The Future of Perrysburg Schools:Two Paths Forward

Perrysburg Board of EducationOctober 21, 2019

Today’s Presentation will Cover:

• Background information on Perrysburg Schools and growth.• Information about the levy on the ballot Tuesday, November 5.• What will happen if the levy fails on Tuesday, November 5.

Student Growth

• Since 2008, our student population has grown by 21%, or 976 students.• We have added the equivalent of the entire student population of

Ottawa Hills School District since 2008.• Because of this explosive growth, Perrysburg Schools is in need of

additional revenue to maintain our current level of services to this rapidly growing student population.• The Board of Education voted unanimously to place an operational

levy on the November 5, 2019 ballot for this reason.

State Funding Challenges

Our most recent Ohio Department of Education School Funding Report shows our total calculated funding to be

$15,108,949.26, but then it sets our “cap limit” at $11,159,658.94 due to our growth.

This is a loss of over $3.9 million in funding.

$375.46 per pupil x 5,600 students=

$2.1 million

Perrysburg Schools

Statewide Average

Total Expenditure Per Pupil (FY18) $11,577.68 $11,953.14

Below State Average for Per Pupil Spending

State Performance Audit

• Steps the auditors outlined in their October 3, 2019 Performance Audit Report would result in an immediate $7,015,500 reduction annually to the budget, including the elimination of 98.5 jobs.

• To put this in perspective, this is more employees than we currently have at Ft. Meigs and Frank Elementary Schools combined.

TOTALS• Elimination of 98.5 jobs• Reduction of Current AND

Planned Additional Positions Combined: 122.5

• Average Annual Reduction: $7,015,500

Reductions Lead to “drop below primary peers”

• Page i – “Due to growing enrollment within the District, reductions in staff to the peer levels may lead to staffing levels below peer levels in future years.”

• Page 12 - Central Office Support Staff Reductions – “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2020-21.”

• Page 13 - Building Administrator Staff Reductions – “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2021-22.”

• Page 14 – Building Office Support Staff Reductions - “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2020-21.”

• Page 15 – Eliminate a combined total of 19.0 FTEs from the direct education and student support position categories - “However, because of projected growth in enrollment, such reductions in staffing could lead to PEVSD to be below primary peer averages in some areas by the end of the forecast period.”

Reductions Lead to “drop below primary peers”

• Page 15 – General Education Staff – “Due to increasing enrollment, the student to teacher ratio will change over time.”

• Page 16 - Gifted and Talented Teacher Positions – “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2021-22.”

• Page 17 – K-8 Art Education Teachers – “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2022-23.”

• Page 18 – K-8 Music Education Teacher Staff - “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2020-21.”

• Page 18 - Remedial Specialist Positions – “However, due to projected increases in student population, PEVSD would drop below the primary peer average beginning in FY 2021-22.”

“Although these options would eliminate the deficit in each year of the forecast, it could drastically change service levels within the District.”

- Auditor of State Performance Audit, Page 29

$1,987Cash Balance after 4 years if the District Follows Every One of the Auditor of State Performance Audit Recommendations.

Board Responds – Formal Committee

• In the event the levy passes on November 5, the Board will appoint a Performance Audit Team (PAT) comprised of business leaders, community members, employees, parents and students to review each of the recommendations found in the audit report.• The team will be charged with reporting their findings to the Board by

May 2020.• The application process would be outlined in December.• In the event the levy fails, a team would not be convened.

Steps Taken to Reduce Prior to Levy

•Reduction of $900,000 from budget prior to the start of 2019-2020 school year•Contract provisions—P-CAPP suspended for the 2019-

2020 school year• Initiated review of Third Party Administrator• Exploring RFP for health care plans

Reductions Prior to Fall 2019

• Cut district Professional Development for staff and substitutes • Professional Development/Continuing education reimbursement • Fountas & Pinnell Reading Assessment Evaluation Kits• Move from Mac to Chrome - PHS for freshman class• Reduction of paraprofessionals • Eliminate mileage reimbursement at 50% at building level• Reduction in contracted services • Eliminate mileage reimbursement 100% at central office• Standards Based Grading Binders reduction• Reduction of building budgets across the board • Eliminate ITCs NOECA and use NWOCA only • P-CAPP Eliminated for 2019-2020 via bargaining agreement with PEA

11,963Number of School Levies in Ohio

Since 1976 (HB 920)

283 School Levies in 2019*

Effective Tax Rates

Year Fixed or Continuing Full (VOTER

APPROVED) Rate

Effective (ACTUAL

COLLECTED) Rate

1976 Continuing 25.8 mills 7.27 mills

1980 Continuing 2.6 mills .855 mills

1981 Continuing 6.0 mills 1.986 mills

1986 Continuing 6.0 mills 2.87 mills

1988 Continuing 5.2 mills 2.71 mills

2016 Continuing 16 mills 13.7 mills

1991 Continuing Income Tax 0.5% 0.5%

The school district collects a fixed sum and as more people build homes and

businesses come to Perrysburg, the less everyone pays.

Perrysburg Incremental Levy Passed in 2004Year Ballot

Language Millage

Actual Millage Collected

Difference paid by taxpayers

2005 5.8 5.65 -0.152006 6.4 5.3 -1.12007 7.0 5.7 -1.32008 7.6 5.8 -1.8

Paid 4.35 mills less than what voters approved over the life of the levy.

Projected Levy Increase on a Home Valued at $200,000 (Taxable Value is equal to 35% of Market Value = $70,000)Years Requested Mills Monthly Cost2020 7.9 $46.08

2021 9.5 +$9.34 increase

2022 11.10 +$9.33 increase

2023 12.7 +$9.33 increase

2024 14.2 +$8.75 increase

*Projected Millage Rate will be Lower as Values Increase 2016 - Continuing Operating 16 mills is already at 13.7 mills and dropping

Reality

• Things like “impact fees” or “tax the new residents only” are illegal in Ohio and not an option. • The school district cannot cut its way to keep up with

growth without changing the fabric of our schools and community.•We wish it were a smaller levy, but it isn’t.• There are no 10-word soundbite solutions.

Misconceptions •Can’t the district stop growth? NO.•With all the new homes and students new to the

school district, isn’t the district getting a lot more money? NO.•Aren’t Perrysburg Schools’ property taxes among the

highest in the region? FALSE.•Perrysburg Schools – why do we want a “Cadillac”

system when a “Chevy” is good enough? REALLY?

The Board’s Role if Levy Defeated by Perrysburg Voters• Sharing reduction plan that will be presented to the Board for

approval in November 2019.• Sharing reduction plan for 2020-2021 school year that will be

presented to the Board for approval in February/March 2020.

Following is a list of reductions that would be required mid-year (Jan. 1) if the levy fails on November 5, 2019 as well as

additional reductions that would be required before the beginning of the

2020-2021 school year by school/department.

Overview

• Starting in January 2020:Elimination of 47 Certificated/Teaching and 32 Non-Teaching Jobs• Start of 2020-2021:

Elimination of 38 Additional Certificated/Teaching Jobs and 11 Non-Teaching Jobs

Total Jobs Eliminated: 128

Student Programming

• PHS drama includes 368 students, music includes 713 students and clubs serve a total of 544 students.• PHS athletics has 1,114 student participants.• PJHS – 600 students involved in extracurriculars, 100 in the musical,

153 in band, 139 in choir and 150 in orchestra. • HPI has 9 clubs with approximately 275 students.

District Administration & Support

• Reduction of a part-time Speech and Language Therapist and Academic Assessors results in decreased supports and services for students with disabilities and reduction of intervention for at-risk students.• Reduction of Pupil Services Administrator results in the elimination of

proactive and best practice programming for diverse learners.• Reduction of the Maintenance Director position will result in diminished

oversight of grounds and preventative maintenance.• Reduction of Treasurer’s Office staff member results in decreased

efficiency.• Reduction of the Central Office receptionist results in diminished security

and decreased efficiency in response to the public.

District Administration & Support, continued

• Reduction in contracted days decreases the ability to implement proactive programs, practices and procedures. This would also result in reduced support for behavioral and academic interventions.• By reducing the wellness fund, staff initiatives such as the annual blood

draws, flu shots and wellness challenges will be minimized or eliminated. The goal of wellness is to improve staff health and keep costs down.• Reduction in professional development would impede continuous

improvement.• Reduction in the RESA coordinator position would result in decreased

support for new teachers.• Reduction of School Psychologist and Speech and Language Therapist will

result in a further decrease in supports and services for students with disabilities and reduction of intervention for at-risk students.

District Administration & Support –Additional Impact 20-21• Reduction of Social Workers and Children’s Resource Counselor results in

loss of direct mental health services and student and family social services.• Reduction of Health Aide results in a decrease in direct health services for

students.• Reduction in paraprofessionals will limit the ability to maintain balanced

classes in regards to student needs.• Reduction of additional central office administrator will result in a further

decrease in the ability to support and implement district initiatives and maintain compliance with state regulations.• Salary Freeze for Administrators results in a diminished ability to retain and

attract employees.

High School

• Reduction of Music Teachers results in nearly doubled class sizes and limited opportunities for student growth and public concerts.• Reduction of Business Teacher results in fewer elective options for students

and students with multiple study halls in the day. Students scheduled for second semester will be reassigned to a study hall.• Reduction of Industrial Technology Teacher results in fewer elective options

for students and students with multiple study halls in the day. Students scheduled for second semester will be reassigned to a study hall.• Reduction of a Special Education Teacher working with students with

significant behavioral needs results in a reduction of support.• Reduction of Career Based Instruction (CBI) Teacher results in fewer

opportunities for at-risk students to complete graduation requirements. Students scheduled for second semester will be reassigned to a study hall.

High School, continued

• Reduction of Special Education Teacher decreases services and supports to meet state minimum requirements and increases case loads for remaining teachers resulting in less personal connection.

• Reduction of 2 Study hall monitors results in fewer academic labs for student support.

• Reduce cafeteria monitor results in reduced student supervision in cafeteria during lunches.

• Reduction of the Dean of Students results in delayed communication with parents, reduced service in positive behavioral support and disciplinary actions.

• Reduction of the College Advisor results in reduced level of resources for our college-bound students as well as those seeking options beyond high school in career areas. This will also shift additional college and career responsibilities to school counselors.

High School, continued• Reduction of 3 secretaries results in slower response to parents, staff, and

completing office tasks.• Elimination of Assistant Coaches results in no freshman and junior varsity

spring sports and fewer extracurricular opportunities for students.• Elimination of Supplemental positions results in no student performance of

Winter One Acts.• Elimination of 16 Club and Class advisor positions for Spring –not including

Junior class for prom and National Honor Society – resulting in fewer extracurricular opportunities for students.• Elimination of the School Resource Officer results in decreased security,

training, and responsiveness to crisis situations.• Due to Reduction-in-Force language in collective bargaining agreements,

some students returning from winter break will have new teachers taking over their classes mid-year.

High School - Additional Impact 20-21 • Reduction and/or increased Pay to Participate in Athletics and Musical

to cover the complete cost of activities.(i.e., B & G Basketball = $1,417, Volleyball = $786, Wresting = $695, and

Musical = $113)• Reduction of Chinese and French Teachers results in fewer foreign

language options for students and the elimination of the programs.• Reduction of Social Studies Teachers results in increased class sizes

and eliminates AP Psychology.• Reduction of Venture Bound Teacher eliminates the program

designed to help students transition into a work environment, thus eliminating course options for students needing job and career readiness skills.

High School - Additional Impact 20-21, continued• Reduction of Intervention Specialists increases case loads for teachers

working with our students who need additional supports and eliminates co-taught social studies and co-taught science classes.• Reduction of Math Teacher eliminates AP Calculus and AP Statistics.• Reduction of Science Teacher eliminates AP Biology and AP Chemistry.• Reductions may impact selective universities’ decisions on admissions

and scholarship opportunities.

Jr. High

• All music programs will be reduced to one teacher for Band, Choir and Orchestra. This will double class size in music and limit the individual/small group instruction that is currently able to happen. • After school music program performances will not occur due to the

reduction of the music supplementals.• Reduction of monitor positions will cause teachers to be assigned duties to

cover academic study and lunches. Teachers will be pulled from their Teaming/Department meeting times to cover these duties. This will lead to a decline in the effectiveness of the collaboration with teachers missing from these meetings.• The library/media center will be closed and makerspace activities will be

eliminated.

Jr. High, continued

• Reduction of after school academic support (Jacket Club) for struggling students.• After school student activity clubs and competition teams will be stopped

including: Mock Trial Team, Power of the Pen/Pen Ohio Writing Team, Winter Running Club, Pep Band, Math Counts, Youth to Youth and Drama Club.• Reduction in supervision for students participating in Track, which may

result in team cuts to ensure safety. • Due to Reduction-in-Force language in collective bargaining agreements,

some students returning from winter break will have new teachers taking over their classes mid-year.

Jr. High - Additional Impact 20-21

• Reduction and/or increased Pay to Participate in Athletics and Show Choir to cover the complete cost of activities (See slide 26).• Elimination of the PJH musical due to the reduction of staff.• Reduction of Assistant Principal results in less communication with parents,

slower turn around on investigating concerns, availability to evaluate teachers, and proactively supervise the school.• Reduction of Foreign Language Teachers results in reduced offerings of

elective choices.• Reduction of Art Teacher results in reduced elective choices.• Reduction of school day (30-40 minutes less pending transportation

feasibility) results in reduced instructional time for students.

Hull Prairie Intermediate School

• Reduction of Band and Assistant Band Leaders results in an elimination of the band program at the 5th and 6th grade level.• Reduction of Orchestra and Assistant Orchestra Leaders results in an

elimination of the orchestra program at the 5th and 6th grade level.• Reduction of Vocal Music and Assistant Vocal Music Leaders results in an

elimination of the vocal music program.• Reduction of Intervention Teachers and Specialists results in decreased

intervention services and supports.• Reduction of the Building Leadership Team positions results in a decline in

the effectiveness of collaboration and building management.

Hull Prairie Intermediate School, continued

• Reduction of Art, Music, Physical Education Teachers, IDEA and STEM results in decreased time for students in these courses.

• Reduction of Gifted Teachers results in no gifted services for English Language Arts (Students will return to the general English Language Arts classes).

• Reduction of Student Dean results in decreased supervision of students and reduced service in positive behavioral support and disciplinary action. This would also result in a change as to when students would be able to enter the school in the morning. Additionally, this may impact the ability to provide recess for 5th and 6th grade students.

• Due to Reduction-in-Force language in collective bargaining agreements, some students returning from winter break will have new teachers taking over mid-year.

HPI - Additional Impact 20-21

• Eliminate Toledo Zoo trip.• Eliminate 6th grade camp.• Reduction of Supplemental and Activity Coordinator roles results in

elimination 9 clubs and activities for students. • Reduction of school day (30-40 minutes less pending transportation

feasibility) results in reduced instructional time for students.• Reduction of Art, STEM and IDEA teachers results in the elimination of

these creative arts courses.• Reduction of 4 General Education Teachers results in larger class sizes.• Reduction of monitors results in reduced supervision for students. Recess

would be eliminated due to shortened day.

Elementary Schools

• Reduction of Art, Music and Physical Education Teachers results in decreased time for students in ENCORE classes

• Reduction of Gifted Teachers results in no gifted services (Students in gifted 4th grade, gifted ELA and Math and students in 3rd grade gifted ICE will return to their homerooms).

• Reduction of Reading Specialists and Intervention Teachers results in decreased intervention services and supports.

• Reduction of All Day Kindergarten monitors results in decreased supervision and support.

Elementary Schools, continued

• Reduction of Supplemental and Activity Coordinator roles results in no clubs or activities for students.• Reduction of Head Teacher and Building Leadership Team positions

results in a decline in the effectiveness of collaboration and school management.• Reduction of Student Deans results in decreased supervision of

students, diminished communication with parents and reduced service in positive behavioral support and disciplinary action.• Due to Reduction-in-Force language in collective bargaining

agreements, some students returning from winter break will have new teachers.

Elementary Schools - Additional Impact 20-21

• Reduction of an additional Reading Specialist and Intervention Specialist results in a further decrease of intervention services and supports.• Reduction of Music Teachers, Art Teachers, STEM Teachers and Library

Teachers results in the elimination of all creative arts courses and library. Only PE will remain due to state requirement.• Reduction of school day (30-40 minutes less pending transportation

feasibility) results in reduced instructional time for students.

Technology

• Reductions in technical service personnel limits the ability to provide service to the school district’s more than 4,800 desktop and laptop resources. More than 4,200 of these devices are mobile and go home with their assigned user each night.

Operations/Maintenance

• Due to a reduction of 7 custodians…• Classrooms will not be cleaned daily. This may impact public

health.• School use by community and outside groups will be limited and

will cost more.• School access will be restricted after hours due to security

concerns.

Transportation (2020-2021)

• Elimination of PJHS and PHS trips for extracurriculars.• Combined transportation routes will result in students being on the

bus longer (St. Rose students would ride with Perrysburg students).• Dispatcher reduced from 7 to 4 hours, resulting in a reduction of

response time.• Centralized pick up for High School students will result in High School

students needing to board at an elementary if they wish to take a bus to the High School.

Summary of what will happen if the levy fails on Tuesday, November 5, 2019:• Starting in January 2020:

Elimination of 47 Certificated/Teaching and 32 Non-Teaching Jobs• Start of 2020-2021:

Elimination of 38 Additional Certificated/Teaching and 11 Non-Teaching Jobs

Total Jobs Eliminated: 128