Y’s Kids Children. YMCA management will consider authorization for these activities only if there was a preexisting relationship between a staff person and a child prior to that child entering the care of the YMCA Y’s Kids Program. The President/CEO will consider each case independently.

SALINA FAMILY YMCA

COMMUNICABLE DISEASES If a child has been sent home from school with a communicable disease, the child will not be admitted to Y’s Kids until after he/she has been admitted back to school. If a child is sent home, the School Age Coordinator will examine the child when he/she returns to determine if the child can be admitted (With any other communicable disease, a doctor’s release may be requested before the child can be admitted to the program. When a child is known to have a communicable disease, all parents of children in the program will be notified so that they can watch their child closely for symptoms.

AGES/GROUPS

• Kindergarteners through outgoing 5th graders.

• The YMCA reserves the right to move children in the interest of group size, ratios, and/or quality and safety.

TRANSPORTATION Elementary students enrolled in Y’s Kids from Cottonwood, Oakdale, Stewart and Heusner will be bussed from their respective schools to the Salina Family YMCA immediately after school. Attendance will be taken as they come off of the bus or when they get to the gym at Meadowlark, Coronado, Sunset/Schilling. IT IS VERY IMPORTANT THAT YOU SHARE WITH US IF YOUR CHILD WILL NOT BE ATTENDING THAT DAY. If we do not have record that they are not going to be there, our staff will have to spend valuable time trying to contact you for confirmation that they are not supposed to be at the Y. Transportation is provided through Durham as part of our partnership with the School District. The bus drivers are NOT employees of the YMCA. CHECK-OUT PROCEDURES

• KDHE requires parents or an authorized person to SIGN THE CHILD OUT each day recording the date, time, child’s name, and authorized person’s signature.

• KDHE states that children can only be released to authorized persons listed on the child’s enrollment form. Authorized persons must be 16 years of age. Staff will ask for a photo ID until they become familiar with persons picking up the child/children.

• If, for some reason, a person other than an authorized person will be picking up the child, a note stating that the person has permission should be given to the staff person in charge. The signature will be checked against the file and the note will be placed in the child’s file. The staff person will also require a photo ID from the person picking up the child. Permission for someone to pick up a child cannot be given over the phone.

PERSONAL BELONGINGS Please do not send children to Y’s Kids with weapons, matches/lighters, cameras, toys, or other equipment unless requested. The YMCA does not accept responsibility for items lost or damaged. GRIEVANCE PROCEDURES The Y’s Kids Program values all concerns voiced by program participants. Every effort is made to address each situation swiftly. Concerns regarding the Y’s Kids Program should be addressed with the YMCA School-Age Director.

GENERAL INFORMATION

ABSENCES If a child will be absent from the program for any reason, it is the responsibility of the parent to notify the YMCA before 3pm at785-825-2151 or email the School Age Director. The schools will not notify the Y of absences. ILLNESS When a child becomes ill, the child will be isolated, under supervision, from the rest of the children. The parent will be notified to pick up the child as soon as possible. If the parent cannot be reached, the emergency contact persons (listed on the child enrollment form) will be called until someone is reached to pick up the child. MEDICATION Medication is to be given when it is absolutely necessary. When medication is to be given, the following procedure must be followed.

• Parent must complete and sign the KDHE Authorization for Dispensing Medication Form –forms are available at the Welcome Center

• Parent should bring the medication to the School Age Coordinator (parent should not send medication with child.)

• The prescription label should contain the date, name of the drug, name of the child, name of the doctor, the date and how it is to be administered. Prescriptions must be in original prescription package/container.

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PAYMENT INFORMATION

FEE POLICIES

• Weekly payments are due Monday of the week your child is attending. This includes DCF and full pay.

• Payments that are received after the due date will be subject to a $15.00 late fee that will be applied on Tuesday at 10:00am. Financial assistance will not be applied to late fees.

• If a payment is not made by Wednesday, the child cannot attend the program until payment is made. The child’s spot will not be saved.

• Payments can be made online, through a monthly bank draft or at the YMCA. For security purposes, payments will not be accepted by program staff.

• Rates are a flat weekly rate and will not be prorated for illnesses, absences or personal vacation.

• If special circumstances arise, please notify the School-Age Director as soon as possible to work through the situation.

• Any account that is not paid will be turned over to Sure Check Collection Agency. In addition, a $50 service fee will be applied to any outstanding account sent to collections. Financial assistance will not be given to accounts that are sent to collections and late fees will be applied.

Out of School Options

Option 1 Afterschool Only 3:25pm –6:00pm

Member $12/week

Non-member $15/week

Option 2 Full Days Only 7:00am–6:00pm

Member $50/week

Non-member $75/Week

Option 3 Combo (afterschool and full days)

Member $60/week

Non-member $85/Week

FULL DAYS/Fridays 7:00am-6:00pm

Member $25/day

Non-member $45/day

FRIDAYS AND FULL DAYS

TAX PREPARATION DOCUMENTS Tax ID # for the YMCA is 48-0544573. You will need to retain this number and ALL RECEIPTS for your tax purposes. Tax statements will not be mailed out. YMCA FINANCIAL ASSISTANCE Y fees are based on the cost of providing each program. Financial assistance (FA) is available for those who qualify based on gross income and number in the household.

• A maximum of a 30% discount is available for any childcare service.

• In order to qualify for FA we require you to apply for DCF or prove that your income exceeds the maximum requirements for DCF.

• If you are receiving DCF assistance we ask for a copy of the DCF child care service plan to assist with your payment schedule. If DCF pays for more than 50% of your childcare cost you will not be awarded FA. 10% YMCA financial assistance will be applied to the balance not covered by DCF if your DCF plan does not cover more than 50% of your costs. If completed paperwork is not turned in and kept current, parents will be responsible for payment in full.

• Parents are responsible for any fees not covered by a third party.

WEATHER & SNOW DAYS INFORMATION

Inclement Weather EARLY DISSMISSAL If USD 305 dismisses early, NO CARE will be provided at the YMCA. SCHOOL CANCELLED If USD 305 cancels a school day due to inclement weather, SNOW DAYS WILL NOT BE OFFERED. NOTIFICATIONS Weather updates will be posted on our website at www.salinaymca.org and on our Facebook page, and any cancellations will be communicated to radio stations. Please be sure we have your current email address for communication as well.

• On Full Days at the Y, breakfast, lunch and snack will be provided. If your child does not want what is being served please make sure that their lunch has an icepack.

• Full Days are 7:00 am—6:00pm on days in which school is scheduled not to be in session.

• You must pre-register for full days (one week in advance)

• Parents will be notified in advance of field trips and a field trip form should be signed and returned by parents before the child can participate.

• If child is registered and does not attend, and does not give a minimum of 24 hours notice, payment is still required and no refund will be given as limited spaces are available.

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SUPERVISION & DISCIPLINE PROCEDURES

DISCIPLINE POLICY The YMCA’s Philosophy of discipline is based on respect for the child’s self esteem, setting reasonable limits and consequences, and encouraging increased self-discipline. Only constructive methods of discipline shall be used to promote good behavior. The staff will work with the child and cooperate with parents to resolve any problems that may arise. When inappropriate behavior occurs, we will:

• Redirect behavior

• Discuss problem with the child to determine cause and help child find ways to resolve it.

• Assign a special task or responsibility that will help to build their self-esteem.

At times, it may be necessary to:

• Separate the child from the group (with supervision), allowing him/her to think about the situation. The child may rejoin the group after he/she has spoken with a staff person and is prepared to cooperate with others.

If a child does not respond to these consequences, we will:

• Issue a behavior report, which will go to the parent. The report will consist of inappropriate behavior and the consequences. The staff will review the report with the parent and parents will be asked to sign it.

• After two reports, the YMCA School-Age Director will contact the parent. Possible results could include that the child will be suspended from the program for one day. A conference will be required before the child is able to re-enter the program.

• After four reports, the child will be expelled for one week. A conference will be required before the child is able to re-enter the program.

• After five reports, the child will be expelled permanently.

• NOTE: Consequences may be altered based on each individual situation at the discretion of the School-Age Director.

Parents of all children in YMCA School Age Care are required to submit a medical release form giving the YMCA permission to seek medical attention for the child in case of an emergency. In case of an accident, the following procedures will be used:

• A member of the staff will carry out the immediate first aid for minor accidents.

• In case of serious accidents, 911 will be notified and a member of the staff will notify the parents.

• In cases where the parents or designated person cannot be reached, the YMCA staff will have the authority to call the designated physician and/or call EMS for treatment and accompany the child to the hospital and stay until the parent/guardian arrives.

FIRE AND TORNADO DRILLS Fire and tornado drills are practiced monthly and documented as per YMCA and KDHE regulations. CRISIS MANAGEMENT The Y’s Kids staff will follow the Salina YMCA’s crisis management plan in case of natural disaster or other emergency situations.

EMERGENCY PROCEDURES

MISSING CHILD If a child is missing, a thorough search of the grounds and building will occur. If the child can not be located, the School Age Coordinator will be notified immediately, along with the Operations Director. The parents will be contacted, and other staff will supervise the other children. If the parent cannot be reached, the other numbers on the child’s enrollment form (emergency contact persons) will be called until someone is notified. If the child has not been found within 15 minutes, the School Age Director and staff member will call the police. A written YMCA and Kansas Accident Report will be completed as soon as possible. The originals will be given to the School Age Director and a copy of the Kansas form will be placed in the program file.

REPORTING SUSPECTED CHILD ABUSE In order to ensure the well being of all children in our care, our staff has a duty under state law to report incidents of possible neglect or abuse, including physical, sexual, and psychological abuse, to the Department of Children and Families and to cooperate in any investigation of such possible neglect or abuse. All staff members are mandatory reporters and must follow Kansas statute for mandatory reporting. The Y and its staff may be subjected to criminal penalties for failure to report such possible harm. Staff are not allowed to comment to parents, other staff or any other persons on the subject of reported child abuse. Parents may not accuse or question staff concerning child abuse allegations. Child abuse investigations are a matter for DCF or local police departments.

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SALINA FAMILY YMCA SCHOOL AGE PROGRAMS Y’S KIDS & FULL DAYS 2020-2021 School Year

Child’s Name: _______________________________________________

M / F Birthdate: _______/_______/_______ Grade:_________

Address: ________________________________________________

City: _______________________, KS Zip:___________________

Phone: (home) ______________________________________

Email: ____________________________________________________

School:_________________________________________________

PARENT/GUARDIAN INFORMATION

Name: ______________________________________________________

Address (if different): __________________________________

City/State/Zip: ___________________________________________

Cell Phone: ________________________________________________

Email: ______________________________________________________

Employer: _________________________________________________

Work #: ____________________________________________________

Is it OK to call you at work? ❑ yes ❑ no Custodial Parent? ❑ yes ❑ no

Name: _________________________________________________________

Address (if different): _____________________________________

City/State/Zip: ______________________________________________

Cell Phone: ___________________________________________________

Email: _________________________________________________________

Employer: ____________________________________________________

Work #: _______________________________________________________

Is it OK to call you at work? ❑ yes ❑ no Custodial Parent? ❑ yes ❑ no

CHILD RELEASE FORM—NAMES CAN NOT BE ADDED

OVER THE PHONE.

Please list any additional people that are permitted to pick up your child (other than Parents/Guardians and Emergency Contacts on following page). Attach additional page if necessary. Name: __________________________________________________________

Phone: _________________________________________________________

Relationship: _________________________________________________

Name: __________________________________________________________

Phone: _________________________________________________________

Relationship: _________________________________________________

Name: __________________________________________________________

Phone: _________________________________________________________

Relationship: _________________________________________________

REGISTRATION INFORMATION

My Child is in Cohort ❑ A ❑ B Please Select a Hybrid Option ❑ Option 1 Afterschool Only ❑ Option 2 Full Days only ❑ Option 3 Combonation of both Do you want your child enrolled in Fridays or Non-school fulldays? ❑ Fridays ❑ Non School Day Full Days

❑ Yes ❑ No

My child has my permission to use all of the play equipment and participate in all of the activities provided at the Y’s Kids School Age Facility.

❑ Yes ❑ No

Any pictures or videos taken of my child may be used in newspapers, displays, bulletin boards or social media for the YMCA or partnering agencies.

❑ Yes ❑ No

I hereby give my permission for my child to watch G & appropriate PG movies at the YMCA. Alternative activities will be provided for children not viewing the movie.

❑ Yes ❑ No

I would like my child to attend the free Extended snack provided at the YMCA.

❑ Yes ❑ No

I understand that my cell number will be added to a group text for emergencies.

For internal use only: Staff: ____________________________________________________________ Date__________________

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PARENT/GUARDIAN RESPONSIBILITIES Parents and guardians are responsible for the following:

• Timely payment of all program fees, including DCF payments

• Pick-up no later than 6pm each day.

• Treat YMCA staff with respect and dignity

• Complete/Update the YMCA registration packet promptly. I agree to notify the YMCA with any changes to phone numbers or contacts. Any Court Orders will be copied each time a new packet is completed and when changes are made during the year.

• Provide a signed and notarized emergency medical care release as well as medical and immunization records if required as well as per KDHE regulations.

• Provide a two week written notice for any changes in attendance or withdrawal from the program.

• Notify the Y before 3 pm when child will not be attending. You may call or email the School Age Coordinator.

A student may be dismissed from the program if a parent does not meet the above responsibilities. RESPONSIBILITIES OF THE YMCA The Salina Family YMCA School Age Programs agrees to:

• Provide a licensed School Age Care Facility and abide by all regulations and requirements of the Kansas Department of Health and Environment (KDHE).

• Establish rules and methods of discipline that are appropriate. Positive reinforcement will be used as much as possible. Discipline policy will be stated in the Parent Handbook.

• Discuss child’s activities with parent and encourage participation when possible.

• Provide Financial Assistance to anyone who qualifies after they have applied to DCF.

(see page 3)

2020-2021 Y’s Kids PERMISSIONS-WAIVERS

Child Name ________________________________________________ Parent Name ____________________________________________

Name of Child Care Facility as it appears on the license: Salina Family YMCA Camp SWAT License #: 0000524 Salina YMCA Meadowlark License #: 0000695 Salina YMCA Sunset License #: 0029200 Salina YMCA Coronado License #: 0021397 While my child, listed above, is attending Y’s Kids, between the dates of August 11, 2020 to May 21, 2021, I give permission for them to participate in Swimming activities, including the use of the water slide and Vortex. My child, listed above, has permission to walk to Kenwood/Oakdale Park, located at 821 Kenwood Park Dr, Salina, KS 67401, Olivia’s Park 323 Center St. between the dates of August 11, 2020 to May 21, 2021 with YMCA Staff. I understand that some of the above activities are considered to be HIGH RISK, according to the Kansas Department of Health and Environment. DISTRICT 305 WAIVER We, the undersigned parents of the child listed above, acknowledge that the School Age Child Care Program operated by the Salina Family YMCA is not a program operated or controlled by the Salina Unified School District No. 305; that the YMCA is offering the services of this program as an independent contractor; that The District has no responsibility whatsoever for the administration or operation of the program, for the selection of any employees to operate the program, or for any omission which may occur while any child is going to, participating in, or going from the program. We further acknowledge that the program has been approved by the District, however will not be supervised by The District. We agree that The District shall not be liable for any act or failure to act on the part of the YMCA, its agents, or employees. We waive any liability of The Districts with reference thereto. SALINA FAMILY YMCA WAIVER We, the undersigned parents of the child listed above, agree that my children or legal wards can participate and give them permission to participate in all YMCA activities. As a condition to being permitted to utilize the facilities, services and programs of the YMCA for any purpose, including but not limited to observation or use of the facilities or equipment, or participation any off-site programs of the affiliated with the YMCA. I understand that even when every reasonable precaution is taken, accidents can happen. As a condition to participate by me or my children in YMCA activities, on my behalf and on behalf of my children, I waive and release any claims for loss or injury incurred or suffered with my children might make against the YMCA, its sponsors, officers, employees, volunteers, or contractors as a result of participating in YMCA activities or using its facilities. I further agree to indemnify the YMCA against and hold it harmless from loss incurred as a result of claims against it based upon alleged or omissions by me or my children. I have read this authorization, waiver, and release, understand it and am voluntarily signing it.

I have read and understand the policies set forth in the Parent Handbook including, but not limited to, the Mission, Staff, Hours of Operation, Late Fees, Emergency Pro-cedures and Check in/out Policies, Inclement Weather Payment Policies and Permissions and Waivers. Parent/Guardian: __________________________________________________ Date: _________________________________

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Salina Family YMCA Camp SWAT License #: 0000524 Salina YMCA Meadowlark License #: 0000695

Salina Family YMCA Staff

Salina Family YMCA Staff

Salina YMCA Sunset License #: 0029200 Salina YMCA Coronado License #: 0021397

8/15/2012 June 1, 2024 August 11, 2020

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2020-2021 Y’s Kids

PAYMENT AGREEMENT Child: _________________________________________________________ Parent: _____________________________________________________ BANK DRAFT (PLEASE SUBMIT A VOIDED CHECK FOR ACCOUNT VERIFICATION) ** this is only an option IF not using DCF and/or Financial Assistance I authorize my bank to honor weekly drafts drawn by the Salina Family YMCA on my account for child care payment. When the bank honors the draft by charging my account, such drafts constitute my receipt for payment. Should any draft not be honored by bank, I understand that the payment is to be made by me in the amount of payment plus a late fee of $15.00 after Monday. If full payment is not received by the Wednesday, I understand that my child will be considered unregistered for child care at the YMCA the following month and will not be able to attend until the payment is collected in full. Any changes must be submitted in writing by the 15th of the month. Failure to do so may result in that month’s draft being non-refundable. The weekly bank draft will be processed by the YMCA on the Monday of the week of care. Bank Name: ____________________________________________ Name on the Account: ______________________________________ Routing/Transit #: ____________________________________ Account Number #: __________________________________________ CREDIT CARD DRAFT: ❑ VISA ❑ MASTERCARD ❑ DISCOVER ❑ AMERICAN EXPRESS I authorize the YMCA to process weekly dues for child care on my credit card. Should any draft not be honored by card issued when received by them, I understand that the payment is to be made by me in the amount of payment plus a late fee of $15.00 after the Monday. If full payment is not received by Wednesday, I understand that my child will be considered unregistered for child care at the YMCA (or school site) the following week and will not be able to attend until the payment is collected in full. Any changes must be submitted in writing by the 15th of the month. Failure to do so may result in that week’s draft being non-refundable. If credit card account number expires, I agree to provide the YMCA with the new expiration date. The weekly bank draft will be processed on the Monday of the week of care. Account #: ______________________________________________ Expiration Date: ___________________ 3 digit code: _____________ Name on Card: _________________________________________ Billing Zip Code: ___________________ DIRECT PAYMENTS AT YMCA, VIA PHONE WITH CREDIT CARD or ONLINE PAYMENTS Payments are due in full by the Monday of the week of care. I understand that the payment is to be made by me in the amount of payment plus a late fee of $15.00 if received after the 3rd. . If full payment is not received by Wednesday, I understand that my child will be considered unregistered for child care at the YMCA (or school site) the following week and will not be able to attend until the payment is collected in full. Any changes must be submitted in writing by the 15th of the month. Payment in person can be made with EBT card, credit card, cash, and check. Payments can be made via the phone with a credit card. Online payments require that I must set up my account with the Membership Services Desk at the YMCA with my email and a password. THIRD PARTY SERVICES (DCF/ YOUTHVILLE / TFI) DCF: Payments are due in full by the Monday of care, late fees of $15.00 per month will be applied if received after Tuesday. I understand that payments may be made through the DCF website . I understand that the DCF fees are subtracted from full program rates prior to any YMCA assistance being applied. Saint Francis/KVC/Other: A statement of authorization must be provided confirming that the agency will be responsible for payments. I understand that I am responsible for any fees not covered by DCF or other Third Party Services each month. Financial assistance will not be applied to late fees. I understand and will abide by the payment policy stated above. Parent signature: ____________________________________________________ Date: ________________________________________ Staff signature: _______________________________________________________ Date: ________________________________________

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