THE

5CHOICES

THE PATH TO EXTRAORDINARY

PRODUCTIVITY

KORY KOGON, ADAM MERRILL, LEENA RINNE

Q2 PRODUCTIVITYEXTRAORDINARY

Q1 NECESSITY

URGENT NOT URGENT

Q3 DISTRACTION Q4WASTE

IMP

OR

TA

NT

NO

T IM

PO

RT

AN

T

CrisesEmergency meetingsLast-minute deadlinesPressing problemsUnforeseen events

Needless interruptionsUnnecessary reportsIrrelevant meetingsOther people’s minor issuesUnimportant emails, tasks, phone calls, status posts, etc.

Trivial workAvoidance activitiesExcessive relaxation, television, gaming, Internet

Time-wastersGossip

Proactive workHigh-impact goalsCreative thinkingPlanningPreventionRelationship building Learning and renewal

The Time Matrix

Q1 Q2

Q3 Q4

27.6%

23.6% 17.9%

30.8%

51.2% SPENT ONURGENT ACTIVITIES

30.8% SPENT ON THINGSTHAT REALLY MATTER

41.5% SPENT ONUNIMPORTANT ACTIVITIES

Global Study Data

Life Wheels

JAIVON

KIVA

PROJECT MANAGER FRIEND

HOUSEMATEDAUGHTER

PHOTOGRAPHER

HUSBAND SOFTWARE DEVELOPER

TEAM LEADERNEIGHBOR

Spidergrams

JAIVON

KIVA

PROJECT MANAGER FRIEND

HOUSEMATEDAUGHTER

PHOTOGRAPHER

Underperforming

Exraordinary

Ordinary

Underperforming

Ordinary

Exraordinary

TEAM LEADERNEIGHBOR

HUSBAND SOFTWARE DEVELOPER

Big Rocks and Gravel

Jaivon’s Q2 Time Zones

5 A.M.

6 P.M.

9

9

3

NOON

MIDNIGHT

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

EXERCISEBIKING

W/ TAREK

EXERCISEPROJECT

TEAMMEETING GATHER

DATA

PROJECTREVIEW

CALL MOM

Kavi’s Week: Before and After Q2

Sherry’s System

MOBILE PHONE TABLET LAPTOP/DESKTOP

DIGITAL

APPOINTMENTS

TASKS

CONTACTS

Personal Notes Large DocumentsNOTES/DOCUMENTS

PAPER

The Q2 Process Map

(PAUSE, CLARIFY, DECIDE)

MOMENTOF CHOICE

IS IT IMPORTANT?

ACT • APPOINTMENT• TASK

FILE • CONTACT• NOTES/DOCUMENT

INCOMINGYES

NO

DAILY Q2 PLANNING

WEEKLY Q2PLANNING

Q2 ROLESand GOALS

WIN WITHOUTFIGHTING

TURN IT INTOWHAT IT IS

LINK TOLOCATE

The Five Energy Drivers

MOVE

EAT

C

ON

NEC

T

RELAX SLEEP

Energy Self-Assessment

1. I get up and move regularly throughout the work day.

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

1 2 3 4 5 6 7 8 9 101 2 3 4 5 6 7 8 9 10

2. I have a consistent exercise program that boosts my energy.

3. I eat in ways that provide sustained energy throughout the day.

4. I have a pattern of eating nutritious food at every meal.

5. I get at least seven hours of sleep each night.

QUESTIONS

TOTAL SCORE

Not Like Me at All A Lot Like Me

6. I am satisfied with the quality of sleep I get each night.

7. I have e­ective coping strategies to deal with stress.

8. My lifestyle supports my ability to manage stress.

9. I take time to connect regularly with the important people in my life.

10. I regularly connect with the purposes and values that make my life meaningful.

Installation Process Map

PREPARE LEARN APPLY SUSTAIN

Leadership-Team Orientation

Pre-Assessment

(12 Months)(3 Months)

ChampionCertification

LeaderTraining

5-Week Quickstart

WeeklyMeetings

Reassessment

CulturalReinforcement

Ongoing Learning

New-Employee Onboarding

ReassessmentLeader

Report-Outs

Team Training