the latest insights on sharepoint form solutions
TRANSCRIPT
Online Conference
June 17th and 18th 2015
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The latest insights on SharePoint Form Solutions
June 18th
Maarten Vissermeetroo
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Maarten Visser
Insert Your Picture here
Email : [email protected] : @mvisserWeb: maartenvisser.com
FORMS BIO• Outlook/Exchange Forms in
1999
• SharePoint Forms using
SP2001
• InfoPath Forms (Service) in
2007
• Third party tools
o365apps.com
Product Manager
Information Management
Collaboration and
Workflow
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Form Solutions
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SharePoint Form solutionsForm Solutions
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The SharePoint Story
15 years ago Microsoft gave us List Forms
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• Patent June 2000 (XSLT gen)• InfoPath released in 2003
– Multiple data sources– Offline use
• New InfoPath versions in 2007, 2010, 2013
• Microsoft announced that InfoPath was discontinued on January 31, 2014
The InfoPath Soap
Online Conference
June 17th and 18th 2015
March 3, 2014, 13:00 PTLas Vegas
InfoPath Funeral #SPC14
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The next day
Online Conference
June 17th and 18th 2015
Update on InfoPath and SharePoint Forms
Sonya Koptyev Greg Lindhorst Bob PiperMktg Mgr Pr PM Lead PMMicrosoft MicrosoftMicrosoft
SPC348
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Forms Roadmap at SPC14
FORM TYPES USER SCENARIOS TIMEFRAME
Design“FoSL”—Forms on SharePoint Lists
CompletionSharePoint
OnlineSummer 2014– October 2015
On-premisesSharePoint vNext
List Forms
DesignExcel Online—Excel Surveys
CompletionWeb
OnlineContinuouslyshipping
On-premisesIncluded with Office 2013
Excel Surveys
Word Plans at the end of 2014Structured Documents
DesignAccess
CompletionSharePoint
OnlineContinuouslyshipping
On-premisesIncluded with Office 2013
App Forms
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FoSL (Forms on SharePoint Lists )
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FoSL (Forms on SharePoint Lists )The ability to Edit Forms directly in the browser
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FoSL (Forms on SharePoint Lists )Drag and Drop
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FoSL Roadmap at SPC14Identified features and estimated timelines
~3–6 months ~1 year Later
Auto form layout from Schema
Lookups between lists
Cascading combos
SharePoint list workflows
Easy, Information Worker friendly
YOUR INPUT…
Rules, business logic
Hide/show of sections
Mobile, touch friendly
Personal profile information
Office 365 objects
YOUR INPUT…
Web service calls
Enterprise data
eSignature
YOUR INPUT…
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Forward to February 2015….InfoPath support confirmed for SharePoint 2016
Office client & InfoPath Services support were (again) confirmed until 2023
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And a couple of days later…
Vlad Catrinescu makes a discovery on the Office 365 roadmap page: FoSL is dead!
Online Conference
June 17th and 18th 2015
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Forms on SharePoint Lists (FoSL) was a set of functionality to allow users to customize the look and feel of a SharePoint list. The prototype was created and demonstrated at the SharePoint conference several years ago. The hope was that it was low hanging fruit, and an easy "win" for getting users some basic functionality as a replacement to InfoPath in regards to customizing the look and feel of SharePoint forms. However, it didn't accomplish all the things they had hoped it would. We started thinking about an overall forms strategy, and realized FoSL didn't really fit into the big picture, either.
Summary written by Becky Bertram
Summary of AME with Sonya Koptyev
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Summary
The original plan for FoSL is killedInfopath is Alive!
Forms Services will be maintained in SharePoint Online at least 12-18 months after the release of SharePoint 2016. So the InfoPath story for Office 365 might end after 2017…
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Form solutions
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How can we build Form Solutions today?Excel Online ServicesAccess Apps FormsBuild Custom formsUse Open Source SolutionBuy a Third Party Solution
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Excel Online Services
ProsEverybody knows ExcelData can be manipulated easily
ConsOnly useful for very basic formsNo design optionsNot mobile friendly
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Access Apps Forms
ProsCan handle relational data (SQL Server / SQL Azure)Easy-to-use and buildPowerful! ConsLimited design optionsNot built for single lists or tablesNo way to do workflow (linked list is read only)
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Custom forms in SharePoint
ProsVery extensible and reusableYou can pick the technology you like
ConsYou need to be a developer Like any custom code solution, there is maintenance
JslinkSPServices
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OpenSource: Forms7 (CodePlex)
Spbiz Session
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• Nintex Forms• K2 SmartForms• Formotus• KwizCom Forms• Infowise Ultimate Forms • Dell Quick Apps• PDF ShareForms• SPForm
Third party solutions
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Forms For Everyone On Any Device
Quick and Easy Forms Design
Seamless Workflow Integration
Access Anywhere, Anytime
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Build forms for your apps and lists in SharePoint using drag and drop design
Combine existing data with SharePoint List information on one form
Integrate with K2 workflows Access it on any device
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• Run your InfoPath forms in Formotus apps – Business logic, data validation, conditional formatting, multiple views
– Data connections to SharePoint, Web Services, email (XML, HTML, PDF)
– Rich custom controls (GPS, camera, touch screen ink)
– Integrated Formotus workflows for dispatch and job assignments
• Optimized for offline form filling on all tablet devices (Windows 8, iOS, Android)
• Design forms using InfoPath Designer and Formotus cloud console– Formotus will always support InfoPath Designer forms
– Gradually moving more design features to the cloud console
– Eventually InfoPath Designer will not be needed
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Use a Third Party App
ProsNo knowledge of HTML or JavaScript needed to build formsMost solutions work well on mobile devices
ConsA third party tool will require licensesCan be difficult to reuse / migrate
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SharePoint Store Apps
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Please fill in my session feedback form available from the ‘Session Resources’ tab
on my session window.
Demo
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Soon a review of all Form Apps in the SharePoint store on o365apps.com
Apps Reviews
www.o365apps.com
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Form solutions
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Office 365 Roadmap
The office roadmap said:
"The ability to create custom SharePoint List forms is an important scenario. We are refining our plans in this space as part of a more comprehensive set of forms investments. We will update the roadmap when we have more information to share.“
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What I learned at Ignite
The ‘Forms Session’ was te only session scraped from the Ignite conference.
Team is working on something but where not yet ready to launch (missed (Q3/Spring) Release deadline.
When the solution is there, tools will be supplied to migrate from InfoPath to the new ‘Forms vNext’.
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Mark Kashman- SharePoint UNPLUGGED!
Mark Kashman- SharePoint UNPLUGGED!
Link to the Slidedeck (Sway) of this session
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Any news from the team?
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So, from here it’s just my intuition…
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InfoPath 2013 updateI’m expecting a new InfoPath setup file will become available on Microsoft download when Office 2016 goes RTM (to run it besides Office 2016).
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SharePoint Forms vNext
• It’s coming…– First in Office 365 (O365 Q4 ‘2015 Summer’ release)– Maybe launched during WPC
• It will probably be bigger then ‘just SharePoint Lists’– Think NextGen Portals
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What technology will it use?
A single page app in the new “/portals/hub” Site CollectionForm data stored as a JSON file.
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Please fill in my session feedback form available from the ‘Session Resources’ tab
on my session window.That was
it!
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Please fill in my session feedback form available from the ‘Session Resources’ tab
on my session window.
Thanks for watching
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Please fill in my session feedback form available from the ‘Session Resources’ tab
on my session window.
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Please fill in my session feedback form available from the ‘Session Resources’ tab
on my session window.
Email : [email protected] : @mvisser
Q&A