the tivetshalls’ grapevinetivetshall.org.uk/files/grapevine/135.pdf · 2017-07-26 · 3 your...

YOUR GRAPEVINE

B4RNorfolk (now B4RN East Anglia), your local community broadband group, has been

in the news. There is a full report on the project inside, but the team deserve pride of

place for all their hard work.

The picture shown here was taken by, and for, the Diss Express, whom, I hope won’t

mind my plagiarism. It shows Michael Davey (from Bramerton) and our own David Evans,

who are leading the project, along with some of the Tivetshall residents, who are all

working towards, and looking forward to, the 21st century coming to South Norfolk. It

was taken outside our own Village Hall just a couple of weeks ago.

AUGUST / SEPTEMBER 2017 ISSUE 135

The Tivetshalls’

Grapevine

© Diss Express 2017

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3

YOUR GRAPEVINE

I accidently became your editor some four years ago, and I have agreed to continue

until new arrangements are in place, but the time has now come for me to pass the

baton. The Grapevine was ahead of its time when it started nearly a quarter of a century

ago, and it is still delivered free to your door every couple of months.

The primary purpose of The Grapevine, it’s very raison d’être, is to keep you informed

of what your parish council is doing, and how it is spending your money, and to bring

you local news. Do you still want it in the same format, or with the same frequency?

Your Parish Council want to know: it is produced for you, so please let them know so

that it can continue to be what you want it to be.

FROM THE CHAIR

A very big hello to all in the Tivetshalls.

A lovely summer so far with some amazing sunny days. The farmers are busy harvesting

their crops and dodging the odd shower.

Tivetshall Friends and Family have had another great yard sale in the village, and St.

Margaret's church had a beautiful flower festival. The church looked wonderful. We

are so fortunate to have such a wonderful church in our midst.

Thank you to all the hard work and effort that went into the sale and the festival.

With the children on school holiday and around the village - please give a thought to

your driving speeds. Our children are so precious.

Broadband is coming along in leaps and bounds. Well done to the task force behind it

all. It will be an amazing accomplishment to get this in the village.

Enjoy the rest of this wonderful summer (hopefully when you read this it is not raining).

The very best of wishes

Rita. (Chair of Parish Council)

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FISH AND CHIPS

Some of you may have been disappointed of late to see that Ed’s Fish and Chip van has

not been at the Village Hall on Saturdays recently. We did report in the last issue that

Ed was likely to miss a few weeks but his personal issues have now caused him to

suspend his service for a short while. Ed has told me he expects to be back in

September, possibly even late August. We wish him well and look forward to his return

when he is able.

BROADBAND

The community broadband project is going full steam ahead, and there are now over

40 local communities, in Norfolk and North Suffolk, involved. The big news, and the

reason for being in the press, and on the front cover of your Grapevine, is that the

fledgling B4RNorfolk (Broadband for Rural Norfolk) has joined forces with the

Lancashire-based B4RN, and will, from now on, be known as B4RN East Anglia.

Michael Davey, from Bramerton, an equally broadband-deprived parish in South

Norfolk, and David Evans, from Tivetshall, have worked hard to obtain the agreement

with B4RN that gives our project, and our hopes, a tremendous boost. Not only will we

benefit from B4RN’s knowledge and experience, but we are also now part of a

financially-sound organisation with a turnover of some £1.5 million, and with a six year

track record of growth and success. We are also joining a society that already has in

place all the infrastructure necessary to install, support, and administer a full fibre

broadband network.

Some of you will have been at the public meeting, in Tivetshall, early in July, where this

was announced, and will have seen Chris Condor, one of the founders of B4RN, give an

entertaining, and very encouraging, presentation over Skype. If she can do it, so can we,

was the sentiment expressed afterwards.

The hyper-fast broadband will be delivered over optical fibre from what is called a

peering house in London. B4RN will install its own computer equipment in the same

place as all the major content providers – Google, Amazon, Netflix, and the like, have

theirs. From there, whatever you want will be delivered over what is called the backhaul

cable, which runs along the A143 all the way to Lowestoft, and on to Amsterdam.

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B4RN are installing connection points, supplied from this cable, at Billingford and Kirby

Cane, if all goes according to plan, next month. Tivetshall will be served by the one at

Billingford, with fibre being laid, via Thelveton and Shimpling (subject to landowners’

agreement) to Tivetshall. This is all, to an extent, of course, an over-simplification but

you wouldn’t all want to read a lot of technical details, even if there was enough space.

Anybody wanting to know more or, perhaps, to help, is urged to get in touch (my

number is at the back of the magazine).

As a large organisation now working in many local parishes, we must prioritise, and

priority will be given to the communities that show the most interest. This means that,

as a first step, you must express interest. When 40% of residents of a community (and,

although, I sometimes say “parish”, communities are not of necessity limited to

individual parishes) have done this we move onto the next step, that of detailed

planning, leading to actual installation of the network.

I can tell you that Tivetshall St. Mary have become the first community to reach the 40%

threshold, so come on, St. Margaret! Registering your interest is easy: it costs nothing,

and implies no commitment. If you register, your property will be planned into the route

and a connection point made so that the service can be available when you are ready.

If you don’t register, a connection point will not be made when the main cable is laid. It

will always be possible to connect, but may cost more if you decide at a later date.

To register, go to http://www.B4RNorfolk.org.uk/rai and fill in the form. Remember,

it is easy, it costs nothing, and it commits you to nothing. It is just for us to gauge interest

and prioritise the work.

One more thing: this won’t happen by magic. Communities must raise the money to

buy the materials, and work together to lay the cable. That isn’t as bad as it sounds, but

each community must find volunteers to dig trenches, lay cable, blow and splice fibre,

and to connect the network within their own area; don’t worry if you don’t know what

that means we will be there to help all the way and training will be provided for the

skilled work.

Each community must also raise the investment to fund the operation: by using

volunteers, our community benefit society keeps costs down far lower than those of

any commercial operation, but there are still costs. The really good news, now that we

are part of B4RN, is that investment is in a rock-solid society with a record of success

and a far less risky venture than it might otherwise have been.

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FROM THE SURGERY

We had hoped to publish some news from the Church Hill surgery in Pulham Market;

unfortunately it has not arrived in time for this issue, but it is expected to be a regular

feature in future alongside the news from the Long Stratton surgery

Long Stratton News

We are delighted to announce that Dr Geraldine Turnbull has joined the practice

starting mid-August. Some of you may have met Dr Turnbull when she was here as one

of our first cohorts of registrars in 2014. She proved herself to be a very able and well

liked doctor. She has since completed her general practice training and is looking

forward to working back at the practice. She is full time.

We have said goodbye to our two registrars Dr Cutler, who is going onto a job in A+E,

and Dr Putatunda, who continues her GP training with a job in secondary care.

We have another new doctor joining the team. Dr Ash is a final year GP trainee who will

be starting her final placement with us in August.

As we now enjoy the hot weather remember local pharmacists are trained to provide

expert advice on help to manage illnesses such as stomach upsets, allergies, sunburn

and insect bites or you can seek online advice at www.nhs.uk so you and your family

can stay safe in the sun.

Dr Lara Douglass

FROM THE POLICE

Everybody has been affected by austerity, and the police are no exception. Changes to

neighbourhood policing mean PCSOs no longer come to parish council meetings. They

do, however, still want to communicate, and address people’s fears and needs. As part

of trying to be more visible and available they are instigating regular street surgeries in

various locations in the area, and live web chats for those who can’t physically attend.

The next surgery is on Friday 8 September, from 2 ‘til 4 p.m. at Morrisons in Diss.

They also issue monthly newsletters with reports from the local officers, Inspector Jason

Selvarajah, Community Engagement Officer Jim Squires, and the Diss-based Beat

Manager, PC Andy Baker, who also attended the recent Dog Show and fête. Space does

not permit repeating everything here but the latest issue tells us, amongst other news,

that their current priorities include speeding, and gives the oft-repeated advice to take

care of yourself, your pets, and your possessions, particularly in the hot weather; I, or

your clerk, can provide full copies on request.

http://www.nhs.uk/

7

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8

TIVETSHALL PARISH COUNCIL

Report on the Parish Council Meeting held on Wednesday, 10 May 2017 at 7.30 p.m. in Tivetshall Village Hall

Present: Cllr. Rita Land (Chair) Cllr. Robert Alleguen-Porter Cllr. Tony Jollans Cllr. Christopher Miller Cllr. Alyson Read Cllr. Christopher Sadler Martin Wilby (District Cllr.) Ros Hill (Clerk) 3 members of the public

1. To Appoint The Chair And Vice-Chair For The Coming Year

Rita Land stood down as Chair. The Clerk asked for nominations for the role of

Chair, this was followed by a challenge relating to procedure from one councillor

but after a brief discussion Cllr Wilby confirmed that the procedure being followed

by the Clerk was normal practice. Cllr Sadler nominated Rita Land, who confirmed

she was willing to stand, no other nominations were received and the nomination

was seconded by Cllr Alleguen-Porter. Cllr Land was appointed as Chair.

Cllr Miller stood down as Vice-Chair. Cllr Miller nominated Cllr Sadler, who

confirmed he was willing to stand. No other nominations were received and the

nomination was seconded by Cllr Read. Cllr Miller was appointed as Vice-Chair.

2. Applicants for Co-option. None.

3. Declarations of Interest and Dispensations.

3.1. Cllr Alleguen-Porter declared an interest in item 11 (discussed at 5.2).

4. Minutes.

4.1. The April minutes were approved with an amendment at item 6.3. There

were no matters arising.

5. Public Participation.

5.1. Report from District Councillor

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Cllr Wilby reported that the local members grant would be available again in

2017/18, with £250 available for a project in each of Cllr Wilby’s parishes,

this is available to either the parish council or another community group.

The Litter Pick had been a success again, with many villages taking part.

The revised bin collection days, in place for the past year, have been a success.

Further funding has been awarded by SNDC for Community Connectors in

South Norfolk, and Cllr Wilby reminded the meeting about submitting

nominations for the South Norfolk Retailer of the Year Awards.

Cllr Wilby ended his report by congratulating the new Chair.

5.2. Parishioners’ Forum

A parishioner raised the issue of bags of dog waste being left on the roadside

and in one case in a private garden. All agreed this was unacceptable and

discussed options for tackling the issue. A notice to be put in The Grapevine

and the matter reported to SNDC. The possibility of signage was discussed

and the parishioner will look into options. It was hoped that attendees at the

dog show would be responsible owners and clear up any dog mess.

The Chair asked Tabatha Forbes if she would like to raise her items rather

than wait until item 11. She asked if the village hall could be available

without charge for the TFAF Litter Pick on 14th May to enable parishioners to

use the toilets and for refreshments to be served. Cllr Read moved that TPC

should pay for the hire of the hall for 4 hours, this was unanimously agreed

(Cllr Jollans declared an interest and abstained from voting). Cllr Jollans to

check availability of the hall. TPC had no objections to the bags of rubbish

being left near the recycling bins in readiness for collection by SNDC.

It was explained that TFAF’s original plans for car parking for the fete were

no longer possible. A plan of the playing field identifying the layout for the

fete was circulated to councillors, showing car parking arrangements using

the school playground, School Road and the top of the playing field. There

were no objections provided the ground remained dry and no parking was

allowed on the football pitch or in the goals. Agreed by a vote.

A parishioner said that the oil tank at the Hall was to be moved next week.

It was also reported that good progress is being made with the broadband

project and it was hoped that more information would be available for the

Parish Meeting. Cllr Read suggested that a follow-up open meeting for

parishioners would help to keep everyone informed. It was suggested by

Council that the group would benefit from having a more formal structure.

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6. Reports from Clerk and Councillors.

6.1. Update on footpath signing, misuse and access issues to public rights of way

The Clerk reported that a sign has been placed by the footpath on The Street

and one will also be placed on the finger-post on Church Lane. The

footbridge adjoining Green Lane has been repaired and the sign replaced.

The Clerk reported that no response had been received as yet regarding the

responsibility for repairing foot bridges on private land. Clerk to chase up.

Cllr Sadler reported that the posts supplied by NCC have been erected and he

is waiting for delivery of further supplies. A meeting has been arranged with

a landowner to assist with positioning of footpath signs.

6.2. Update on access to noticeboard on the village green

The Clerk reported that the lock has been removed and replaced with a brass

clasp, thanks to Cllr Sadler and David Evans. The Chair reminded David Evans

that if he submits an invoice the PC will reimburse the cost of a saw blade.

6.3. Update on TPC Facebook page

The Clerk reported that the Facebook page has got several people following

it, and system notifications show how many people the posts are reaching.

6.4. Update into findings regarding weekly inspection of play equipment

The Clerk reported findings having explored what other parish councils do.

One option is for the parish council to have a caretaker role which could

encompass a number of duties, such as routine maintenance and repairs. Cllr

Alleguen-Porter had looked at similar roles in other parishes and will

circulate a sample job description for further consideration prior to the role

being an agenda item at the next meeting.

6.5. Update on repairs to fence adjoining the playing field and cost of post savers

Cllr Sadler explained that metal post savers (on show at meeting) will prevent

damage to the base of posts caused by strimming. The three post fence at

right angles to the village hall coming out towards the playing field needs to

be moved to accommodate a new oil tank. It was proposed by the Village

Hall Management Committee that this be replaced with concrete posts in

order to comply with legislative requirements. This was agreed by Council.

Cllr Sadler explained the current situation regarding the repair of the fence

and that the agreed repairs would not be a long-term solution. A quote for

replacement of the fence has been requested. After some discussion it was

agreed that Cllr Sadler would contact Nick Thrower to arrange a meeting

with Council to discuss costs and determine how to proceed. Council were

11

told that there might be a cost to the PC for materials already purchased.

6.6. Cllr Read reported that a parishioner had contacted her regarding the signs

on the railings near the Old Ram restricting visibility when turning out of Ram

Lane. It was agreed that the Chair would make the owner aware of the issue

and try to resolve the matter.

6.7. Cllr Read asked about the overgrown shrub and uneven paving slabs at the

village hall, in particular in relation to access issues. The Hall representative

reported that work was planned within the next week. The poor condition of

the car park entrance and responsibility for maintenance was raised. Agreed

that ownership needs to be clarified by the PC over the next few months.

6.8. Cllr Read asked whether any progress had been made in finding a voluntary

tree warden for the Tivetshalls. It was agreed to put a request in The

Grapevine, the Facebook page, the TFAF website and parish notice boards.

7. Planning Applications.

7.1. 2017/0819 Land west of The Street. Agreed the PC would submit comments

for consideration by planning department, and copy response to Cllr Wilby.

Agreed to suspend Standing Order 1q for the meeting to continue beyond 9.30pm.

8. Highways & Maintenance Matters

8.1. To consider provision of an additional dog waste bin – deferred.

8.2. It was noted that potholes and damaged road surfaces had been marked out

for repair but no response had been received from NCC relating to the repair

of damaged gulleys and other matters raised. Clerk to follow up with NCC

and emphasise the risk to road users.

9. To Adopt Community Plan For 2017/18 And Agree Actions For June Meeting

Activities to be included in the plan as projects for the coming year were agreed.

Cllr Alleguen-Porter to revise the plan in preparation for the June meeting when

ownership for work streams will be assigned.

10. SNDC Community Governance Review

A link to the resident’s survey and further information about the review was on

the Council’s Facebook page. A briefing summary would be available for residents

at the Annual Parish Meeting and this could also be placed in the Post Office.

The draft response prepared by Cllr Jollans on behalf of TPC was considered. Some

changes to the wording were proposed and agreed in principle, in particular to

reflect parish councillors have a key role as the first tier of local government.

continued on page14 …

12

CALENDAR OF EVENTS: AUGUST 2017

Tues. 1 August Pilates. Village Hall 9:15 a.m.

Wed. 2 August

Thurs. 3 August

Fri. 4 August Short Mat Bowls. Village Hall 7:00 p.m.

Sat. 5 August

Sun. 6 August

Mon. 7 August Beefed Up Burger Van, VH Car Park 5:00 p.m. – 7:30 p.m.


Wed. 9 August

Thurs. 10 August


Sat. 12 August

Sun. 13 August



Wed. 16 August

Thurs. 17 August Mobile Library, several stops 10:00 – 11:20 a.m.


Sat. 19 August

Sun. 20 August



Wed. 23 August

Thurs. 24 August


Sat. 26 August

Sun. 27 August



Wed. 30 August

Thurs. 31 August

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CALENDAR OF EVENTS: SEPTEMBER 2017

Fri. 1 September

Sat. 2 September (tbc) Fish and Chip Van. VH Car Park 4:00 p.m. – 7:00 p.m.

Sun. 3 September

Mon. 4 September Beefed Up Burger Van, VH Car Park 5:00 p.m. – 7:30 p.m.

Tues. 5 September Pilates. Village Hall 9:15 a.m.

Wed. 6 September Schools return after summer break

Thurs. 7 September

Fri. 8 September Short Mat Bowls. Village Hall 7:00 p.m.


Sun. 10 September

Mon. 11 September Monday Club, Village Hall, 2:00 p.m.

Beefed Up Burger Van, VH Car Park 5:00 p.m. – 7:30 p.m.


Wed. 13 September (Provisional) Parish Council Meeting. Village Hall 7:30 p.m.

Thurs. 14 September Mobile Library, several stops 10:00 – 11:20 a.m.



Sun. 17 September



Wed. 20 September

Thurs. 21 September



TFAF Family Disco, Village Hall

Sun. 24 September



Wed. 27 September

Thurs. 28 September



14

… continued from page 11

Cllr Read moved that TPC should propose the merging of the two parishes of

Tivetshall St Mary and Tivetshall St Margaret to become the parish of Tivetshall St

Mary and St Margaret. It was agreed this makes sense because TPC already

operates as a joint parish council. Cllr Read to provide a summary and suggested

wording for Cllr Jollans to be included in TPC’s response.

11. To Review The Asset Register and Risk Assessment

11.1. The Asset Register was reviewed and amendments to number of sets of

Christmas tree lights and where these are held was agreed. Clerk to amend.

11.2. The Clerk reported that the previous year’s risk assessment had not been

located. The main risk was stated as being a long-term absence of the Clerk.

The Clerk to review risk assessment and circulate prior to the next meeting.

12. To Review Standing Orders and Financial Regulations

12.1. The Clerk circulated the draft Standing Orders with comments and

identification of text to be deleted – this had been left in to assist the review.

After in depth consideration about the merits of using of the NALC model

document a vote was taken and the majority voted to accept and adopt the

Standing Orders presented, subject to the removal of the identified text.

12.2. The Clerk presented the draft Financial Regulations document and explained

that these needed updating to reflect the latest NALC model and also to

reflect roles and responsibilities within TPC. After some debate a vote was

taken and the majority voted to accept and adopt the Financial Regulations

presented, subject to the removal of the identified text.

13. To Consider Final Arrangements For The Annual Parish Meeting

It was agreed what contributions members and the Clerk would make to the

provision of refreshments for this event.

14. Correspondence Received.

14.1. NALC Training – Details of training courses being offered had been received.

Clerk to forward information on training events to Council for consideration.

14.2. Mobile Library Service – details of stops and times. To be publicised in The

Grapevine, TPC Facebook page, notice boards and TFAF website.

14.3. East Anglian Air Ambulance and The Salvation Army Recycling – a request to

consider siting of a clothing and shoe bank within the village. Agreed this

could be a benefit for residents and should be explored further by the Clerk.

14.4. Open Farm Sunday – it was agreed to include information about the event at

Shotford Hall, Harleston in The Grapevine and the PC Facebook page.

15

14.5. Transport to Pulham Surgery – an email had been received from Norfolk

County Council enquiring whether residents had difficulty accessing Church

Hill Surgery at Pulham Market. Clerk to find out what assistance is offered.

15. To Approve Appointment of Internal Auditor for EOY Accounts

The appointment of Pauline James to undertake the annual internal audit of TPC

on 8th June was unanimously agreed.

16. Finance Training for Clerk

Clerk to attend an Understanding Your Council’s Finances course to replace the

course cancelled earlier in the year. It was agreed that further training relating to

the financial year and budget setting would be beneficial. Clerk to investigate.

17. Finance

17.1. The quote from Came and Company for renewal of insurance was considered

and agreed. It was noted that the 3 year agreement with Aviva ends in May

2018 and the Council would be free to consider alternative providers.

17.2. Renewal of membership of Norfolk Association of Local Councils was agreed.

17.3. The receipt of two CIL payments from South Norfolk District Council was

reported – a payment of £1843.60 relating to St Mary and a payment of

£241.38 relating to St Margaret.

17.4. The Clerk present an amended end of year statement and cash book

transactions up to 31st March. No up to date bank statement had been

received prior to the meeting therefore the Clerk had been unable to

reconcile the cash book to bank. The Clerk will bring to the next meeting, but

would welcome support from councillors in preparation for internal audit.

17.5. The following payments were authorised:

17.5.1. Clerk's expenses for office supplies and petrol £40.45

17.5.2. Clerk’s Salary for period 01/05/2017 to 31/05/2017 gross £211.10

17.5.3. Community Car Scheme for Jan-Mar 2017 £28.31

17.5.4. Norfolk Association of Local Councils’ membership £140.10

17.5.5. NCC: contributions to TROD path and Bus Shelter total £3,300.00

17.5.6. Donation to FOTS for use of the school £25.50

17.5.7. Came and Co Insurance Renewal for 2017/18 £436.07

18. Urgent Items For Information And Carrying Forward To Next Meeting – None.

Date of next meeting. Agreed as 7:30 p.m. on Wednesday 14th June 2017.

Meeting closed at 10.40 p.m.

16

TIVETSHALL PARISH COUNCIL

Report on the Parish Council Meeting held on Wednesday, 14 June 2017 at 7.30 p.m. in Tivetshall Village Hall

Present: Cllr. Rita Land (Chair) Cllr. Robert Alleguen-Porter Cllr. Tony Jollans Cllr. Christopher Miller Cllr. Alyson Read Cllr. Christopher Sadler Ros Hill (Clerk) 5 members of the public Apologies: Martin Wilby (District Cllr.)

1. Applicants for Co-option. None.

2. Declarations of Interest and Dispensations.

2.1. Cllr Jollans declared an interest in item 9

3. Minutes.

3.1. Minutes of the May meeting were approved. There were no matters arising.

4. Public Participation.

4.1. Report from District Councillor

Martin Wilby had sent his apologies along with an email congratulating the

organisers (TFAF) of the Fete and Dog Show on a very successful event.

4.2. Parishioners’ Forum

A report was given on the progress on the Community Broadband project.

Press release is to come out shortly. Next step is to plan entire route and get

agreement for sites of cabinets. Proposal to site one in grounds of Village

Hall: it needs a power supply but cost would be paid by broadband company.

In exchange for hosting cabinet the Hall would have free internet, and wi-fi

could be password protected to prevent misuse. The broadband company

will maintain and insure cabinet and make any arrangements if it had to be

moved in the future. PC voted and agreed that village hall site can be used.

17

It was agreed that an article about the broadband project should be put in

each issue of Grapevine to keep residents informed.

The Project committee would like to hold another parish meeting to inform

residents of progress and asked if PC would support that meeting by covering

the cost of the hire of the village hall. Agreed that PC will cover cost.

A parishioner asked, on behalf of Tivetshall Families and Friends, who needs

to approve siting of cinema equipment in the village hall. A representative

from the Village Hall Management Committee confirmed that they would

need to give permission. Equipment is likely to increase insurance of village

hall by approx. £50 per year. It was agreed that a written agreement needs

to be in place confirming who is responsible for various aspects. The TFAF

representative confirmed that TFAF will fund the project and donate the

equipment to the village hall to be used for the good of the community.

5. Reports from Clerk and Councillors.

5.1. Update on footpath signing, misuse and access issues to public rights of way

Cllr Sadler reported that the posts supplied by NCC have been erected and he

is waiting for delivery of more. Unclear how many more NCC may provide.

5.2. Update on speeding traffic along B1134

The Clerk reported that the police will monitor the speed of traffic between

the railway crossing and the A140 junction, they are aware it is a particular

problem on Sunday mornings. Clerk to enquire on progress with police.

5.3. Update on Signage at end of Ram Lane

The Chair reported that The Old Ram management had promptly moved the

A frame advertising boards and removed the sign fixed to the railings, this

has improved visibility at the Ram Lane and A140 junction.

6. Planning Applications.

6.1. 2017/0819 (withdrawal of application) Land West of The Street.

Proposed detached four bedroom dwelling. Application has been withdrawn.

6.2. 2017/0543 (amended application) Mardle Farm Barn Ipswich Road.

Council did not have any objections to the amended application.

6.3. 2017/1001 (change of use) Wilkins Barn Hales Street.

Application approved but Council to ask it remains a short-term holiday let

and that steps are taken to protect the residential amenity and privacy of

nearby properties. Clerk to copy response to Bev Spratt and Martin Wilby

18

6.4. 2017/1060 (application) Plot 2 Land South East Of Shangri-la The Street.

To be recommended for approval but TPC ask that residential amenity is

protected by taking steps to reduce noise from the air source heat pump

6.5. Proposed Dickleburgh and Rushall Neighbourhood Plan

It was noted that the map supplied with the proposal showed the plan area

covering a small area of Tivetshall St Mary, despite the letter stating that

existing parish boundaries would be used. Clerk to bring to the attention of

SNDC and ask for this to be corrected.

There followed a discussion about whether Tivetshall should consider having

its own neighbourhood plan or join with a neighbouring parish. It was agreed

to ask someone to talk to Council about what’s involved. Clerk to investigate

and contact someone at Brome and Oakley PC who may be able to advise.

7. Highways & Maintenance Matters.

7.1. Additional Dog Waste Bin

Consideration was given to the request from a parishioner for the provision

of an additional dog waste bin in the vicinity of Star Lane/School Road.

Agreed that another dog bin would be a benefit to the village. Clerk to make

enquiries about cost for purchase and emptying.

7.2. To Consider Next Steps for Bus Shelter on A140

Clarification from Norfolk County Council about the procedure: TPC to

arrange for works to be done and necessary licences to be obtained from

NCC Streetworks Dept, Highway Engineer and B&C Shelter Solutions Ltd.

Clerk to enquire whether type of shelter will affect funding, also why NCC do

not oversee works and when this became responsibility of parish councils.

7.3. Playing Field Fence Repairs/Replacement

A quote to replace the wooden fence posts with concrete posts and wooden

cross-bars is much more than Council had agreed to spend on repairs. The

quote had no explanation of how wooden rails would be attached to the

concrete posts. Issue of whether funding could be obtained for a new fence.

Proposal for a complete new post and rail fence - Clerk to arrange meeting

on site with Nick Thrower and another contractor to obtain quotes. Concrete

posts to be erected between car park and oil tank. Small fence along garden.

8. Village Hall Annual General Meeting

Chair asked when the Village Hall Management Committee planned to

hold their AGM. Likely to be September/October but date to be

confirmed, as dependant on when work to the hall floor will take place.

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9. To Agree Lead Responsibility For Community Plan Workstreams For 2017/18

Lead responsibility was assigned to councillors for the various work streams.

Suggestion that a report is given by the VHMC to the PC each month – repairs,

work planned, etc. Cllr Read proposed the motion of a monthly report to the PC

from the VHMC – agreed that Cllr Jollans will do this. Clerk to amend plan.

10. To Consider Adopting A Communications Policy

10.1. Grapevine and communications with parishioners was discussed. Cllr Jollans

to continue to write content for Grapevine in the time being, but would like

to handover to another person in the near future. Ideas for the future to be

considered and the matter to be included in the agenda for the July meeting.

10.2. Communications between councillors and the clerk were discussed and Cllr

Read presented a paper outlining timeframes and proposals. It was agreed to

continue with the current timeframes for requesting items for the agenda,

publishing of the agenda and distribution of the draft minutes. Agreed that

Clerk will use OneDrive to share documents relating to the council meeting

and these will if possible be shared at the same time as the agenda is issued.

The Clerk will also use OneDrive to share communications with councillors on

a weekly basis and only use email for urgent items agreed by the Chair. The

Clerk will put together a calendar identifying key dates to assist councillors

with planning. It was agreed that all communications from councillors should

go via the Clerk to discuss with the Chair.

It was agreed to suspend Standing Order 3w to allow the meeting to go over 2 hours.

11. To Consider The Risk Assessment And Risk Management Proposals

The Clerk highlighted areas of risk and remedial action in the risk assessment. The

Clerk reported that the internal auditor had reviewed it and found the measures

satisfactory. Approved and signed by the Chair. Clerk to monitor remedial actions.

12. Play Equipment Inspection

Communications had taken place with someone a neighbouring parish uses for the

inspection of their play equipment. A price of £80.00 was quoted to carry out the

annual inspection of the play equipment plus an additional charge of £80.00 to

undertake on-site training of a lay inspector at the same time. Both amounts

exclude VAT. Clerk to identify what level of training the lay inspector needs to

have by contacting insurers. Clerk to contact Play Safety who did the inspection

last year to obtain a cost for the same and their proposed timeframe.

The Chair reported that there were not any expressions of interest at present in

the role of inspecting the play equipment on weekly basis.

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13. To Agree Timeframe For Exercise Of Electors Rights

13.1. The Clerk said that Council must comply with the mandatory timeframe; it was proposed that the period would commence on 20th June 2017 and last until 31st July 2017. Clerk to publish notice on 16th June. Approved.

14. To Agree TPC Response To The Local Governance Review

14.1. Cllr Read presented a paper outlining a draft response from TPC. Some factual content needed to be corrected. Agreed that Cllr Miller will merge Cllr Read’s and Cllr Jollans’ documents and obtain agreement from councillors via email, for Clerk to submit to SNDC by the consultation deadline.

15. To Note Correspondence Received

15.1. An email had been received from a parishioner about empty butane gas canisters being dumped in the village. Reported to Police who had set up an incident report and asked to be informed of any future occurrences.

15.2. An email from SNDC offering further recycling facilities within the Tivetshalls. It was agreed not to take this any further as council had agreed to the provision of a clothing and shoe bank by the East Anglian Air Ambulance.

16. Training For Chair

The Chair is booked to attend training on Chairing Meetings - approved

17. Finance

17.1. To Report on Review of Council End of Year Accounts

Cllr Rob Alleguen-Porter reported that he had carried out a thorough

inspection of the 2016/17 accounts just before the internal audit and these

balanced. Concern was expressed that Council needs to have better budget

monitoring systems, and that he was willing to assist the Clerk with this.

17.2. To Consider and Agree Process for Internal Controls

The Clerk reported that the internal auditor approved of the proposal for a

councillor (not a bank signatory) to carry out regular reviews of the accounts.

It was agreed for Cllr Alleguen-Porter to do checks once per quarter.

17.3. To Report on Internal Audit

Councillors were presented with the report from the internal auditor. It was

evident that the Council has adequate controls in place and the auditor had

signed the internal audit part of the Annual Return.

The following comments were made:

1. It is excellent that the clerk’s reconciliation is presented to full Council at

each meeting but it would be helpful if it were signed by the chairman to

confirm approval. This would provide additional comfort at audit.

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2. Minutes: The Precept for 2017-18 is discussed in the minutes of 11th

January 2017, but the amount decided upon is not stated. It is important

to show the approval of the full Council for the actual amount.

3. The village hall is owned by the Parish Council, but managed by trustees

of a separate charity under a conveyance dated 1951. The hall, hall

contents and oil tank are on the asset register for the Parish Council but

seem to be insured by the village hall charity. This may need checking.

The accounts for the village hall are separate from those of the Council.

17.4. To Receive the Balance Of Accounts

The Clerk presented that balance of accounts as at 07/06/17 plus the list of

payments for authorisation in June. The bank reconciliation was approved by

the Chair.

17.5. To Review and Approve The Annual Return

17.5.1. The Annual Return was reviewed by Council

17.5.2. The Annual Governance Statement (Section 1) of the Annual Return

was completed and approved by Council

17.5.3. The Accounting Statements (Section 2) of the Annual Return, along

with the end of year bank reconciliation and explanation of variances

were agreed and approved by Council.

17.6. To Review Planned Expenditure for 2017/18

The proposed amounts to be spent in 2017/18 for each budget heading were

reviewed and it was agreed that improvements need to be put in place to

support improved monitoring against budget provision. The Clerk brought to

Council’s attention that insufficient budget provision had been made for

some budget headings but it was agreed that there were sufficient funds

available and that it was not necessary to amend the budget provision.

17.7. The following payments were authorised:

17.7.1. Clerk’s expenses for office supplies and petrol £25.65

17.7.2. Clerk’s monthly gross salary for period 01/06/17 to 30/06/17

plus 10.5 hours updating policies / attending training £313.40

17.7.3. HMRC: PAYE for May, approved in May as part of gross salary £300.00

17.7.4. The Primrose Press – printing June/July Grapevine £172.00

17.7.5. Norse Six Monthly Charge £610.91

17.7.6. NPTS Training (Understanding your Council’s Finances) £40.00

17.7.7. NPTS Training (Chairing Successful Meetings) £75.00

17.7.8. Internal Audit (Pauline James) £115.22

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18. Urgent Items For Information And Next Meeting

18.1. The issue of transport to Pulham Market Surgery was raised by Cllr Alyson

Read and whether additional transport arrangements were needed but it

was agreed to put this on hold as at present the Community Car Scheme is

used by parishioners requiring transport.

18.2. The damage to the notice board fixed to the wall of the village hall was

noted. Options to be discussed at a future meeting.

18.3. Enquiry from a local football club about using the village hall and playing field

for matches was noted. Clerk to reply.

19. Date of next meeting.

Proposed as 7:30 p.m., Wednesday 12 July 2017.

COUNCIL CONTACTS

Your Parish Councillors:

Chair: Rita Land 07843 273593 e mail: [email protected]

Vice Chair: Chris Sadler 07870 226762 e-mail: [email protected]

Rob Alleguen-Porter 674721 e-mail: [email protected]

Tony Jollans 677881 e-mail: [email protected]

Christopher Miller 07946 458218 e-mail: [email protected]

Alyson Read 608614 e-mail: [email protected]

Clerk: Ros Hill 07830 292074 e-mail: [email protected]

Correspondence Address: Leylandii, Rectory Road, Tivetshall St. Mary, Norwich NR15 2AL

Grapevine Editor: Tony Jollans ( 01379 677881)

Parish web-site: TivetshallPC.NorfolkParishes.gov.uk

Facebook: www.facebook.com/tivetshall

Twitter: www.twitter.com/tivetshallpc

Next Council Meeting: Wednesday 13th September, 7:30 p.m. at the Village Hall

Your District Councillor: Martin Wilby ( 01379 741504)

Your County Councillor: Beverley Spratt ( 01508 489746)

Your Member of Parliament: Richard Bacon ( 01379 643728)

Village Hall Bookings: 07983 742784, e-mail [email protected]

mailto:[email protected]



http://tivetshallpc.norfolkparishes.gov.uk/

http://tivetshallpc.norfolkparishes.gov.uk/

http://www.twitter.com/tivetshallpc


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