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i
GAZETTE
The University of the Philippines
VOLUME XLIX NUMBER 5 ISSN No. 0115-7450
DECISIONS OF THE BOARD OF REGENTS 1345th MEETING, 10 JUNE 2019
Table of Contents
I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS
MEETINGS
A. 1344th BOR Meeting, 29 April 2019
1. BOR policy directions regarding the College of Education and UP Diliman
Extension Program in Pampanga…………………………………………….
2. Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as
Director, Office of Alumni Relations, Office of the Vice President for Public
Affairs, UP System effective upon approval to serve at the pleasure of the
Vice President for Public Affairs ……………………………………………
3. Update on the status of the UP campus in Sta. Elena, Tacloban City ……….
B. 1343rd BOR Meeting, 28 March 2019
1. Creation of an External Committee Headed by VPAA for the Program and
Institutional Assessment of the Asian Center ……………………………….
1
1
1
1
II. MATTERS APPROVED BY THE BOARD
A. GOVERNANCE MATTERS
1. Appointment of University Officials………………………………………….
2. Proposal for the elevation and renaming of the UP Diliman Business
Concessions Office (BCO) to the Office of the Vice Chancellor for Planning
and Development (OVCPD)…………………………………………………
2-3
3-4
________________________ NOTE: All blacked out parts have been REACTED in compliance with RA 10173 (Data Privacy Act of 2012).
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3. Proposal for the Establishment of the UP Visayas Technology Transfer and
Business Development Office ……………………………………………….
4. Update on the status of the UP campus in Sta. Elena, Tacloban City……….
5. a. Entitlements of the UP System Investment Officer……………………….
b. Appointment of Assoc. Prof. Daniel Vincent H. Borja as System
Investment Officer
4
4-10
10
B. ACADEMIC MATTERS
1. Request for Waiver of the 2-year rule before retirement under the rules on
Sabbatical Leave in favor of Prof. Raymundo R. Maigue, Professor 1,
College of Music, UP Diliman, effective 1 August 2019 until 31 July 2020…
2. Establishment of the “Ruperto P. Alonzo Professorial Chair in Development
Economics” at the School of Economics, UP Diliman ………………………
3. Request of the President for authority to approve the graduation of students
from the different Constituent Universities who completed all the
requirements as of the end of Second Semester/Trimester, AY 2018-2019, or
as of the end of term specified, as recommended by their respective
University Councils, subject to confirmation by the Board…………………..
11
11-12
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C. FISCAL MATTERS
1. UP Internal Operating Budget (IOB) for CY 2019 in the amount of P19.206
Billion………………………………………………………………………...
2. Proposal of UP Los Baños for the Expansion of the Use of the UPLB Housing
Office Trust Fund……………………………………………………………..
3. Memorandum of Agreement between the University of the Philippines and
Tau Alpha Foundation, Inc. for the Proposed Construction and Donation of a
pathway and bridge(s) at an estimated project cost of Eighty Million Pesos
(PhP80,000,000.00)…………………………………………………………..
4. Memorandum of Agreement between the University of the Philippines and
the Human Rights Violations Victims’ Memorial Commission (HRVVMC)
for the establishment of a Memorial Complex inside the UP Diliman
campus………………………………………………………………………..
5. Memorandum of Agreement between the University of the Philippines
Visayas and the Commission on Higher Education (CHED) for the research
project, “Marine Fisheries Assessment of Panay: Building Local Fisheries
Information through Research Capability Enhancement in HEIs”, in the
amount of Ten Million Pesos (PhP10,000,000.00)……………………………
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15-16
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6. Grant of Cash Award to Thirty-Four (34) Employees of the Office of
Admissions in the amount of Fifteen Thousand Pesos (P15,000.00) each……
7. Reprogramming of UP System Administration’s unexpended balances of prior
years’ obligations in the amount of Seventy Million Pesos (PhP70,000,000)…
8. Reprogramming of UP Diliman’s Unexpended Balances from the General
Fund in the amount of Seventy Million Pesos (PhP70,000,000)……………..
9. Reprogramming of UP Manila’s Unexpended Balances from Prior Years
Obligations from the General Fund in the amount of Sixty Nine Million Pesos
Only (P69,000,000.00)………………………………………………………..
10. Request of the College of Law, UP Diliman to procure four (4) service
vehicles with total amount of Five Million Four Hundred Forty Five
Thousand Pesos (PhP5,445,000.00) charged against the UP Law Center’s
Legal Research Fund (LRF)…………………………………………………..
16-18
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18
18
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D. ADMINISTRATIVE MATTERS
1. Renewal of the Memorandum of Agreement between the University of the
Philippines Manila and the Department of Science and Technology (DOST)
extending the secondment of Dr. Jaime C. Montoya to DOST as Executive
Director of the Philippine Council for Health Research and Development
(PCHRD), effective 19 July 2019 until 19 July 2021…………………………
2. Request for Temporary Waiver of Faculty Tenure Rules in favor of the
faculties of the different CUs…………………………………………………
3. Appointment of Faculty: Transfer to Permanent Status ………………………
20
20-21
21-25
III. MATTERS CONFIRMED BY THE BOARD
1. Matter approved by the Board by referendum conducted on 24-31 May 2019:
“Reprogramming of UP Visayas’ Unexpended Balances of Prior Years from
the General Fund in the amount of Sixty Nine Million Three Hundred
Seventy Three Thousand Two Hundred Sixty Three Pesos and 43/100
(P69,373,263.43)”
26
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IV. MATTERS FOR INFORMATION OF THE BOARD
A. ACADEMIC MATTERS
1. UP Diliman’s Professional Masters in Tropical Marine Ecosystems
Management (PM-TMEM) Program for AY 2019-2020 (approved by the
UP Diliman Executive Committee at its 276th meeting held on 6 May 2019)
2. UP Visayas Academic Calendar for AY 2019-2020 (approved by the UP
Visayas Executive Committee at its 101st meeting held on 28 February
2019)………………………………………………………………………..
3. Proposed plans for UP Diliman Extension Program in Pampanga and
Olongapo (UPDEPPO)…………………………………………………….
4. UP College of Education Status Report and Plans and Programs for
Implementation……………………………………………………………..
5. Response of UP Diliman to the request of the Board of Regents to provide
its position on the pending proposal submitted by Dr. Armand Mijares for
the conversion of the Archaeologic Studies Program into a School of
Archaeology ……………………………………………………………….
B. CONTRACTS/AGREEMENTS
UP System
1. Memorandum of Agreement between the University of the Philippines and
the Civil Service Commission providing for scholarship grants to future
recipients of the Presidential Lingkod Bayan Award, Outstanding Public
Officials and Employees or the Dangal ng Bayan Award and CSC Pagasa
Awards…………………………………………………………………….
UP Diliman
1. Research Collaboration Agreement between the University of the
Philippines and the Philippine Textile Research Institute (DOST-PTRI) …
2. Memorandum of Agreement between the University of the Philippines
Diliman and Mapua University providing for Flood Risk Assessment for
Mitigation and Effective Response (FRAMER)……………………………
3. Collaborative Research Agreement between the University of the
Philippines Diliman and the Department of Science and Technology –
Advanced Science and Technology Institute (DOST-ASTI) ………………
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4. Memorandum of Understanding between the University of the Philippines
Diliman and the College of Engineering, Dong-A University (DAU), Korea
5. Memorandum of Understanding between the University of the Philippines
Diliman and the Universitá Politecnica Delle Marche (UNIVPM), Italy ….
6. Extension of the Memorandum of Understanding (Fourth Renewal)
between the University of the Philippines Diliman and MCI Management
Center Innsbruck (MCI), Austria ………………………………………….
7. Deed of Donation between the University of the Philippines Diliman
through the UP Foundation, Inc. and Zorayda Amelia Capistrano Alonzo
for the establishment of the “Ruperto P. Alonzo Professorial Chair in
Development Economics” at the School of Economics, UP Diliman ……
UP Open University
1. Memorandum of Understanding between the University of the Philippines
Open University and Capiz State University (CAPSU) ……………………
2. Memorandum of Understanding between the University of the Philippines
Open University and and the Local Government Municipality of Pasacao,
Camarines Sur ……………………………………………………………..
C. OTHER MATTERS
1. Report of the Office of the Vice President for Development on the effects
of three (3) recent earthquakes on CU buildings and facilities…………….
2. Terms of Reference for Training Consultancy between School of Health
Sciences, UP Manila and the Department of Health-Regional Office VIII
3. Report of VP Florendo on UP Visayas Tacloban projects in Barangay Sta.
Elena……………………………………………………………………….
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29
29
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V. OTHER MATTERS
1. On the matter of honorary degree……………………………………………….
2. On the matters of Regent Farolan:
a. Policy on partisan political activities within UP premises during election
campaign periods ……………………………………………………………..
b. Faculty housing issues (particularly, the alleged preferential treatment for
male faculty over female faculty members at the Kamagong Residence Hall)
29
30-31
31-32
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c. Update on the Shopping Center and the status of former stall operators…….
d. PGH procurement plans, especially on supplies for emergency rooms ……..
3. Update on the renaming of the College of engineering and Agro-Industrial
Technology buildings in UP Los Baños ……………………………………………
4. Appeal of graduate students from the Islamic Institute of Studies on giving
extension to a certain faculty ……………………………………………………….
5. Request of the Office of Admissions staff for additional plantilla items ………….
6. Update on the case of ……………………………………….
7. Letter of Chancellor Tan to the Board dated 7 June 2019 …………………………
33-34
34-35
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36-37
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1
DECISIONS OF THE BOARD OF REGENTS
1345th Meeting, 10 June 2019
I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS
MEETINGS
A. 1344th BOR Meeting, 29 April 2019
1. BOR policy directions regarding the College of Education and UP Diliman
Extension Program in Pampanga
1.1 President Concepcion said that the respective reports from the two (2)
units had already been emailed to the members of the Board of Regents
on 7 June 2019, as part of Matters for Information/Notation by the Board.
2. Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as
Director, Office of Alumni Relations, Office of the Vice President for
Public Affairs, UP System effective upon approval to serve at the pleasure
of the Vice President for Public Affairs
2.1 President Concepcion explained that the unit decided not to request for
exemption from election ban from the COMELEC anymore and just to
wait for the termination of the ban. The matter is already part of the agenda
as item no. 1, General Governance.
3. Update on the status of the UP campus in Sta. Elena, Tacloban City
3.1. President Concepcion explained that the report of Vice President Florendo
had already been emailed to the Regents on 7 June 2019 as part of the
Matters for Information of the Board. Vice President for Development
Elvira Zamora will also give an update on other issues involving the Sta.
Elena property.
B. 1343rd BOR Meeting, 28 March 2019
1. Creation of an External Committee Headed by VPAA for the Program
and Institutional Assessment of the Asian Center
1.1 President Concepcion explained that Vice President Bautista is now in the
process of forming the external committee that will look at the program
and institutional assessment of the Asian Center. A report will be
submitted to the Board once the committee has been constituted, regarding
the composition and tasks of the committee.
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II. MATTERS APPROVED BY THE BOARD
A. GENERAL GOVERNANCE
1. Appointment of University Officials
1.1 At this point, the Board went into executive session.
1.2 The Board APPOINTED the following University Officials:
Appointment of Asst. Prof. MARIA ANGELICA D. ABAD-BILAN as
Director, Office of Alumni Relations, Office of the Vice President for
Public Affairs, UP System, effective 10 June 2019, to serve at the pleasure
of the Vice President for Public Affairs
Appointment of Asst. Prof. MACRINA A. MORADOS as Dean,
Institute of Islamic Studies, UP Diliman, effective 1 January 2019 until 31
December 2021
Appointment of Asst. Prof. BIENVENIDO S. BALOTRO as Dean,
College of Pharmacy, UP Manila, effective 1 July 2019 until 30 June 2022
Appointment of Prof. VICENTE Y. BELIZARIO, JR. as Dean, College
of Public Health, UP Manila, effective 1 July 2019 until 30 June 2022
Appointment of Asst. Prof. RAMER P. BAUTISTA as Dean, School of
Technology, UP Visayas, effective 10 June 2019 until 9 June 2022
Appointment of Asst. Prof. PALMY MARINEL P. TUDTUD as Dean,
College of Communication, Art, and Design, UP Cebu, effective 10 June
2019 until 9 June 2022
Board Action: APPROVED
1.3 Chair De Vera put on record the decisions made by the Board during the
executive session, as follows:
1.3.1 The President to issue an Executive Order containing policy
changes discussed and approved by the BOR regarding the search
process, and to address the problem of University officials with
expired, fixed terms continuing in office on hold-over status.
1.3.2 The President to sit down with the new Dean of the Institute of
Islamic Studies, Dean Macrina A. Morados, to impress upon her
the need for the Islamic Studies Center to be engaged in, and
contribute to the transition efforts regarding to the Bangsamoro
Autonomous Region in Muslim Mindanao (BARMM).
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
1. Appointment of University Officials (cont’d)
. . .
Board Action: The President to issue an Executive
Order containing policy changes
discussed and approved by the BOR
regarding the search process, and to
address the problem of University
officials with expired, fixed terms
continuing in office on hold-over status.
2. Proposal for the elevation and renaming of the UP Diliman Business
Concessions Office (BCO) to the Office of the Vice Chancellor for
Planning and Development (OVCPD)
2.1 President Concepcion said that the intention of the proposal is to mirror
the organization of every Constituent University (CU) with that of the UP
System. The big CUs like UP Los Baños, UP Manila, UP Visayas and UP
Open University already have a Vice Chancellor for Planning and
Development or a Vice Chancellor for Finance and Administration. UP
Diliman has no Vice Chancellor for Planning and Development, and yet,
it is in UP Diliman where the need for this position is acutely felt because
of the number of projects being implemented in UP Diliman.
2.2 Regent Fulvadora inquired about the corresponding staff complement, if
any, because her primary concern regarding elevation and upgrading of
offices is the possible displacement of existing personnel. Vice President
Zamora assured that all personnel currently engaged by the UP Diliman
Business Concessions Office will be absorbed in the new Office of the
Vice Chancellor for Planning and Development.
2.3 President Concepcion said that there might be a need to look at the
organizational structure because the elevation might later on require
additional personnel.
2.4 Vice President Zamora added that the immediate plan is for the current
Director of the Business Concessions Office, Dr. Raquel Florendo, to
assume the position of Vice Chancellor for Planning and Development.
President Concepcion clarified that the OVCPD will still perform the
functions of the BCO.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
. . .
2. Proposal for the elevation and renaming of the UP Diliman Business
Concessions Office (BCO) to the Office of the Vice Chancellor for
Planning and Development (OVCPD) (cont’d)
. . .
2.5 Regent Jimenez recalled that the Board already had past decisions
regarding the alignment of the names and functions of System offices to
the CU level, for coordination purposes. In response, President
Concepcion said that UP Diliman was in fact the only CU with no
OVCPD.
2.6 There being no objections to the motion duly made and seconded, the
Board approved the elevation and renaming of the UP Diliman BCO to
the OVCPD, and consequently, approved the appointment of Assoc. Prof.
RAQUEL B. FLORENDO as Vice Chancellor for Planning and
Development, UP Diliman, effective 10 June 2019 to serve at the pleasure
of the Chancellor.
Board Action: APPROVED. The Board approved the
appointment of Assoc. Prof. RAQUEL B.
FLORENDO as Vice Chancellor for
Planning and Development, UP Diliman,
effective 10 June 2019 to serve at the
pleasure of the Chancellor.
3. Proposal for the Establishment of the UP Visayas Technology Transfer
and Business Development Office
3.1 President Concepcion said that there is an acute need for a Technology
Transfer and Business Development Office in UP Visayas because of its
many researches on aquatic resources. The other big CUs already have
their respective TTBDOs.
3.2 There being no objections to the motion duly made and seconded, the
Board approved the establishment of the UP Visayas Technology Transfer
and Business Development Office.
Board Action: APPROVED
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
. . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City
4.1 Vice President for Development Elvira Zamora made a brief presentation
to the Board regarding the status of development of the new campus site
of UP Visayas Tacloban College in Sta. Elena, Tacloban City.
4.2 Vice President Zamora reported that the Sta. Elena project is 98.85%
complete as of 10 June 2019. While the original date of completion was
23 August 2018, the new target date for turnover was moved to 10 August
2019 due to weather disturbances which limited the use of heavy
machinery.
4.3 Vice President Zamora informed the Board that there are two (2) private
properties inside the development site of the Sta. Elena campus. The
bigger one could give the University access to the main highway while the
smaller one could give access to a barangay road, which may be expanded
in the future because of parallel developments in the area. The options for
the University are to purchase either or both properties, or, to acquire
portions thereof for the right-of-way.
4.4 There are also the problems with informal settlers and tillers. Vice
President Zamora assured however that they recognize UP’s ownership of
the property.
4.5 Upcoming projects include the proposed administration building, with
classrooms. This will have four (4) floors with an area of 2,300 sqm per
floor including the site development. There is also the proposed faculty
and staff housing, which is a 700sqm building with two floors, and a two-
storey student dormitory.
4.6 Upon completion of the first building, the following units will transfer to
the new campus: Division of Humanities, Division of Management,
Division of Social Sciences, and the Administrative Division. The
Division of Natural Science and Mathematics will remain temporarily in
the city campus due to their laboratory facilities. A separate academic
building shall be constructed to house the different laboratories before a
proper transfer is effected. The Graduate Program will remain temporarily
in the city campus to make it accessible to various professionals working
in different industries and government organizations.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
. . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)
. . .
4.7 Chair De Vera recalled that when his team put together the initial plan for
the Sta. Elena campus, both the UP Visayas Tacloban College (UPVTC)
and the UP School of Health Sciences (UP-SHS) in Palo, Leyte agreed to
transfer to the new campus. They also agreed on the programs that the two
campuses will develop over the next 10 years, and the facilities they will
need. There was even a plan for UPVTC to develop its competence in
disaster management because of its experience with Typhoon Yolanda
that could pave the way for it becoming a full-fledged CU. To date
however, the Board has not yet received any proposal regarding transfer
plans of these units.
4.8 Chair de Vera also expressed his surprise in learning that there is a new
building in UP SHS Palo, so he wondered whether UP SHS Palo had a
change in plans. He asked Vice President Zamora about her level of
coordination with the UP Visayas Chancellor, the UPVTC Dean, the UP
Manila Chancellor, and the UP SHS-Palo Director, and whether they are
part of every step of development. He recalled that even the acquisition of
properties inside the development site had already been authorized by the
Board while the price is still relatively low.
4.9 Vice President Zamora replied that the ongoing negotiations with the
landowners was the initiative of the UPV Chancellor and the leadership of
UPVTC. With respect to the academic programs, she said that her team
had a series of meetings with UP Visayas and UP Tacloban during which
she clarified that the master plan must include sections on the academic
expansion plan of UPV Tacloban College. The detailed physical master
plan must be aligned with the proposed academic programs. With regard
to the new building in UP-SHS Palo, she said that it was a necessity at that
time to rebuild the Palo campus because the Sta. Elena campus was still
very raw at that time and they have to continue their operations.
4.10 In response to Regent Laurel on what to do with the two private properties
inside the Sta. Elena campus, Vice President Zamora stated that the
recommendation is to procure both properties, especially the 3.85-hectare
property that will give access to the national highway. However, that
would entail a cost.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
. . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)
. . .
4.11 Regent Farolan inquired what would be the cost if the University decides
to acquire these properties through expropriation process. President
Concepcion informed the Board that under the UP Charter, UP has no
power of eminent domain so the expropriation proceedings may be done
for the University by the Office of the Solicitor General. If this is resorted
to, the University may have to compensate the landowner for the current
market value of the property, as well as the replacement cost of structures
and improvements or planted crops and trees.
4.12 Chair De Vera inquired whether the University can legally expropriate the
entire property or just the right-of-way because acquiring the entire
property for right-of-way purposes might pose problems later on with the
Commission on Audit. His position is that, whatever is more cost-effective
for the University between acquisition and expropriation should be
favoured by the Board.
4.13 Regent Farolan said that the right-of-way can be made wider and justified
as a security buffer. However, he is more inclined into granting the
President the power to undertake preparatory measures for expropriation
proceedings to send a signal to the landowner about the University’s
earnest intention to acquire the property.
4.14 Regent Jimenez expressed his support for the acquisition of the entire
property for the following reasons: 1) it will provide more leeway for
future expansion; 2) it will make the two properties of the University
contiguous and not divided by a road; and 3) it will provide more security
and peace of mind on the part of the University. He noted from the report
that there could be other uses for that property that UP may not be able to
dictate because it has not acquired the property on both sides of the road,
and which could create so much irritants and security issues for the
University. The University can always justify an academic purpose for
those extra properties.
4.15 A motion having been made to authorize the President to undertake
acquisition proceedings, including possible expropriation, the same was
seconded and approved, without any objections.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d)
. . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)
. . .
4.16 On the plan to transfer to the Sta. Elena campus, Chair De Vera moved
that the Board instruct the Vice President for Development to immediately
sit down with the Chancellor of UP Manila and the Director of the UP
School of Health Sciences to impress upon them the decision of the Board
that UP Tacloban and UP Palo must be part of the Sta. Elena campus, and
to consequently make their plans for transition to said campus. There
being no objections to the motion duly made and seconded, the same was
approved.
4.17 In response to the query of Regent Taroma, Chair De Vera explained that
there is no need to convert the classification of the land because the
Presidential Proclamation has indicated that the Sta. Elena property will
be used for educational purposes. Unlike in the case of UP Town Center,
the approval of the Local Government of Quezon City to reclassify the
land or to re-zone the land was needed because it will be used for
commercial purposes.
4.18 With regard to current access roads going to Sta. Elena campus, Vice
President Zamora said that because of the recent developments in the area
after Typhoon Yolanda, there is already a national road to Sta. Elena and
there are now public utility jeepneys serving the area.
4.19 Regent Farolan added that it is UP that is going to spur the development
in the area. Chair De Vera agreed that by the time the resettlement area
there is fully developed, public modes of transportation will develop on
its own, especially since the City Government of Tacloban is very much
involved in the development process.
4.20 On this note, Chair De Vera moved that the Board instruct the team of
Vice President Zamora to sit down with the City Government of Tacloban
to update them about the plans of UP and request their help on the road
network, water issues, informal settlers, and to negotiate with the
landowners on the pricing of land so UP can purchase at a cheaper price.
There being no objections to the motion duly made and seconded, the
motion was approved.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
A. GENERAL GOVERNANCE (cont’d) . . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)
. . .
4.21 Regent Jimenez had noted that in almost all of UP’s properties, there is
the problem of informal settlers and tillers. He requested therefore that the
University gather all lessons learned in dealing with informal settlers and
come up with a body of literature on the same, so that it would be easy to
pinpoint the best practices in dealing with informal settlers.
4.22 Chair De Vera said that the efforts of the UPV Tacloban leadership in
dealing and negotiating with the informal settlers and tillers in Sta. Elena
should also be recognized. They came up with a census of the settlers, and
then asked each and every one to sign the document recognizing UP as the
landowner of the property. The property has been managed and
safeguarded well, which should result in less complications.
4.23 Vice President Zamora believed that what worked in Sta. Elena campus
was transparency. The team talked to the informal settlers and explained
to them the plans for the property. They understood that UP developing
the area will also provide livelihood for them and more opportunities.
Board Actions: The Board approved, as follows:
1. The Board authorized the President
to undertake acquisition
proceedings, including possible
expropriation;
2. The Board instructed VP Zamora
to:
a. Sit down with UP Manila
Chancellor and Director of UP
Manila School of Health
Sciences in Palo, Leyte to
impress upon them the decision
of the Board that UP SHS Palo
must be part of the Sta. Elena
campus and instruct them to
make plans for transition to said
campus; and
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10 June 2019 Decisions of the Board of Regents
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II. MATTERS APPROVED BY THE BOARD (cont’d)
B. GENERAL GOVERNANCE (cont’d)
. . .
4. Update on the status of the UP campus in Sta. Elena, Tacloban City (cont’d)
. . .
Board action: (cont’d)
b. Sit down with the Tacloban City
Government to update them
about the plans of UP and
request their help on the road
network, water issues, informal
settlers, and to negotiate with the
landowners so UP can purchase
at a cheaper price.
5. a. Entitlements of the UP System Investment Officer, as follows:
Honorarium – P6,000.00
RA – P10,000.00
TA – P10,000.00
ALC – 6 units; and,
b. Appointment of Assoc. Prof. Daniel Vincent H. Borja as System
Investment Officer, effective 01 January 2019 to serve at the
pleasure of the Vice President for Planning and Finance
5.1 In response to the query of Regent Jimenez, President Concepcion replied
that the Board is not creating an office but is simply adjusting the
entitlements of a System Investment Officer, and thereafter appointing
Assoc. Prof. Daniel Vincent H. Borja as System Investment Officer,
effective 01 January 2019 to serve at the pleasure of the Vice President for
Planning and Finance.
5.2 There being no objections to the motion duly made and seconded, the
above-captioned proposals were approved by the Board.
Board Action: APPROVED
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. ACADEMIC MATTERS
1. Request for Waiver of the 2-year rule before retirement under the rules on
Sabbatical Leave in favor of Prof. Raymundo R. Maigue, Professor 1,
College of Music, UP Diliman, effective 1 August 2019 until 31 July 2020
1.1 Regent Farolan recalled that part of the decision of the Board last meeting
on a similar case was to remind or send a stronger message to the Dean
about the breach of the rules. He inquired if such a stern reminder was
issued to the Dean. Secretary Lara clarified that the instruction of the
Board was to send a reminder to the Chancellor to be stricter in the
implementation of the rules. Said directive had been sent to the Chancellor
of UP Diliman. Chair De Vera said that the Dean has to be told that the
practice of granting sabbatical without authority from the Board to exempt
is improper.
1.2 In response to Chair De Vera, Assistant Vice President Arinto explained
that the similarity of Prof. Maigue’s case to that of Prof. Brillantes is that
Prof. Maigue will avail of his sabbatical with less than 2 years before his
mandatory retirement. The difference, however, is that the sabbatical will
not commence without Board approval. In addition, the College has
assured that Prof. Maigue shall be given an extension so that he will still
serve for two (2) years after the sabbatical.
1.3 There being no objections to the motion duly made and seconded, the
Board approved the waiver of the two-year sabbatical rule in favor of Prof.
Maigue.
Board Action: APPROVED. The Secretary of the
University and of the Board of Regents is
directed to send a reminder to the Dean
of NCPAG on the matter of sabbatical
leaves.
2. Establishment of the “Ruperto P. Alonzo Professorial Chair in
Development Economics” at the School of Economics, UP Diliman
2.1 President Concepcion explained that former Pag-Ibig Fund CEO and
President Zorayda Amelia C. Alonzo, widow of the late Professor
Emeritus Ruperto P. Alonzo of the School of Economics, is giving an
endowment in the amount of P1,500,000.00 for the establishment of the
professorial chair.
1345th BOR Meeting
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
B. ACADEMIC MATTERS (cont’d)
. . .
2. Establishment of the “Ruperto P. Alonzo Professorial Chair in Development
Economics” at the School of Economics, UP Diliman (cont’d)
. . .
2.2 There being no objections to the motion duly made and seconded, the
Board approved the establishment of the Ruperto P. Alonzo Professional
Chair in Development Economics.
Board Action: APPROVED
3. Request of the President for authority to approve the graduation of
students from the different Constituent Universities who completed all the
requirements as of the end of Second Semester/Trimester, AY 2018-2019,
or as of the end of term specified, as recommended by their respective
University Councils, subject to confirmation by the Board
3.1 President Concepcion explained that since the BOR will not be meeting
until after the graduation ceremonies of the CUs, he is asking for a standby
authority to approve the graduation of students who completed all the
requirements as of the end of Second Semester/Trimester for Academic
Year 2018-2019, or as of the end of term specified. This will be subject to
confirmation by the Board thereafter.
3.2 There being no objections to the motion duly made and seconded, the
Board granted the President the authority to approve graduation of
students who completed all the requirements as of the end of Second
Semester/Trimester for Academic Year 2018-2019.
Board Action: APPROVED
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS 1
1. UP Internal Operating Budget (IOB) for CY 2019 in the amount of P19.206
Billion
1.1 Regent Jimenez informed the Board that the BOR Finance Committee,
chaired by Regent Laurel, has reviewed the proposal during its meeting
held on 6 June 2019. The Committee favorably endorsed the same for
approval of the full Board.
1.2 There being no objections to the motion duly made and seconded, the UP
Internal Operating Budget for 2019 was approved.
Board Action: APPROVED
2. Proposal of UP Los Baños for the Expansion of the Use of the UPLB
Housing Office Trust Fund
2.1 There being no objections to the motion duly made and seconded, the
Board approved the expansion of the use of the UPLB Housing Office
Trust Fund.
Board Action: APPROVED
3. Memorandum of Agreement between the University of the Philippines and
Tau Alpha Foundation, Inc. for the Proposed Construction and Donation
of a pathway and bridge(s) at an estimated project cost of Eighty Million
Pesos (PhP80,000,000.00)
3.1 President Concepcion moved for the approval of the Memorandum of
Agreement between the University and the Tau Alpha Foundation, Inc.
for the proposed construction and donation of a path walk between the
Quezon Hall up to the front of the University Library, and a bridge along
Roces Avenue, UP Diliman campus.
3.2 There being no objections to the motion duly made and seconded, the
proposed MOA was approved.
Board Action: APPROVED
1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
4. Memorandum of Agreement between the University of the Philippines and
the Human Rights Violations Victims’ Memorial Commission (HRVVMC)
for the establishment of a Memorial Complex inside the UP Diliman
campus
4.1 President Concepcion briefly explained that the Board previously
approved the Memorandum of Understanding (MOU) between the
University and the Human Rights Violations Victims’ Memorial
Commission saying that both parties agree in principle of the concept.
This Memorandum of Agreement (MOA) now contains the terms and
conditions for the establishment of the memorial complex.
4.2 Regent Farolan inquired where the memorial complex will be located.
President Concepcion said that it will be situated along the C.P Garcia
Avenue near the College of Fine Arts.
4.3 Chair De Vera put on record that he did not sign the resolution approving
the MOU because the CHED has a position on similar matters in the past
and he took a position as CHED Chair. He shall submit to the Board his
explanation at the proper time.
4.4 There being no objections to the motion duly made and seconded, the
proposed MOA was approved.
Board Action: APPROVED
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
5. Memorandum of Agreement between the University of the Philippines
Visayas and the Commission on Higher Education (CHED) for the
research project, “Marine Fisheries Assessment of Panay: Building Local
Fisheries Information through Research Capability Enhancement in
HEIs”, in the amount of Ten Million Pesos (PhP10,000,000.00)
5.1 Chair De Vera put it on record that CHED is going to require the different
state universities and colleges (SUCs) to include in their regular Board
meetings a status report of their CHED-funded projects. He informed the
Board that he received a complaint that he is not releasing the funding for
a project in UP Los Baños even if the project had already been approved
by CHED. He discovered however that the reason why the funds were
being withheld was because UP Los Baños still has unliquidated funds for
other projects.
5.2 In response to Regent Farolan, President Concepcion said that the Vice
Chancellor for Research or the Vice Chancellor for Academic Affairs is
in-charge of monitoring these kinds of projects at the CU level but the
implementation is with the college that has the expertise.
5.3 Regent Farolan recalled that a certain college, which had been designated
by CHED as a Center of Excellence, was not able to get the P3 Million
grant because of unliquidated funds. He inquired whether that problem has
been resolved already because there was a suggestion to just pay back the
unliquidated balances in order to secure the P3 Million grant.
5.4 Chair De Vera said that some SUCs are taking that option, especially if
the unliquidated balance is just a small amount. But the problem is that
some colleges do not report to their respective Boards.
5.5 President Concepcion said that the problem is the procurement process.
The procurement requirements of most projects are forced to be
downloaded to PITC or DBM-PS because the money is considered
obligated once downloaded to any of them. But the problem is that, PITC
and DBM-PS are overloaded, too.
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
5. Memorandum of Agreement between the University of the Philippines
Visayas and the Commission on Higher Education … (cont’d)
. . .
5.6 Regent Farolan sought clarification whether there is a need for a Board
resolution on the request of the Chair for status report in every Board
meeting. Chair De Vera said that there is no need for a Board resolution
because he will be giving instructions to the SUCs instead. He only raised
it as a matter for information and to expect that the different campuses of
UP will start sending status reports during the Board meetings.
5.7 There being no objections to the motion duly made and seconded, the
proposed MOA was approved.
Board Action: APPROVED
6. Grant of Cash Award to Thirty-Four (34) Employees of the Office of
Admissions in the amount of Fifteen Thousand Pesos (P15,000.00) each
6.1 Regent Guillermo informed the Board of the letter from the Office of
Admissions personnel requesting for an increase in the grant of cash award
from P15,000.00 to P25,000.00, for the following reasons:
i. Increased number of UPCAT applications. In 2013, when the
amount of P15,000 cash award was granted, the number of UPCAT
applications processed by the Office of Admissions (OA) was about
65,000. In UPCAT 2019, the number of UPCAT applications
increased to about 102,000 and the OA personnel had to work double
time in order to release the results on time.
ii. Shorter period to process UPCAT applications. The UPCAT
examination used to be conducted on the first week of August and
the results released in January of the following year. This gave the
OA personnel roughly about six (6) months to process applications.
Now, the UPCAT exam is administered in October but the results
are still expected to be released by January.
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
6. Grant of Cash Award to Thirty-Four (34) Employees … (cont’d)
. . .
6.2 Regent Guillermo added that the OA personnel are also requesting that the
UPCAT emergency personnel (non-UP contractuals) be granted a cash
award of P15,000.00 each, for the same reasons.
6.3 President Concepcion explained that the request for an increase was
referred to concerned System offices for study. With the increasing
number of UPCAT applications each year, there is a need to look at the
current organizational structure of the Office of Admissions to see
whether the workload is still within its absorptive capacity. Otherwise, one
option is to outsource it, or review the admission process. If, after the
study, the recommendation is to grant the increase, the next problem is to
look for the funding source. These things need a thorough study first.
6.4 Regent Fulvadora clarified that the proposal on the table is a grant of cash
award for the thirty-four (34) regular employees only, which does not
include yet the UPCAT emergency personnel. As mentioned by Regent
Guillermo, she had received a separate letter from the OA requesting that
their UPCAT emergency personnel be granted a pro-rated amount of cash
award. However, the appeal of the UPCAT emergency personnel is a
fixed amount of P15,000 and not a pro-rated amount.
6.5 Regent Farolan recalled that the last BOR decision on a similar issue for
UPCAT 2018 was to grant a cash award of P15,000.00 each, across-the-
board, including the Director and Assistant Directors. Following the same
policy, he moved that the same be applied in this case— an across-the-
board amount of P15,000.00 each for both the regular employees and the
emergency personnel.
6.6 Regent Fulvadora informed the Board that the number of UPCAT
emergency personnel in the letter is also thirty-four (34), for a total of 68
employees.
6.7 President Concepcion amended his motion that the Board approve the
grant of cash award of P15,000.00 each to the 34 regular employees and
the 34 non-UP contractual employees who worked with the Office of
Admissions on the UPCAT processing.
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
6. Grant of Cash Award to Thirty-Four (34) Employees … (cont’d)
. . .
6.8 There being no objections to the motion duly made and seconded, the
same is approved.
Board Action: The Board APPROVED the grant of cash
award to sixty-eight employees (34 regular
employees and 34 emergency personnel) of
the Office of Admissions in the amount of
Fifteen Thousand Pesos (P15,000.00) each.
7. Reprogramming of UP System Administration’s unexpended balances of
prior years’ obligations in the amount of Seventy Million Pesos
(PhP70,000,000)
7.1 President Concepcion explained that the requests for reprogramming did
not go through the BOR Finance Committee because the amounts are
below the threshold amount for the BOR Finance Committee to review.
He moved for the omnibus approval of all reprogramming requests in the
agenda (item nos. 7-9).
7.2 There being no objections to the motion duly made and seconded, all
reprogramming requests listed in the agenda were approved.
Board Action: APPROVED
8. Reprogramming of UP Diliman’s Unexpended Balances from the General
Fund in the amount of Seventy Million Pesos (PhP70,000,000)
Board Action: APPROVED
9. Reprogramming of UP Manila’s Unexpended Balances from Prior Years
Obligations from the General Fund in the amount of Sixty Nine Million
Pesos Only (P69,000,000.00)
Board Action: APPROVED
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
C. FISCAL MATTERS1 (cont’d)
. . .
10. Request of the College of Law, UP Diliman to procure four (4) service
vehicles with total amount of Five Million Four Hundred Forty Five
Thousand Pesos (PhP5,445,000.00) charged against the UP Law Center’s
Legal Research Fund (LRF)
10.1 Chair De Vera inquired whether the service vehicles being requested
complied with Administrative Order No.14 s.2018 issued by the President
of the Philippines prohibiting the acquisition and use of luxury motor
vehicles in all national government agencies, including state universities
and colleges. The AO effectively downgraded the types of vehicles that
can be procured. He expressed support for the proposal for as long as it
complies with the new requirements of the Department of Budget and
Management.
10.2 President Concepcion explained that the authorization from the Board
would still have to go through the DBM for final approval.
10.3 There being no objections to the motion duly made and seconded, the
request was approved.
Board Action: APPROVED
___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting
and auditing laws, rules and regulations.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2
1. Renewal of the Memorandum of Agreement between the University of the
Philippines Manila and the Department of Science and Technology (DOST)
extending the secondment of Dr. Jaime C. Montoya to DOST as Executive
Director of the Philippine Council for Health Research and Development
(PCHRD), effective 19 July 2019 until 19 July 2021
1.1 President Concepcion said that the Board had approved a resolution at its
1339th meeting held on 9 November 2018 that any UP official and/or staff
requested for secondment by the national government to a position with a
fixed term shall be seconded for the full period of the fixed term. However,
Dr. Montoya has no fixed term as Executive Director at the DOST.
1.2 There being no objections to the motion duly made and seconded, the
MOA extending the secondment of Dr. Montoya was approved.
Board Action: APPROVED
2. Request for Temporary Waiver of Faculty Tenure Rules in favor of the
following:
UP Diliman
RYAN P. OLIVA, Assistant Professor 1, College of Law, effective 1 January
2018 until 31 July 2018
JADE T. VENTURA, Instructor 7, College of Science, effective 1 January
2019 until 31 July 2019
UP Los Baños
MA. LOURDES B. BELAS, Instructor 6, College of Arts and Sciences,
effective 1 June 2019 until 31 May 2020
MONINA GAZELLE CHARINA B. CARANDANG, Assistant Professor 1,
College of Arts and Sciences, effective 1 August 2019 until 31 July
2020
GLENN B. GREGORIO, Professor 6, College of Agriculture and Food
Science, effective 1 August 2019 until the end of his secondment to
SEARCA
2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1345th BOR Meeting
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2 (cont’d)
. . .
2. Request for Temporary Waiver of Faculty Tenure Rules in favor of the
following: (cont’d)
UP Los Baños (cont’d)
. . .
NOEL B. LUMBO, Assistant Professor 5, College of Agriculture and Food
Science, effective 1 August 2019 until 31 July 2020
KEYNTY BOY V. MAGTOTO, Assistant Professor 1, College of
Engineering and Agro-Industrial Technology, effective 1 August 2019
until 31 July 2020
LIZBETH A. MARIANO, Assistant Professor 1, College of Engineering and
Agro-Industrial Technology, effective 1 August 2019 until 31 July
2020
ELGIN V. SAN GABRIEL, Assistant Professor 1, College of Arts and
Sciences, effective 1 June 2019 until 31 May 2020
Board Action: APPROVED
3. Appointment of Faculty: Transfer to Permanent Status
UP Diliman
ROMINA B. ALMAZAN, Assistant Professor 1, College of Education,
effective 10 June 2019
ALEXIS RICHARD C. CLARIDADES, Assistant Professor 1, College of
Engineering, effective 10 June 2019
MARLON T. CONATO, Associate Professor 1, College of Science, effective
10 June 2019
SARAH LYNNE S. DAWAY-DUCANES, Associate Professor 1, School of
Economics, effective 10 June 2019
MARIA MARGARITA D. GONZALES, Associate Professor 1, School of
Economics, effective 10 June 2019
_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1345th BOR Meeting
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2 (cont’d)
. . .
3. Appointment of Faculty: Transfer to Permanent Status (cont’d)
UP Diliman (cont’d)
. . .
JEAN AUGUSTE DOMINIQUE B. MONSOD, Assistant Professor 1,
College of Arts and Letters, effective 10 June 2019
ANNA CRISTINA G. NADORA, Assistant Professor 1, College of Education,
effective 10 June 2019
LOURDES T. NEPOMUCENO, Associate Professor 3, UP Diliman
Extension Program in Pampanga, effective 10 June 2019
RYAN P. OLIVA, Assistant Professor 1, College of Law, effective 10 June
2019
KATRINA PAULA V. ORTEGA, Assistant Professor 1, College of
Education, effective 10 June 2019
JEM VALERIE D. PEREZ, Assistant Professor 3, College of Engineering,
effective 10 June 2019
EIZADORA T. YU, Associate Professor 4, College of Science, effective 10
June 2019
UP Los Baños
MAE JOANNE B. AGUILA, Associate Professor 1, College of Arts and
Sciences, effective 10 June 2019
ALETHEIA C. ARANETA, Assistant Professor 1, College of Development
Communication, effective 10 June 2019
LORAINE C. BAINTO, Assistant Professor 1, College of Agriculture and
Food Science, effective 10 June 2019
LEANDRO T. DE CASTRO, Assistant Professor 1, College of Engineering
and Agro-Industrial Technology, effective 10 June 2019
MAURICE A. DUKA, Assistant Professor 2, College of Engineering and
Agro-Industrial Technology, effective 10 June 2019
_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2 (cont’d)
. . .
3. Appointment of Faculty: Transfer to Permanent Status (cont’d)
UP Los Baños (cont’d)
. . .
ELVIN T. DULCE, Assistant Professor 1, College of Engineering and Agro-
Industrial Technology, effective 10 June 2019
CENON D. ELCA, Assistant Professor 1, College of Economics and
Management, effective 10 June 2019
CLARE L. GARING, Assistant Professor 2, College of Engineering and Agro-
Industrial Technology, effective 10 June 2019
DIANA ROSE R. GONZALES, Assistant Professor 1, College of Arts and
Sciences, effective 10 June 2019
TERI-MARIE P. LAUDE, Assistant Professor 5, College of Human Ecology,
effective 10 June 2019
ALMIRA GELES B. LUMBRES, Assistant Professor 1, College of Human
Ecology, effective 10 June 2019
SHARON FELIZA ANN P. MACAGBA, Assistant Professor 1, College of
Human Ecology, effective 10 June 2019
MARIFI T. MAGSINO, Assistant Professor 1, College of Development
Communication, effective 10 June 2019
TRINA LEAH T. MENDOZA, Assistant Professor 3, College of
Development Communication, effective 10 June 2019
JOHN DANIEL P. ONG, Assistant Professor 1, College of Arts and Sciences,
effective 10 June 2019
SARAH JEN C. PACCARANGAN, Assistant Professor 1, College of Human
Ecology, effective 10 June 2019
ERIC PAUL D. PERALTA, Assistant Professor 3, College of Human
Ecology, effective 10 June 2019
MARIA VICTORIA C. RODRIGUEZ, Assistant Professor 2, College of Arts
and Sciences, effective 10 June 2019
JOSEPH CARMELO K. SAN PASCUAL, Assistant Professor 1, College of
Arts and Sciences, effective 10 June 2019
CHRISTIAN MARVIN B. ZAMORA, Assistant Professor 1, College of
Economics and Management, effective 10 June 2019
_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1345th BOR Meeting
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2 (cont’d)
. . .
3. Appointment of Faculty: Transfer to Permanent Status (cont’d)
. . .
UP Manila
KRISTOFFERSON G. MENDOZA, Assistant Professor 1, College of Allied
Medical Professions, effective 10 June 2019
MARK ANTHONY S. SANDOVAL, Associate Professor 2 (Part Time),
College of Medicine, effective 10 June 2019
UP Visayas
KAREN A. VILLARTA, Assistant Professor 2, College of Arts and Sciences,
effective 10 June 2019
UP Baguio
JOSEPH ANDREW A. CARVAJAL, Assistant Professor 1, College of Arts
and Communication, effective 10 June 2019
ROLAND ERWIN P. RABANG, Assistant Professor 1, College of Arts and
Communication, effective 10 June 2019
3.1 Regent Guillermo sought clarification whether there are new policies or
guidelines on reneging fellows because he was informed that there was a
study conducted on the same. He also noted that a certain faculty with a
reneging issue in the past is now in the list of faculty who were granted
tenure by the Board.
3.2 President Concepcion clarified that the Board delegated to the President
the authority to investigate and resolve cases of reneging fellows while the
policy on the same is being reviewed. In the case of the faculty referred to
by Regent Guillermo, the decision was to require the faculty to pay back
a certain amount equivalent to the interest on the principal for the delay in
the return service.
_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
1345th BOR Meeting
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Volume XLIX, No. 5
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II. MATTERS APPROVED BY THE BOARD (cont’d)
. . .
D. ADMINISTRATIVE MATTERS2 (cont’d)
. . .
3. Appointment of Faculty: Transfer to Permanent Status (cont’d)
. . .
3.3 To give more context, Chair De Vera informed the Board that there were
appeals from reneging fellows in the past that took several years to be
resolved because of the strict interpretation of the rules at the CU level.
This, in effect, has resulted to reneging fellows being penalized by the
long process when, in fact, some of them were invited back through the
Balik-PhD program of the University. He noted that there appears to be
two (2) policies in the University that are in conflict: the policy to punish
reneging fellows, and the policy to encourage PhDs to come back. He said
that in the case in point, the decision of the Board then was to remand it
to the President to solve the problem.
3.4 On the question whether there are new policies on reneging fellows, Chair
De Vera replied in the negative. However, the Board has already
instructed the Vice President for Academic Affairs to conduct a study and
to formulate policies on reneging fellows for approval of the Board,
although no proposal has been submitted yet.
Board Action: APPROVED
_____________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
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III. MATTERS CONFIRMED BY THE BOARD
The Board CONFIRMED the following agenda matter:
1. Matter approved by the Board by referendum conducted on 24-31 May 2019:
“Reprogramming of UP Visayas’ Unexpended Balances of Prior
Years from the General Fund in the amount of Sixty Nine Million
Three Hundred Seventy Three Thousand Two Hundred Sixty
Three Pesos and 43/100 (P69,373,263.43)”
1.1 President Concepcion briefly explained that the request for reprogramming was
approved by the Board of Regents through a referendum conducted on 24-31
May 2019, subject to confirmation by the Board.
1.2 There being no objections to the motion duly made and seconded, the same was
confirmed.
IV. MATTERS FOR INFORMATION OF THE BOARD
The Board NOTED the following matters transmitted via email to all Regents
on 15 April 2019 and 24 April 2019 (Memorandum No. OSU2019-07-08 and
Memorandum No. OSU2019-07-09).
A. ACADEMIC MATTERS
1. UP Diliman’s Professional Masters in Tropical Marine Ecosystems
Management (PM-TMEM) Program for AY 2019-2020 (approved by the
UP Diliman Executive Committee at its 276th meeting held on 6 May 2019)
2. UP Visayas Academic Calendar for AY 2019-2020 (approved by the UP
Visayas Executive Committee at its 101st meeting held on 28 February
2019)
3. Proposed plans for UP Diliman Extension Program in Pampanga and
Olongapo (UPDEPPO)
4. UP College of Education Status Report and Plans and Programs for
Implementation
5. Response of UP Diliman to the request of the Board of Regents to provide
its position on the pending proposal submitted by Dr. Armand Mijares for
the conversion of the Archaeologic Studies Program into a School of
Archaeology
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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
. . .
B. CONTRACTS/AGREEMENTS
The following agreements are compliant with standard and applicable University processes
involving the Constituent Universities (CUs) concerned and the University System. They fall under
the delegated approving authority of the President, subject to information of the Board on matters
not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).
UP System
1. Memorandum of Agreement between the University of the Philippines and the
Civil Service Commission providing for scholarship grants to future recipients
of the Presidential Lingkod Bayan Award, Outstanding Public Officials and
Employees or the Dangal ng Bayan Award and CSC Pagasa Awards
UP Diliman
1. Research Collaboration Agreement between the University of the Philippines
and the Philippine Textile Research Institute (DOST-PTRI) providing for the
Genome-Based Approach Silkworm Germplasm Maintenance and
Hybridization in PTRI Technology Center
Implementing unit: Philippine Genome Center
2. Memorandum of Agreement between the University of the Philippines Diliman
and Mapua University providing for Flood Risk Assessment for Mitigation and
Effective Response (FRAMER)
Implementing unit: Training Center for Applied Geodesy and Photogrammetry
(TCAGP), College of Engineering
3. Collaborative Research Agreement between the University of the Philippines
Diliman and the Department of Science and Technology – Advanced Science
and Technology Institute (DOST-ASTI) providing for CoCoMoNets:
Connecting Communities through Mobile Networks
Implementing unit: Department of Computer Science, College of Engineering
4. Memorandum of Understanding between the University of the Philippines
Diliman and the College of Engineering, Dong-A University (DAU), Korea
providing for academic cooperation
Implementing unit: College of Engineering
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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
. . .
B. CONTRACTS/AGREEMENTS (cont’d)
. . .
UP Diliman (cont’d)
. . .
5. Memorandum of Understanding between the University of the Philippines
Diliman and the Universitá Politecnica Delle Marche (UNIVPM), Italy
providing for academic cooperation
Implementing unit: Office of the Vice Chancellor for Academic Affairs
6. Extension of the Memorandum of Understanding (Fourth Renewal) between
the University of the Philippines Diliman and MCI Management Center
Innsbruck (MCI), Austria providing for academic cooperation
Implementing unit: Office of the Vice Chancellor for Academic Affairs
7. Deed of Donation between the University of the Philippines Diliman through
the UP Foundation, Inc. and Zorayda Amelia Capistrano Alonzo for the
establishment of the “Ruperto P. Alonzo Professorial Chair in Development
Economics” at the School of Economics, UP Diliman
UP Open University
1. Memorandum of Understanding between the University of the Philippines
Open University and Capiz State University (CAPSU) providing for academic
cooperation
2. Memorandum of Understanding between the University of the Philippines
Open University and and the Local Government Municipality of Pasacao,
Camarines Sur to strengthen the capacity of each institution in the preparation
of spatial and development plans for the Land Use Planning Program for the
municipality
Implementing unit: Faculty of Management and Development Studies
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IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
. . .
C. OTHER MATTERS
1. Report of the Office of the Vice President for Development on the effects of
three (3) recent earthquakes on CU buildings and facilities
2. Terms of Reference for Training Consultancy between School of Health
Sciences, UP Manila and the Department of Health-Regional Office VIII
3. Report of VP Florendo on UP Visayas Tacloban projects in Barangay Sta.
Elena.
V. OTHER MATTERS
1. On the matter of honorary degrees
1.1 President Concepcion informed the Board that the conferment of three (3)
honorary degrees approved by the BOR during its 1344th meeting held on 29 April
2019 had been accepted by the honorees, as follows:
a. Conferment of Doctor of Laws, honoris causa, upon Retired Justice
VICENTE V. MENDOZA to be conferred during the commencement
exercises of the UP College of Law on 25 June 2019;
b. Conferment of Doctor of Laws, honoris causa, upon Dr. SIMON NANNE
GROOT to be conferred during the commencement exercises of UP Los
Baños on 22 June 2019; and,
c. Conferment of Doctor of Humane Letters, honoris causa, upon Chef
CRISTETA GOMEZ PASIA COMERFORD.
Board Action: NOTED
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan
a. Policy on partisan political activities within UP premises during election
campaign periods
a.1 Regent Farolan inquired about the policy of the University on partisan
political activities within campus premises during election periods, because
he noticed several incidents during the last election, namely: campaign
rallies of local candidates inside the campus; tarpaulins and posters of
candidates in residential areas within UP; and the LP “miting de avance”
held at the Sunken Garden. He also raised a query as to why the University,
through the National College of Public Administration and Governance, was
not the first to offer short courses to newly-elected legislators.
a.2 On the first issue, President Concepcion said that the current policy of the
University is not to allow any partisan political activity inside the campus.
He related that when he first learned that there was a “miting de avance” at
the Sunken Garden, he immediately asked the UP Diliman Chancellor why
it was allowed. Apparently however, even the Chancellor was not informed
that the event would be a “miting de avance” by a political party. In order
to prevent the reoccurrence of the same, President Concepcion suggested
that the policy disallowing all kinds of partisan political activities inside the
campus, especially during elections, should be reiterated.
a.3 Regent Farolan made a distinction between any political activity and a
partisan political activity. He clarified that what is being prohibited inside
the campus is a partisan political activity during election periods regardless
of whether there is payment or none.
a.4 Regent Jimenez expressed that the prohibition for partisan political
activities should be strictly construed in favor of freedom of expression.
a.5 Regent Guillermo said that the question for the Board is whether or not it
will sustain its position that no partisan political activities will be allowed
inside the campus. If it so decides to sustain its decision, the next question
would be on how to implement it strictly because despite having such policy,
he had also witnessed some partisan political activities that happened inside
the campus in the past.
a.6 At this point, Regent Jimenez said that this matter should be given serious
consideration by the Board. He recommended maintaining the status quo in
the meantime but subject to review of the implementation of the existing
policy thereafter.
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan (cont’d)
. . .
a. Policy on partisan political activities … (cont’d)
. . .
a.7 Regent Taroma said that, given the history of UP, it would be hard to prevent
the occurrence of partisan political activities inside the campus because
some of these activities are supported on a national scale by local student
organizations and other sectoral organizations in the UP community. This
mass movement provides leeway for these activities to happen inside the
campus.
a.8 In response, Regent Farolan said that the reason why he raised the matter up
to the Board is because there is ambiguity in the policy which could lead to
injustice. He said he does want to suppress the rights of students, staff,
faculty, or any member of the community to speech or freedom of
expression, but he does not also want the University to be accused of being
unfair simply because those people that were denied their rights do not share
the sentiments of those who are presently in power.
Board Action: NOTED
b. Faculty housing issues (particularly, the alleged preferential treatment for
male faculty over female faculty members at the Kamagong Residence Hall)
b.1 Regent Farolan explained that he brought this matter up to the Board
because of a social media post by Prof. Sarah Raymundo of the Center for
International Studies regarding the alleged preferential treatment for male
faculty over female faculty members at the Kamagong Residence Hall.
b.2 Regent Guillermo informed the Board that Regent Farolan is referring to the
memorandum dated 22 May 2019 issued by the Dormitory Admissions
Committee of the Office of Student Housing to the current residents of
Kamagong Residence Hall, to wit:
“Due to the shortage of dormitories for men brought about by the
closure of Molave and Yakal for renovation, the Dormitory Admissions
Committee has decided during its 20 May 2019 meeting to convert the
Kamagong Residence Hall into an All-Male dormitory effective this
coming first semester, AY 2019-2020. Therefore, the following rules
will apply:
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan (cont’d)
. . .
b. Faculty housing issues (particularly, the alleged preferential treatment for
male faculty over female faculty members at the Kamagong Residence Hall)
(cont’)
1. Only male undergraduate, graduate, and faculty-graduate students
are eligible to apply in the Kamagong Residence Hall;
2. Female graduate and faculty-graduate students may apply in the
Centennial and Acacia Residence Halls subject to availability of
slots; and,
3. Faculty members are not eligible to apply if they are not enrolled in
a graduate program.”
b.3 Regent Guillermo said that the decision to convert the Kamagong Residence
Hall into an all-male dormitory came rather suddenly, particularly the
decision of not allowing faculty members without graduate units to be
admitted to the said dormitory. He added that many female graduate and
faculty-graduate students and around 12-14 full-time faculty members may
be affected by this decision because their transfer to other dormitories is
subject to availability of slots.
b.4 President Concepcion said that the problem is that decisions such as this are
made at the CU level and do not go up anymore to the System level.
b.5 Regent Farolan said that while it seems a parochial CU concern, he decided
to bring it up to the attention of the Board because there might be deeper
issues that might need to be addressed at the policy level, such as the issue
on gender discrimination or the faculty over staff discrimination. Regent
Jimenez said that issues on discrimination are normally settled by evidence,
needs-based criteria, and resource allocation.
b.6 President Concepcion commented that the segregation policy of females and
males in dormitories has long been enforced in the University, but through
the years, this policy has slowly changed because there are now co-ed
dormitories. However, this is the first time that a co-ed dormitory is
suddenly converted into an all-male dormitory.
b.7 In closing, President Concepcion said that he will look into the matter.
Board Action: NOTED
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan (cont’d)
. . .
c. Update on the Shopping Center and the status of former stall operators
c.1 As a matter for information, President Concepcion said that the entire
block where the old Shopping Center sits, including the parking lot at the
back and the adjacent tennis court, will be re-established as a shopping
complex with all the requirements needed by the community inside the
campus. The proposed shopping complex will have a four-storey building
that will house a grocery store, a parlor, a bookstore, a food court, and
others.
c.2 The estimated amount for the 4-storey building has already been raised.
The detailed architectural and engineering design is now in progress. No
trees will be cut in the process because the shopping complex will
carefully integrate the existing trees on the property into its design.
c.3 For the stalls, priority will be given to stall owners of the old Shopping
Center who were affected by the fire incident. The rental rates will be kept
at a minimum so that goods and services will remain affordable. The plan
is to charge only the cost of repair and maintenance. The bidding will not
be on the basis of highest rental rate but on the basis of highest discount
for the students, faculty and staff, relative to the tag price. The discounts
will become automatic for UP students and employees. All students and
employees will be issued a new ID, which may be used also in libraries.
He expects to keep prices down with this scheme, with only UP students
and employees benefitting from it.
c.4 President Concepcion said that he already asked UP Diliman to come up
with a proposal on what to do with former and new stall owners, while the
shopping complex is under construction. He informed the Board that about
80% of affected SC stall owners are no longer the original tenants, but are
merely sub-lessees.
c.5 Regent Guillermo appreciated the plan for the new shopping complex as
explained by the President. However, he inquired if there is an interim
plan for the affected stall owners who are currently operating at the tennis
court because they have no electricity and water supply at the moment.
They are also requesting if they can be part of any discussion or
consultation on the shopping complex.
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan (cont’d)
. . .
c. Update on the Shopping Center … (cont’d)
. . .
c.6 President Concepcion said that from his understanding, the Director of the
Business Concessions Office, Dr. Raquel Florendo, is in constant
communication with the affected stall owners. However, for the concerns
raised by Regent Guillermo, President Concepcion assured that his
administration will commit to do, as follows: 1) find a temporary place for
stall owners in the meantime that the new shopping complex is being built;
2) instruct the relevant UP Diliman offices to include the former stall
owners in the consultation as they might have inputs as to type of stalls,
size, lay-out, etc.; and 3) involve the alumni of the Virata School of
Business in giving training to stall owners on strategies for resource
utilization and business development.
c.7 On the question about the nature of the obligation of the University to the
stall owners, President Concepcion replied that the University has no such
legal obligation. At best, the University may only have a moral obligation
and that is only because the stall owners have served the UP community
for a long time.
c.8 Regent Guillermo inquired how the management of the Shopping Center
was transferred from the Office of the Chancellor to the Office of the
President. President Concepcion explained that the infrastructure re-
development of the Shopping Center has been delegated by the Board of
Regents to the UP System Administration. The construction and re-
development of the Shopping Center will be given to the Department of
Public Works and Highways (DPWH).
Board Action: NOTED
d. PGH procurement plans, especially on supplies for emergency rooms
d.1 As a matter for the information of the Board, Regent Farolan shared that
he has read a post by one of the doctors at the Philippine General Hospital
(PGH) regarding the overcrowded emergency rooms (ERs) of the PGH—
with patients exceeding the authorized bed capacity of ERs. He also
shared the comment regarding the alleged lack of supplies for the ERs and
the lack of plantilla items for PGH.
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V. OTHER MATTERS (cont’d)
. . .
2. On the matters of Regent Farolan (cont’d)
. . .
d. PGH procurement plans … (cont’d)
. . .
d.2 On the issue of plantilla items, he said that his response was that the
University cannot just create items because there is a process and that
DBM is giving new items for PGH. As a matter of policy, the University
does not want to add to the existing number of contractual employees.
d.3 On the issue of alleged lack of supplies, however, he suggested that the
Board ask the appropriate officials to look into the matter because this
negative publicity might pose potential problems when in fact, there is
already a policy framework to address these kinds of procurement issues.
d.4 President Concepcion said that the University cannot do much on the
problem of bed capacity because of the overwhelming number of patients
who go to PGH daily whom PGH cannot turn away. Regarding the alleged
lack of supplies, he said that it is not supposedly a problem because PGH
has sufficient funding for supplies. The P100-million subsidy from
Malacañang, through its Malasakit Center, covers all hospital charges of
indigent patients, including medicines. At any rate, he said that he will
refer the matter to PGH Director Gerardo Legaspi for investigation.
Board Action: NOTED
3. Update on the renaming of the College of Engineering and Agro-Industrial
Technology buildings in UP Los Baños
3.1 President Concepcion explained that he referred the matter to the System
Committee on Naming Rights Policy to check the social justice background of
the person for which the building is being named. The report will be submitted
immediately to the Board once available.
Board Action: NOTED
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V. OTHER MATTERS (cont’d)
. . .
4. Appeal of graduate students from the Islamic Institute of Studies on giving
extension to a certain faculty
4.1 Regent Taroma informed the Board that the Academic Personnel and
Fellowship Committee (APFC) of the Institute of Islamic Studies had already
deliberated the request for extension of temporary appointment of
but recommended denial of the request.
4.2 President Concepcion said that he has no objection in granting extension of
temporary appointment but it has to go through the proper process and
channels in the University. He said that the proper channel is for that denial
by the APFC to be appealed to the Office of the Chancellor. The decision of
the Office of the Chancellor is appealable to the Office of the President and to
the Board of Regents.
4.3 For his part, President Concepcion said he will raise the matter with the Vice
President for Academic Affairs to study the situation because
is a thesis adviser to many graduate students. Students should not
be prejudiced by the failure of the faculty to obtain tenure.
Board Action: NOTED
5. Request of the Office of Admissions staff for additional plantilla items
5.1. Regent Fulvadora raised the request of the Office of Admissions staff for
additional plantilla items for their office.
5.2. President Concepcion said that getting additional plantilla items from the
Department of Budget and Management (DBM) will be difficult at the present
time because the current policy of DBM is that no additional items will be
given unless all unfilled items have been filled up. On this note, he informed
the Board that DBM already approved the plantilla items for the UP System
and UP Diliman Procurement Office and around 400 additional items for the
Philippine General Hospital. Next in line are the plantilla items for UP
Resilience Institute, the Philippine Genome Center, and the newly-revived
Ugnayan ng Pahinungod/ Oblation Corps, which is in compliance with the
extension and public service mandate of UP. It is for the best interest of UP to
get plantilla items for these offices so that the government can fund the PS
(personnel service) and the MOOE (maintenance and other operating
expenses) requirements of these offices. Otherwise, UP will have to source it
from other funding sources.
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V. OTHER MATTERS (cont’d)
. . .
5. Request of the Office of Admissions staff for additional plantilla items
. . .
5.3. President Concepcion assured that after the University gets plantilla items
for the aforementioned offices, he would then request additional plantilla
items for other offices across the system. He emphasized, however, that
the University cannot have a one-time request because it would require
thousands of items across the UP system, which the DBM will look upon
with disfavour, if done on a one-time basis.
Board Action: NOTED
6. Update on the case of
6.1 President Concepcion informed the Board that he had already signed a
decision regarding the appeal of based upon the
recommendation by the Vice President for Legal Affairs.
Board Action: NOTED
7. Letter of Chancellor Tan to the Board dated 7 June 2019
7.1 At this point, the Board went off the record.
Board Action: NOTED
VI. ADJOURNMENT
There being no other matters to discuss, the Co-Chair adjourned the meeting at
3:48 P.M.
***
BOARD OF REGENTS
Hon. J. PROSPERO E. DE VERA III
Chair, Commission on Higher Education
Hon. DANILO L. CONCEPCIÓN, Co-Chair
President, University of the Philippines
Hon. FRANCIS G. ESCUDERO Chair, Senate Committee on Education, Arts and Culture
Hon. PAOLO EVERARDO S. JAVIER Chair, House Committee on Higher and Technical
Education
Hon. REYNALDO C. LASERNA
President, UP Alumni Association
Hon. ANGELO A. JIMENEZ
Member
Hon. FRANCIS C. LAUREL
Member
Hon. FREDERICK MIKHAIL I. FAROLAN
Member
Hon. RAMON G. GUILLERMO
Faculty Regent
Hon. IVY JOY P. TAROMA
Student Regent
Hon. ANALIZA S. FULVADORA
Staff Regent
The University of the Philippines
Gazette is
Published by the
Office of the Secretary of the University
University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City
UNIVERSITY OFFICIALS
UP SYSTEM
Prof. DANILO L. CONCEPCIÓN
President
Prof. MA. CYNTHIA ROSE B. BAUTISTA
Vice President for Academic Affairs
Prof. JOSELITO G. FLORENDO
Vice President for Planning and Finance
Prof. NESTOR G. YUNQUE
Vice President for Administration
Prof. ELVIRA A. ZAMORA
Vice President for Development
Prof. ELENA E. PERNIA
Vice President for Public Affairs
Prof. HECTOR DANNY D. UY
Vice President for Legal Affairs
Atty. ROBERTO M.J. LARA
Secretary of the University and of the BOR
CONSTITUENT UNIVERSITIES
Prof. MICHAEL L. TAN
Chancellor, UP Diliman
Prof. FERNANDO C. SANCHEZ, JR
Chancellor, UP Los Baños
Prof. CARMENCITA D. PADILLA
Chancellor, UP Manila
Prof. RICARDO P. BABARAN
Chancellor, UP Visayas
Prof. MELINDA dP. BANDALARIA
Chancellor, UP Open University
Prof. LARRY N. DIGAL
Chancellor, UP Mindanao
Prof. RAYMUNDO D. ROVILLOS
Chancellor, UP Baguio
Prof. LIZA D. CORRO
Chancellor, UP Cebu