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The University of the Philippines
GAZETTE VOLUME XLV NUMBER 15 ISSN No. 0115-7450
TABLE OF CONTENTS Pages i-viii
A. 1309th BOR Meeting, 22 July 2015
1. Proposed College of Law Dormitory Management Policy ……………...
2. Proposal to Standardize the Grading System and the Computation of the
General Weighted Average (GWA) Across CUs for the following: ……
Removal of the grade of “4”
PE courses
NSTP courses
Undergraduate thesis
Practicum / OJT
B. 1301st BOR Meeting, 29 September 2014
1. University of the Philippines-Philippine General Hospital (UP-PGH)
Health Incentive Program ……………………………………………...
A. Report of the President ……………………………………………….…….
B. Report of the Faculty Regent …………………………………………….…
C. Report of the Student Regent …………………………………………….…
D. Report of the Staff Regent …………………………………………….……
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4-5
6-7
8-11
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11-13
13
MATTERS ARISING FROM THE MINUTES
OF THE PREVIOUS MEETING
REPORT of the PRESIDENT and other
SECTORAL REGENTS
1310th MEETING, 27 AUGUST 2015
2016julAPRIL 2015
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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A. Proposal for the Creation of the Technology Transfer and Business
Development Office of the University of the Philippines Manila (UPM-
TTBDO) with its expanded functions and authorities ………………………
A. Appointment as UP Artists for the period CY 2015-2017 …………………
B. Request of the UP College of Law for the following:
B.1 Expansion of the use of the UP Law Faculty Research Award
Endowment Fund to include scholarships/graduate studies, training,
enhancement, continuing education and sabbatical for the faculty’s
welfare and development; and ……………………………………….
B.2 Change the name of the UP Law Faculty Research Award Endowment
Fund to UP Law Faculty Research and Endowment Fund ………......
C. Request of the UP Diliman University Council Committee on Student
Admissions, Progress and Graduation (UC-CSAPG) for the Waiver of
Enrolment in Residency in favour of Mr. Jee Hun Park, an Exchange
student from University of Seoul, South Korea ……………………………
D. Establishment of Honorato L. Goco Professorial Chair in Engineering at
the College of Engineering, UP Diliman …………………………………..
E. Deed of Donation with Naming Rights in relation to the Donation of Dr.
Wilfredo L. Reyes and Mrs. Salvacion Bailon-Reyes for the Renovation
and Refurbishing of Room 102, Lara Hall, College of Public Health, UP
Manila ………………………………………………………………………
A. Annual Incentive Grant and Rice Subsidy for Each Qualified Employee for
CY 2015:
A.1 Annual Incentive Grant of P12,700.00 for each qualified employee ...
A.2 Third and Fourth Tranches of Rice Subsidy in the Amount of
P2,250.00 per tranche for each qualified employee ………………….
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ACADEMIC MATTERS
FISCAL MATTERS
GENERAL GOVERNANCE
MATTERS SUBMITTED FOR APPROVAL BY
THE
BOARD
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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B. Amendments to the Medical Benefits for Former UP Presidents:
B.1 Annual executive medical check-up at the UP PGH: increased in the
amount from P10,000.00 to P15,000.00 ……………………………...
B.2 Hospitalization benefit at the UP PGH: increase in the amount from
P100,000.00 to P150,000.00 and clarifying that this hospitalization
benefit shall be annual but non-cumulative …………………………...
C. BAC Resolution Recommending the Use of Alternative Method of
Procurement (Negotiated Procurement) for the Proposed Completion of
School of Statistics Building Phase 1, UP Diliman in the Amount of
P28,000,000.00 ……………………………………………………………..
D. Requests of UP Manila in connection with the Allocation Scheme for the
Incremental Tuition Fee of the College of Medicine:
D.1 Reclassification of the expense class for facilities and equipment From
“MOOE” To “Equipment Outlay (EO)/Capital Outlay (CO)/MOOE”,
to enable the College of Medicine to use the funds for capital and
equipment outlay ……………………………………………………..
D.2 Utilization of the unutilized facilities and equipment funds under the
new classification EO/CO/MOOE. ……………………………………
E. Reprogramming of Savings from Unexpended Obligations from
Revolving Fund (164) of UP Manila-PGH in the Amount of
P285,174,288.23 …………………………………………………………...
A. Additional Appeals of Faculty from UP Diliman, UP Los Baños, and UP
Manila for the 2014 Faculty Merit Promotions, effective 01 January 2015...
B. Request for Extension of Secondment in Favor of Dr. JAIME C.
MONTOYA of the College of Medicine, UP Manila to Serve as Executive
Director of the Philippine Council for Health Research and Development
(PCHRD), Department of Science and Technology (DOST), effective 19
July 2015 until 18 July 2016 ………………………………………………...
C. Request for Temporary Waiver of Faculty Tenure Rule in Various CUs …..
D. Appointment of Faculty……………………………………………………….
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ADMINISTRATIVE MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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A. Agreements/ Contracts
UP System
1. CBG (International Cooperative Biodiversity Groups) Collaboration
Agreement among the University of the Philippines, Oregon Health &
Science University (OHSU), University of Utah, Academy of Natural
Science of Drexel University (ANSD), Ocean Genome Legacy at
Northeastern University (NEU), and Tufts Medical Center, Inc. (TUFTS
MC)……………………………………………………………………….
2. Memorandum of Agreement between the University of the Philippines
and the Manila International Airport Authority (MIAA)………………..
UP Diliman
1. Memorandum of Understanding between the University of the
Philippines Diliman and the Philippine Science High School System
(PSHSS)………………………………………………………………….
2. Memorandum of Agreement between the University of the Philippines
Diliman and the Office of the Solicitor General (OSG)…………………
3. Memorandum of Agreement between the University of the Philippines
Diliman and the Municipality of Pilar, Bataan ………………………….
4. Memorandum of Agreement between the University of the Philippines
Diliman and the Philippine Council for Industry, Energy and Emerging
Technology Research Development (PCIEERD) ……………………….
5. Memorandum of Agreement between the University of the Philippines
Diliman and the Microfinance Council of the Philippines, Inc. (MCPI)...
6. Agreement on Academic Cooperation (Sixth Renewal) between the
University of the Philippines Diliman and the University of Shizuoka…
7. Memorandum of Agreement between the University of the Philippines
Diliman and the Commission on Higher Education (CHED) …………...
8. Memorandum of Agreement between the University of the Philippines
Diliman and the Philippine Council for Industry, Energy and Emerging
Technology Research and Development (PCIEERD)…………………...
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MATTERS SUBMITTED FOR
CONFIRMATION BY THE BOARD
ACADEMIC MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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9. Memorandum of Agreement between the University of the Philippines
Diliman and the Philippine Council for Industry, Energy and Emerging
Technology Research and Development (PCIEERD) …………………..
UP Open University
1. Memorandum of Agreement among the University of the Philippines
Open University, Southeast Asian Regional Center for Graduate Study
and Research in Agriculture (SEARCA), and the UP Open University
Foundation, Inc. (UPOUFI) ……………………………………………..
A. Delegated Authority to the President subject to INFORMATION
A. Resignation of Dr. Celia DR. Medina as Director, Crop Science Cluster,
College of Agriculture, U.P. Los Baños, effective 31 August 2015………..
B. Resolution Encouraging U.P. to Continue to Lead in Empowering the
Country’s ‘Suprastructure’ …………………………………………………
C. Request of the UP Manila College of Medicine (UPCM) for Approval of
the Construction of a new UPCM Academic Building on the Site of the old
Basic Sciences Learning Resource (BSLR) rooms and the Solicitation of
Private Funds to Finance its Construction…………………………………..
D. Delegated Authority to the President subject to INFORMATION of the
Board
D.1 Contracts/Agreements
UP Diliman
1. Deed of Donation between the U.P. Engineering Research and
Development Foundation, Inc. and H. Goco & Sons Agricultural
Corporation………………………………………………………...
A. On the Motion of All UP Workers Union for Reconsideration of the
“Appointment of Dr. Jose C. Gonzales as Director IV of PGH” ..………….
B. Concerns of Regent Senator Cayetano:
1. On the University Athletic Association of the Philippines (UAAP) ……
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MATTERS SUBMITTED FOR INFORMATION OF THE BOARD
OTHER MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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2. On the Football Field and Track Oval Project ………………………….
3. On the Plan to Create a Sports Development Office …………………..
(Note: The Reports of the President and the Sectoral Regents are attached as
Annexes A to D)..………………………………………………………..
A. ADMINISTRATIVE ORDER NO. PAEP 15-76: Dr. Gisela P. Concepcion
as Officer-in-Charge of the University, 6 August 2015...................................
B. ADMINISTRATIVE ORDER NO. PAEP 15-77: Dr. Jose V. Camacho, Jr.
as the President’s Representative to the Search Committee for the Director
of Crop Protection Cluster, College of Agriculture, UP Los Banos …………
C. ADMINISTRATIVE ORDER NO. PAEP 15-78: Search Committee for the
Directorship of the Natural Sciences Research Institute (NSRI) …………….
D. ADMINISTRATIVE ORDER NO. PAEP 15-79: Selection of the Next
Director of the National Institute of Geological Sciences (NIGS), UP
Diliman ………………………………………………………………………
E. ADMINISTRATIVE ORDER NO. PAEP 15-80: Search Committee for the
Next Director of the National Institute of Molecular Biology and
Biotechnology (NIMBB) …………………………………………………….
F. ADMINISTRATIVE ORDER NO. PAEP 15-81: Search Committee for the
Director of the Marine Science Institute (MSI) ……………………………...
G. ADMINISTRATIVE ORDER NO. PAEP 15-82: Search Committee for the
Next Director of the National Institute of Physics (NIP)…………………….
H. ADMINISTRATIVE ORDER NO. PAEP 15-83: Dr. Gisela P. Concepcion
as Officer-in-Charge of the University, 13, 16-27 August 2015……………..
I. ADMINISTRATIVE ORDER NO. PAEP 15-84: Consolidated Rules and
Regulations for Student Assistants and Graduate Assistants (SAGA CRR) ...
J. ADMINISTRATIVE ORDER NO. PAEP 15-85: Constitution of the AdHoc
Committee on Quality Assurance (QA)………………………………………
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ADMINISTRATIVE ORDERS
ADMINISTRATIVE ISSUANCES
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K. ADMINISTRATIVE ORDER NO. PAEP 15-86: Dr. Mary Delia G.
Tomacruz as President’s Representative in the Search Committee for the
Dean of the College of Arts and Sciences, UP Manila ………………………
L. ADMINISTRATIVE ORDER NO. PAEP 15-87: Dr. Carla B. Dimalanta as
President’s Representative to the Search Committee for the Dean of the
College of Dentistry, UP Manila …………………………………………….
M. ADMINISTRATIVE ORDER NO. PAEP 15-88: Dr. Elvira A. Zamora as
President’s Representative to the Search Committee for the Director of the
Philippine General Hospital (PGH), UP Manila ……………………………..
N. ADMINISTRATIVE ORDER NO. PAEP 15-89: VP Elvira A. Zamora as
Officer-in-Charge of the University, 14-18 September 2015………………...
O. ADMINISTRATIVE ORDER NO. PAEP 15-90A (Amended Version):
Constitution of a Working Group to Prepare a Concept Paper on the
Establishment of Inclusive Education Center in SUCs in Relation to HB
Nos. 5270 and 5309 ………………………………………………………….
P. ADMINISTRATIVE ORDER NO. PAEP 15-91: Dr. Elvira A. Zamora as
Officer-in-Charge of the University, 11 September 2015 …………………...
Q. ADMINISTRATIVE ORDER NO. PAEP 15-92: Establishment of a System
Committee on Public Service Monitoring and Reporting ……………………
R. ADMINISTRATIVE ORDER NO. PAEP 15-93: Prof. Danilo A. Silvestre
as President’s Representative to the Search Committee for the Dean of the
UPM School of Health Sciences, Palo, Leyte ……………………………….
S. ADMINISTRATIVE ORDER NO. PAEP 15-94: Constructor Performance
Evaluators (CPEs) for the Construction of UP Visayas Two (2) Storey
Dormitory located at UP Visayas Miagao Campus ………………………….
T. ADMINISTRATIVE ORDER NO. PAEP 15-96: URGENT Request for
Report on Student Dormitories ……...……………………………………….
U. ADMINISTRATIVE ORDER NO. PAEP 15-97: Special Bids and Awards
Committee (SBAC) for the UP Manila Philippine General Hospital
Equipment ……………………………………………………………………
A. MEMORANDUM NO. PAEP 15-43: Authority to Drive for Atty. Hector
Danny D. Uy to Drive the Service Vehicle …………………………………..
B. MEMORANDUM NO. PAEP 15-44: Report on Professorial Chairs and
Faculty Grants ………………………………………………………………...
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MEMORANDA
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C. MEMORANDUM NO. PAEP 15-45: Appeal Petition of Certain Master of
Public Health (MPH) Students Who Took the MPH Comprehensive
Examination Retake on 24 June 2014 ………………………………………...
D. MEMORANDUM NO. PAEP 15-47: CY 2015 Annual Incentive Grant I for
the Administrative Staff ………………………………………………………
E. MEMORANDUM NO. PAEP 15-48: Trademark over the names (1)
Unibersidad ng Pilipinas, (2) UPCAT – University of the Philippines College
Admission Test, (3) UP LAE - Law Aptitude Exam, and (4) UP Fighting
Maroons ………………………………………………………………………
F. MEMORANDUM NO. PAEP 15-49: Instituting a Search Process for the
Next Chancellor of UP Mindanao…………………………………………….
G. MEMORANDUM NO. PAEP 15-50: Payment of CY 2015 Annual Incentive
Grant (AIG) Tranches 1 & 2 for Faculty and REPS ………………………….
oo0oo
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1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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DECISIONS OF THE BOARD OF REGENTS
A. 1309th BOR Meeting, 22 July 2015
1. Proposed College of Law Dormitory Management Policy
At the 1309th meeting of the Board of Regents on 22 July 2015, Student
Regent Pangalangan requested for the deferment of the proposed management for
further study.
The UP College of Law Dean Danilo L. Concepcion presented to the Board
the specifics of the dormitory management policy.
The Office of the Vice President for Administration recommended the
approval of the proposal, pro hac vice, subject to the following conditions:
a. Refinement of the title, objectives and mechanics;
b. Sample survey of rates in the Katipunan / Diliman area offering similar
dormitory facilities and amenities;
c. Editing and correction of typographical errors;
d. Alignment with CU-specific policies on business concessions; and
e. Submission of the final version for a complete package of a Law
Dormitory management Policy, for confirmation by UP Diliman and of the
BOR.
The College of Law is introducing an innovation in UP’s dormitory
management, which would be a most useful guide in updating similar buildings and
facilities in the other Constituent Universities / Units of UP.
Highlight of the Discussion
a. UP College of Law Dean Danilo Concepcion informed the Board that the
funding for the dormitory came from the P100-million funding for the
establishment of a faculty development trust fund which Senator Franklin Drilon
obtained from the General Appropriations Act. Due to the short period of time
given by the Department of Budget and Management (DBM) to make use of the
fund, then Dean Justice Marvic Leonen was not able to convert the fund into a
trust account. Instead, the college allotted P75 million of the P100 million for
textbook writing projects of the faculty members, hoping that all the proceeds
from the sale of the textbooks would go to the faculty development trust fund.
The remaining P25 million was earmarked for the construction of an additional
MATTERS ARISING FROM THE MINUTES
OF THE PREVIOUS MEETING
1310th MEETING, 27 AUGUST 2015
2016julAPRIL 2015
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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building in the Acacia complex. The idea was for the income of this dormitory
building to go directly to the faculty development trust fund.
b. The construction of the additional building has been completed and ready for
turnover; thus, the College of Law is now planning on how to operate the
dormitory.
c. The College of Law is seeking approval for a different set of Terms of Reference
for the selection of a concessionaire. The management of the dormitory will also
be part of the concessionaire’s responsibility and it will be limited to the contract
between the College and the concessionaire. In order to move things forward,
the College of Law is requesting that the Board allows the College to constitute a
technical working group that will help evaluate proposals to select the best
concessionaire in terms of equipment and furnishings, management, pricing, etc.
Once the selection is completed, the College will again report to the Board,
including the justification for its choice.
d. Student Regent Pangalangan sought clarification on the following
points/questions:
i) Will the income from Acacia be sourced mainly from the fees the students
are paying?
ii) Is the building funded by the College of Law entirely dedicated to law
students?
iii) Do the policies of the College of Law apply only to the Acacia Law
dormitory?
e. For the Acacia Law dormitory, the income of the operator will depend on the
income generated by the facility. The concessionaire will be allowed to utilize
other spaces of the building to generate its own income.
f. Dean Concepcion clarified that the College of Law is only mandated to work on
the building funded from the P100-million funding provided by Senator Drilon.
The proposal will apply to the Acacia Law dormitory alone because the College
does not have a say on the operation of the other buildings.
g. With regard to the exclusivity of the dorm to law students, Dean Concepcion said
that it would depend on the market research of the concessionaire.
h. Student Regent Pangalangan thanked the Dean for clarifying many of his
concerns but he also presented to the Board the following issues of the students
on the proposal:
i) Shortage of affordable dormitories. Even with additional two (2) new dorms
(Centennial and Acacia), many students still cannot afford the dorm fees;
ii) Private management of dormitory. With the dormitory management being
private, the emphasis is on gaining more income rather than on making the
dorms more accessible while maintaining quality; and
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iii) On UP-managed dorms. If UP would manage its own dormitories, it would
follow the same price and accessibility as other dorms such as Kalayaan,
Molave and Yakal. It would also easily address urgent issues similar to what
happened recently.
i. President Pascual said that the pricing of a dormitory fee is dependent on the
kind of dormitory being offered. In the case of the College of Law, the purpose
of the Acacia Law dormitory is to support its faculty development program.
j. Dean Concepcion concurred with the President that the pricing of the dormitory
should not be tied up with the kind of management it has. The capacity of the
students to pay dorm fees should be treated as a separate issue. The issue is
providing more opportunities to help or subsidize students who need financial
assistance.
k. President Pascual fully supported the idea of stating the right price for the
dormitory fees and having a mechanism for helping students who need financial
assistance, like giving discounts, helping students get scholarships, or providing
further support by way of student assistant appointments which rate recently
increased.
l. While Student Regent Pangalangan recognized the initiatives for scholarships
and the improvement on the hourly rates of student assistants, he said that the
Acacia dormitory is working on a P3,000 per month dormitory fee, with
unfurnished rooms, no beds and cabinets.
m. Dean Concepcion reiterated that the pricing will depend on the market research
of the concessionaire. Students who can afford should be charged accordingly.
The College of Law has a separate solution to students who will not be able to
afford the dormitory fees.
n. Regent Senator Cayetano asked if other departments like the Hotel, Restaurant,
and Institution Management under the College of Home Economics could
participate in the bidding because that might address the concern of the Student
Regent.
o. Dean Concepcion said that the bidding is open to all but he clarified that it is not
only management that would be open for bidding but the concession itself. The
concessionaire has to bring in its own equipment (e.g., beds, appliances) and has
to fit out the Acacia Law dormitory. There would be no cash out from UP
because the concessionaire will operate it as a concession. It will determine the
pricing and the number of single or double rooms, among others.
p. Regent Albarracin said that some proposals are not likely to be comparable. The
best way to compare proposals is to require certain minimum terms and
conditions to meet.
q. Dean Concepcion explained that the Terms of Reference and the parameters to
be used by the selection committee are all included in the proposal.
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r. Staff Regent Mejia suggested including student representatives in the technical
working group to be created by the College. Dean Concepcion said that the Vice
President of the UP Law Student Government is sitting as student representative
in the selection committee.
s. Student Regent Pangalangan appealed to the Board that for the rest of the
buildings in the Acacia Dormitory, the management should be left to the UP
administration and not to private sectors. He suggested improving the
management of the dormitories through the collection of dormitory fees to
address the concern cited by the President.
t. To move forward, the Board approved the request of the College of Law to have
a separate Terms of Reference for the Acacia Law dormitory.
u. Although his office recognizes the functions and the rationale provided by the
College of Law as explained by Dean Concepcion, Student Regent Pangalangan
registered his objection to the open bidding of the dormitory without additional
safeguards for the students.
Board Action: APPROVED
2. Proposal to Standardize the Grading System and the Computation of the
General Weighted Average (GWA) Across CUs for the following:
Removal of the grade of “4”
PE courses
NSTP courses
Undergraduate thesis
Practicum / OJT
Standardization of the Grading System
Grading
System/Course
Grading System Computation in GWA
Removal of
Grade of 4.0
1. "3" or "5" after removal exam is
taken within the prescribed one
academic year
2. The grade of “4" is automatically
changed "5" when the one-year
grace period for removal has
lapsed. The Office of the
University Registrar (OUR) will
generate a list of un-removed
grades of “4" and send the list to
the department / institute chairs /
directors for feedback. The
department / institute chairs /
1. Grade of "4" is not included
in the GWA computation
when it is removed. Only the
grade of "3" or “5" is
included in the GWA
computation.
2. The computation of the
GWA for "5" from removal
exam or automatically
incurred after one-year
removal period has lapsed,
“5" is included in the GWA
computation.
When course is re-enrolled,
new grade is also included.
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directors will return the signed
and updated list to the OUR and
the University Registrar will
change the grades from "4" to
"5" based on this list.
3. "4" is not removed and the course
is re-enrolled within the
prescribed re-enrollment period.
3. "4" is included in the
computation of the GWA
When course is re-enrolled,
new grade is also included in
the computation of the
GWA.
The no. of units of the re-
enrolled subject will be
added to the total no. of units
of the program.
PE Courses Numerical Grade
(if taken thru Proficiency
Examination in Physical Education
(PEPE), a grade of Pass or Fail)
Not included in the
computation of the GWA
NSTP Courses Numerical Grade Not included in the
computation of the GWA
Undergraduate
Thesis
Numerical Grade
For thesis courses with 6 units
credit, the 6 units can be broken
down as 3+3 units (not 2 +2 + 2
units)
Included in the computation of
the GWA
Practicum / OJT Numerical Grade Included in the computation of
the GWA
Student Regent Pangalangan requested for the deferment of the proposal at the
1309th meeting of the Board on 22 July 2015 so that he could consult with his
constituents.
Highlights of the Discussion
a. Student Regent Pangalangan thanked the Board for considering his request for
deferral at the last meeting to further study the proposal. He likewise thanked the eUP
Director, Dr. Jaime Caro, and his team for their inputs.
b. Initially, there were confusions because some students were not aware of the 3.5 or
4.5 computation in the General Weighted Average (GWA). Upon review, Student
Regent Pangalangan said that the students do not have major complaints on the
proposal. They actually see the standardization of the grading system as a good
initiative.
Board Action: APPROVED
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B. 1301st BOR Meeting, 29 September 2014
1. University of the Philippines-Philippine General Hospital (UP-PGH) Health
Incentive Program
After the approval by the Board of Regents of the UP / UPM / PGH Health
Insurance Scheme at its 1299th meeting held on 31 July 2014, revisions were made
on the proposal in response to the various reactions of the stakeholders.
Highlights of the Discussion
a. Philippine General Hospital (PGH) Director Jose Gonzales explained that the
proposal has been previously approved by the Board but there were questions
raised on the funding source of the program. To address these, the PGH Health
Incentive Program will be funded from PGH’s reprogrammed funds and not
from the PhilHealth shares of the PGH employees.
b. President Pascual explained that the UP-PGH Health Incentive Program is
similar to the UP Manila Health Benefit Program approved by the Board at the
1309th meeting on 22 July 2015. The only difference is that, under the UP
Manila Health Benefit Program, the benefit will only be available to personnel
who have employee-employer relationship with UP Manila. In the case of PGH,
health workers who do not have employer-employee relationship, such as
fellows, residents, and clinical professors who are giving service to UP without
compensation, will be covered under the UP-PGH Health Incentive Program.
c. Dr. Gonzales said that PGH is generating funds to augment the Magna Carta for
Public Health Workers because the fund provided by the government is not
enough.
d. Based on actuarial studies, the PGH is spending P6 million pesos a year for the
hospitalization expenses of PGH and UP Manila employees. After the one-time
Financial Assistance for Hospitalization Expenses (FAPHE) worth P200,000.00,
employees will no longer have any insurance. The Health Incentive Program
will provide each PGH employee an additional P100,000.00 benefit per year.
This will be used after PhilHealth deductions and discounts, such as the 20%
discount for Senior Citizens and the infirmary free room. The FAPHE benefit
will be used last.
e. Dr. Gonzales clarified that the P100,000 benefit is not cumulative and not
commutative.
f. Regent Senator Cayetano inquired about the effect of extending the coverage of
the benefits to the families and dependents of the employees.
g. Dr. Gonzales initially wanted the benefit to be P200,000 per year but based on
the actuarial studies, only 95% of PGH employees consume P100,000 a year. It
would not be advisable to allocate P200,000 since PGH is a low-cost hospital. In
the implementation guidelines, it is emphasized that the benefit may be used for
confinement in PGH only, except for emergency cases.
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h. The Health Incentive Program is currently at Phase I which is piloting the
program in PGH. Phase II is the extension to other campuses like UP Diliman,
UP Los Baños, and UP Visayas; and if it is financially viable, then it will be
extended to Phase III, covering health incentives to employees even after age 65
and to their dependents.
i. Regent Albarracin said that some private health insurance systems encourage
people to be healthy by offering lower premiums or incentives for being healthy.
j. Dr. Gonzales said that the PGH Health Service is holding monthly seminars on
hypertension, diabetes, nutritional value, and is promoting the “Belly Gud for
Health” program of the DOH. There are series of specific lectures and programs
every month to emphasize awareness of breast cancer, cardio vascular, or heart
attack problems among others. In addition, the compound of PGH is a non-
smoking area and fast foods within PGH are not allowed.
k. Chair Licuanan commended the PGH for its very good initiatives but a
monetary incentive for staying healthy is an interesting concept that the PGH
could consider.
l. Regent Senator Cayetano supported the idea of rewarding people for staying
healthy. She would be happy to provide information on the matter since she has
already studied the matter thoroughly.
m. Regent Gonzalez-Montinola said that after piloting the program for three (3)
years, it would be presumed that the funding for the Health Incentive Program
will be put under the regular budget of UP. As a matter of procedure, she
inquired if the realignment of the budget needs Board approval.
n. President Pascual said that the reprogramming has to be approved by the Board
but the use of the reprogrammed money will require approval depending on the
levels of delegated authority.
o. In summary, Chair Licuanan asked the Board to approve each of the three (3)
proposals from the PGH: 1) the Health Incentive Program itself, 2) the P20-
million funding for the Health Incentive Program, and 3) the reprogramming of
more than P285 million unexpended obligations from the revolving fund of
PGH for the listed purposes, including the P20-million allocation for the Health
Incentive Program.
Board Action: APPROVED
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A. Report of the President
(A copy of the report is attached as Annex A, pages 35-40.)
Highlights of the Discussion
1. President Pascual updated the Board on the UP Budget. Based on the 2016 National
Expenditure Plan (NEP) submitted by the Department of Budget and Management
(DBM) to Congress in early August 2015. There were increases in the Personal
Services (PS) and Maintenance and Other Operating Expenses (MOOE) of the
Academic Units but there was a decline in their allocation for Capital Outlay (CO).
For PGH, the PS and MOOE have slight positive increases for 2016 because of
inflation. PGH will not have CO allocation simply because the allocation last year
was a hefty one. Overall, the UP System will have a lower budget for 2016 because of
the non-recurring P3.2B given to PGH for 2015.
2. One important thing that came out in the marathon session at the House of
Representatives was that the DBM will now be prepared to consider the approval of
additional plantilla items for the State Universities and Colleges (SUCs) and UP will
push for that development.
3. UP is getting certain types of support for the first time like the P100 million for
professorial chairs. There will be another round of promotion in 2016 for faculty
members only but the UP System will find some solution to include the administrative
staff and REPS.
4. Staff Regent Mejia asked for a guarantee that the solution will not be the same as last
year, where a total of 334 items were abolished. President Pascual said that the items
had been unfilled for so long and the intention then was for the sake of the
administrative staff and REPS.
5. Staff Regent Mejia said that the issue of many of the staff was that the items were not
made open to CUs for filling up despite persistent requests. There was also the
possibility that the requests were blocked somewhere and did not reach the Office of
the President. He requested for the lifting of the moratorium for hiring and hoped that
the CUs would be open to the idea of filling up of the available items.
6. Also, Staff Regent Mejia inquired whether the next round of merit promotion for the
administrative staff and REPS may be sourced from the lease contracts income of UP
like the TechnoHub in UP Diliman and the recently approved Special Economic
Zones in UP Los Baños.
7. President Pascual said that the government system makes it difficult to just spend the
income from other sources for salary, although such income from contracts could be
used for official benefits. However, he noted that the position of the Union leadership
seems inconsistent because they are now considering the rental income of UP’s
REPORT of the PRESIDENT and other
SECTORAL REGENTS
for INFORMATION OF THE BOARD
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
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properties to be the source of additional benefits, yet, they have been opposing the
principle of commercialization of UP.
8. As a member of the National Executive Board of the All UP Workers Union, Staff
Regent Mejia said that through him, the UP System Administration and the Union
could meet halfway for the welfare of the greater good.
9. Regarding the enrolment and dormitory issues, President Pascual used the term “flash
flood” to describe the sudden bottlenecks in the registration and dormitory
accommodations in UP Diliman. The “flash flood” was brought about by a number of
factors: (1) UP Diliman’s success in decreasing its no-show rate among incoming
freshmen qualifiers; (2) increased in the number of Varsity Athletic Admission
System (VAAS) awardees in view of the K-12 gap years; and (3) approval of the
request of some departments like the Filipino Department at the College of Arts and
Letters for 30 more slots.
10. U.P. Diliman has always been running its freshmen classes with vacant slots of about
1,100 over the years. Other CUs have appeals process so in the end they are able to
fill up their quota every year. UP Diliman has a quota of about 3,900 slots and only
around 2,700 to 2,800 on the average were filled up. For this academic year, UP
Diliman offered additional slots with the calculated move that, not all will enroll
anyway because those who prefer enrolling in certain courses like Accounting or
Engineering but could not get the slot due to the quota of the programs, have a
tendency not to pursue their enrollment in UP. In the end, UP Diliman succeeded
because they were able to reduce the gap between the traditional quota and the actual
number of enrollees.
11. The situation was eventually resolved within a reasonable period such that by the
Chancellor’s account, as of 17 August, no freshman remained underloaded with
respect to enlistment and those eligible to stay in UP Diliman dormitories were also
duly accommodated. As of 25 August, there were still around 180 vacancies in the
dorms, denying the claims that UP could not accommodate applicants. Also, the fact
that the actual enrollment still fell short by 422 of the historical quota of 3,910 proved
that there was no over enrollment as claimed by some reporters. That was a laudable
achievement for UP Diliman.
12. Regent Gonzalez-Montinola was struck by the statement that there are major courses
that are more popular than the others. She suggested addressing the issue in the future
by increasing the slots for the popular major courses. For dormitories, she asked
about the ideal situation for the UP dormitories so that given the current number of
students in UP, the Board could plan with respect to the capacity and the number of
dormers that are within the scholarship bracket.
13. Regent Senator Cayetano suggested including in the study not only what courses are
in demand but also what courses are really needed in nation-building. She also
reiterated the need for the modernization of the course offerings in UP. She hoped
that these concerns will be included in the agenda of the Special Board meeting.
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14. On the first point of Regent Gonzalez-Montinola, President Pascual said that it is very
difficult to increase the enrollment in some colleges and reduce enrollment in other
colleges. The internal quality assessment process of UP is one mechanism to address
the issue.
15. With respect to dormitory issues, President Pascual said that based on the preliminary
information he got from the OSH, the number of students who are classified among
the poorest coming from outside the National Capital Region is less than the number
of dorm beds in the cheaper dorms in UP Diliman. This means that the students could
all be accommodated. However, not all of them seek dormitory spaces in UP Diliman
but stay with relatives or friends.
16. Student Regent Pangalangan asked why the students were not accepted in the first
place if there are about 180 dorm slots. Why did it take about three batches for all the
300 or so appeals to be approved, if there are saying now that there are available slots.
17. President Pascual said that this was caused by the purging of the list. As mentioned
earlier, there were students who could afford to pay the Centennial Dorm but insisted
on staying in the cheaper dorms; so they had to be moved to give way to poorer
students who really cannot afford the more expensive dormitories. This process took a
while. Moreover, students were required to provide evidence of income. Although
not a new rule, it is now being strictly implemented.
18. Student Regent Pangalangan informed the Board that the reason for the growing
concern of the students is the way information gets to them. For instance, during the
release of the results for appeals, there was an announcement that “only 20 slots were
left and we can only accept 30 slots in the next batch,” but afterwards, they found out
that there were 80 slots approved and more slots were available. In retrospect, it
seemed like that there were really slots available and it was so easy to adjust
accordingly. However, the situation that the students have to go through throughout
the whole process was not favorable to them. There was anxiety from students coming
from Davao or Mindanao with no other place to stay. They filed their appeals only to
be told that only 20 slots were available.
19. Regent Senator Cayetano said that more than recognizing a communication problem
and solving the situation by purging the list, the planning is also very important at the
early stage. Had it been planned well, then there would be no problem.
20. With respect to the UPCAT application, Regent Senator Cayetano inquired if there is
indeed a lesser number of applicants for the next academic year. She said it has to be
very clear in order to plan well for the next months what to do with smaller groups.
She informed the Board that she received complaints about the difficulty in
transferring to other courses. She would want to discuss it as well in the Special
Meeting of the Board.
21. Regent Gonzalez-Montinola commended the administration in reducing the number
of vacant slots for “no shows” from 30% to only 10% because she believed that 30%
is high for a national university. She asked if somebody could do an actuarial study
about the “no shows” because she believes that it has something to do with the
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UPCAT. Some schools would require some non-refundable deposits as a form of
commitment that they would show up.
22. President Pascual said the 30% “no show” is only in UP Diliman, which has the
biggest number of enrollees. But UP Diliman has already set the cut off for those it
would accept and appeals of those falling below the cut-off will not be entertained.
23. President Pascual informed the Board about the progress in the College of
Engineering in terms of improving the retention rate of students from 50% to 70%.
His team had prevented the failing of 31 students by a professor who was absent 60%
of the time and saved 27 students who were misadvised for being held back by
another semester due to the non-performance of a certain faculty member. He
earnestly solicited the help of the Student Regent in mobilizing student leadership to
identify such types of unwanted behavior or anomalies in the university.
24. Student Regent Pangalangan thanked the President for being open to the issues and
concerns of the students. With regard to the issue of misadvising, he said that there
were also financial consequences when the students were misadvised. He asked for a
clear response from the Board and from the administration on what to do because
other students cannot graduate without paying a sum of P50,000.00 or more.
25. In response to the query of Regent Gonzalez-Montinola as to who would be in charge
of making a presentation to the Board about the dormitories, President Pascual said
that the reports on the dorms of other CUs have been submitted to the Office of the
Secretary of the University. Secretary De Las Llagas assured Regent Gonzalez-
Montinola that her office is working on it and that it would be one of the matters to be
discussed during the special Board meeting.
26. Student Regent Pangalangan requested that the Office of the Student Regent (OSR)
may work with the office in charge for the collation of data. The OSR hopes to get
feedbacks from the students through the respective Student Councils, in addition to
the information collected by the administration.
B. Report of the Faculty Regent
(A copy of the report is attached as Annex B, pages 41-42.)
C. Report of the Student Regent
(A copy of the report is attached as Annex C, pages 43-46.)
Highlights of the Discussion
1. Student Regent Pangalangan reported to the Board the student housing crisis in UP
Diliman, highlighting the following points:
i) Consultation with the 12 freshmen students temporarily housed in the All UP
Workers Union’s office regarding their dormitory concerns;
ii) Dialogue between the student leaders and the UP Diliman administration headed
by Chancellor Tan, Vice Chancellor Santillan, Vice Chancellor Castro, and Dr.
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Guevarra of the Office of the Student Housing wherein the students were
informed about the 800 additional inflow of freshmen from the usual 2,800
enrollees;
iii) Accepting 800 additional enrollees without the proper necessary preparation;
iv) Perception that there is a shortage of dormitories because of long standing
neglect or lacking of state support for the UP budget;
v) No concrete basis or rationale from the Office of the Student Housing for
charging a rate of P3,000 for the Acacia dormitories. The reason provided was
Return of Investment (ROI) but students would want to clarify what the ROI is
for when there is capital outlay funding from the College of Law;
vi) Construction of buildings and its maintenance should be allocated proper budget
and not to rely on funding from students;
vii) Privately-managed dormitories are inaccessible, expensive, and the orientation of
management is on the income rather than providing the most accessible price and
quality service; and
viii) Adding more students to a class and creating more classes would take faculty
members away from research works and would increase the student-faculty ratio
which may lead to lower quality of education.
2. On the case of UP Cebu freshman Faith Tejeno, he emphasized the following points:
i) Difficulty in transferring from one unit to another;
ii) Avoiding an intellectual environment in UP Diliman that is limited only to
students from the National Capital Region;
iii) Socialized Tuition System not providing sufficient solution; and
iv) Accessibility issues.
3. Student Regent Pangalangan also reported about his other activities and involvements,
such as the Philippine Student Leaders Forum, the annual convention in UP Visayas
wherein he was able to consolidate the student councils of UP Visayas, and the
League of Student Council Leadership meeting in UP Manila, among others.
4. Regent Gonzalez-Montinola said that the Board’s policy that “no qualified student
shall be denied access to education due to financial incapacity” was something that
Ms. Tejeno should have been able to work out. If it was a failure on UP Diliman’s
part, then it should be addressed by the Board.
5. President Pascual said that concerns get complicated because they were not being
channelled to the right authorities right away. He told the Student Regent that for
special cases such as the case of Ms. Tejeno, he should have brought it to the attention
of the proper administration like the Office of the University Registrar or the Office of
the Chancellor for proper action.
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6. Student Regent Pangalangan informed the Board that he directly sought the help of
the UP Cebu Dean about Ms. Tejeno’s case and her office was able to find a course
for her.
7. Student Regent Pangalangan said that he presented the case of Ms. Tejeno because he
wanted the Board to realize that problems like this could have been avoided had
education been accessible for all.
8. Regent Maronilla suggested documenting all dormitory concerns and issues like how
many are having problems, what are the names, what are the concerns, etc. He also
commended the President for purging in the list of students who misdeclared their
income that solved a lot of problems.
9. Regent Maronilla hoped that students would appreciate the positive actions on the part
of the administration. The Board is doing its best to address all the problems and it
supports the Student Regent in all his actions to make the University a better and
progressive venue for all the students.
10. Regent Senator Cayetano said that the Student Regent has so many good points in his
report that she would have wanted to provide inputs into some of them but there was
no more time left because he kept coming back to the issue of dormitories. She is
fully supportive of the Student Regent and encouraged him to keep putting all these
concerns into writing.
D. Report of the Staff Regent
(A copy of the report is attached as Annex D, page 47.)
MATTERS SUBMITTED FOR APPROVAL BY THE BOARD
The President endorsed the following:
A. Proposal for the Creation of the Technology Transfer and Business Development
Office of the University of the Philippines Manila (UPM-TTBDO) with its expanded
functions and authorities
In accordance with RA 10055 or the Philippine Technology Transfer Act of 2009,
the Department of Science and Technology (DOST) through its R&D Council, the
Philippine Council for Health Research and Development (PCHRD), officially transferred
all intellectual Property and Technology Transfer Activities to the University of the
Philippines Manila through its Intellectual Property Office (UPM-IPO), on health
products, such as medicinal plant products. The transfer hastened the actual re-alignment
and expansion of the UPM-IPO as UPM’s Technology Licensing Office (TLO) and
counterpart Technology transfer and Business Development Office (TTBDO) of the UP
System.
GENERAL GOVERNANCE
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Considering further, that the UPM-IPO has already evolved its tasks from
Intellectual Property Rights (IPRs) Protection to Intellectual (IP) and Technology
Management including Licensing and Commercialization, the proposed creation of the
said office will enable the office to be more effective and better organized. The creation
of the UPM-TTBDO will include its expanded functions.
Rationale for the change from Intellectual Property Office to Technology Transfer
and Business Development Office
To keep up with trends on intellectual property regimes, and in alignment with
international agreements, universities worldwide have begun to consolidate intellectual
property protection, technology transfer, and business development into an integrated unit
called technology transfer and business development office or TTBDO. The University of
the Philippines Manila, in cognizance of this trend and its benefits, plans to adopt a
similar approach.
The proposal aligns the UPM-TTBDO with the System Technology Transfer and
Business Development Office and includes:
1) The legal basis for creating the UPM-TTBDO;
2) The functions and authorities of the UPM-TTBDO; and
3) The transfer of the trust funds of the UPM Intellectual Property Office (UPM-
IPO) to the UPM-TTBDO.
Board Action: APPROVED
A. Appointment as UP Artists for the period CY 2015-2017:
Dr. Rolando B. Tolentino – Reclassification from Artist II to Artist III due to the
Gawad Balagtas Award conferred to him on 31 August 2013
Dr. Ricardo M. de Ungria - Artist I
It is recommended that the above Artists be granted the rates of the UP Arts
Productivity Award approved by the Board of regents in 2014.
Board Action: APPROVED
B. Request of the UP College of Law for the following:
B.1 Expansion of the use of the UP Law Faculty Research Award Endowment
Fund to include scholarships / graduate studies, training, enhancement,
continuing education and sabbatical for the faculty’s welfare and
development; and
ACADEMIC MATTERS
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B.2 Change the name of the UP Law Faculty Research Award Endowment Fund
to UP Law Faculty Research and Endowment Fund
The UP Law Faculty Research Award Endowment Fund has an initial fund of
P20M and is replenished on an annual basis from the Legal Research Fund, as approved
by the BOR in its 1240th meeting held on 28 January 2009. On the average, only 42% of
this amount is utilized annually.
In addition to the Faculty Research Award, the Equalization Pay for Professorial
Chairs and stipend for Resident Fellows and Scholars, which are already covered by the
Fund, it is requested that scholarships / graduate studies, training, enhancement,
continuing education and sabbatical for the faculty’s welfare and development be
included in the use of the Fund and to change the name of the Fund to “UP Law Faculty
Research and Endowment Fund”. The College believes that these faculty development
activities will support the Law faculty in their respective advocacies for reform and good
governance in the local and the global arenas and strengthen the faculty recruitment
efforts of the College.
Highlights of the Discussion
1. Staff Regent Mejia inquired about the source of funding for the UP Law Faculty
Research Award Endowment Fund because he would like the administrative staff and
REPS included in the said fund. Many of them would like to avail of trainings in
order to enhance the level of their skills.
2. Secretary De Las Llagas recalled that former Staff Regent Anna Razel Ramirez had
already brought up to the Board the inclusion of administrative staff and REPS in any
funding for faculty development (research or trainings).
3. President Pascual suggested coming up with a proposal containing the number of staff
or REPS who need training or further studies.
Board Action: APPROVED
C. Request of the UP Diliman University Council Committee on Student Admissions,
Progress and Graduation (UC-CSAPG) for the Waiver of Enrolment in Residency
in favour of Mr. Jee Hun Park, an Exchange student from University of Seoul,
South Korea
Mr. JEE HUN PARK, an exchange student from University of Seoul, South Korea
is requesting for the waiver of his enrolment residency to validate completion of SW 140
(The Social Work Profession) which he enrolled in the 1st semester of AY 2014-2015 for
which he got an INC grade. A completion grade was given within the prescribed period.
The student is no longer enrolled in Diliman thus, the completion grade could not be
officially validated.
The University rule on completion of grade found on page 28 of the UPD General
Catalogue 2004-2010 states that “students who are not enrolled in any subject but who
want to complete an INC must enroll in residence. Registration for residence should be
done during the regular enrolment period”. Mr. Park is unable to enrol for the Second
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Semester as his exchange program stint has already ended and he is now back in Korea.
He needs the grade for his SW 140 class to graduate from his university.
Board Action: APPROVED
D. Establishment of Honorato L. Goco Professorial Chair in Engineering at the College
of Engineering, UP Diliman
Donor: H. Goco & Sons Agricultural Corporation
Support Fund: The Donor commits to remit to the Donee an award of P80,000.00 to
be awarded starting AY 2015-2016 and extending until AY 2019-
2020 (5 academic years)
Beneficiary Unit: College of Engineering, UP Diliman
Others: Donated sum shall be utilized solely and exclusively for the purpose
intended by the donor. The awarding shall observe University policies
and processes on professorial chairs that are consistent with the
above.
Fund Management: UP Engineering Research and Development Foundation, Inc.
(UPERDFI)
Board Action: APPROVED
E. Deed of Donation with Naming Rights in relation to the Donation of Dr. Wilfredo
L. Reyes and Mrs. Salvacion Bailon-Reyes for the Renovation and Refurbishing of
Room 102, Lara Hall, College of Public Health, UP Manila
Under the terms of donation, the donors donated the amount of Six Hundred
Forty-Seven Thousand Six Hundred Thirty-One Pesos and 20/100 (P647,631.20) for the
renovation and refurbishing of Room 102, Lara Hall, College of Public Health,
University of the Philippines Manila.
The donation is subject to the condition that Room 102 shall be named “Dr.
Wilfredo Reyes Room”.
President Pascual endorsed the proposal on 10 August 2015 with a
recommendation of naming rights for 7 years.
Board Action: APPROVED
NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from
Items A, C-E, including sub-items.
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A. Annual Incentive Grant and Rice Subsidy for Each Qualified Employee for CY
2015:
A.1 Annual Incentive Grant of P12,700.00 for each qualified employee
First Tranche release: P6,350.00 on 28 August 2015
Second Tranche release: P6,350.00 on 2nd week of October 2015
A.2 Third and Fourth Tranches of Rice Subsidy in the Amount of P2,250.00 per
tranche for each qualified employee
P2,250.00 per sack x 2 tranches = P4,500.00 per qualified employee
Schedule of coordinated release: 2nd week of September 2015
Justifications:
AUPWU CNA Article XIV, Section 1: Fringe Benefits
The Collective Negotiations Agreement (CNA) with the All UP Workers Union
(AUPWU) took effect upon signing on 27 April 2015. The same was confirmed by the
Board of Regents in its 1307th meeting held on 29 April 2015.
The CNA with the academic employees, covering the faculty and the Research,
Extension and Professional Staff (REPS) was signed on 6 July 2016 and confirmed by
the Board of Regents in its 1309th meeting held on 22 July 2015.
Provided, however, that the release of the Annual Incentive Grant and the Rice
Subsidy for the faculty and the REPS shall be subject to the ratification of the All UP
Academic Employees Union (AUPAEU) CNA, at least ninety (90) days after the signing
on 6 July 2015, as provided by the Civil Service Commission–Public Sector Labor
Management Council rules and regulations.
As a matter of equity, it is recommended that the Board of Regents also approve
the inclusion in the Annual Incentive Grant and Rice Subsidy the employees who are not
members of the AUPWU and the AUPAEU who are not covered by the CNA.
The guidelines for release of both the Annual Incentive Grant and the 3rd and 4th
quarter rice subsidy shall be prepared by the Office of the Vice President for
Administration.
Board Action: APPROVED
B. Amendments to the Medical Benefits for Former UP Presidents:
B.1 Annual executive medical check-up at the UP PGH: increased in the amount
from P10,000.00 to P15,000.00
FISCAL MATTERS
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B.2 Hospitalization benefit at the UP PGH: increase in the amount from
P100,000.00 to P150,000.00 and clarifying that this hospitalization benefit shall
be annual but non-cumulative.
The adjustment in the maximum amount of the two (2) benefits is based on the
41.5% rise in the Consumer’s Price Index (CPI) from 2006 to July 2015.
Board Action: APPROVED
C. BAC Resolution Recommending the Use of Alternative Method of Procurement
(Negotiated Procurement) for the Proposed Completion of School of Statistics
Building Phase 1, UP Diliman in the Amount of P28,000,000.00
The proposed project is adjacent and contiguous and has a scope of work that is
similar or related to the on-going Project (General Construction Agreement with
Accuracy Builder Enterprise for the proposed School of Statistics Building Phase 1
located at Quirino Avenue corner T. Kalaw St., UP Diliman in the amount of
P78,742,041.55, pursuant to a public bidding conducted on 27 December 2012 in
accordance with RA 9184 and its implementing Rules and regulations), such that it
would be more economical and efficient that the proposed project be implemented by the
same contractor, Accuracy Builder Enterprise.
Board Action: APPROVED
D. Requests of UP Manila in connection with the Allocation Scheme for the
Incremental Tuition Fee of the College of Medicine:
D.1 Reclassification of the expense class for facilities and equipment From
“MOOE” To “Equipment Outlay (EO) / Capital Outlay (CO) / MOOE”, to
enable the College of Medicine to use the funds for capital and equipment
outlay.
D.2 Utilization of the unutilized facilities and equipment funds under the new
classification EO / CO / MOOE.
In the 1284th meeting of the Board of Regents held on 4 December 2012, the
UP College of Medicine Allocation Scheme for the Incremental Tuition Fee (ITF)
was approved to include the following components (See table 1).
Table 1. Incremental Tuition Fee Allocation
MOOE Items Allocation
Faculty Enhancement 50%
Course Material Development 10%
Facilities & Equipment 25%
Student Services 12%
Administrative Staff Development
& Special projects
3%
100%
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The expense class for all the components Table 1 was lumped as MOOE. As
such, the College could not use funds for capital and equipment outlay. UP Manila
would like to request for the reclassification of the expense class for facilities and
equipment (No. 3 of Table 1) from “MOOE” to “Equipment Outlay (EO) / Capital
Outlay (CO) / MOOE” (see Table 2).
Table 2
Component Allocation Revised Expense
Class
Facilities and
Equipment 25% Equipment Outlay
(EO) / Capital Outlay
(CO) / MOOE
The other components in the allocation scheme of Table 1 (item nos. 1, 2, 4
and 5) including the percentage allocation, will remain the same. It is also requested
that the unutilized facilities and equipment funds be used under the new expense
classification EO / CO / MOOE.
Board Action: APPROVED
E. Reprogramming of Savings from Unexpended Obligations from Revolving Fund
(164) of UP Manila-PGH in the Amount of P285,174,288.23, Certified as available
by the UPM-PGH & UPM Chief Accountants, to be utilized for the following
priority needs:
Personal Services P28,707,505.68
To provide funds for Other Personnel Health benefits and
Monetization of Leave Credits
Maintenance and other Operating Services P66,376,730.09
For augmentation of MOOE and procurement of supplies and
Materials
Capital Outlay
For acquisition of various equipment to be used by the different
departments and various renovations in the different areas of the
hospital
P190,090,052.46
GRAND TOTAL P285,174,288.23
It is understood that all obligations / disbursements from this authorized amount
shall be subject to the usual accounting, budgeting and auditing laws, rules and
regulations.
Board Action: APPROVED
NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Items A-E, including sub-items.
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A. Additional Appeals of Faculty from UP Diliman, UP Los Baños, and UP Manila
for the 2014 Faculty Merit Promotions, effective 01 January 2015
CU Name Rank
(as of 31 Dec
2013)
Promotion
(as of 14 Nov
2014)
Recommended
Rank (as of
August 2015)
UP Diliman Flores, Melania Asst. Prof. 7 Asst. Prof. 7 Assoc. Prof. 3
UP Los Baños Balista, Julius Asst. Prof. 2 Asst. Prof. 3 Asst. Prof. 4
UP Los Baños Bernardo, Francis
Andrew Eugene
Asst. Prof. 7 Not included Assoc. Prof. 1
UP Manila Pagkatipunan,
Paolo Maria
Prof. 2 Prof. 3
(as of May
2015)
Prof. 5 (based
on additional
documents)
UP Manila How, Cleotilde Professor 9 Not included Professor 12
UP Manila Leynes, Maria
Cynthia
Professor 8 Not included Professor 12
UP Manila Mancao, Betty Professor 3 PT Not included Professor 8 PT
Board Action: APPROVED
B. Request for Extension of Secondment in Favor of Dr. JAIME C. MONTOYA of
the College of Medicine, UP Manila to Serve as Executive Director of the
Philippine Council for Health Research and Development (PCHRD), Department
of Science and Technology (DOST), effective 19 July 2015 until 18 July 2016
The UP Manila Chancellor favourably endorsed the request of DOST Secretary
Mario G. Montejo for the renewal of the Memorandum of Agreement between DOST
and UP Manila extending the secondment of Dr. Jaime C. Montoya to DOST to
enable him to continuously serve as Executive Director of the PCHRD.
Board Action: APPROVED
C. Request for Temporary Waiver of Faculty Tenure Rule in Favor of the
Following:
UP Los Baños
Asst. Prof. KABZEEL SHEBA G. CATAPANG, Assistant Professor 1, College of
Development Communication, effective 01 August 2015 until 31 December
2015
Asst. Prof. JOYCE DL. GRAJO, Assistant Professor 1, College of Arts and Sciences,
effective 01 August 2015 until 31 December 2015
Asst. Prof. OLGA C. LOMBOY, Assistant Professor 2, College of Development
Communication, effective 01 August 2015 until 31 December 2015
ADMINISTRATIVE MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
21 | Page
Asst. Prof. MILDRED O. MOSCOSO, Assistant Professor 4, College of
Development Communication, effective 01 August 2015 until 31 December
2015
Mr. RYAN RODRIGO P. TAYOBONG, Instructor 7, College of Agriculture,
effective 01 August 2015 until 31 December 2015
Asst. Prof. JEANNE MICHELLE T. VALENCIA, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 01 August 2015 until
31 December 2015
UP Manila
Asst. Prof. JOANNA J. OREJOLA, Assistant Professor 3, College of Pharmacy,
effective 01 August 2015 until 31 December 2015
UP Visayas
Asst. Prof. KARLO H. PRIMAVERA, Assistant Professor 5, College of Fisheries
and Ocean Sciences, effective 01 June 2015 until 31 December 2015
UP Mindanao
Asst. Prof. THADDEUS R. ACUÑA, Assistant Professor 2, School of Management,
effective 01 August 2015 until 31 July 2016
Assoc. Prof. JUMA NOVIE A. ALVIOLA, Associate Professor 3, College of
Science and Mathematics, effective 01 August 2015 until 31 July 2016
Assoc. Prof. ERWIN OLIVER V. FUNDADOR, Associate Professor 1, College of
Science and Mathematics, effective 01 August 2015 until 31 July 2016
UP Cebu
Asst. Prof. MARIE ROSE B. ARONG, Assistant Professor 1, Arts and Humanities
Cluster, effective 01 August 2015 until 31 July 2016
Asst. Prof. WEENA JADE S. GERA, Assistant Professor 5, Social Sciences Cluster,
effective 01 August 2015 until 31 July 2016
Board Action: APPROVED
D. Appointment of Faculty
Note: These proposed appointments have gone through the standard University peer review process
from the Department to the College, the Constituent Universities concerned, and the University
System. In cases where there was doubt about the process followed or about the fairness of the
recommendations, the papers were returned to the unit concerned for review and
recommendation.
D.1 Transfer to Permanent Status
UP Diliman
Asst. Prof. JONATHAN Y. CAGAS, Assistant Professor 7, College of Human
Kinetics, effective 27 August 2015
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
22 | Page
Asst. Prof. ROS A. COSTELO, Assistant Professor 1, College of Social Sciences
and Philosophy, effective 27 August 2015
Asst. Prof. MARIA ROSEL S. SAN PASCUAL, Assistant Professor 6, College
of Mass Communication, effective 27 August 2015
Assoc. Prof. NESTOR MICHAEL C. TIGLAO, Associate Professor 1, College
of Engineering, effective 27 August 2015
UP Los Baños
Asst. Prof. NONNATUS S. BAUTISTA, Assistant Professor 5, College of Arts
and Sciences, effective 27 August 2015
Asst. Prof. JOSEPH D.G. CAMPANG, Assistant Professor 1, College of Arts
and Sciences, effective 27 August 2015
Asst. Prof. JOAN CECILIA M. CATUBIG-CASILA, Assistant Professor 1,
College of Engineering and Agro-Industrial Technology, effective 27 August
2015
Asst. Prof. DIANA MARIE R. DE SILVA, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 27 August 2015
Asst. Prof. GARRY JAY S. MONTEMAYOR, Assistant Professor 3, College of
Development Communication, effective 27 August 2015
Asst. Prof. MARK KEYLORD S. ONAL, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 27 August 2015
Asst. Prof. REGINALD NEIL C. RECARIO, Assistant Professor 1, College of
Arts and Sciences, effective 27 August 2015l
Asst. Prof. ARNOLD R. SALVACION, Assistant Professor 1, College of
Human Ecology, effective 27 August 2015
Asst. Prof. PAOLO ROMMEL P. SANCHEZ, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 27 August 2015
UP Manila
Assoc. Prof. ELEANOR C. CASTILLO, Associate Professor 3, College of
Public Health, effective 27 August 2015
Assoc. Prof. NONETTE A. CUPINO, Associate Professor 5, College of
Medicine, effective 27 August 2015
Asst. Prof. VIRGILIO L. MALENAB Jr., Assistant Professor 1, College of
Dentistry, effective 27 August 2015
UP Open University
Asst. Prof. AURORA V. LACASTE, Assistant Professor 3, Faculty of
Education, effective 27 August 2015
UP Mindanao
Asst. Prof. ANDREA MALAYA M. RAGRAGIO, Assistant Professor 5,
College of Humanities and Social Sciences, effective 27 August 2015
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
23 | Page
D.2 Renewal of Appointment
UP Diliman
Prof. REYNALDO L. GARCIA, Professor 8, College of Science, effective 01
August 2015 until 31 July 2016
Assoc. Prof. MICHIYO Y. REYES, Associate Professor 4, Asian Center,
effective 01 August 2015 until 31 July 2016
D.3 Reemployment
UP Los Baños
Prof. GLADYS J. CHERISSE COMPLETO, Professor 1, College of Arts and
Sciences, effective 27 August 2015 until 31 July 2016
D.4 Extension of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. PATRICIA R.P. SALVADOR DAWAY, Professor 5, College of Law,
effective 16 September 2015 until 31 December 2015
Prof. MA. CORAZON A. HILA, Professor 1, College of Fine Arts, effective 13
July 2015 until 31 July 2015
Prof. MA. CARMEN C. JIMENEZ, Professor 12, College of Social Sciences and
Philosophy, effective 01 August 2015 until 31 December 2015
UP Manila
Prof. LOURDES E. ABADINGO, Professor 12, College of Arts and Sciences,
effective 11 February 2016 until 31 July 2016
Asst. Prof. ARNULFO N. ESGUERRA, Assistant Professor 5, College of Arts
and Sciences, effective 23 February 2016 until 31 July 2016
Prof. REYNALDO H. IMPERIAL, Professor 12, College of Arts and Sciences,
effective 23 November 2015 until 31 July 2016
Assoc. Prof. LYDIA T. MANAHAN, Associate Professor 3, College of Nursing,
effective 01 August 2015 until 31 July 2016
Prof. OFELIA P. SANIEL, Professor 12, College of Public Health, effective 15
September 2015 until 31 December 2015
Board Action: APPROVED
NOTE: The Board gave an omnibus approval for ADMINISTRATIVE
MATTERS from Item Nos. A-D, including sub-items.
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
24 | Page
The Board CONFIRMED the following:
A. Agreements / Contracts
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were irregularities
in the processes, the documents were returned for review of or to exact compliance by the
concerned.
UNIT TITLE PROJECT / AMOUNT /
DURATION
UP
System
1 ICBG (International
Cooperative Biodiversity
Groups) Collaboration
Agreement among the
University of the Philippines,
Oregon Health & Science
University (OHSU), University
of Utah, Academy of Natural
Science of Drexel University
(ANSD), Ocean Genome
Legacy at Northeastern
University (NEU), and Tufts
Medical Center, Inc. (TUFTS
MC)
Project: Diverse Drug Lead
Compounds from Bacterial
Symbionts in Philippine
mollusks (Second Phase of
Philippine Symbiont
International Cooperative
Biodiversity Group (PMS-
ICBG) program
Duration: Shall take effect upon
signing of the Parties and shall
automatically terminate with
the expiration of the last-to-
expire Patent Rights or on
abandonment of all such Patent
Rights, provided such
abandonment is by mutual
consent
2
Memorandum of Agreement
between the University of the
Philippines and the Manila
International Airport Authority
(MIAA)
Project: Comprehensive
Assessment of the Information
and Communications
Technology (ICT) System of
the MIAA Project
Amount: MIAA shall pay U.P.
the total amount of
P290,000.00
Implementing Unit: UP
Information Technology
Development Center (UP
MATTERS SUBMITTED FOR CONFIRMATION BY THE BOARD
ACADEMIC MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
25 | Page
ITDC)
Duration: Shall take effect after
both parties sign this
agreement and shall continue
until all deliverables have been
delivered and accepted
UP
Diliman
1 Memorandum of Understanding
between the University of the
Philippines Diliman and the
Philippine Science High School
System (PSHSS)
UP Diliman Legal Office (UP
DLO) noted that for the next
succeeding internship
programs, “there may be a
need to require the PSHS to
pay certain reasonable
compensation / administrative
overhead cost in favour of the
University”.
Project: Science Internship
Program (SIP)
Implementing Unit: Institute of
Biology (IB), UP Diliman
Duration: Beginning 18 May and
ending 5 June 2015
2 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Office of the Solicitor General
(OSG)
Project: Mandatory Continuing
Legal Education (MCLE)
Seminar
Duration: 18-21 May 2015
Implementing Unit: U.P. Law
Center
Amount: OSG shall shoulder the
costs of the food for the
activities and be responsible
for the invitation and
identification of the
participants to the seminar
3
Memorandum of Agreement
between the University of the
Philippines Diliman and the
Municipality of Pilar, Bataan
Project: Conduct of Practicum
Course of the College of
Home Economics Food and
Nutrition practicum students in
the Municipality
Duration: January 2015 until
April 2016
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
26 | Page
Amount: Practicum students shall
pay the amount of P150.00 per
day as payment for the use of
utilities (i.e., water, electricity,
LPG), lodging and food for
their foster families
Implementing Unit: College of
Home Economics (CHE), UP
Diliman
UP
Diliman
4 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Philippine Council for Industry,
Energy and Emerging
Technology Research
Development (PCIEERD)
Project: Versatile Instrumentation
System for Science Education
and Research:: Adapting,
Testing, and Deployment
(VISSER::ATD)
Amount: P4,987,632.60 from
PCIEERD
Implementing Unit: National
Institute of Physics (NIP), UP
Diliman
5 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Microfinance Council of the
Philippines, Inc. (MCPI)
Project: Conduct of mentoring
services for fifteen (15) past
winners of the Citi Micro-
entrepreneurship Award
(CMA) in Luzon
Amount: MCPI shall pay U.P. the
amount of P585,817.65
inclusive of 10%
administrative cost in favor of
the University
Duration: Five (5) months (June
to October 2015)
Implementing Unit: Institute for
Small Scale Industries (ISSI),
UP Diliman
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
27 | Page
UP
Diliman
6 Agreement on Academic
Cooperation (Sixth Renewal)
between the University of the
Philippines Diliman and the
University of Shizuoka
Project: Academic Cooperation
Duration: Shall be in force and
effect until 31 March 2018,
renewable and extended for
another three (3) years under
such terms and conditions
mentioned in the MOA signed
by both universities in July
1998
Implementing Unit: Office of the
Vice Chancellor for Academic
Affairs (OVCAA), UP Diliman
7 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Commission on Higher
Education (CHED)
Project: 15th International
Nannoplankton Association
Conference
Amount: P196,000.00 from
CHED
Duration: Shall take effect
immediately upon signing by
the herein contracting parties
for the project implementation
from March to April 2015
Implementing Unit: National
Institute of Geological
Sciences (NIGS), UP Diliman
8 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Philippine Council for Industry,
Energy and Emerging
Technology Research and
Development (PCIEERD)
Project: BAYANIHANETS –
Project 1 – Development of
Multipath Transport Protocol
for Cooperative Community
Networks
Amount: P4,796,930.00 from
PCIEERD
Duration: Shall take effect upon
signing of the parties
Implementing unit: College of
Engineering, UP Diliman
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
28 | Page
UP
Diliman
9 Memorandum of Agreement
between the University of the
Philippines Diliman and the
Philippine Council for Industry,
Energy and Emerging
Technology Research and
Development (PCIEERD)
Project: BAYANIHANETS –
Project 2 – ARC: An
Application Framework for
Robust Communications
Transport over Community
Networks
Amount: P2,896,580.90 from
PCIEERD
Duration: Shall take effect upon
signing of the parties
Implementing unit: College of
Engineering, UP Diliman
UP
Open University
1 Memorandum of Agreement
among the University of the
Philippines Open University,
Southeast Asian Regional
Center for Graduate Study and
Research in Agriculture
(SEARCA), and the UP Open
University Foundation, Inc.
(UPOUFI)
The UPOU Chief Legal Officer,
Atty. Rowena S. Disini provided
the Certificate of Availability of
Funds stating that no additional
or special budgetary outlay is
required for the undertaking
with SEARCA and that no new
funds will be disbursed by
UPOU.
Project: Non-Formal Online
Course on Integrating Climate
Change Adaptation and
Disaster Risk Management in
Policies, Plans and Investments
toward Inclusive and
Sustainable Agricultural and
Rural Development
(ICCADRM4ISARD)
Amount: P227,700.00
Duration: Shall remain in force
for five (5) years from the date
of signing by the authorized
representatives of the parties
NOTE: The Board gave an omnibus confirmation for all items under Matters for
Confirmation.
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
29 | Page
The Board NOTED the following:
A. Resignation of Dr. Celia DR. Medina as Director, Crop Science Cluster, College of
Agriculture, U.P. Los Baños, effective 31 August 2015
The Chancellor of U.P. Los Baños is endorsing the resignation of Dr. Celia DR.
Medina as Director of the Crop Science Cluster (CPC). During the 1300th meeting held
on 28 August 2014, the BOR approved the appointment of Dr. Medina to a second three-
year term effective 21 July 2014 until 20 July 2017, unless sooner terminated.
The UP President accepted the resignation of Dr. Medina on behalf of the Board of
Regents on 29 July 2015, with the go signal to proceed with the search process for the
next Director of CPC.
B. Resolution Encouraging U.P. to Continue to Lead in Empowering the Country’s
‘Suprastructure’
The resolution was approved by the alumni membership during the General
Assembly part of the UP General Alumni Homecoming at the Salazar Hall of Ang Bahay
ng Alumni on 20 June 2015.
Highlights of the Discussion
a. Vice President for Academic Affairs Gisela Concepcion explained that
“suprastructures” refer to human capital development to complement investments in
physical infrastructures.
b. The resolution was adopted by the UPAA Alumni Council from the presentation of
Vice President Concepcion during the General Assembly part of the UP General
Alumni Homecoming on 20 June 2015 to support the call for UP to take the lead in
development.
c. A task force consisting of very senior professors, professors emeriti, and national
scientists will convene to formulate a policy paper that will serve as a road map for
the incoming Philippine president and legislators on how to address the country’s lack
of experts in Science and Technology and other fields.
MATTERS SUBMITTED FOR INFORMATION OF THE BOARD
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
30 | Page
C. Request of the UP Manila College of Medicine (UPCM) for Approval of the
Construction of a new UPCM Academic Building on the Site of the old Basic
Sciences Learning Resource (BSLR) rooms and the Solicitation of Private Funds to
Finance its Construction
The Basic Science Lecture Rooms cater mainly to the activities of Learning Units 3
and 4 (LU3/4) throughout the school year. It is located in a one-story building in the
University of the Philippines College of Medicine campus behind Calderon Hall. It was
constructed back in 1960. Despite repeated almost yearly renovations, it has become so
dilapidated, often with leaking roofs, damaged ceilings and walls, broken chairs and
inadequate lighting, water and toilet facilities.
Revisions in the medical curriculum emphasizing organ integrated approaches and
frequent small group discussions rather than large group lectures, expansion of the
graduate degree programs and the need for clinical simulation facilities to improve
learning and promote patient safety, have prompted the UPCM to decide to rebuild the
current BSLR structure into a modern Academic Center to provide state of the art
auditoria, classrooms of various sizes, a dedicated floor for clinical simulation facilities
and an open space roof deck for social functions, Needless to say, this ambitious project
will entail a lot of preparations and financial support to make it a reality. A copy of the
proposal is on file at the OSU.
D. Delegated Authority to the President subject to INFORMATION of the Board
D.1 Contracts / Agreements
(Delegated Authority to the President subject to information of the Board [cost not
exceeding P75 Million Pesos, 1286th BOR Meeting, 28 February 2013])
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were
irregularities in the processes, the documents were returned for review of or to exact
compliance by the concerned.
CU Title of Parties to the
Contract/s
PROJECT / AMOUNT /
DURATION
UP
Diliman
1 Deed of Donation between the
U.P. Engineering Research and
Development Foundation, Inc.
and H. Goco & Sons Agricultural
Corporation
Purpose: Establishment of the
Honorato L. Goco
Professorial Chair in
Engineering, at the
College of Engineering,
UP Diliman
Amount: the Donor will
support the chair with an
award of P80,000 per year
for a commitment of five
(5) years
NOTE: The Board gave an omnibus notation for A-D under Matters for Information,
with some clarifications on item B.
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
31 | Page
A. On the Motion of All UP Workers Union for Reconsideration of the “Appointment
of Dr. Jose C. Gonzales as Director IV of PGH”
Highlights of the Discussion
1. Vice President for Legal Affairs Hector Danny Uy explained that the motion of the
All UP Workers Union-Manila is for the Board to reconsider its decision on the
appointment of Dr. Jose Gonzales as Director IV of PGH, which was apparently
alleged to have been made by the Board in the last meeting (1309th BOR meeting,
22 July 2015). Vice President Uy emphasized that the decision of the Board at the
said meeting was only to grant Dr. Gonzales the authority to draw his salary from
the plantilla position of the PGH Director. The Board did not issue any appointment
at the said meeting.
2. Vice President Uy added that the All UP Workers Union is not a party to the subject
matter, which was an administrative request of an employee to draw his salary from
PGH. However, he was not sure about the procedural protocol of the Board on
handling third party requests.
3. Regent Maronilla agreed that the problem was that the person seeking for
reconsideration was not a party to the original petition. He added that the MR can be
considered moot and academic because if the Board allowed the salary to be drawn
from the plantilla position, it recognized the validity and authenticity of the plantilla
position and that Dr. Gonzales can draw his salary from that position.
4. Following the suggestion of Regent Gonzalez-Montinola, President Pascual
requested the Board Secretary to inform the All UP Workers Union-Manila of the
facts that have been taken up by the Board. He reiterated that the Union was not a
party to any action that the Board has taken with respect to Director Gonzales.
Board Action: The Board requested the Board Secretary
to inform the All UP Workers Union-Manila of
the facts that have been taken up by the Board.
B. Concerns of Regent Senator Cayetano:
1. On the University Athletic Association of the Philippines (UAAP)
Highlights of the Discussion
a. Regent Senator Cayetano supported the request of Regent Maronilla for
information on the hosting of UP in the University Athletic Association of the
Philippines (UAAP) Season 78. The UP Diliman Chancellor could perhaps
make a very short presentation at the next meeting.
OTHER MATTERS
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
32 | Page
b. She urged the Board to be interested in other sports and not just basketball
because other sports like volleyball have been gaining popularity.
c. Regent Senator Cayetano informed the body that the UAAP Board decided to
follow the existing rules pending enactment of the law that she filed—the
Magna Carta for Student-Athletes ruling out the two-year residency
requirement for high school students transferring to other universities. She
filed the law because of the case of a UP student who was a victim of the
residency rule two (2) years ago.
d. She had discussed the matter extensively with the President and she was
thankful that UP is clear about the direction it is going to take. As mentioned
by President Pascual some Board meetings ago, he already met with other
UAAP Presidents because some of them did not know what their Board
representatives were doing.
Board Action: NOTED
2. On the Football Field and Track Oval Project
Highlights of the Discussion
a. As host for the upcoming UAAP Season 78, Regent Senator Cayetano had hoped
that UP could hold the football and the track and field games within UP at the new
football field and track oval. The target time frame was for the UP varsity teams to
practice on that field and run on that track. Currently however, the teams have to
rent out other school’s fields for training. She asked to push the football field
project and to do whatever can be done to fast track the timeline.
b. Vice President Zamora was as frustrated as Regent Senator Cayetano to learn that
the football field will be completed not earlier than January 2016 because her
team targeted to complete the project by August 2015. Her team was prioritizing
the football field project but it had to contend with many uncontrollable things,
such as demolition requirements of the Commission on Audit (COA) and several
failures in bidding for the demolition of the grandstand.
c. Even on the cutting of trees that are in the middle of the development site, her
team encountered a lot of pressure not only from the Department of Environment
and Natural Resources (DENR) but also from the student groups because they had
visits from the Collegian. The DENR only allowed her team to cut 19 trees out of
the 33 trees that are in the development site, the rest have to be balled out. The
balling of trees was a more complicated process because an area for transplanting
the balled trees is needed. And since the trees have to be replaced, the seedlings
provided by UP Los Baños were already transported to the DENR but the team
requested to get the seedlings back so these can be planted in UP. She assured the
Board that an expert forester and a professor from UP Los Baños, Dr.
Armando Palijon, is part of the team and is helping them in every step of the way.
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
33 | Page
d. Vice President Zamora added that the civil works will be done by the contractors
of the donor and the time frame is two (2) to three (3) months. Meanwhile, it took
a while to finish the specifications for the synthetic turf but it has been bidded out
and the contract time frame is five (5) months. As for the synthetic running track
with a time frame of three (3) months, the bidding will start on 14 September
2015. The team is hoping that there will be a winning bidder because there are
several suppliers that have already bought the bid documents.
e. Aside from the turf and the running track, the specifications for fencing the whole
area and for the installation of the collapsible bleachers are already in the works.
The team is working on a temporary container van set-up for the toilets, which
will have locker rooms and shower rooms.
f. Regent Senator Cayetano appreciated the hard work of the team but she was told
that there was a problem with human resources. She said that if it is the problem
then she would appeal to the President for help.
g. Vice President Zamora explained that when her team made the request for the
SARO (Special Allotment Release Order) to be released, they were asked to
comply with the long list of things to submit, such as the Master Plan, justification
for the sports complex, and the amount of revenue to be generated from the
facility, among others. Since the people who are doing the technical overseeing of
the project will be the same people who will prepare all the requirements, the
documentation process takes up a lot of their time.
h. Another concern raised by Regent Senator Cayetano was the information she got
that there were no more funds for the showers and lockers, which is contrary to
her own calculations of the data. Vice President Zamora explained that according
to the Vice President for Planning and Finance, the total funding of P90 million
shall include the synthetic turf, the running track, the perimeter lighting and
fencing, the collapsible bleachers, and the container van with the locker rooms and
shower rooms. It is the permanent stadium that will require a funding of P66
million. UP has not yet identified the source of funding for the stadium, the
outdoor lighting for the football field and the track oval.
i. Regent Senator Cayetano requested to see the design for the stadium hoping that
she could source more funds for an iconic, beautifully designed, state-of-the-art
stadium as planned.
j. President Pascual asked Vice President Zamora to send the design of the UP
Mindanao sports complex to the Office of Senator Cayetano and to the Office of
UP Alumni Association.
k. Student Regent Pangalangan requested that the same documents be sent to his
office so that he could present it to the Student Council of the College of Human
Kinetics to inform the students about the developments hoping that this would
make the students excited and supportive of the initiative. He also assured Vice
President Zamora that he will meet with the Philippine Collegian student group to
explain to them the development and the long term plan for the complex.
1310th BOR Meeting UP Gazette 27 August 2015 Volume XLV, Number 15
34 | Page
l. As mentioned earlier by Regent Senator Cayetano, Student Regent Pangalangan
pointed out that the students currently do not have a place to train because of the
ongoing construction in the football field. He was worried this may affect the
performance of the teams in the UAAP. He hoped that Regents Senator and
Congressman and the Alumni Regent would provide additional support for the
training venue of the students. Another point he raised was about the use of the
sports complex. The students want it accessible to both varsity teams and the
whole student body.
m. President Pascual said that the facilities are being built for the students. He hoped
that the students would redirect their energies to those that will contribute to the
betterment of the University.
Board Action: NOTED
3. On the Plan to Create a Sports Development Office
Highlights of the Discussion
a. Regent Senator Cayetano said that it is high time for UP to put up a Sports
Development Office to address issues on the plight of the athletes, raising funds,
and ticketing for the games.
b. President Pascual said that he will tell the UP Diliman Chancellor about the idea.
Regent Senator Cayetano preferred that the Sports Development Office be
initiated at the System level because it would be representing the entire university
and any issue or concern could be brought up easily to the President’s attention.
c. Regent Maronilla concurred with Regent Senator Cayetano about the spirit and
intention of creating a UP Sports Development Office.
d. In the report of the Student Regent about the “long standing cut in UP’s Capital
Outlay budget”, Regent Senator Cayetano said that there was no cut in the budget
in the past years because she and the others who lobbied with her were able to
restore the cut. She asked the President if the sports development plan was
included in the budget presentation because she would have supported it in her
last year as a Senator.
e. President Pascual said that it was in the presentation but it was not approved by
the Department of Budget and Management.
Board Action: NOTED
oo0oo
BOARD OF REGENTS
Hon. PATRICIA B. LICUANAN, Chair
Chair, Commission on Higher Education
Hon. ALFREDO E. PASCUAL, Co-Chair
President, University of the Philippines
Hon. PIA S. CAYETANO Chair, Senate Committee on Education, Arts and Culture
Hon. ROMAN T. ROMULO Chair, House Committee on Higher and Technical Education
Hon. RAMON M. MARONILLA
President, UP Alumni Association
Hon. MAGDALENO E. ALBARRACIN, JR.
Member
Hon. GIZELA M. GONZALEZ-MONTINOLA
Member
Hon. GEORGINA R. ENCANTO
Member
Hon. PHILIP IAN P. PADILLA
Faculty Regent
Hon. MIGUEL ENRICO A. PANGALANGAN
Student Regent
Hon. ALEXIS M. MEJIA
Staff Regent
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
The University of the Philippines
Gazette is
Published by the
Office of the Secretary of the University
University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City
UNIVERSITY OFFICIALS
UP SYSTEM
Prof. ALFREDO E. PASCUAL, MBA
Doctor of Pedagogy (honoris causa)
President
Prof. GISELA P. CONCEPCION, PhD
Vice President for Academic Affairs
Prof. JOSELITO G. FLORENDO, IMSME
Vice President for Planning and Finance
Prof. MARAGTAS SV AMANTE, PhD
Vice President for Administration
Prof. ELVIRA A. ZAMORA, DBA
Vice President for Development
Prof. J. PROSPERO E. DE VERA III, DPA
Vice President for Public Affairs
Prof. HECTOR DANNY D. UY, LLB, MNSA
Vice President for Legal Affairs
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
*******
CONSTITUENT UNIVERSITIES
PROF. MICHAEL L. TAN, PhD
Chancellor, UP Diliman
PROF. FERNANDO C. SANCHEZ, JR., PhD
Chancellor, UP Los Baños
ROF. CARMENCITA D. PADILLA, MD, MAHPS
Chancellor, UP Manila
PROF. ROMMEL A. ESPINOSA, PhD
Chancellor, UP Visayas
PROF. GRACE J. ALFONSO, PhD
Chancellor, UP Open University
PROF. SYLVIA B. CONCEPCION, PhD
Chancellor, UP Mindanao
PROF. RAYMUNDO D. ROVILLOS, PhD
Chancellor, UP Baguio
PROF. LIZA D. CORRO, LLB
Dean, UP Cebu
OFFICE OF THE SECRETARY OF THE UNIVERSITY AND OF THE BOARD OF REGENTS
Lilian A. De Las Llagas
MSc. (Trop. Med.), PhD, LLB Secretary of the University and of the Board of Regents
(Professor of Public Health, UP Manila)
Virginia R. Ocampo MSc., PhD
Assistant Secretary of the University (Professor of Entomology, College of Agriculture, UPLB)
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Ms. Rosalinda G. Navaja
Board Secretary III
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Ms. Anna Marie R. Demeterio
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Ms. Jovita P. Fucio Board Secretary II
Ms. Karisha Anne E. Cruz Administrative Officer IV
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Ms. Candelaria A. Bachini Senior Administrative Assistant I
Ms. Zenaida A. Ballarta
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Ms. Marissa P. Guzman Administrative Assistant V
Mr. Glenn D. Bilbao Administrative Officer I
Mr. Jose Jude A. Yapit
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Mr. Dante C. Ceguerra Administrative Assistant II
Mr. Cenon E. Maximo
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Mr. Angelito A. Santos Administrative Aide IV
Mr. Emmanuel P. Labrador, Jr.
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The University of the Philippines GAZETTE
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