The Internship Concept of the MA SES

How to Combine Theory with Practice?

Dr. Denis Gruber

Day 1

Outline of Internship SeminarMonday, Tuesday: overview about

internships, How to write a cover letter, how to write a CV

Wednesday, Thursday: how to finance your internship, how to write a cost projection, after the Internship: Internship Report and Thank You letter, Internship Places, Job Interview

Friday: Job Interviews cont., Communicating across Culture (The Nonverbal Dimension)

Head of Internship/Internship CoordinatorThe Internship Coordinator is responsible for the internship at

MA SES which means that he:• conducts the Internship Preparation Seminar (Theory and

Practice of Applied Research)• helps students to find a suitable internship placement• is the person in charge for the internship stipend• checks the internship reports that have to be handed in after

the internship.

Since one part of the "active professionalization" is also to go through the whole application process (including receiving and dealing with refusals), the internship coordinator is not necessarily in charge of finding internship placements for the students.

Contents

1. What is an internship?

2. Why doing an internship?

3. How to find an internship?

4. How to apply for an internship?

Contents

1. What is an internship?

2. Why doing an internship?

3. How to find an internship?

4. How to apply for an internship?

1. Internship

• within the framework of MA SES

• Duration: at least 6 weeks (recommended: 8 weeks)

• Period: 1.6. – 31.8. (summer holidays), winter holidays or during 4th semester

1. What is an internship?

InternFrom Wikipedia, the free encyclopedia(Redirected from Internship)

"[...] An intern is one who works in a temporary position with an emphasis on education rather than merely employment, making it similar in some respects to an apprenticeship.

1. What is an internship?

Interns are usually college or university students or other young adults. […]

An internship may be either paid, unpaid or partially paid (in the form of a stipend). Paid internships are most common in the medical, science, engineering, business (especially accounting and finance), technology and advertising fields.

1. What is an internship?

Internship positions are available from businesses, government departments, nonprofit groups and organizations.

Internships may be part-time or full-time; typically they are part-time during the University year and full-time in the summer, and they typically last 6-12 weeks, but can be shorter or longer."

Contents

1. What is an internship?

2. Why doing an internship?

3. How to find an internship?

4. How to apply for an internship?

"Theory-Practice-Reflection"

Why internships?

Theory•Labour Markets•Globalization•Social Enequality•Welfare State Politics

•European integration

•…

Practice How are organisations (European institutions, NGOs etc.) dealing with these questions? How can the knowledge I am gaining in this programme be helpful for these organisations? What skills am I lacking?

• Making contacts to possible future employers

• Combining the theoretical knowledge gained in the courses with practical experience

• Strengthen your resume. Related experience is often necessary before an employer/graduate program will consider your application

• Gaining material for the Master Thesis

Why internships? To gain knowledge/competences that can be To gain knowledge/competences that can be

helpful in later jobshelpful in later jobs

To check out a job/an occupational area that To check out a job/an occupational area that seems to be interestingseems to be interesting

Benefits to students: • Opportunity to work in career related or professional

environment • Provide career awareness for the students • Give the students the chance to evaluate, reflect upon and try a

career field • Provide valuable experience that helps secure future

employment • Can earn money or credit • Provide professional networking contacts • Make classroom learning more interesting • Help the student develop job search skills • Develop self-confidence as they identify skills, abilities and

talents

Benefits to the employer

• Can evaluate the student for potential full time employment

• Give the employer access to quality candidates • Students contribute new energy and ideas to the

work place • Scheduling can be flexible to meet the

employer’s needs • Cost effective

Benefits to the department/college/university

• Strengthen ties to alumni and the community

• Make the transfer out process easier for students

• Curriculum can benefit through feedback from employers

Problems concerning internship

Contents

1. What is an internship?

2. Why doing an internship?

3. How to find an internship?

4. How to apply for an internship?

Professional fields and organisations/internships

Business• Tourist agencies in Russia, preferably in St.

Petersburg sending Russian tourists to European holiday places/round trips

• Tourist agencies in St. Petersburg inviting German/European tourists for holidays to Russia

• German agencies of tourism in Germany inviting Russian tourists (German language necessary, payment unlikely)

• German tourist agencies sending German /European tourists to Russia

• Companies trading with European partners• Russian companies in St. P./Russia• German companies in St. Petersburg/Russia

Professional fields and organisations/internships

•  Culture– Internationally active museums in Russia and Germany– European Cultural Institutes in St. Petersburg and Russia– Cultural Institutes in Germany

 • Science and Education  - Russian institutes creating and developing international

programmes of studies and research

– German institutions which are creating and developing international programmes of studies and research with Russian universities/academies (AAA of German universities)

– German foundations in St. Petersburg/Russia– European foundations dealing with Russian science – German foundations/institutions in Germany dealing with science

in Russia

Professional fields and organisations/internships

NGOs of Civil Society and Development Organisations

 • Politics• Embassies and Consulates of the European

Countries in St. Petersburg and Moscow,• Russian Embassy and General Consulate in Berlin,

Hamburg and Bonn,• Parliamentary Group for European Affairs in the

Russian Duma• Russia Exchange Programme of Deutscher

Bundestag• Delegation of the EU in Moscow

Possible Internship PlacesName of the organisation Contact person Information

Немецко-Русский ОбменGerman-Russian Exchange

Angelina Davydova a.davydova@inbox.ru+7 904 519 19 77

German-Russian NGOhttp://obmen.org/ru/main

Delegation der Deutschen Wirtschaft in der Russischen FöderationAußenstelle St. PetersburgDelegation of the German economy in the RF

Katja Wedigservice-ahk@spb.hk24.biz

www.hk24.biz

Russia Consulting Daniel Breckheimerbreckheimer@russia-consulting.eu

German-Russian-Ukrainian Consulting Agencywww.russia-consulting.eu

Friedrich-Ebert-StiftungAußenstelle St. PetersburgFriedrich-Ebert-Foundation

Natalia SmirnovaFES@mail.wplus.net

German political foundationwww.fes.de

Konrad-Adenauer-StiftungAußenstelle St. Petersburg

Elisabeth Bauerkasspb@online.ru

German political foundationwww.kas.de

Committee for External Relations of Saint-PetersburgAdministration of

contact via Nikita Lomagin (teacher of our programme): lomagin@rol.ru

http://www.kvs.spb.ru

Generalkonsulat der Bundesrepublik Deutschland in St. PetersburgGeneral Consulate of the FRG

Marcus Stadthausku-1@stpe.diplo.de

www.sankt-petersburg.diplo.de

Cool English Magazine William Hackett-Joneswill@eclecticpublishing.co.uk

Journal (published in ) with articles in English to learn English languagewww.coolenglish.co.uk

Place of Internship of MA SES students

• Kultur- und Integrationszentrum PHOENIX• Chamber of Commerce, St. Petersburg• State Duma of the Russian Federation, Moscow• Human Rights Without Frontiers Int'l, Brussels• European Human Rights Avocacy Center, Memorial,

Moscow• Grand Hotel Europe, St. Petersburg• European Intermodal Association (EIA), Brussels• Flanders-China Chamber of Commerce, Gent• British Council, St. Petersburg• MAN Ferrostaat AG, Essen• A1 personeelsdiensten, Arnhem• ATTAC Bundesbüro, Frankfurt/Main• British Council, London

• Russian Food & Drinks Magazine LLC., St. Petersburg• European Public Law Center, Athens• International Organisation for Migration (IOM), Vienna• Administration of the Committee for External Affairs, St.

Petersburg• Graduate School of Social Sciences, Bremen University, Bremen• Centre for European Policy Studies (CEPS), Brussels Zentrum

für Demokratie und Toleranz (Berlin-Treptow, Germany)

• Fast Ltd. (Moscow, Russia)• Publishing House Hachette Filipacchi Shkulev (St.Petersburg,

Russia)• BAMBINO NEL TEMPO (ROME, ITALY)• NGO Every Child (Kyiv, Ukraine) • Ministry of Internal Affairs (Potsdam, Germany) • DAAD (Bonn, Germany)• Norway State Oil Company (Oslo, Norway)

Place of Internship of MA SES students

Internships in EU Institutions

• ECA - European Court of Auditors Internship

• ECB - European Central Bank • EMEA - European Agency for the Evaluation of Medicinal Prod

ucts Internships

• European Commission Internship

• European Foundation for the Improvement of Living and Working Conditions Internship

• OAMI - Office for Harmonisation in the Internal Market Internship

Internships in NGOs and Political

Organizations• Euro-Mediterranean Human Rights Network

[27 Oct] Internships, Copenhagen • Transparency International

[25 Oct] Internship in Policy and Research Department, Berlin (Deadline: 8 November)

• Nonviolent Peaceforce [24 Oct] Internship - Communications Assistant, Brussels (Deadline: 1 November)

• Nonviolent Peaceforce [24 Oct] Internship - Research & Fundraising Assistant, Brussels (Deadline: 1 November)

• Johanniter International (JOIN) Enterprises of the Orders of St. John [24 Oct] Internships, Brussels

• ECMI - European Centre for Minority Issues [20 Oct] Internships - EU Programme, Flensburg

Internships in NGOs and Political

Organizations• Euro-Mediterranean Human Rights Network

[17 Oct] Internships, Copenhagen (Deadline: 5 November) • Union of European Federalists

[12 Oct] Internship, Brussels • EUREC Agency

[2 Oct] Intern, 6 months, from January 2007, Brussels (Deadline: 20 November)

• The Hague Justice Portal [25 Sep] Intern, The Hague

• Article 19 [18 Sep] Europe Programme Intern, London

• Transparency International [18 Sep] Internship with the International Strategy Review Project, Berlin

• Transparency International [15 Sep] Internship with the Global Programmes Department, Berlin

Internships in International Organisations

• UNAIDS - UN Programme on HIV/AIDS [13 Oct] Internship with UNAIDS Headquarters, Geneva (Deadline: 30 September)

• EFTA - European Free Trade Association [8 Oct] Traineeship, Spring 2007, Financial Mechanism Office, up to 9 candidates, six-month, from 1 February 2007 to 30 July 2007, Brussels (Deadline: 15 November)

• Centre d'information sur l'Europe [12 Sep] Stage d' Assistant(e) Promotion du site et Partenariats, Paris

3. How to find an internship?

"European Union" (Brussels/Strasbourg):

e.g.: www.eurobrussels.com/internships.phpe.g.: www.eurobrussels.com/internships.php http://jobs.euractiv.comhttp://jobs.euractiv.com www.eubusiness.com/jobswww.eubusiness.com/jobs

......

3. How to find an internship?

• "Direct search"

Internet presences of organisations: mostly Internet presences of organisations: mostly also information about internshipsalso information about internships

e.g.:e.g.: www.europarl.eu.int/stages/default.htmwww.europarl.eu.int/stages/default.htm

www.europarl.eu.int/comm/www.europarl.eu.int/comm/stagesstages

Other sources: reports about organisations Other sources: reports about organisations on TV/in Newspapers, recommendation of on TV/in Newspapers, recommendation of teachers, friends, SES-alumni, …teachers, friends, SES-alumni, …

3. How to find an internship?

Sometimes: no information about internships on the website of an organisation

Possibility to apply proactivelyPossibility to apply proactively

better chances (not so many better chances (not so many competitors)competitors)

more freedom/more space for more freedom/more space for negotiationsnegotiations

3. How to find an internship?

But: It is useful to ask in advance (via telephone or e-mail) if there are possibilities for internships

You avoid wasteful of effortYou avoid wasteful of effort

You get in contact with the You get in contact with the organisation (and can later refer to organisation (and can later refer to that contact in your cover letter)that contact in your cover letter)

Contents

1. What is an internship?

2. Why doing an internship?

3. How to find an internship?

4. How to apply for an internship?

4. How to apply for an internship?

4.1 Different application standards

4.2 The Covering Letter4.2 The Covering Letter

4.3 The CV4.3 The CV

4. How to apply for an internship?

4.1 Different application standards

4.2 The Covering Letter4.2 The Covering Letter

4.3 The CV4.3 The CV

4. How to apply for an internship?

• Application = self-marketing (in German: "B e w e r b u n g")

You should develop your own You should develop your own "marketing concept""marketing concept"

few standards for application documents few standards for application documents (differing from country to country), but (differing from country to country), but you should try to be creative within these you should try to be creative within these standardsstandards

4.1. Different application standards

Russia Covering letter CV (Резюме) Copies of university

certificates and attestations/testimonials

Germany Covering letter CV (tabular form) with

photo and signature Copies of school and

university certificates Copies of attestations

from other internships/jobs

References

4.1. Different application standards

Europe Covering letter CV (tabular form)

without photo no references and no

testimonials (for application in EU institutions)

Great Britain Covering letter CV without photo No references No testimonials

4.1. Different application standards

• Russia: almost no standards You are quite free in writing covering letter and CV

Germany:Germany: CV: (Usually) Stick to the standards! CV: (Usually) Stick to the standards! Photo and certificates/testimonials are a must!Photo and certificates/testimonials are a must!

GB:GB: only a few standards; several ways of only a few standards; several ways of writing a CVwriting a CV

4. How to apply for an internship?

4.1 Different application standards

4.2 The Covering Letter – Application for an 4.2 The Covering Letter – Application for an InternshipInternship

4.3 The CV4.3 The CV

4.2 The Covering Letter

• The first impression is the lasting one

The covering letter is your "visiting card"The covering letter is your "visiting card"

It should make the reader interested in you It should make the reader interested in you (in your CV)(in your CV)

Aim: Giving a convincing and credible Aim: Giving a convincing and credible impression of your person and your impression of your person and your qualificationsqualifications

4.2 The Covering Letter

Personnel managers pay attention to: good structuring (in form and content)good structuring (in form and content)

short and concise argumentation short and concise argumentation (You have only one page but should tell (You have only one page but should tell everything that is worth knowing)everything that is worth knowing)

Think of your reader: What would be Think of your reader: What would be interesting?interesting?

4.2 The Covering Letter

Keep in mind: Most personnel managers Keep in mind: Most personnel managers have only 3 minutes for one application!have only 3 minutes for one application!

Guidelines for an application for international internship

1) What is your motivation for your internship?

2) What are your reasons for doing the Internship abroad?

3) What are your qualifications that you can offer your host organization of your internship?

4) How did you prepare for your internship abroad?

5) How do you think you will benefit from this internship concerning your personal development and your studies?

6) Please enumerate some of your professional aims you want to achieve by doing the internship

7) Please shortly describe the work or project you want to pursue

8) Please put the duration and time you are available in this letter

9) Please tell them, how this is linked with the requirements of your host organization

There are three main parts to every cover letter: (I)

• Part One (the introductory paragraph):- Tell the reader why you are writing – state your

case!- Be specific, including the position for which you

are applying and how you learned about it- If you have been referred by someone, mention

that person’s name here- You can also introduce your relevant

qualifications here, but save the detailed information for Part Two.

There are three main parts to every cover letter: (II)

• Part Two (the body paragraphs):

- Tell the reader why s/he should care that you are applying –defend your case!

- use this section to give examples/details of education, experience, skills and other qualifications you have that match with the qualifications the employer is seeking (as outlined in the position description, job announcement, etc.)

There are three main parts to every cover letter: (III)

• Part Three (the closing paragraph):

- Wrap up the letter and talk about next steps

- use this section to reinforce your qualifications, cite attachments (resume, writing samples, references, etc.)

- suggest a follow up meeting/interview

- provide information about your availability

4.2 The Covering Letter

70 % of all applications are standard letters

Develop your own strategy:Develop your own strategy:

Why do I want to do my internship in this Why do I want to do my internship in this sector/area of business?sector/area of business?

Why do I want to do my internship in this Why do I want to do my internship in this organisation?organisation?

Why am I the right person for this Why am I the right person for this internship?internship?

4.2 The Covering Letter

Formalities:

1 page (not more, not less)1 page (not more, not less)

Font: Times New Roman, Arial, VerdanaFont: Times New Roman, Arial, Verdana

Type size: 11(Arial, Verdana) - 12 pt (TNR)Type size: 11(Arial, Verdana) - 12 pt (TNR)

Short, concise sentencesShort, concise sentences

Subsections Subsections easier to read easier to read

4.2 The Covering Letter

• Avoid the use of passive and subjunctive!

Avoid abbreviationsAvoid abbreviations

Do not just repeat your CV, but combine Do not just repeat your CV, but combine the facts from your CV with the the facts from your CV with the competences that are required competences that are required

The Covering Letter

If you send your application via email:

The formal standards are the same like in The formal standards are the same like in "normal" application letters!!!"normal" application letters!!!

Do not forget the subject to your emailDo not forget the subject to your email

Attachment (usually only CV): pdf-file (no Attachment (usually only CV): pdf-file (no zip or rar-files), not bigger than 3 MBzip or rar-files), not bigger than 3 MB