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2017 European Parliament Environmental Statement for 2016 1

THE EUROPEAN

PARLIAMENT ENVIRONMENTAL

STATEMENT FOR 2016

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The European Parliament's Environmental Statement

for 2016

pursuant to Annex IV to Regulation (EC) No 1221/2009 of the European Parliament

and of the Council of 25 November 2009 on the voluntary participation by organisations in a Community eco-management and audit scheme (EMAS),

repealing Regulation (EC) No 761/2001 and Commission Decisions 2001/681/EC and 2006/193/EC.

Adopted by the Steering Committee for Environmental Management

Verified by

on 20-29 June 2017

on 26 September 2017

Vinçotte SA (external verifer)


Contents1. INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

1.1. INTRODUCTION TO THE EUROPEAN PARLIAMENT . . . . . . . . . . . . . . . . . . . . . . . . . . 51.1.1. Composition and functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.1.2. Parliament’s work. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.1.3. Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51.1.4. Environmental impact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

1.2. HISTORY OF THE EMAS PROJECT IN THE EUROPEAN PARLIAMENT . . . . . . . . . . . . . . . . 6

2. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) OF THE EUROPEAN PARLIAMENT. . . . . . . 7

2.1. SCOPE AND REGISTRATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.1.1. Scope . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72.1.2. Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

2.2. GOVERNANCE STRUCTURE OF THE EMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.2.1. The Bureau. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82.2.2. The Steering Committee for Environmental Management . . . . . . . . . . . . . . . . . 82.2.3. The environmental management officers (EMOs) and the Inter-DG Steering Group

on Environmental Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92.2.4. The EMAS Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92.2.5. Environmental management networks . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

2.3. DOCUMENTATION OF THE ENVIRONMENTAL MANAGEMENT SYSTEM. . . . . . . . . . . . . 112.3.1. Environmental Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.3.2. Environmental Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.3.3. Environmental Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.3.4. Action Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.3.5. Environmental Management Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.3.6. Environmental Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.3.7. Compendium of procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3. ENVIRONMENTAL PERFORMANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

3.1. KEY PERFORMANCE INDICATORS AND TARGETS . . . . . . . . . . . . . . . . . . . . . . . . . . 143.1.1. EP targets on Key Environmental Performance Indicators (KPI) . . . . . . . . . . . . . 15

3.2. KPI OBJECTIVES AND ACHIEVEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163.2.1. CO2 Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173.2.2. Electricity consumption. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183.2.3. Gas, fuel oil and district heating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193.2.4. Paper Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203.2.5. Water Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213.2.6. Waste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

3.3. OTHER OBJECTIVES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273.3.1. Green Procurement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273.3.2. Carbon Emission Offsetting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28


3.3.3. Training, Communication and Awareness Raising . . . . . . . . . . . . . . . . . . . . . 293.3.4. Regulatory Compliance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323.3.5. Interinstitutional Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

4. EXECUTION OF THE EMAS ACTION PLAN 2016 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

4.1. CO2 EMISSIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344.1.1. Buildings Management Sector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344.1.2. Information Technology Sector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 354.1.3. Mobility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

4.2. PAPER CONSUMPTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

4.3. WATER CONSUMPTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

4.4. WASTE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

5. CONTACTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

6. REFERENCES AND LEGAL REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

7. ENVIRONMENTAL VERIFIER'S DECLARATION ON VERIFICATION AND VALIDATION ACTIVITIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

ANNEXES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

ANNEX I: ANALYSIS OF PARLIAMENT'S CARBON FOOTPRINT FOR 2016. . . . . . . . . . . . . . 42Annex I. 1. Presentation of the carbon footprint . . . . . . . . . . . . . . . . . . . . . . . . . 42Annex I. 2. Emissions included in the carbon footprint . . . . . . . . . . . . . . . . . . . . . 43Annex I. 3. Detailed analysis of the evolution of the carbon footprint . . . . . . . . . . . 45

ANNEX II: EXECUTION OF THE EMAS ACTION PLAN 2016. . . . . . . . . . . . . . . . . . . . . . . 52Annex II. 1. New Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52Annex II. 2. On-Going Actions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68Annex II. 3. EMAS Mid-Term Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

ANNEX III: EMAS ACTION PLAN 2017. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89Annex III. 1. EUROPEAN PARLIAMENT EMAS ACTION PLAN 2017 . . . . . . . . . . . . . . . 89

ANNEX IV: EMAS WORK PROGRAMME 2017 (ANNEX TO THE EMAS ACTION PLAN 2017) . . . 93Annex IV. 1. New Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93Annex IV. 2. On-Going Actions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98


1. INTRODUCTION

1.1. INTRODUCTION TO THE EUROPEAN PARLIAMENT

1.1.1. Composition and functions

The European Parliament (EP) is the parliamentary institution of the European Union, directly elected by the citizens of the EU every five years. It meets twelve times a year in Strasbourg (France); some of the part-sessions and most of the parliamentary committee meetings are held in Brussels (Belgium). Its secretariat is shared between Luxembourg, Brussels and Strasbourg. The European Parliament is one of the EU’s three main institutions, the other two being the Commission and the Council. The NACE code of the European Parliament is NACE 99.

The EP is the assembly of the representatives of the 500 million citizens of the Union. The European Parliament is made up of 751 Members elected in the 28 Member States of the enlarged European Union. Since 1979 MEPs have been elected by direct universal suffrage for a five-year period.

1.1.2. Parliament’s work

The EP’s activities are those of a large-scale political institution. In general, activities include organising meetings (many of them with simultaneous interpreting), drafting, publishing and translating documents, and managing IT and telecommunications systems.

The number of officials and temporary staff working for Parliament at its three main places of work exceeds 6 000. In addition to officials and temporary staff, there are also Members’ assistants and the staff of private service providers, who working in such sectors as building management, information technologies, cleaning and catering. Journalists, visitors and lobbyists also swell the numbers of people on Parliament's premises. At times, the total number of people working in the three main places of work in one capacity or another may exceed 10 000.

1.1.3. Numbers

The total number of people accommodated at the EP’s premises varies according to the location and the parliamentary timetable, as the figure for Strasbourg increases very substantially during the monthly part-session weeks.


In 2015, Parliament's activities took place in 17 buildings in Brussels, 8 in Luxembourg and 4 in Strasbourg. The total area occupied by the EP, according to the DIN277 norm, is more than 1 150 000 m2.

1.1.4. Environmental impact

Parliament's administrative and technical work comprises certain aspects that have a direct or indirect impact on the environment: for example, energy consumption for heating and lighting in meeting rooms and offices, production of waste and waste water, consumption of paper and the environmental impact of transport of people and goods.

1.2. HISTORY OF THE EMAS PROJECT IN THE EUROPEAN PARLIAMENT

The European Parliament began the preparatory work necessary for the implementation of an environmental management system immediately after the entry into force of the EMAS Regulation. An external consultant, working in cooperation with Parliament's services, performed a detailed environmental analysis of Parliament's activities. The analysis served as a basis for identifying a series of environmental management objectives for Parliament.

On 19 April 2004 the Bureau decided to establish an Environmental Management System in Parliament, in accordance with the European standard, EMAS. Following additional technical preparations, on 9 May 2005 the Bureau approved the environmental objectives and asked the Secretary-General to establish the Environmental Management System required in order to attain them. The first versions of the main EMAS documents were approved by the Bureau on 13 December 2005.

The system and necessary documentation, as well as the first internal audit cycle, were put in place in 2006. The first Management Review exercise was carried out in June 2007. Following the decision to adjust the environmental objectives and key actions proposed in the Management Review, the new version of the Environmental Policy of the European Parliament was adopted and signed in November 2007.

The external audits led to ISO 14001:2004 certifications for the three sites on 17 December 2007. The Secretary-General could then start the application procedure for EMAS registration for the three sites, which was successfully achieved in the course of 2008. Audits to renew the EMAS registration were carried out in of 2010 2013, and 2016 with positive results.

The European Parliament is EMAS registered in France (F0000051), in Belgium (B-BXL-00013) and in Luxembourg (L000002) until 17 December 2019.


2. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) OF THE EUROPEAN PARLIAMENT

2.1. SCOPE AND REGISTRATION2.1.1. Scope

The EMS applies to all technical and administrative activities of the European Parliament in its three main places of work, Brussels, Luxembourg and Strasbourg. All of the European Parliament’s buildings in the three places of work are taken into account when calculating the indicators and carbon footprint.

Political activities performed by the MEPs within the framework of their mandate are excluded from the EMS, unless certain activities are explicitly included, such as missions outside the three places of work.

2.1.2. Registration

Buildings registered under EMAS on 31 December 2016 are the following:

Site Building Name

Luxembourg KAD Konrad Adenauer

SEN Senningerberg Dépôt

SCH Schuman

Brussels PHS Paul-Henri Spaak

ASP Altiero Spinelli

ATR Atrium

WIB Willy Brandt

JAN József Antall

WAY Wayenberg

Strasbourg LOW Louise Weiss

WIC Winston Churchill

SDM Salvador de Madariaga

PFL Pierre Pflimlin

REM

JDE

BV

S

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Rue du Remorqueur

Parc Léopold

Rue d’Ardenne

Rue de Trèves Rue de Trèves

Rue

du P

arna

sse

Rue d

u Trô

ne

Rue d

u Trô

ne

Rue d

u Trô

ne

Rue Limauge

Rue Wayenberg

Rue Vandenbro

eck

Rue du Viaduc

Chaussée de Wavre

Chaussée de Wavre

Chaussée de Wavre

Chaussée de Wavre

Rue d

u Trô

ne

Rue d’Idalie

Rue

Godec

harle

Rue de Trèves

Rue d’Arlon Rue d’Arlon

Rue Marie de Bourgogne Rue Marie de BourgogneRue Marie de Bourgogne

Rue de la Science Square de Meeûs Rue de Fleurus

Square de Meeûs

Squa

re d

e M

eeûs

Squa

re d

e M

eeûs

Rue de l’IndustrieRue de l’Industrie

Rue de la Science

Rue

du L

uxem

bour

gRu

e du

Lux

embo

urg

Rue d’ArlonRue d’Arlon

Rue de Trèves

Rue Wiertz Rue Wiertz

Rue V

autie

r

Rue Vautier

Place duLuxembourg

Agora Simone VEILEsplanadeSolidarność 1980

Rue

Mon

toye

rR

ue M

onto

yer

Rue

Mon

toye

r

EsplanadeSolidarność 1980

Gare du Luxembourg

Rue

Bel

liard

Rue

Bel

liard

Rue

Bel

liard

C B A

E

D

G

H F

U J

LK

V M QN

X

Y

R

W

A

T

I

RMD

ATRTRI

WIB JAN

BQL

WIE

ASP

PHS

WAY

SQM

MOYMTY

MTS

BMT

MHE

ASP Altiero SPINELLIRue Wiertz 60B-1047 Bruxelles

ATR Atrium 1 et 2Rue d’Ardenne 2B-1000 Bruxelles

BMT Belmont CourtRue d’Arlon 62B-1000 Bruxelles

BQL Station europeRue de Trèves 3B-1050 Bruxelles

JAN József ANTALLRue de Trèves 1AB-1050 Bruxelles

MHE Maison de l’Histoire européenneRue Belliard 135B-1000 Bruxelles

MOY Montoyer 75Rue Montoyer 75B-1050 Bruxelles

MTS Montoyer -ScienceRue Montoyer 30B-1000 Bruxelles

MTY Montoyer 70Rue Montoyer 70B-1000 Bruxelles

PHS Paul-Henri SPAAKRue Wiertz 60B-1047 Bruxelles

RMD RemardRue Belliard 89B-1000 Bruxelles

SQM Square de MeeûsSquare de Meeûs 8B-1050 Bruxelles

TRI Trèves 1Rue Belliard 73B-1000 Bruxelles

WAY WayenbergRue Wayenberg 9B-1050 Bruxelles

WIB Willy BRANDTRue de Trèves 5B-1050 Bruxelles

WIE WiertzRue Wiertz 50B-1050 Bruxelles

Parlement européenBâtiments | Bruxelles | 2017


The EMAS registered buildings are considered to be the main buildings of the European Parliament. They have a total surface area of more than 921 000 m2 (nearly 80% of all Parliament’s buildings) and have undergone or undergo a periodic environmental analysis. It is planned to gradually register all buildings used by the EP under Parliament´s Environmental Management System.

2.2. GOVERNANCE STRUCTURE OF THE EMSAt the meeting of the Steering Committee for Environmental Management on 1 December 2014, the Secretary-General asked the EMAS Unit to develop new proposals for the improvement of Parliament's Environmental Management System, including a strengthening of the EMAS governance structure and measures to better monitor implementation of the actions decided upon in the current year. The requested proposals have immediately been developed and put into practice in 2015. The Environmental Manual underwent a technical revision in 2016 to reflect these changes. The revised version was adopted by the Secretary General on 03 June 2016.

2.2.1. The Bureau

The European Parliament Bureau (the political body responsible for dealing with administrative and financial matters, composed of the President and 14 Vice-Presidents of the European Parliament, and the 5 Quaestors in an advisory capacity) is the political decision-making authority of the EMS. The Bureau adopts and revises the broad outlines of Parliament’s approach and commitment to environmental matters, including in particular the Environmental Policy, and allocates the budgetary resources necessary for its implementation.

Since the start of the new legislature in 2014, MEP Ulrike Lunacek (Greens/EFA) is the Vice President responsible for EMAS.

2.2.2. The Steering Committee for Environmental Management

The Steering Committee for Environmental Management is the highest administrative authority of the EMS. Chaired by the Secretary-General, it brings together the Deputy Secretary General, the Directors-General and the Jurisconsult. The Steering Committee is charged with implementation of the Bureau’s decisions in the environmental field and with ensuring convergence of the Environmental Policy with its practical implementation through the EMS and the annual Action Plan, verifying that the Action Plan remains in line with Parliament’s priorities.

Since 2015, the Steering Committee for Environmental Management meets twice per year in order to endorse Parliament's Environmental Management Review and Environmental Statement and adopt the Action Plan for the following year. The Steering Committee also monitors the implementation of the Action Plan for the current year.


2.2.3. The environmental management officers (EMOs) and the Inter‑DG Steering Group on Environmental Management

Each Directorate-General designates one environmental management officer (EMO) responsible for the implementation of the EMS in the respective DG. The EMO ensures efficient liaison between the administrative level and the top management of the DG concerned by coordinating the Action Plan and advising the respective Director-General.

The inter-DG Steering Group on Environmental Management meets on a monthly basis. It is assisted by the EMAS Team and comprises representatives of the Secretary-General and the EMOs. Representatives of political group secretariats may also take part as observers in these meetings on a voluntary basis.

The inter-DG Steering Group on Environmental Management, together with the EMAS Team, prepares the Steering Committee’s work, proposes actions to be included in the annual Action Plan and ensures the follow-up to those actions, helps prepare the draft Environmental Management Review/Environmental Statement and ensures closer horizontal cooperation and coordination at operational level between and within Directorates-General.

The inter-DG Steering Group on Environmental Management works together with the EMAS Unit in the operational execution of Parliament’s environmental objectives set out in the Action Plan.

2.2.4. The EMAS Unit

The EMAS Unit, attached to the Secretary General as of 1 January 2014, is responsible for coordinating the implementation of the EMS and reports to the Inter-DG Steering Group on Environmental Management and to the Steering Committee for Environmental Management. More specifically, the EMAS Unit:

– coordinates the drafting and updating of the main EMS documents, including the Action Plan, based on input from the Directorates-General;

– monitors and ensures implementation of the Action Plan and proposes corrective actions where needed;

– monitors and updates a register with applicable legal requirements;

– calculates the carbon footprint of the Parliament, including key environmental performance indicators;

– prepares the draft Environmental Management Review and Environmental Statement;

– organises the internal and external environmental audits;

– reviews and monitors corrective measures arising from internal audits;

– provides the secretariat of the inter-DG Steering Group on Environmental Management;

– helps prepare the meetings of the Steering Committee for Environmental Management, under the guidance of the Secretary-General;

– coordinates the implementation of the systematic green public procurement approach at the Parliament.


The position of the EMAS Unit as one of the Parliament's central service attached to the Secretary-General underlines the horizontal responsibilities of EMAS with respect to all administrative activities of the Parliament. This also implies additional tasks for the unit, including the management of EMAS budget and procurement procedures.

2.2.5. Environmental management networks

On the basis of individual needs and resources, each Directorate-General can create an internal environmental management network (EMN), coordinated by the respective EMO, in order to give environmental issues a higher profile. An EMN comprises representatives from within the Directorate-General and seeks to ensure the more efficient implementation of environmental projects, proactive participation in the EMS, greater awareness about the EMS and more fluent communication.

Graphic 1 — Governance Structure of Parliament’s Environmental Management System


2.3. DOCUMENTATION OF THE ENVIRONMENTAL MANAGEMENT SYSTEM

Parliament’s EMS is based on the following main documents, which are available and kept up-to-date on Parliament’s EMAS intranet website, or can be provided by the EMAS Unit on request:

2.3.1. Environmental Analysis

The Environmental Analysis is a comprehensive initial environmental review identifying and evaluating the environmental aspects, impacts and performance related to Parliament’s activities. The document contains the list of environmental aspects of the EP in each site, the impact on the environment for each aspect, the legislation applicable to the aspect and the values assigned to the aspect based on the evaluation of significance. The environmental impacts are classified either as direct or indirect, depending on whether the organisation has direct or indirect control over them. Each new building to be included in the scope of the EMS must be the subject of an initial environmental analysis, as must all significant changes to the existing infrastructure or activities.

The following environmental aspects were determined to be significant for the European Parliament:

Aspect Exact source (+site)

Production of non-hazardous waste Restaurants, cafeteriasOfficesCleaning and maintenance activities

Production of hazardous waste Cleaning and maintenance activities of the buildingsPrint shop (LUX)Restaurants, cafeterias

Electricity consumption Audio-visual equipment (BXL, STR)Lighting in offices, corridors, public spacesIndividual equipmentRestaurants, cafeteriasHVACBanks, shops, travel agency (BXL, LUX)Print shop (BXL, LUX)

Toner and paper consumption Print shopsNetwork and individual printers

Water consumption Toilets, showers in Spinelli, Spaak, ATRRestaurants and cafeteriasCleaning and maintenance in WAY

Production of printing vapours Print shop (BXL)

Mobility Transport of persons and goods between the 3 sitesDaily commute of staffAccess of visitors and contractors

Consumption of goods and services Procurement UnitsCanteens, Cafeterias, Staff shops

Emissions Boilers

Leakage of fuel oil (potential) Tanks for fuel oilTrucks/cars


Given the nature of the European Parliament’s activities and in line with the experiences of other similar organisations, the impact on biodiversity has not been deemed significant in the environmental analysis. The Parliament has not, therefore, established a biodiversity indicator, and there is no section devoted to this aspect.

Each new building to be included in the scope of the EMS must be the subject of an initial environmental analysis, as must all significant changes to the existing infrastructure or activities. In 2013 and 2014, additional European Parliament buildings were included in the scope of the EMS. The Environmental Analysis was consequently updated and extended to those buildings.

2.3.2. Environmental Policy

The Environmental Policy is defined and approved by the Bureau. It reflects its vision of the EMS and the main environmental problems and objectives. It provides the framework for setting and reviewing environmental objectives and it must be adapted to the nature, scale and environmental impacts of the activities, products and services. The policy includes a commitment to continuously improve the EMS, to prevent pollution and to comply with all relevant legal requirements. It should be communicated to all persons working for or on behalf of the organisation and should also be made available to the public.

The European Parliament’s first Environmental Policy was adopted by the Bureau and announced by the President on 19 April 2004. An updated environmental policy statement was signed by the President and the Secretary-General of the European Parliament on 27 November 2007. This Policy includes Parliament’s commitment to reducing its carbon dioxide emissions. The next revision of the Environmental Policy took place on 28 September 2010, when it was signed by the President of the European Parliament, Jerzy Buzek, and the Secretary-General, Klaus Welle.

The current version of the Environmental Policy has been approved by Parliament's Bureau in May 2016 and signed by President Martin Schulz and Secretary-General Klaus Welle on 21 June 2016.

The Policy can be downloaded from the EMAS website and also from the EUROPARL website:

http://www.europarl.europa.eu/parliament/expert/staticDisplay.do?language=EN&id=41

http://www.europarl.europa.eu/parliament/expert/staticDisplay.do?language=EN&id=41


2.3.3. Environmental Manual

The Environmental Manual is the description of Parliament’s Environmental Management System and the manner in which Parliament applies the EMAS Regulation. The latest technical update of the Manual was adopted by the Secretary General on 03 June 2016.

2.3.4. Action Plan

The Action Plan is Parliament’s environmental programme, containing a description of measures, responsibilities and means taken or envisaged to achieve environmental objectives and targets within fixed deadlines. The Action Plan is adopted by the Steering Committee on an annual basis.

The Action Plan 2017 (Annex III) was adopted by the Steering Committee for Environmental Management on 9 December 2016.

2.3.5. Environmental Management Review

The Environmental Management Review is the annual activity report addressed to the Bureau, reviewing the appropriateness and effectiveness of the EMS, including the implementation of the Action Plan, with a view to proposing environmental improvements. The Environmental Management Review 2016 for 2015 was adopted by the Steering Committee on 22 June 2016.

2.3.6. Environmental Statement

The Environmental Statement provides comprehensive information to the public regarding Parliament’s structure and activities, the Environmental Policy, the EMS and the Action Plan, including its environmental aspects and performance and compliance with applicable legal obligations relating to the environment. The Environmental Statement 2016 for 2015 was adopted by the Steering Committee on 22 June 2016 and published on the Parliament's website:

http://www.europarl.europa.eu/aboutparliament/en/20150201PVL00096/Environmental-management

2.3.7. Compendium of procedures

The Compendium of procedures are step-by-step instructions describing how to implement the EMS 1.

1 P-DO-ALL-16 procedure: Management of procedures. This procedure explains how procedures are identified, updated and approved. All procedures may be updated at any time in the light of developments concerning the EMS or changes in the requirements. Procedures may include supporting documents, which are model documents that may be used to apply a procedure or an instruction.

http://www.europarl.europa.eu/aboutparliament/en/20150201PVL00096/Environmental-management


3. ENVIRONMENTAL PERFORMANCE

3.1. KEY PERFORMANCE INDICATORS AND TARGETSIn accordance with the EMAS Regulation 1221/2009, organisations applying EMAS must report on their environmental performance using key performance indicators (KPI) related to the relevant environmental aspects for a given organisation. The EMAS Regulation also provides that, for organisations in the non-production sectors (administration/services), the overall annual output of the organisation shall relate to the size of the organisation expressed in number of employees.

For that reason, the indicators are calculated based on the number of employees (FTE- Full Time Equivalents). The number of FTE increased by 3,8% in 2016 compared to 2015 (13 468 in 2015; 13 982 in 2016), mainly due to the lower number of staff working part time, and increase in the number of accredited parliamentary assistants and staff working in the administration, due to internalisation of certain services.

An overview of the evolution of the key performance indicators between 2006 and 2016 can be found below. The key performance indicators were calculated using the information available on 01.05.2016, which was the cut-off date for collecting information for the report. If more up-to-date information is communicated after that date, it will be included in the report for the following year.

Graphic 2 — Evolution of key performance indicators (compared to 2012)


3.1.1. EP targets on Key Environmental Performance Indicators (KPI)

1. CO2 emissions target for 2020

The Parliament's environmental performance target regarding the reduction in carbon emissions and the corresponding performance in 2016 are shown in the following table:

Table 1 — CO2 emissions target and performance

Environmental Aspect Indicator Target Performance in 2016

CO2 emissions Carbon footprint in tonnes of CO2 eq. per FTE

30% reduction between 2006 and 2020

- 27,28 %(compared to 2006)

2. Mid-term KPI targets for 2016

Additional environmental performance targets are shown in the following table along with the corresponding performance in 2016 for the respective indicator:

Table 2 — Mid‑term KPI targets and performance

Environmental Aspect Indicator Target Performance in 2016

Electricity consumption Annual electricity consumption in kWh per FTE


–12,40%(compared to 2012)

Gas, heating oil, and district heating consumption

Annual consumption of gas, fuel oil and district heating in kWh per FTE



Paper consumption Annual paper consumption in kg per FTE

Stabilisation between 2012 and 2016, including enlargement to include Croatia in 2013 and internalisation of some previously outsourced printing work


Water consumption Annual water consumption in m3 per FTE



Waste production Annual production of office and kitchen waste in kg per FTE



Waste recycling Percentage of waste recycled

68% to be attained in 2016

65,8 % in 2016 77,4% in 2015 68,9% in 2014


An overview of the evolution of key performance indicators for which a 2016 target has been set with values measured in 2012 used as a reference point can be found in the following figure.

Graphic 3 — Evolution of key performance indicators (compared to 2012)

3.2. KPI OBJECTIVES AND ACHIEVEMENTSIn the following, objectives and achievements are outlined in relation to key performance indicators in the area of CO2 emissions, electricity consumption, gas, heating oil and district heating consumption, paper consumption, water consumption and waste production.


3.2.1. CO2 Emissions

The European Parliament’s objective is to reduce CO2 emissions per FTE by 30% between 2006 and 2020. Between 2006 and 2016, the indicator fell by approximately 27.3%, which was mainly due to:

� the introduction of ‘green’ electricity in the three places of work;

� projects to improve the energy efficiency of the technical installations (such as the new heat pumps in the PFL Building or new, more efficient cooling systems in the ASP Building);

� replacement of charter flights by Thalys trains between Brussels and Strasbourg;

� mobility projects (e.g. co-financing of public transport);

� continuous renewal of the car fleet, including electric vehicles and hybrid cars, as well as continuous extension of bike fleet at the three places of work, including e-bikes.

The global trend in the indicator has been positive so far. However, it should be noted that between 2013 and 2015 the overall trend of improvement in Parliament's carbon footprint had been interrupted, and an increase in the carbon footprint was observed. A good performance in 2016 indicates a return to a trend of emission reduction and puts Parliament on track to reach the 2020 target.

The decrease in the carbon emissions in 2016 came despite an increase in emissions from burning gas, heating oil, and using district heating, due to less favourable climatic conditions in 2016 compared to 2015, which necessitated increased energy use for heating the buildings.

Most of the reductions in emissions compared to the previous year came in the supply of equipment and services, waste, and fixed assets categories. A significant decrease was also observed in emissions from Members’ travel, due to the fact that better quality data became available in 2016 when compared to previous years, enabling tracking of economy and business class air travel and differentiating them for the purpose of calculating the carbon footprint.

Graphic 3 — Indicator: Carbon footprint


The total carbon emissions of the Parliament, excluding emissions from MEP flights between their constituencies and Brussels and Strasbourg, decreased slightly in 2016 compared to the previous year, and they stand at 94,239 t CO2eq in 2016, compared to 94,519 t CO2eq in 2015.

The total carbon footprint of the European Parliament in 2016, including the MEP flights mentioned above, was 109,488 t CO2eq.

Emissions from transport of persons contribute by around 58% to Parliament`s carbon footprint. Great attention, therefore, has to be paid to this sector. The figures below indicate that mobility-related emissions per FTE increased by 11.7% between 2006 and 2016 despite all efforts undertaken so far:

Table 3 — Carbon emissions from the transport of persons

Carbon emissions: transport of persons 2006 ... 2011 2012 2013 2014 2015 2016

Carbon emissions generated by the transport of persons (tonnes of CO2)

37 119 44 932 44 785 45 794 50 441 53 618 54 259

Number of full-time equivalents (FTE)

10 689 12 824 13 335 13 547 13 353 13 468 13 982

‘Carbon emissions generated by the transport of persons per FTE’ indicator (tonnes of CO2/FTE)

3,5 3,5 3,34 3,38 3,78 3,98 3,88

% change with respect to 2006 (%) ‑‑‑‑ +0,9% –3,3% –2,7% +8,8% +14,6% +11,7%

While there was a significant reduction of carbon emissions from staff missions in the three places of work in 2015, this did not continue in 2016. This was partially due to less favourable breakdown of the means of transport, e.g. more staff members using cars for missions to Strasbourg. Emissions for missions outside the three places of work remained relatively constant for staff, and they decreased for the Members. On the other hand, commuting emissions increased in Brussels and especially in Luxembourg, following the updated mobility survey there. Visitors’ emissions also increased, but only slightly.

3.2.2. Electricity consumption

The indicator for this variable is ‘Electricity consumption per full-time equivalent (FTE)’, with the target being to achieve a reduction of 4% between 2012 and 2016.

The data reveal that electricity consumption per FTE fell by approximately 17,6% between 2006 and 2016, with a 12,4% fall in 2016 compared to 2012. The 2016 target for reduction in electricity consumption has been achieved and significantly exceeded. This is a highly positive development, particularly bearing in mind that several new buildings entered into service between 2007 and 2016 (approx. 150 000 m2).


Graphic 5 — Indicator: Electricity consumption

Several energy saving projects had a favourable impact on the development of this indicator, notably installation of more energy efficient cooling units in buildings, relighting projects replacing the bulbs in communal areas with low-energy bulbs, better management of the lighting in meeting rooms, installation of more efficient heat pumps in Strasbourg, energy management in times of reduced building use, automatic adaptation of light intensity based on sensing daylight intensity, heating of buildings by cogeneration (or tri-generation), which produces electricity from excess heat, etc.

The positive impacts of the energy management projects mentioned above were partially offset negatively by other users, particularly by the increase in demand for IT power in recent years. On the other hand, IT equipment itself is becoming more energy efficient over time, meaning that the energy demand increases more slowly than computing power or storage capacity. Overall, in 2016 the indicator decreased further when compared to 2015, thus validating the overall effectiveness of measures taken to reduce electricity consumption.

3.2.3. Gas, fuel oil and district heating

The indicator for this category is ‘Gas, fuel oil and district heating consumption per full-time equivalent (FTE)’, the target being to achieve a reduction of 5% between 2012 and 2016.

Consumption of gas, heating oil, and district heating per FTE has been reduced by 15,5% in 2016 compared to 2006, and by 19,6% when compared to 2012. While it should be noted that this indicator is heavily dependent on the prevailing weather conditions in a given year, and therefore fluctuates more than others, it is also clear that significant improvements in the efficiency of heating systems have been achieved. The winter of 2016 was colder than the previous year, necessitating the use of more energy for heating compared to 2015, and especially in comparison with 2014, a year with an unusually warm winter. Despite this, the strong performance of the European Parliament with respect


to energy saving for heating was generally maintained, meaning that the 2016 target for energy savings in this area has been achieved and even exceeded, approximately fourfold. Therefore, the successful efforts in both active (heating systems) and passive (thermal insulation) energy efficiency should be sustained in order to ensure that these improvements can be continued, especially in view of the new, more ambitious environmental targets to be set for a period beyond 2016.

Graphic 6 — Indicator: Gas, oil and district heating consumption

3.2.4. Paper Consumption

The ‘paper consumption per full-time employee-equivalent’ indicator takes into account the paper used at the three main places of work (A4 printing paper) and the special paper consumed by the printshop. The figures for 2016 show a reduction of some 54.2% in paper consumption per FTE compared to 2006, meaning that the long term trend is very positive. This shows that the efforts made by the various departments (in particular the printshop and distribution units) have been generally successful. When compared to 2012, the paper consumption per FTE was reduced by 27,8% in 2016, meaning that the 2016 target on paper consumption has been achieved and was, in fact, significantly exceeded.

It is important to note that the paper consumption indicator varies based on the amount of activity in the Parliament's political/legislative process. The overall paper consumption increased slightly in 2016 when compared to 2015, due mostly to increased political/legislative activity. These cyclical effects should be taken into account when assessing the effect of mitigation measures taken with regards to the indicator in question. However, paper consumption in 2016 was still significantly lower than in 2014, the year of reduced legislative activity to EU parliamentary elections. This suggests that regardless of the cyclical effects, overall efforts to reduce paper use at the EP are bearing fruit, and that these efforts should be sustained to ensure continued improvement in paper consumption at the Parliament. In the medium term, this issue can best be addressed by taking further steps towards the "paperless" Parliament, where a greater proportion of documents in the political, legislative and administrative processes can be handled exclusively in electronic form. This includes, but is not limited to, a full use of the eCommittee and eMeeting applications in the work of the parliamentary committees, following a good example of several committees which have already gone entirely


paperless, and eventually a pilot project for a paperless plenary. Additional efforts should also be made to fully digitalise administrative processes, in particular in matters concerning staff, missions, finance and public procurement. The introduction of an efficient meeting room reservation system and a facility management register will also contribute to this objective.

In November 2016, DG ITEC published a guide "Innovative working in the European Parliament", which was created in cooperation with other DGs and the Political Groups. The guide brings together all the DG ITEC solutions and projects helping to create a highly digitalised European Parliament. It also provides information on the EP strategic projects for the 2017-2019 period and beyond.

Graphic 7 — Indicator: Paper consumption

It should be noted that all A4 paper used in the EP’s offices is of 100% recycled origin and is non-chlorine bleached. The paper used in the print shops is either recycled or comes from sustainably managed forests (to maintain forest cover and protect biodiversity). More particularly, 56% of the paper used in the print shops in 2016 was of 100% recycled origin and 44% was FSC (Forest Stewardship Council) certified.

As part of the efforts to reduce paper use while improving efficiency, work continued in 2016 on removing individual printers from offices and replacing them with access to a much smaller number of more efficient shared network printers and multifunctional devices. As of January 2017, 4.911 individual printers remain at the EP, meaning that 1.943 individual printers, or 28% of the total, have been removed since May 2015. In addition to paper consumption, this action will also have a positive impact on CO2 emissions in the “fixed assets” category.

3.2.5. Water Consumption

The indicator chosen for monitoring the evolution of this objective is ‘water consumption in m3 per full-time employee-equivalent’, with a target of 2% reduction in this indicator in 2016, compared to 2012.


Water consumption by the Parliament is measured via the meters installed at the connecting points to the public water network for each building. The figures are reported monthly to the Parliament by the companies in charge of building management. In addition to these principal meters, several sub-meters exist for various parts of the water network within the Parliament's buildings, but these do not currently cover the entire network. The sources of water use can be broadly split into two categories: services for the building occupants (sanitary water for common restrooms and private restrooms/showers for Members) and technical services (air humidification, restaurants, cleaning, water softening, adiabatic cooling, watering of green areas, and flushing to mitigate the legionella risk).

The data show that water consumption per person remained relatively constant (0,2% decrease) between 2006 and 2016, but with significant year-to-year fluctuations. Major part of the observed initial increase in water consumption was due to the occupation of new buildings and the implementation of the legionella prevention programme, which was necessary in order to maintain a satisfactory water quality. While subsequent water efficiency efforts managed to negate this initial increase, it is clear that significant challenges in water consumption remain, in particular related to leaks and watering of green spaces.

When comparing water consumption per FTE in 2016 to 2012, a decrease of 4.5% is observed, indicating that the 2016 target in this area has been achieved.

Graphic 8 — Indicator: Water consumption

In Brussels, a slight increase of 0,5% in water consumption compared to the previous year was observed, due mostly to sever faults in the water-consuming technical equipment which have subsequently been repaired. In Luxembourg a significant overall decrease in water use was observed, due mainly to abandoning of the GOL building. Water use in Strasbourg remained almost identical to the previous year, but with significant differences at the level of individual buildings: consumption was decreased in the LOW building due to better management of watering of green areas, while consumption increased in all other buildings due principally to several significant water leaks.


Sustainably reducing water consumption has been one of the most challenging areas in Parliament's environmental performance, underlining the need for further action. Such action is necessary on the one hand with regard to technical improvements, which in this field are usually expensive, technically challenging and time-consuming for implementation. They are also needed with regard to awareness raising and the sharing of best practices, equally important for effective water consumption management and conducive to short-term improvements.

3.2.6. Waste

The Parliament's objectives with regard to waste are:

� To reach a level of 68% of recycled waste in 2016.

� To reduce by 5% the amount of office and kitchen waste in kg per FTE between 2012 and 2016.

Office and kitchen waste includes paper (A4 format and special paper for printing), plastic (bottles and packing), glass, metal (beverage and other cans), wood (transport pallets), food waste, as well as unsorted office waste.

Performance with respect to the Parliament's waste management targets is described under points 1 and 2 below.

1. Percentage of waste recycled

The percentage of waste recycled in 2016 was 65,8%, which is under the 2016 target of 68%. It should be noted, however, that the target for recycling percentage had already been reached and exceeded in 2014 and 2015, with 68,9% and 77,4%, respectively. This indicates high fluctuations in this indicator due mainly to the fact that certain waste streams are entirely recycled while others cannot be recycled, and the relative amount of waste in those respective streams has an impact on the recycling percentage in a given year. For example, in the years when the recycling percentage had exceeded 68%, very large quantities of paper waste due to elimination of certain paper archives or construction waste due to renovation of buildings mainly contributed to (over)achieving the recycling target. Years in which large moves occur, for example from one building to another, also tend to produce higher amounts of waste, but also higher recycling rates. In the absence of such extraordinary events, recycling percentage tends to be lower. This should be taken into account when defining future recycling targets, in order to decouple good environmental performance in one area, e.g. reduction in absolute waste amounts, from worsening performance in another, such as recycling percentage.


Graphic 9 — Indicator: Waste recycled

It should be noted that despite falling short of the 2016 target, recycling percentage increased significantly from 2006 to 2016, indicating successful implementation of numerous environmentally friendly waste management measures, but also highlighting the need for further action to achieve sustainable improvement in this indicator.

2. Reduction of office and kitchen waste

The quantity of office and kitchen waste per FTE was decreased in 2016 compared to 2012 by 28,6%, which means that the target for a 5% reduction by 2016 when compared to 2012 has been achieved and significantly exceeded.

Graphic 10 — Indicator: Waste production Offices and Catering / FTE


3. Other waste management indicators and trends

The following figure shows the evolution of the office and kitchen waste distribution between 2014 and 2016.

Graphic 11 — Offices and Kitchen waste distribution

In addition to the aforementioned waste targets, other indicators are tracked to provide a complete picture concerning waste management in the EP. Among those additional indicators, the 2006-2014 growth trend in the percentage of office and kitchen waste recycled (from 47% in 2006 to 67,3% in 2014) was interrupted in 2015, when the percentage of office and kitchen waste recycled reverted to 62,9%. The trend continued in 2016, when 60,1% of office and kitchen waste was recycled. This is mainly due to a decrease in the amount of paper and cardboard waste, which is entirely recycled and therefore contributes to increasing the relative recycling percentage.

With regard to the kitchen waste, incineration is not applied since 2013, and the amount of biomethanised kitchen waste decreased by 17% when compared to 2015. Significant efforts to reduce food waste through better planning, reduced portion sizes on request, and food donations resulted in a decrease of food waste per portion served. 61.510 kg of food were discarded in 2015 for 643.851 meals served in all three places of work. In other words, 96 gr were discarded / meal in 2015. In 2016, 49.500 kg of food were discarded for 572.941 meals served in Brussels. In other words, 86 gr/meal served were discarded in 2016. While the overall trend confirms positive impacts of the measures taken to reduce food waste, further efforts are needed in this area to solidify the gains already made and ensure further improvement.

The total quantity of all waste per FTE decreased by 21,2% between 2006 and 2016. This is a significant decrease on the previous year, owing to the large increase in construction waste in 2015, which was not present again in 2016. Construction waste is highly variable year on year, due to differing volumes and types of construction or renovation activities performed in a given period.


The main contributors in the total quantity of waste produced in the European Parliament were paper and cardboard, construction waste, biomethanised kitchen waste, and incinerated general waste. In terms of paper waste, a significant reduction was observed, which is in line with the long term trend of decreased purchase and use of paper in the EP. There was also a small reduction in the amount of incinerated general waste, which is a positive and welcome trend. When assessing variables affecting waste figures, it is also important to keep in mind the time lag between the activity which generated (potential) waste, and the time the waste is actually evacuated and recorded. That means that waste figures for a given year can partially reflect activities which took place years or even decades in the past.

Graphic 12 — Distribution of waste

The Waste Committee, which was set up by the Inter DG Steering Group in 2015, continued its work in 2016 with the aim to improve the efficiency of the waste management system at the European Parliament. Meetings were held on 30 March, 8 September and 7 November. At the last meeting, the Waste Committee followed up on the execution of waste related action in the EMAS Action Plan 2016 and set-up new action for the EMAS Action Plan 2017.

It is also important to note that the Parliament continued its established practice of donating decommissioned IT equipment and durable goods such as office furniture to charitable organisation for refurbishing and reuse. In 2016, 76,4 tons of electronic equipment have been donated to Oxfam for refurbishment and reuse. Since 2016, unconsumed food from overproduction is also being donated by the main kitchen in the Spinelli building canteen. This pilot project will be expanded over time to other canteens and sites, starting with the main canteen in Strasbourg.


3.3. OTHER OBJECTIVES3.3.1. Green Procurement

The test phase implementation of the new comprehensive approach to greening public procurement in the European Parliament, which started on 1 January 2015, ended on 31 December 2016, giving way to a full-scale application of the approach. This approach is set out in the green public procurement (GPP) document package developed by the Working Group on GPP, endorsed by the Inter DG Steering Group on Environmental Management, and adopted by the Public Procurement Forum. The documentation package includes the EP Implementation Guide on Green Public Procurement accompanied by the Explanatory Note on Environmental Impacts and Contract Classification, as well as GPP-related modifications to the standard planning documentation, forms and model contracts used in Parliament’s procurement procedures.

Parliament’s GPP approach is based on classification on contracts with respect to greenness and on monitoring performance at the level of Parliament as a whole, including greening targets for specific groups of products or services considered to have a high environmental impact and significant potential for greening. There are currently 11 priority product/service groups, with two additional groups to be added following the review process in 2017. In addition, complementary measures for greening Parliament’s purchases include GPP training for staff involved in procurement procedures, putting in place an interinstitutional GPP helpdesk to help with practical aspects of greening individual contracts, and building up knowledge and capacity for green procurement in-house, both at the level of DGs and in the EMAS Unit.

Following the test phase application of the systematic GPP approach at the European Parliament, the Working Group on Green Public Procurement analysed the performance and lessons learned during this test phase. Overall, the application of the new GPP approach was deemed a success at this early stage of implementation, with the majority of the DGs having made efforts to green their purchases. In total, 72,81% of contracts by value in priority categories were classified as “Green”, “Very Green”, or “Green by Nature”, already exceeding the provisional targets for the 2017-2019 period. Taking into account all contracts in 2016, 16,05% by value were classified as “Green”, “Very Green”, or “Green by Nature”, with an additional 29,22% classified as “Light Green”.


In accordance with the recommendations of the green public procurement (GPP) document package, and following a successful procurement procedure for the provision of the service, the Green Public Procurement Helpdesk of the European Parliament was operational as a pilot project from November 2015 until the end of 2016. The role of the GPP Helpdesk was to help procurement staff, staff providing input in the development of tender specifications, authorising officers, and all other Parliament’s staff involved in procurement with introducing environmental considerations in Parliament's tenders in accordance with the GPP approach. The help was provided in all stages of procurement procedures, from needs assessment and market research, to drafting technical specifications, deciding on appropriate award criteria, and help with evaluating environmental aspects of offers received. Following the GPP Helpdesk pilot project, it was decided that the EP should continue to make use of this service and open it to other EU Institutions/Bodies. To this end, a new procurement procedure was launched for an interinstitutional GPP Helpdesk with Parliament as the lead institution, and it was successfully concluded with an award of a four-year framework contract for the provision of this service.

To provide EP staff with necessary GPP training, two training courses were set up in 2015 and continued throughout 2016, in cooperation between the EMAS Unit, Professional Training Unit, and the external training provider. These two courses, "Introduction to GPP" and "Advanced GPP tools", have already been followed by over 250 staff members from all DGs. After a successful test period, the courses became a part of the EP training catalogue.

Some examples of EP contracts classified as “Very Green” or “Green” in 2016 include the green electricity purchase contracts in Luxembourg and Strasbourg, a cleaning service contract for buildings in Luxembourg, restaurant/catering contracts in Strasbourg and Brussels, the contract for management of green spaces and indoor plants in Luxembourg, etc.

Relevant services of the Parliament have been taking part in the GPP criteria development process of the Joint Research Centre, European Commission, from 2014, and this practice continued in 2016. The EMAS Unit informs the DGs about the upcoming criteria development procedures, and coordinates responses and input of the Parliament’s administration.

3.3.2. Carbon Emission Offsetting

Parliament's environmental policy, as implemented in the EMAS Action Plan, is based on the principle of preventing emissions and, where emissions are unavoidable, of limiting them. However, emissions cannot be reduced to zero and, once emissions cannot be limited any further, other options have to be explored. In this context, CO2 offsetting, i.e. the purchase of carbon offsets to compensate for the purchaser's own emissions, can be a valuable part of the European Parliament's strategy to tackle climate change, as a final step in a complete carbon management plan. Offsets are typically achieved through financial support for projects such as renewable energy, energy efficiency, etc., which reduce greenhouse gas emissions.

On 12 September 2011, the Bureau decided to install in the European Parliament an offsetting scheme based on a medium perimeter. This perimeter covered around 25-30% of Parliament’s carbon footprint: official staff travel, emissions from energy use and from technical installations in the buildings, and official cars. In the previous years, emission certificates were purchased on the basis of the medium perimeter.


The situation for offsetting Parliament`s carbon emissions changed considerably in 2016 due to the decision of the Bureau of October 2015 to revise the current offsetting scheme as follows:

� aim at offsetting the total amount of Parliament's carbon emissions, including emissions from flights by MEPs between their country of origin and Brussels and Strasbourg, on an annual basis but limit it to financial means available under budget-line 239 (currently 249.000 EUR),

� allow for projects in the African, Caribbean and Pacific Group of States (ACP-countries), or, if such projects are not available, either in countries encompassed by the European Neighbourhood Policy (ENP) with established National Action Plan Projects or in countries encompassed by the Euro-Mediterranean Partnership (EuroMed)/Union for the Mediterranean (UfM), in candidate countries or in EU Member States,

� specify the widely recognised Gold Standard as a quality standard for offsetting projects in developing countries.

The total carbon footprint of the European Parliament in 2015, including emissions from MEP flights between their home countries and Brussels and Strasbourg, was 124,255 t CO2eq. Following a procurement procedure in accordance with the above listed parameters, a contract for offsetting these emissions through purchase of carbon credits was awarded on 2 December 2016 to the company Carbon Clear Limited in the United Kingdom, which had proposed a Clean cook stove project in Uganda. It is the first time that an EU institution became 100% carbon-neutral.

3.3.3. Training, Communication and Awareness Raising

In February 2016, the Inter DG Steering Group on Environmental Management adopted the new communication plan for 2016, including communication and awareness-raising activities with timetables and responsibilities in relation to the EMAS Action Plan and in line with the Communication Strategy adopted in June 2014.

The communication tools developed during previous years were fully used in 2016 and the internal and external cooperation with DGs and EMAS services of the other European Institutions was reinforced.

Several well-established events were organized in the 3 places of work:

� 'Earth Hour' event in March, showing EP’s commitment to environmental protection,

� Inter-institutional 'European Green Week' in June: several activities, workshops on specific environmental issues, info stands, debates and best practices exchanges, conferences and film screenings,

� ‘European Mobility Week’ in September, promoting eco-friendly ways of transport together with organisation of bike training courses and Segway test rides,

� ‘Waste Week’ in November providing staff with information on waste management in the EP and promoting good practices in the field of waste. A special focus was put on promoting the use of EP’s 5 compartment bins via posters/banners and quizzes. Guided visits to waste sorting areas in the EP were organized as well as Clean-up day actions. All the activities were registered to compete for the EWWR awards 2016,


� A lunchtime conference was organized in Brussels (with live streaming for Strasbourg and Luxembourg) with Ms Bea Johnson (‘Zero Waste Home’), in presence of Vice-President Ulrike Lunacek.

Regular communication activities were organized throughout the year to maintain continuous interest from staff:

� Film screenings on specific environ men tal issues: 'Trashed' in February and 'My Stuff' in June focusing on general waste issues, 'The E-waste Tragedy' in November focusing on electronic waste and the sanitary and economic problems of developing countries, and 'On the Green Road' in the presence of the film-makers to raise awareness about climate change. On average 50 people attended each screening, reaching 100 people for 'Trashed' and 'On the Green Road',

� 3 E-mags – February, June and November - with information about environmental problems and activities in and outside the EP. The E-mags are available on EP Intranet and sent by email to 325 subscribers. The 2016 editions focused on relevant EMAS actions such as Green Public Procurement, Initiatives in Directorate-Generals to raise awareness among their staff, new 5-Waste Compartments Bins and how to use them correctly and promotion of all the communication activities organised (conferences, film screenings, events),

� 2 EMAS gift boxes, with environmental information received a very positive feedback from staff. The gift boxes were sent in July and in November to 186 subscribers with EMAS-related information and useful promotional items (seed flyer with the environmental EP performance, seeds bags to plant, USB sticks with E-mags and a Good Practice Guide),

� Strong cooperation with EP intranet and Newshound to inform staff about the most relevant environmental developments within the EP: Green Public Procurement (4 articles), inter-institutional car-sharing website, Office Supplies Exchange platform and new reusable envelopes exchange system, signing of the new Environmental Policy by the EP President and the Secretary-General and ‘Label Entreprise Eco Dynamique’ awarded to the EP by Brussels Environment.

Specific communication campaigns were carried out:

� EP environmental achievements on banners and seed paper flyers,

� Best practices on how to sort waste in the 5 waste compartment bins - through TV screens, banners and an awareness-raising video,

� Phasing out of individual printers: online leaflet with information on the project and guidelines how to use multifunctional printers and print codes,


� Eco Champion election: each Directorate-General was invited to nominate its candidate with an “eco-profile” related to their professional and/or private life, such as use of sustainable modes of transport for commuting or avoidance/reduction of waste. The candidates’ portrayals were published on the EP EMAS website, the Emag and were made public during the Waste Week events. Staff were invited to vote online for their favourite. 758 votes were registered and an award ceremony for the winners took place in January 2017. The activity raised awareness and promoted environmental competition in-house, especially in the area of waste management.

Many DGs organised and promoted their own communication and awareness raising activities on EMAS and environmental issues in general. A good example is participation of EP staff in the Run for Climate event in Brussels as part of the Running for Europe team made up of over 1,700 colleagues from all EU institutions. EP staff participation in the event was organised and managed by DG COMM.

As part of the efforts to include awareness of environmental issues into all administrative activities of the European Parliament, EMAS-related questions are always made part of the interview process when selecting candidates for Head of Unit posts at the EP.

1. Training

In 2016, the following training courses have been conducted successfully:

� EPIC – European Parliament Induction Courses (mandatory EMAS training for newcomers)

� Green public procurement (introductory and advanced training)

� Environmental law for non-lawyers

� EMAS mini-trainings/info-sessions, such as EMAS at the European Parliament, Parliament's carbon footprint and eco-tips, offered twice each over the course of the year

In January 2017, the Inter DG Steering Group on Environmental Management adopted a package of EMAS training courses with the following adaptations:

� Following the test phase of the EMAS e-learning course, it has been decided to update and revamp this training. The EMAS Unit will re-design the course, which will be operational as of 2018.

� The EMAS Unit will provide tailor-made courses for colleagues who would like to become internal auditor or who would like to refresh their knowledge

� Following the environmental auditor's recommendation made in June 2016 a tailor-made environmental training for security and accreditation staff in DG SAFE (450) will be provided in French and English, starting in 2017

� Following a consultation carried out in all relevant services, specific training for staff and external contractors handling and dealing with dangerous substances, products and waste will be provided, starting from 2017.

2. Staff suggestions

The EMAS Unit received 24 internal suggestions and inquiries in 2016. As in previous years, most were related to waste management (above all to recycling of special items and possible introduction


of new waste streams in the EP, i.e. small electronic waste, padded envelopes, CDs, etc.). A smaller number of suggestions concerned energy, water and paper.

The received suggestions, requests and questions have been dealt with by the EMAS Unit and were taken into account internally when drafting actions for the Action Plan 2017 and Communication Plan 2017. Some were forwarded for reaction, information or follow-up to relevant services.

3.3.4. Regulatory Compliance

In line with the requirements of the EMAS Regulation, Parliament has set up a procedure to identify and provide information on the legal requirements applicable to its activities and premises.

DG INLO provides an Environmental Law Update Service to the Services concerned, in the framework of which new applicable legislation at the three places of work is identified and forwarded to the relevant Services. During the year 2015, 134 pieces of environmental legislation were identified, distributed and included in the REMO (Regulatory Monitoring) Database.

Since the second semester of 2014, the legal watch service is carried out via an Inter-institutional framework contract. The new contract provides for legislative updates in three different domains (environment, buildings and technical installations, and accessibility of the buildings) for the 7 participation organizations (6 EU institutions and 1 EU agency).

For the environmental domain at the EP, it is the responsibility of the relevant Services to assure, and to be able to demonstrate, compliance with environmental legislation applicable to their activities. The verification of conformity with legal requirements is carried out by the EMAS Unit via yearly legal audits.

1. Environmental permits

The situation regarding environmental permits for the buildings that are in the scope of the Parliament's EMAS registration is as follows:

Brussels :

All EMAS registered buildings (Spaak, Atrium, Spinelli, Brandt, Antall, and Wayenberg) have a valid environmental permit.

Strasbourg :

Equipment installed in European Parliament premises, that is to say gas-fired boilers and devices containing refrigerating fluids, including heat pumps, is subject to declaration as facilities classified for environmental protection purposes (ICPE).

The prefectural decision awarding a thermal drilling operating licence under the Water Act was published in November 2012.


Luxembourg :

The Adenauer Building has a valid environmental permit for a classified building (a building whose environmental impact is potentially significant according to regulation in force in Luxembourg and for which a valid environmental permit is therefore required).

The SEN Building is not a classified building and therefore does not require an environmental permit.

The Schuman Building belongs to the Luxembourg State and comes under the responsibility of the Luxembourg Public Buildings Authority.

3.3.5. Interinstitutional Activities

1. Eco-Net

The EMAS team is involved in the work of the ‘ECO-NET’ group, which is based in Luxembourg and comprises the following institutions: European Parliament, European Commission, Court of Justice of the European Union, European Court of Auditors, European Investment Bank, Eurocontrol, and the Publications Office.

This group serves as a forum for exchanges of ideas and good practices within these institutions, based on local knowledge. Under the auspices of the group, inter-institutional activities were organised during the Green Week and Mobility Week in 2016, involving communication and joint activities (biking trips, excursions, and welcome event for the eco-friendly).

2. Other activities

Other inter-institutional activities are organised on an ad hoc basis covering issues of common interest. For example, in 2013 an Inter-Institutional Working Group on Green Public Procurement was established to exchange best practice and develop possible recommendations to integrate environmental considerations into public procurement procedures of the EU institutions. The group has met regularly throughout 2016.


4. EXECUTION OF THE EMAS ACTION PLAN 2016

The EMAS Action Plan is an instrument for the structured planning and monitoring of all actions that are essential to achieve the environmental objectives of the European Parliament. It is based on information sources such as the environmental analysis, internal and external audits, and reports by working groups. Starting from 2011, the Action Plan is renewed annually.

For each objective, the Action Plan outlines projects and actions to be implemented by Parliament’s administration. The Action Plan attributes each action to the administrative service responsible, sets a deadline for accomplishment and identifies relevant financial and human resources, as well as intended direct and indirect benefits. Actions and projects in the Action Plan may last for one year or longer.

The Action Plan 2016 includes actions, responsible services and deadlines for the implementation of the different activities notably in the area of CO2 emissions, waste, water, paper, green procurement, and training and awareness. Actions with a deadline in 2016 have either been completed or carried forward with a new deadline. Other activities with longer deadlines are still on-going. Some actions have been converted into continuous actions at the request of the departments responsible, demonstrating their commitment to continuous improvement. Actions which have been implemented once and have subsequently become continuous are not included in future action plans.

The follow-up table on the execution of Action Plan 2016 can be found in Annex II.

4.1. CO2 EMISSIONS

In order to further improve Parliament`s carbon footprint, the following main measures in buildings management and energy efficiency, information technology and mobility sectors have been included in the Action Plan 2016.

4.1.1. Buildings Management Sector

The buildings management sector is of crucial importance for Parliament`s carbon footprint. With regard to buildings management (under the responsibility of DG INLO), the operational sub-target as suggested by the EP carbon footprint study is a reduction in the ‘Carbon emissions per FTE’ of 15-20% between 2006 and 2020 2.

2 Estimate established by the European Parliament’s carbon footprint study carried out by an external consultant in 2008. This estimate should be confirmed by other more specific studies, which will be carried out under the responsibility of DG INLO.


The most important measures included in the Action Plan 2016 regarding the building management sector are as follows:

� In Brussels, replacement of cooling units in the Montoyer 70 building and replacement of a cooling tower in the Wiertz building in order to increase energy efficiency

� In Brussels, creation of a new centralised “dressing room area” for MEPs, containing restrooms and showers

� In Brussels, elimination of hot water supply in restrooms in all peripheral buildings

� In Brussels (ASP building) and in Luxembourg (all buildings), optimisation of the lighting schedules in common areas to reduce energy consumption

� In Strasbourg and Brussels, at the time of the renovation of the audio-visual infrastructure of the meeting rooms, implementation of presence detection in order to allow for the automatic room start-up and shut down with the objective to limit the energy consumption of the technical installation to a minimum when the meeting rooms are not occupied.

� In Luxembourg, certification of the new Konrad Adenauer (KAD) building project by a BREEAM (BRE Environmental Assessment Method) assessor.

� In Brussels, pilot project for the installation of an interior green wall in the Altiero Spinelli building in proximity of the sandwich bar.

� In Strasbourg, renovation of the WIC building entrance and lobby following the recommendation resulting from the energy audit study

� In Strasbourg, Renovation of the Václav Havel (HAV) building, including improvement of external insulation, installation of efficient windows, connection to heat pumps of the PFL building for hot and cold water production using geothermal energy, etc.

� Study within the framework of the construction/renovation of buildings: Paul Henri Spaak building – Brussels: Possibility to reach passive building standards and to obtain an environmental certificate for the refurbished building

All of the actions with a deadline in 2016 have either been completed or carried forward with a new deadline. Action concerning planning of environmental standards for the renovation of the PHS building is currently on hold awaiting a political decision concerning the renovation.

4.1.2. Information Technology Sector

The operational sub-target for information technology (IT) management (under the responsibility of DG ITEC) is a reduction in the ‘Carbon emissions per FTE’ indicator of 5-10% between 2006 and 2020 3.

Regarding management of information technologies, all actions with a deadline in 2016 have been implemented or incorporated in the Action Plan 2017 with new deadlines.

3 Estimate established by the European Parliament’s carbon footprint study carried out by an external consultant in 2008. This estimate should be confirmed by other more specific studies, which will be carried out under the responsibility of DG ITEC.


The most important actions in the Action Plan 2016 are:

� Analysis of the requirements of the European Code of Conduct for Energy Efficiency in Data Centres and setting up a work programme to further apply the requirements in 2-4 largest EP data rooms as pilot phase

� Review of the externally sourced data centres in terms of energy efficiency with a view to securing improvements up to and including the application of the European Code of Conduct for Energy Efficiency in Data Centres

� Optimisation of network printer areas leading to a reduction of the number of printers.

� Improvement of the automatic shutdown strategy of PCs

4.1.3. Mobility

The mobility and transport actions are aimed at adopting a sustainable mobility approach for the European Parliament and limiting the CO2 emissions generated by these activities. The operational sub-target for mobility is a reduction in the ‘Carbon emissions per FTE’ indicator of approximately 5-10% between 2006 and 2020 4.

Given that the European Parliament has multiple sites, improved mobility and transport of persons is a key element in the EP’s strategy for achieving its objective of a 30% reduction in carbon emissions.

The EMAS Action Plan 2016 included the following main actions in relation to mobility:

� Implementation of an occasional teleworking scheme for the EP

� Putting in place rules for the purchase of environmentally friendly vehicles for the EP fleet

� Promotion of car sharing, especially for missions to Strasbourg, and an increase in the proportion of colleagues who carpool

� Measures to reduce environmental impact of visitors groups

� Supporting public transport co-financing schemes for staff: ¡ Enter negotiations with local authorities to offer a public transport co-financing

scheme also for staff in Strasbourg; ¡ Participating in the co-financing scheme of memberships with De Lijn (bus company)

in Brussels.

All the actions with a deadline in 2016 have either been completed or carried forward to the new version of the Action Plan with a new deadline. Many actions have been converted into continuous actions at the request of the departments responsible, demonstrating their commitment to continuous improvement.

4 Estimate established by the European Parliament’s carbon footprint study carried out by an external consultant in 2008. This estimate should be confirmed by other more specific studies in the area.


4.2. PAPER CONSUMPTION

The EMAS Action Plan 2016 aims at promoting more efficient use of paper and reducing consumption in the European Parliament’s printshop and distribution services. Furthermore, the "Paperless EP" initiatives are currently being implemented, with the aim of reducing paper use in the political and administrative work of the Parliament, by increasing use of electronic documents and ensuring their efficient integration into the workflows. These initiatives include:

� Continuing the implementation of the "Paperless" programme, including extending the use of "e-meeting" for legislative and administrative activities through extended dissemination and use of tablets and smartphones, including appropriate training

� Enhancing the efforts to set-up the "e-committee-approach" throughout Parliament with a view towards a pilot project for a paperless plenary

� On the basis of identification of important processes where significant efficiency gains and paper savings are possible, extension of the "digitalisation of workflows" and "digital signature-approach" to administrative processes in relation to missions (incldg. reimbursement), public procurement, internal and external notes. Each DG identified their own priority processes for digitalisation and use of digital signature.

� Electronic archiving system and a system of electronic certified copies used in managing staff files (recruitment, individual entitlements, etc.)

� E-invoicing: Electronic submission of invoices by accredited suppliers

� E-procurement: Electronic management of processes and documents in the procurement framework

� Reduction of printed EP documents for committees, Plenary sessions and other bodies (printing on demand/just in time, etc.) taking into account best practices implemented in the institution.

4.3. WATER CONSUMPTION

The EMAS Action Plan 2016 principally aims to reduce the European Parliament’s water consumption. It consisted of the following main actions:

� Track water consumption through sub-metering and analyse the resulting data in order to: ¡ devise specific actions addressing the most important sources of increased water use,

including for toilets and Members` showers. ¡ submit a proposal with different options to reduce Parliament's water consumption on

the basis of a cost-benefit-analysis

� In the course of building renovations and maintenance: ¡ Gradually install EU Eco-labelled toilets and urinals with suggested maximum urinal

flush volumes of 1l, and maximum toilet flush volumes of 3.5-5 l. ¡ Gradually install water-saving EU Eco-labelled, including sensor operated, sanitary tap

ware for restrooms and showers (to the extent the latter are kept).


� During construction of new buildings: ¡ Installing water-saving EU eco-labelled sanitary tap ware for restrooms and showers,

eco-labelled toilets and urinals, including sensor operated tap ware and chemical toilets

¡ Use of rainwater for flushing toilets and other appropriate uses

Awareness raising actions regarding water consumption have also been carried out. For example, stickers have been placed in all the toilets at the three places of work to highlight the need to save water, water dispensers have been installed in training rooms, etc.

4.4. WASTE

The EMAS Action Plan sets up the objectives to increase the percentage of waste recycled and reduce the amount of office and kitchen waste. In order to reach this goal, the EMAS Action Plan 2016 sets out the following actions:

� Set-up re-use practices and storage capacities, inter alia, for internal re-use of office supplies

� Incorporate reporting requirements regarding re-use and recycling in donation contracts

� A comprehensive pre-purchase needs assessment using, inter alia, the green public procurement helpdesk and the re-use database

� Establish, in collaboration with food providers in Brussels, a procedure for food donations

� Reduce number of printed business cards on request from 200 to 100 and introduce possibility to use vcard

� Roll-out of reusable porcelain mugs and thermo mugs

� Reduction targets for purchase of office supplies at the level of DGs

� Including clauses in contracts for mandatory use of Euro-pallets for standard product/material deliveries, whenever possible.

� Including clauses in contracts for mandatory deliveries of material/products/items in bulks, if possible, in order to reduce packaging waste.

� Including clauses in contracts for mandatory take back systems covering packaging waste, Euro-pallets as well as outdated and replaced products/material.

Activities which are implemented on a continuous basis include:

� With regard to harmonisation of the waste collection system at the three places of work: uniform, five-compartment waste bins were installed in Parliament buildings in the three places of work.

� Awareness raising: Waste week is organised on a yearly basis

Since 2013, all food waste at the three sites undergoes treatment through biomethanisation. No food waste is incinerated.


5. CONTACTS

Specific information or questions on EMAS can be sent to the EMAS Unit of the European Parliament at the following address:

EMAS Unit

Central Service Attached to the Secretary-GeneralEuropean ParliamentPaul-Henri Spaak BuildingRue Wiertz 60, B-1047 Bruxelles, BelgiumTel.: +352 4300 22500E-mail: [email protected]


6. REFERENCES AND LEGAL REQUIREMENTS

Regulation (EC) No 1221/2009 of the European Parliament and of the Council of 25 November 2009 on the voluntary participation by organisations in a Community eco-management and audit scheme (EMAS), repealing Regulation (EC) No 761/2001 and Commission Decisions 2001/681/EC and 2006/193/EC.


7. ENVIRONMENTAL VERIFIER'S DECLARATION ON VERIFICATION AND VALIDATION ACTIVITIES

Vinçotte SA, EMAS environmental verifer operating under accreditation number BE-V-0016, accredited for activities, 1, 10, 11, 13, 16, 18, 19, 20 (excl 20.51), 21, 22, 23, 24, 25, 26, 27, 28, 29, 30.2, 31, 32, 33, 35, 36, 37, 38, 39, 41, 42, 43, 45, 46, 47, 49, 50, 52, 53, 55, 56, 58, 59, 60, 62, 63, 70, 71, 72, 73, 74, 75, 80, 81, 82, 84, 85, 86, 87, 88, 90, 93, 94, 95, 96, 99 (NACE code), declares having verifed that the sites listed in the Environmental Statement of the European Parliament with registration numbers BE-BXL-000013, LU-000002 and FR-000051 comply with all the requirements of Regulation (EC) No 1221/2009 of the European Parliament and of the Council of 25 November 2009 on the voluntary participation by organisations in a Community eco-management and audit scheme (EMAS).

By signing this statement, I certify that:– the verifcation and validation has been carried out in full compliance with the requirements of Regulation

(EC) No 1221/2009, – the outcome of the verifcation and validation confrms that there is no evidence of non- compliance with

applicable legal requirements relating to the environment, – the data and information provided in the organisation’s environmental statement refect a reliable, credible

This document is not equivalent to EMAS registration. EMAS registration can only be granted by a competent body under Regulation (EC) No 1221/2009. This document shall not be used as a stand-alone piece of public communication.

and correct image of all the organisations’ activities, within the scope mentioned in the environmental statement.

Done in Brussels, 15/07/2017

Signature

Date of the next Declaration: June 2018


ANNEXES

ANNEX I: ANALYSIS OF PARLIAMENT'S CARBON FOOTPRINT FOR 2016

The aim of this analysis is to present in detail the European Parliament’s carbon footprint and to provide a comprehensive overview of the changes between 2006 and 2016.

Annex I. 1. Presentation of the carbon footprint

The European Parliament’s carbon footprint is calculated by applying the Bilan Carbone™ method (developed by ADEME - the French Environment and Energy Management Agency) 5. The Bilan Carbone™ is compatible with the ISO 14064 standard, the GHG Protocol Initiative and the provisions of ‘permits’ Directive 2003/87/EC on the EU’s ETS (CO2 allowance trading system). The European Parliament’s carbon footprint and this report have been prepared in accordance with the requirements of ISO 14064:2006. Management of the carbon footprint calculation is integrated in the current functioning of the EMS 6. The EP’s carbon footprint has been validated by an external expert and declared to be in accordance with the standard ISO 14064:2006.

In the Bilan Carbone™ tool, the margin of error is estimated using a formula that calculates, for each area, the degree of uncertainty associated with it 7. In 2016 the uncertainty for the carbon footprint was 42,7%, slightly lower than in the previous year. It should be noted that where the

5 The Bilan Carbone™ methodology assesses all of the physical processes connected to the organisation (energy, persons, objects, raw materials, etc.) and works out the GHG (greenhouse gas) emissions generated by each process in CO2 equivalents. These emissions are consolidated point by point (e.g. for road freight, internal fuel use, etc.). In most cases it is not possible to measure the GHG emissions derived from a specific action. Even if the concentration of GHGs in the air is measured generally, it is rarely possible to directly measure the emissions themselves. The only way to estimate these emissions is to derive them from activity data. The figures used to convert the activity data observed within an organisation into GHG emissions, expressed in terms of CO2 equivalent, are called emission factors. As the Bilan carbone® method is primarily based on average emission factors, this tool aims above all to provide orders of magnitude, the aim being to enable concrete decisions to be taken to put in place the measures needed to reduce these emissions. The most recent version of the method is Version 7. It is important to note that this new Version 7 of the Bilan carbone® method, including improved calculation procedures, was published on 23 April 2012. The carbon footprint inventory for the reference year (2006) has been recalculated using these procedures to permit valid comparisons between the first and last years. The figures for the intermediate years have not been recalculated, and are shown only for indicative purposes. It will be necessary to perform recalculations each time that fresh improvements are made or following changes of perimeter. The main changes made in 2016 were new emission factors and improvements to the overall calculation procedure. For an exhaustive list of all the changes, please see Annex III (Record of changes) in the Carbon Footprint Manual.

6 The collection of data for calculating the carbon footprint is part of the annual collection of data for calculating the EMAS indicators. Moreover, the carbon footprint is audited internally as well as externally in the context of the EP’s environmental audits. More specific audits and external validation of the carbon footprint are also planned. The transport of supplies to the EP is not included in the perimeter because there is not enough information available.

7 Calculating the degree of uncertainty involves estimating the margin of error for the emission factor and for the data collected.


quality/comprehensiveness ratio of the information is improved and fewer estimates are required, uncertainty is reduced, resulting in reduction in the uncertainty of the total carbon footprint calculation.

A unique characteristic of the Bilan Carbone™ method is the fact that it also takes account of an organisation’s indirect carbon footprint. This method enables companies or institutions that wish to take measures to combat climate change to understand their real impact on a global level and identify possible ways of reducing GHG emissions.

Annex I. 2. Emissions included in the carbon footprint

The perimeter of the European Parliament’s carbon footprint corresponds to ‘Scope 3’ of the International Organisation for Standardisation (ISO). This is the most ambitious perimeter and encompasses direct, semi-direct and indirect emissions. On the basis of this definition, the perimeter of the European Parliament’s carbon footprint includes the following seven emission categories:

1. Internal energy

This category comprises:

� Combustion (direct use of fossil or organic fuels for heating);

� Electricity (electricity purchased, including for heating);

� Technical losses (energy losses during transport to the consumer).

With regard to its electricity consumption, the EP buys green electricity and calculates the emissions using the emission factors of the Bilan Carbone™ method which correspond best to the generation sources used. This means that emissions caused by the electricity which the EP buys are very close to zero.

What is green electricity?Green electricity is electricity from renewable sources such as wind or photovoltaics.For customers who have a green electricity contract, electricity suppliers undertake that the quantity of green electricity bought by the customer will be fed into the European electricity grid. The aim is to promote electricity generation from renewable sources.

At European level, ‘green electricity’ is recognised through a system of guarantee-of-origin certificates. Each guarantee is a certificate supplied to the electricity generator, who forwards it to the supplier at the time of purchase. In order to ensure that it can only be used once, the certificate is cancelled once the supplier has used it.


As yet, the demand for green electricity is modest, and therefore its price is still very low. However, as additional users join the scheme in future, demand would increase, which would then give generators an incentive to develop green electricity generation. That is why most calculation standards (GHG Protocol, Bilan Carbone™, etc.) and the European Parliament account for green electricity as being carbon-neutral.

2. Leakage of refrigerant gases

This category comprises greenhouse gas (GHG) emissions generated by leakage of refrigerant gases in installations.

3. Freight

This category covers the transport of goods between the various buildings at the three sites and between the three sites and external locations, using EP vehicles or contractors. It encompasses road, air, rail and maritime transport.

4. Transport of persons

This category includes:

� Travel between home and work by EP staff and parliamentary assistants;

� Travel by EP staff between the three places of work;

� Official travel by MEPs 8 and by staff outside Parliament’s three main places of work (for meetings of political groups, committees and delegations), including local transport to the destination (for political group meetings);

� Transport of MEPs in official vehicles or rented vehicles;

� Transport of subsidised visitors between their country of origin and the European Parliament.

5. Supply of equipment and services by external providers

This category encompasses all of the incoming flows of materials and services used by the organisation, which for the European Parliament means 9:

� Purchase of supplies, notably paper and office furniture, ink toner and cartridges, food for the restaurants, catering supplies, etc.;

� Services provided by external providers (catering, security, cleaning, consultancy, external translation and interpreting, etc.).

8 Flights by Members of the EP between their country of origin and Brussels/Strasbourg are not currently included in the perimeter. However, they are calculated and offset in accordance with the October 2015 Bureau decision on carbon offsetting.

9 Transport of supplies to the EP is not included in the perimeter, as not enough information is available. However, an examination of the carbon footprint of other organisations suggests that this source accounts for only a very small proportion of the total footprint.


6. Direct waste

This category comprises greenhouse gas emissions linked to end-of-life waste processing. Emissions of methane from waste water are not taken into account in the Bilan Carbone™.

7. Fixed assets

This category covers GHG emissions generated during the manufacture or construction of durable goods. In the Bilan Carbone™ method, GHG emissions are usually divided up over a certain period, using a system comparable to the concept of financial amortisation, so that the various annual carbon footprint results can be compared. This category comprises:

� Buildings and car parks used by the European Parliament; � Industrial and other equipment (e.g. fridges in restaurants and other equipment); � Vehicles belonging to Parliament; � Computer equipment (computers, printers and other equipment); � Office furniture.

To calculate the European Parliament’s carbon footprint, all of the buildings at the three places of work are taken into account 10. The Information Offices are not included in the perimeter.

Annex I. 3. Detailed analysis of the evolution of the carbon footprint

The table below shows emissions in tonnes of CO2 equivalent per flow, with emissions per FTE (full-time equivalent) in brackets. The second-last column indicates each flow’s percentage of the total carbon footprint. The last column shows the evolution of emissions per FTE between 2006 and 2016.

Emission flows 2006 2016

Percentage of the 2016

carbon footprint

Change 2006‑2016

per FTE

1. ENERGY CONSUMED IN THE BUILDINGS

37 106 (3,47) 15 133 (1,08) 16,1% -68,8%

1.1. Natural gas 12 956 (1,21) 13 661 (0,98) 14,5% -19,4%

1.1.1. Brussels 8 476 (0,79) 11 167 (0,80) 11,9% 0,7%

1.1.2. Luxembourg 2 237 (0,21) 1 532 (0,11) 1,6% -47,6%

10 The greenhouse gases included in the carbon footprint calculation are those designated in the Kyoto Protocol: carbon dioxide (CO2), methane (CH4), nitrous oxide (N2O), hydrofluorocarbons (CnHmFp), sulphur hexafluoride (SF6) and perfluoralkanes (CnF2n+2). There are other known GHGs that have significant effects (such as ozone or CFCs), but they are not covered by the Kyoto Protocol, the main international initiative to reduce GHGs. These gases are not included in the ISO perimeters. However, one exception has been made. Non-Kyoto GHGs have been taken into account for flights, as the Bilan Carbone™ method makes provision for this. This decision is justified because almost half of the greenhouses gases produced by flights are non-Kyoto gases. As flights account for a very high percentage of the EP’s emissions, excluding non-Kyoto GHGs in this case would mean disregarding a very significant proportion of the emissions and result in inconsistencies.




carbon footprint

Change 2006‑2016

per FTE

1.1.3. Strasbourg 2 242 (0,21) 962 (0,07) 1,0% -67,2%

1.2. Oil 471 (0,04) 430 (0,03) 0,5% -30,3%

1.2.1. Brussels 210 (0,02) 191 (0,01) 0,2% -30,2%

1.2.2. Luxembourg 204 (0,02) 190 (0,01) 0,2% -28,7%

1.2.3. Strasbourg 57 (0,01) 48 (0,00) 0,1% -35,9%

1.3. District heating and cooling 472 (0,04) 257 (0,02) 0,3% -58,3%

1.3.1. Brussels 0 0 (0,00) 0,0% N.A.

1.3.2. Luxembourg 472 (0,04) 257 (0,02) 0,3% -58,3%

1.3.3. Strasbourg 0 0 (0,00) 0,0% N.A.

1.4. Electricity (100% renewable since 2008)

23 208 (2,17) 785 (0,06) 0,8% -97,4%

2. LEAKAGE OF REFRIGERANT FLUIDS FROM AIR CONDITIONING EQUIPMENT OR FRIDGES

736 (0,07) 1 610 (0,12) 1,7% 67,3%

3. TRANSPORT OF GOODS (FREIGHT)

781 (0,07) 313 (0,02) 0,3% -69,4%

3.1. Internal freight (between the three places of work)

335 (0,03) 217 (0,02) 0,2% -50,6%

3.1.1. Freight between the three places of work: part-sessions

160 (0,01) 85 (0,01) 0,1% -59,4%

3.1.2. Freight between the three places of work: mail and other

176 (0,02) 132 (0,01) 0,1% -42,7%

3.2. External freight (outside the 3 places of work) - road/sea

117 (0,01) 77 (0,01) 0,1% -49,5%

3.3. External freight (outside the 3 places of work) - air

329 (0,03) 19 (0,00) 0,0% -95,6%

4. TRANSPORT OF PERSONS 37 119 (3,47) 54 259 (3,88) 57,6% 43,2%

4.1. Staff 12 565 (1,18) 16 771 (1,20) 17,8% 2,0%

4.1.1. Home-office commuting 4 544 (0,43) 6 658 (0,48) 7,1% 12,0%

Brussels (including Members’ assistants)

2 286 (0,21) 3 668 (0,26) 3,9% 22,6%




carbon footprint

Change 2006‑2016

per FTE

Luxembourg 2 220 (0,21) 2 808 (0,20) 3,0% -3,3%

Strasbourg 38 (0,00) 182 (0,01) 0,2% 265,7%

4.1.2. Missions between the three places of work

3 439 (0,32) 2 930 (0,21) 3,1% -34,9%

To and from Strasbourg: By car 1 731 (0,16) 2 266 (0,16) 2,4% 0,1%

To and from Strasbourg: By train 17 (0,00) 61 (0,00) 0,1% 181,4%

To and from Strasbourg: By plane (short-haul - economy)

1 175 (0,11) 42 (0,00) 0,0% -97,3%

To and from Strasbourg: By bus from Luxembourg

0 293 (0,02) 0,3% N.A.

Luxembourg-Brussels: By car 480 (0,04) 248 (0,02) 0,3% -60,5%

Luxembourg-Brussels: By train 35 (0,00) 20 (0,00) 0,0% -56,9%

Luxembourg-Brussels: By plane (short-haul - economy)

0 0 (0,00) 0,0% N.A.

4.1.3. Missions outside the three places of work

4 566 (0,43) 7 169 (0,51) 7,6% 20,0%

By plane (short-haul - economy) 1 820 (0,17) 3 204 (0,23) 3,4% 34,6%

By plane (long-haul - business) 2 680 (0,25) 3 325 (0,24) 3,5% -5,2%

By train 7 (0,00) 25 (0,00) 0,0% 174,5%

By car 60 (0,01) 435 (0,03) 0,5% 459,0%

By bus 0 180 (0,01) 0,2% N.A.

4.1.4. Transport between buildings in Luxembourg (KAD-GOL, KAD-PRE)

16 (0,00) 14 (0,00) 0,0% -32,7%

4.2. Members of the European Parliament

5 685 (0,53) 4 563 (0,33) 4,8% -38,6%

4.2.1. Travel in official vehicles and rented buses

576 (0,05) 373 (0,03) 0,4% -50,6%

4.2.2. Meetings outside the three places of work

5 108 (0,48) 4 190 (0,30) 4,4% -37,3%

Political group 1 200 (0,11) 294 (0,02) 0,3% -81,8%




carbon footprint

Change 2006‑2016

per FTE

EP committee 756 (0,07) 1 790 (0,13) 1,4% 85,7%

Interparliamentary delegation 3 124 (0,29) 1 661 (0,12) 1,3% -58,6%

Transport at meeting location (bus, taxi, limousine, etc.).

29 (0,00) 17(0,00) 0,0% -54,8%

Other NA 428 (0,03) N.A. N.A.

4.2.3. Meetings in Brussels or Strasbourg

0 0 0,0% N.A.

4.3. Visitors 18 823 (1,76) 32 797 (2,35) 34,8% 33,2%

Brussels 15 723 (1,47) 27 093 (1,94) 28,8% 31,7%

Strasbourg 3 094 (0,29) 5 704 (0,41) 6,1% 41,0%

5. PURCHASE OF SUPPLIES AND SERVICES

8 115 (0,76) 7 129 (0,51) 7,6% -32,8%

5.1. External services (maintenance, cleaning, consultants, security, external translators and interpreters)

2 725 (0,25) 4 362 (0,31) 4,6% 22,3%

External restaurant staff 236 (0,02) 213 (0,02) 0,2% -30,9%

External consultancy 201 (0,02) 237 (0,02) 0,3% -9,8%

Freelance interpreters 368 (0,03) 1 956 (0,14) 2,1% 306,8%

Freelance translators 500 (0,05) 256 (0,02) 0,3% -60,9%

External IT staff 329 (0,03) 461 (0,03) 0,5% 7,0%

External maintenance staff 116 (0,01) 274 (0,02) 0,3% 80,5%

External cleaners 506 (0,05) 663 (0,05) 0,7% 0,2%

Temporary staff 22 (0,00) 20 (0,00) 0,0% -29,2%

External security staff 449 (0,04) 230 (0,02) 0,2% -60,8%

5.2. Office supplies (paper, envelopes and other supplies)

1 880 (0,18) 858 (0,06) 0,9% -65,1%

5.3. Catering supplies (plastic cups, cans, plastic bottles, etc.)

313 (0,03) 180 (0,01) 0,2% -56,0%




carbon footprint

Change 2006‑2016

per FTE

5.4. Purchase of food for restaurants

3 197 (0,30) 1 730 (0,12) 1,8% -58,6%

6. WASTE 311 (0,03) 302 (0,02) 0,3% -25,8%

7. FIXED ASSETS (emissions generated during construction or manufacture of durable goods)

15 969 (1,49) 15 493 (1,11) 16,4% -25,8%

7.1. Construction of buildings 7 731 (0,72) 8 403 (0,60) 8,9% -16,9%

7.2. Office furniture (tables, chairs, cupboards, etc.)

369 (0,03) 586 (0,04) 0,6% 21,4%

7.3. IT equipment (desktops, laptops, printers, telephones, servers, televisions, etc.)

7 851 (0,73) 6 477 (0,46) 6,9% -36,9%

Desktops 1 777 (0,17) 2 580 (0,18) 2,7% 11,0%

Flat screens 2 634 (0,25) 1 785 (0,13) 1,9% -48,2%

Laptops 0 630 (0,05) 0,7% N.A.

Individual printers 136 (0,01) 86 (0,01) 0,1% -51,8%

Network printers 567 (0,05) 149 (0,01) 0,2% -79,8%

Telephones (landlines and mobiles)

87 (0,01) 0 (0,00) 0,0% -100,0%

Servers, switches, routers 646 (0,06) 964 (0,07) 1,0% 14,0%

Televisions 265 (0,02) 0 (0,00) 0,0% -100,0%

Other IT equipment 1 740 (0,16) 193 (0,01) 0,2% -91,5%

7.4. Other equipment (washing machines, coffee machines, refrigerators, etc.)

17 (0,00) 26 (0,00) 0,0% 19,6%

Total indicator per FTE recalculated with Version 7 of the

Bilan Carbone

100 138 (9,37)

94 239 (6,74)

9,3% -27,3%

Number of FTEs 10.689 13.982 31%


Bilan Carbone® version 7 and ISO 14064 require separate calculation of the emissions avoided and/or offset. The table below shows the trend in the emissions avoided and offset between 2006 and 2016.

Avoided / offsetting (tonnes CO2 eq.)

2006 ... 2010 2011 2012 2013 2014 2015 2016

1. Energy consumption

0 0 0 -14.630 -18.403 0 0 0

2. Leakage of refrigerant gases

0 0 0 -1.593 -1.227 0 0 0

3. Freight 0 0 0 0 0 0 0 0

4. Transport of persons

0 -589 -630 -9.942 -9.117 -120 -130 -402

5. Supplies, equipment and services

0 0 0 0 0 0 0 0

6. Direct waste -288 -1.327 -1.266 -164 -194 -210 -172 -190

7. Fixed assets 0 0 0 0 0 0 0 0

Total -288 -1.915 -1.895 -26.329 -28.941 -330 -302 -592

The graph below shows the evolution of the carbon footprint per FTE between 2006 and 2016 for the major sectors.

Graphic 13 — EP carbon footprint per FTE

w lu..

"' Q)

8,8 7,8

7,3 70

6,9

c 1. ENERGY CONSUMPTION (CONSOMMATION ENERGETIQUE)

a2. LEAK OF REFRIGERANT GASES (FUITE FLUIDES REFRIGERANTS)

o 3. FREIGHT (FRÊT)

04. TRANSPORT OF PERSONS (TRANSPORT DE PERSONNES)

•5. SUPPLIES OF EQUIPMENT AND SERVICES (FOURNITURES ET SERVICES)

C6. DIRECT WASTE (DECHETS)

a?. FIXED ASSETS (ACTIFS FIXES)

6,8 6,2

7,0 6,7


In 2006 the main sources of emissions were ‘Energy consumption’ and ‘Transport of persons’. In the area of ‘Energy consumption’, emissions fell very significantly, from 3,5 tonnes to 1,08 tonnes of CO2 eq per FTE (influence of the introduction of ‘green electricity’), while the emissions generated by the ‘Transport of persons’ increased, from 3,5 to 3,88 tonnes of CO2 per FTE between 2006 and 2016. Compared to 2015, there was an increase in both the emissions from energy consumption (0,81 to 1,08 tonnes of CO2 per FTE) and from transport of persons (3,78 to 3,88 tonnes of CO2 per FTE).

In 2016, emission flows broke down as follows:

– ‘Transport of persons’ (58% of the total).

– ‘Fixed assets’ (16% of the total; this covers, inter alia, emissions produced during construction of the buildings occupied by the EP and during the manufacture of the EP’s IT equipment).

– Energy consumption in buildings (16% of the total).

– External provision of products and services (8% of the total).

– Leakage of refrigerant gases (2% of the total).

– Goods transport (0,3% of the total).

– Waste (0,4% of the total).

Graphic 14 — 2016 emission flows

With regard to CO2 emissions the European Parliament should focus its efforts on the first four areas, which account for 98% of the total carbon footprint. These are the categories where we can significantly reduce our carbon footprint. However, certain opportunities for improvement should not be neglected in relation to the three last categories of emissions. It may be easy to find measures in these categories which would be simple and economical to implement. Moreover, certain fields have a strong impact in terms of their high profile, while others have a significant impact in fields other than CO2 emissions


ANNEX II: EXECUTION OF THE EMAS ACTION PLAN 2016 11

Annex II. 1. New Actions

OBJECTIVE PLANNING SHEET NUMBER 1: CARBON EMISSIONSFormulation of the environmental improvement objective:

Reduce the European Parliament’s carbon footprint

Indicators: Carbon footprint per full time equivalent (FTE)Goal: 30% reduction between 2006 and 2020

Final review 2016

Main Objective No. ACTION Responsible DG / Person / Service TIMETABLE STATUS* EXPLANATION (DEC 2016)

A. BUILDINGSA.1. Works

1. Carbon emissions / Buildings (works)

2016-CO2-01 Brussels – Montoyer 70 building - Replacement of cooling units by new ones with a better performance and more environmentally friendly

Brussels Buildings Management and Maintenance Unit - DG INLO

Works – 2015-2016Commissioning – 2016

Action finished and closed

Commissioning finalised 2016


2016-CO2-02 Brussels – Wiertz building – Replacement of cooling tower by a new one with a better performance and more environmentally friendly


2017 On-going Study completedWorks will start by the end of 2016 and are planned to be finished by February 2017


2016-CO2-03 Brussels – Brandt building – 4th floor - Test phase - Creation of a new centralised “dressing room area” for MEP: restrooms and showers


2016 Action finished and closed

Study completedWorks ongoing. Planned to be finished by November 2016


2016-CO2-04 Brussels – All peripheral buildings – Removal of hot water from common restrooms


Study 2015-2016Works – 2016-2017

On-going Study ongoingWorks 2017


2016-CO2-05 Brussels – ASP – Rue Couverte - Optimisation of lightning schedules in common areas to reduce energy consumption


2016 On-going INLO: Study ongoingSome modifications were finalised in 2016 (ajout des détecteurs crépusculaires, éclairage spécifique pour la zone d'exposition), others will continu in 2017 (optimisation of BMS lighting schedules)SAFE: DG INLO is the leader. DG SAFE will collaborate upon request.


2016-CO2-06 Luxembourg – All buildings – Optimisation of lightning schedules in common areas to reduce energy consumption

Luxembourg Buildings Management and Maintenance Unit - DG INLO


INLO: Operating lightning hours have been adapted to the staff occupaiton of the buildings. SAFE: DG INLO is the leader. DG SAFE will collaborate upon request.


2016-CO2-07 Luxembourg - Optimisation of the operation of the Goldbell building as a function of its operational needs/schedule



The Goldbell is no longer in use by the services of the European Parliament.

11 Descriptions of EMAS Action Plan actions and explanations concerning their execution are included in the language in which they were submitted by responsible services, in order to accurately represent the contents of the actions and feedback received. Translations can be provided by the EMAS Unit on request.



2016-CO2-08 At the time of the renovation of the audio-visual infrastructure of the meeting rooms both in Strasbourg and Brussels, implement presence detection in order to allow for the automatic room start-up and shut down with the objective to limit the energie consumption of the technical installation to a minimum when the meeting rooms are not occupied.

INTE / P. Tulkens (Conference Technicians Unit)EMO: Francis Clergeaud

Until 2018 On-going Brussels:Implementation in a total of 30 rooms has been completed. 5 additional rooms are scheduled for 2017.Strasbourg: Pilot implementation in 2 meeting rooms has been completed 2016. Full implementation in 36 meeting rooms to be completed by the end of the summer recess of 2019.

A.2. Studies 1. Carbon emissions / Buildings (studies)

2016-CO2-09 Brussels - Atrium Building Visitors center - Study for the creation of a green roof/terrace


2016 On-going Due to change of priorities, Brussels Buildings Management and Maintenance Unit will only take in charge small maintenance works of the existing roof/terrace (end of 2016) while waiting for the project of the New Visitors Center to be achieved (Brussels Buildings Project Unit).

1. Carbon emissions / Buildings (studies)

2016-CO2-10 Luxembourg - realise a study with the aim to evaluate the functioning of the main cooling installations of the KAD building in order to evaluate improvement possibilities



The study to evaluate the functioning of the main cooling installations of the KAD building has been finalised. Two technical improvements have been identified because they have a good ROI (return on investment).

B. MOBILITY1. Carbon emissions / Mobility 2016-CO2-11 Drafting a report with the aim

to estimate the budgetary impact of different scenarios when increasing EPs financial participation as well as the number of subscriptions for STIB, DE LIJN and MPASS transport subscriptions.

Transport of people Unit- DG INLO


The budgetary impact of different scenarions has been estimated.

1. Carbon emissions / Mobility 2016-CO2-12 Reduce environmental impacts of visitors groups which account for approximately 25-30% of Parliament`s indirect carbon emissions(- European Parliament`s Budget Discharge 2013 Resolution (EP) of 29 April 2015, para 47)

a) DG COMM (2015/2016)b) EMAS Unit(2015/beginning of 2016)

2015/2016 On-going a) COMM: for EYE: - information Green EYE on the webpage of the event: the EP implemented shuttle buses used for local transport of participants accommodated outside Strasbourg. In doing this, the EP has made an agreement with the city of Strasbourg for discount transport tickets,; - carbon footprint - travel calculator; - "Tips and Tricks for sustainable behaviour at the EYE", section "Transport and Mobility"; http://www.europarl.europa.eu/european-youth-event/en/news/green-eye.htmlb) EMAS: Review ongoing

1. Carbon emissions / Mobility 2016-CO2-13 Occasional teleworking(- European Parliament`s Budget Discharge 2013 Resolution (EP) of 29 April 2015, para 47)

DG PERS/ DG ITEC 2016 Action finished and to be continued

PERS: Rules finished and adopted.ITEC: DG ITEC ready to implement teleworking

C. IT


1. Carbon emissions / IT 2016-CO2-14 A) Analyse the requirements of the European Code of Conduct for Energy Efficiency in Data Centres and set up a work programme to further apply the requirements in 2-4 largest EP data rooms as pilot phaseSource: European Court of Auditor`s Report, October 2014, pages 36-39B) Review externally sourced data centers in terms of energy efficiency with a view to securing improvements up to and including the application of the European Code of Conduct for Energy Efficiency in Data Centres

DG ITEC/DG INLO (under leadership of DG ITEC)

2016 On-going ITEC: A) A first coordination meeting with DG INLO to agree on the scope of the work and distribution of resposibilities took place on 30th October 2015. During 2016, a general analysis was made and general requirements identified. DG ITEC is currently analysing with DG INLO whether or not it is possible to make the power consumption measurements in each specific room.B) The status was reviewed with the providers. The situation is as follows: - eBRC: They received the "Participant" status, meaning that they fully comply to this code, in 2011. - ATOS: Practically they follow all the standards, but they are not certified as "Participants". They are willing to participate to the certification procedure. They have sent most of the documentation to apply.

1. Carbon emissions / IT 2016-CO2-15 Continuation of substition of double-screens with more energy-efficient single screens.

DG TRAD/Information Technology & IT Support Unit

2016- Action finished and closed

At the end of 2015 1267 monitors had been decommissioned. So far, in 2016, all language units (23) have received single screens. Only a few double displays remain for functions with particular needs.

1. Carbon emissions / IT 2016-CO2-16 Optimisation of network printer areas leading to a reduction of the number of printers.

DG TRAD/Information Technology & IT Support Unit


We now have 25% less network printers compared to the beginning of 2015.

1. Carbon emissions / IT 2016-CO2-17 When replacing projectors (and projection equipment in general), take into account the energie consumption of the equipement when selecting the replacement technologie (e.g. lamp versus laser technologie, LED screen versus projector) as advocated by the Green Public Procurement guidelines.


Until 2018 On-going Conceptual design of rooms in Brussels is ongoing and will include an analysis of the energy consumption of the equipment selected. Implementation of first rooms is ongoing. Completion of all meeting rooms (BRU & STR) is expected by the end of 2018.

1. Carbon emissions / IT 2016-CO2-18 Improvment of the automatic shutdown strategy of PCs

FINS IT and Inventory Unit - Dir C

1st quarter 2016 Action finished and closed

In close coopeation with DG ITEC, DG Fins LSA team has implemented a solution which implies the "wake up" of computers every 3 days instead of every day. The action can be considered as closed.

OBJECTIVE PLANNING SHEET NUMBER 2: WASTEFormulation of the environmental improvement objective:

Increase the percentage of waste recycled and reduce the amount of office and kitchen waste

Indicators: (1) Percentage of waste recycled and (2) amount of office and kitchen waste in kg per FTEGoal: (1) Reach 68% of recycled waste in 2016 and (2) reduce by 5% the indicator between 2012 and 2016

Final review 2016


2. Waste 2016-WST-01 Set waste-related performance indicator targets for the period beyond the expiry of current targets (in 2016)

Waste Committee 2016 Action finished and closed

Targets have been approved by Waste Committee.

2. Waste 2016-WST-02 Recycling of access authorisations (badges and stickers) issued to those seeking European Parliament accreditation

DG SAFE 2016 Action cancelled

This action has to be withdrawn. The idea was expressed after the renewal of the FC.


2. Waste 2016-WST-03 Stabilise the rate of purchase of coloursticks at 25% below the 2013 level

INTEFilip de Ridder (Information Technology and IT Support Unit)Izabela Wisniewska (Director for Resources) EMO: Francis Clergeaud


The policy is being implemented and we remain well within the set goal of reducing the order with 25%. New orders of coloursticks will to be introduced before the end of the year because of a new printer model introduced by DG ITEC in the course of this year. These orders will not put the set goal in danger.Older types of colour printers have been phased out in the framework of the normal hardware replacement.

2. Waste 2016-WST-04 Set-up individual DG-targets for reduction of paper and office supplies consumption

All DGs 2016 Action finished and to be continued

EPRS: DG EPRS will aim to decrease paper consumption by 7% in 2016. The baseline is paper consumption for October 2015 / FTE. Reduction target for office supplies: the budget was already decreased by 10% for 2016 (in 2015 DG EPRS spent 80% of the budget for office supplies), all expenditure is centralised and therefore closely monitored, reuse is encouraged and best practice exchanged between colleagues having Lyreco codes. In reality the reduction already occurred, the consumption of office supplies is closely monitored and has been considerably cut in the recent past already.EXPO/IPOL: since years our DGs reuse and recycles as many supplies as possible (main example are old binders and document holders). All expenditure are centralised and therefore well monitoredEXPO: Since 2015, DG EXPO started to recycle old binders and document holders. All expenditure have been centralised and therefore better monitored, with a reduction of the expenses of more than 30 %.IPOL: Paper: IPOL: Paper: Two pilot phases took place during 2016. The results of the survey are now submitted to the hierachy in order to decide the next step.ITEC: Will be the subject of a special communication during the Green WeekPRES: DG PRES has fixed an objective of 2% reduction of its paper consumption per year.TRAD: As reported on earlier occassions, reductions in paper consumption are substantial already (25% savings 2008-2013). Internal discussions on-going on targets.LS: The Legal Service achieved its target of 10% reduction in 2015. We are hoping to have achieved a similar reduction this year, as targetted.

2. Waste 2016-WST-05 Replace plastic water bottles and water dispensers with permanently installed water fountains

DG INLO 2016 Action finished and to be continued

Fountains connected to the water network have been installed by the EP in TREVES and SQM building. The maintenance of the fountains is assured by a subcontractor of the EP.In Brussels works ongoing to install 36 additional fontains in PHS, ASP and JAN (main corridors and in proximity of conférence rooms). To be finalised by end of November 2016.In Strasbourg 13 places have been identified and validated, analysis for identifying additional places is ongoing.


2. Waste 2016-WST-06 Set-up re-use practices and storage capacities, inter alia, for internal re-use of office supplies


EMAS/INLO: Joint communication to staff prepared by EMAS-INLO, exchange database available on EMAS web site. Link has been addes also to INLO Web sitehttp://www.emasnet.ep.parl.union.eu/emasnet/cms/Office_supplies_exchangeCOMM: reuse - raising awareness among colleagues responsible for orders; raising awareness among staff - portrait on DG COMM IntranetEPRS: DG EPRS already set up a recycling corner, intended for reuse of office supplies, charity collections and book crossing in the SQM building. A common storage room on the ground floor of the SQM for IPOL, EXPO and EPRS was set up. Colleagues with Lyreco codes exchanged experience and shared best practice. Best practice was shared also with colleagues in Luxembourg who were encouraged to set up similar initiatives, according to their capabilities. EXPO/IPOL: Reuse and storage capacities are set-up since a few years already and now shared with DG EXPO, IPOL and EPRS inside the SQM Network, for example we set up a common storage room on the ground floor of the SQM. A recycling corner is also set up on the fourth and sixth floor in the SQM building for reuse of office supplies, charity collections and book crossing for our colleagues. INTE: DG INTE has set up its own supply exchange. Supplies not used internally after a period on this database would be encoded in the EP-wide exchange..ITEC: DG ITEC has promoted re-use practices through its Monday Briefing, and will continue to do so in the future, particularly with a special communication during the Waste Week.PRES: Each EMAS Correspondent in DG PRES has relayed the "EMAS Office Supplies Exchange" advertisement compaign in their respective Directorates, and a link has been displayed on the EMAS page on PresNet.SAFE: 2016-2017TRAD: DG TRAD has informed staff about the database established by the EMAS Unit.LS: Re-use practices are in practise whenever possible. Colleagues responsible for ordering office supplies are highly aware an active in recycling.


2. Waste 2016-WST-07 Establish a re-use-database ("second-hand-shop"), inter alia, for internal re-use of office supplies

All DGs/ Coordination EMAS Unit

2016 Action finished and to be continued

EMAS/INLO: Joint communication to staff prepared by EMAS-INLO, exchange database available on EMAS web site. Link has been addes also to INLO Web sitehttp://www.emasnet.ep.parl.union.eu/emasnet/cms/Office_supplies_exchangeCOMM: reuse - raising awareness among colleagues responsible for orders; raising awareness and information about EMAS action "Office supplies exchange" on DG COMM Intranet - portrait EPRS: The info on office supplies exchenge on EMAS Unit intarnet was shared in the DG and communicated additionally to colleagues with Lyreco codes.EXPO/IPOL: no internal database established, but willing to contribute and feed the one created by the EMAS Unit.INTE: This will be part of the DG INTE exchange. See above.ITEC: DG ITEC has promoted the database created by EMAS when created and will launch a special communication during the Waste Week, including an article on the intranet.PRES: Waiting for the database to be implemented.TRAD: DG TRAD has informed staff about the database established by the EMAS Unit.LS: Communicated the need to reuse and recycle email from the Jurisconsult and on our EMAS Intranet page. The colleages who order office supplies are full committed to prioritising reuse of supplies. As a result Lyreco orders are for necessary requirements.

2. Waste 2016-WST-08 Extend current donation practices in each DG through operating the re-use-database

All DGs (in cooperation with EMAS Unit)


EPRS: The info on office supplies exchenge on EMAS Unit intarnet was shared in the DG and communicated additionally to colleagues with Lyreco codes.EXPO/IPOL: idem as 2016-WST-07INTE: This will be part of the DG INTE exchange. See above.PRES: Idem.TRAD: Not relevant to DG TRAD.LS: Idem for 2016-WST-07. EMAS Intranet checked for available supplies before ordering new

2. Waste 2016-WST-09 Incorporate reporting requirements regarding re-use and recycling in donation contracts


EXPO/IPOL: does not really apply to the type of contracts made by EXPO/IPOLINLO: INLO PURCHASE AND INVENTORY MANAGENMENT UNIT non-exhaustive reporting issuedby the caritative organisation concerning the quantity of goods re-used and recycled is available. In the new call for tenders for furniture we are also evaluating the capacity of any potential contractor to recycle and re-use goods. ITEC: Done: it is included in OXFAM contractTRAD: For IT equipment we are included under ITEC's contract with OXFAM


2. Waste 2016-WST-10 Establish, in collaboration with food providers in Brussels, a procedure for food donations


Action en place depuis août 2016 avec les Restos du coeur et la banque alimentaire. A développer et à continuer.

2. Waste 2016-WST-11 Reduce number of printed business cards on request from 200 to 100 and introduce possibility to use vcard (for staff of EP-administration)

DG ITEC 2016 Action finished and closed

Integrated in Web2print since 2016

2. Waste 2016-WST-12 Improve and harmonise separation and collection methods in offices, meeting rooms and canteens at the three places of work, taking into account relevant actions included in the EMAS Mid-Term Strategy 2016-2020 (Note of the SG of 5 May 2015, Annex, No 4 - D (2015) 21006)

DG INLO 2015/2016 Other Replaced by identilcal Objectives MTS 11 and MTS 12 ( (Note of the SG of 5 May 2015, Annex, No 4 - D (2015) 21006)) refer to tab "MTS NOTE SG D-2015-21006

2. Waste 2016-WST-13 In order to provide for a sustainable planning, implementation and realization of exhibitions and big events such as "Open Days" and "Eye", A) appropriate means/facilities will be made available to separate and collect wasteB) organizers of such events will be informed about possible environmental impacts of exhibitions/events and means/facilities made available for separate collection of waste

A) DG COMM in cooperation with DG INLOB) DG COMM

2016 On-going COMM:A) EYE - Collection of waste outside the EP, in the YO! Village made in a sorted way, like in the EP. B) for EYE - information Green EYE on the webpage of the event concerning waste: - Almost all communication are paperless or electronic - Customised, reusable water bottles sold in the YO!Village and free drinking water points provided all over the premises - Designated recycle bins placed across the Parliament and outside in the YO!Village, at which waste can be sorted properly; "Tips and Tricks for sustainable behaviour at the EYE", sections "Waste" and "Food consumption and food waste"; http://www.europarl.europa.eu/european-youth-event/en/news/green-eye.htmlINLO:A) DG INLO STR : Les poubelles de tri disponibles sur le site sont placées entre autre dans les zones intéressées par les deux évènements Open Days et EYE (zones communes des bâtiments WEISS et CHURCHILL). Les poubelles ne sont pas adaptées pour une utilisation en extérieur. Les poubelles supplémentaires prévues dans le cadre de l'harmonisation de la collecte des déchets n'ont pas encore été livrées.B) DG INLO LUX: the waste containers in place in the different buildings can be used by all staff. The cleaning company can also provide guidance if needed.

2. Waste 2016-WST-14 In order to promote the re-use of paper and reduce overall paper consumption, recycled paper notepads will be made available to staff by the responsible services.

All DGs in cooperation with DG ITEC printshop


ITEC: Recycled paper note pads are available at Publishing countersEXPO/IPOL: DG EXPO/IPOL particpate in this action in cooperation with the print shop.PRES: DG PRES' EMAS Correspondents will launch a communication on the possibility to obtain recycled paper notepads from DG ITEC, and inform colleagues from the Resources Unit, when these notepads will be available. TRAD: DG TRAD will inform staff about the possibility.LS: The Legal Service has already been using the facility of recycling old paper into blocs over the past years.


2. Waste 2016-WST-15 Shredding of discarded confidential documents in order to promote recycling


EPRS: Info on shredding service of DG INLO was shared with relevant colleagues.EXPO/IPOL: to be checked and organised with the relevant servicesINLO: On demand of a service/unit INLO shredders discarded confidential material.INTE: Documents in INTE's archive reaching the end of their "administrative retention period" are shredded by an outside firm via DG INLO. A shredder is available on every floor of TRI. ITEC: Confidential documents are regularly shredded - Check was done that shredder are available everywhere (e.g. close to shared printers when possible) PRES: Shredders have been installed, the paper is properly collected and recycled.SAFE: Ok but highly dependant on the number of shredding machines that DG INLO is able to make available. In DG SAFE we have 6 machines in Bxl. DG INLO should be the leader. TRAD: Shredding is already a widespread practice in DG TRAD.LS: Confidential documents have always been shredded in the LS.

2. Waste 2016-WST-16 Analysis of variations of amounts of different types of waste (decrease/increase) by responsible services on each site in view of annual Environmental Management Reviews

EMAS Unit / DG INLO / DG ITEC


INLO: Requirement has been included in INLO Waste Management Procedures. Analysis of 2015 has been realised. These analysis are made in Brussels since the year 2003ITEC: Done on a yearly basis

2. Waste 2016-WST-17 Examine the possibility to extend the current waste management system to new types of waste, i.e. abandoned products/material

EMAS Unit in cooperation with relevant services

Feb-16 Action finished and closed

INLO LUX: the new types of waste were identified and are put into the appropriated waste treatment processes. INLO BXL: New sort of waste are implemented at each contract renewal in Brussels. A call for tenders is ongoing.

2. Waste 2016-WST-18 Examine appropriateness of methods for the calculation of amounts of waste

EMAS Unit 2016 On-going Review and possible adaptation of calculation methods are ongoing. [See EMAS Action plan 2017 - Waste section]

2. Waste 2016-WST-19 Improve cooperation and exchange of relevant information between internal services and external contractors (external auditor`s report of August 2015)

All relevant DGs Feb-16 Action finished and closed

INLO: Requirement has been included in INLO Waste Management Procedures. INTE: Specific clause regarding the waste management added to the framework contractsITEC: Already included in contract

OBJECTIVE PLANNING SHEET NUMBER 3: WATERFormulation of the environmental improvement objective:

Curb water consumption

Indicators: Amount of water consumed in m3 per FTEGoal: Reduce the indicator by 2% between 2012 and 2016

Final review 2016



OBJECTIVE PLANNING SHEET NUMBER 4: PAPERFormulation of the environmental improvement objective:

Curb paper consumption

Indicators: Amount of paper consumed in kg per FTEGoal: Stabilise the indicator between 2012 and 2016, despite the extension of the EU to Croatia and the increased

internalisation of printing works.Final review 2016


4. Paper 2016-PPR-01 Continue the implementation of the "Paperless" programme, including extending the use of "e-meeting" for legislative and administrative activities through extended dissemination and use of tablets and smartphones, including appropriate training

All DGs in cooperation with DG ITEC

2015/2016 On-going EPRS: DG EPRS has implemented a printing policy aimed at providing shared printing and scanning facilities. By reducing the number of individual printers and offering easy to use scanners (with scan to e-mail function), printing is discouraged, while digitisation of documents is promoted. All EPRS Administrators have received a tablet device, allowing them to take documents to meetings in electronic format, and save their notes directly to the device. IPOL/EXPO: All committee secretariats already use E-meeting on a regular basis. Some committees have even gone a step further becoming officially paperless. Appropriate training for tablets or other devices would be very much appreciated (not started yet). More recently, also the Delegations have started using the e-Delegation tool to share documents of meetings.INTE: A number of actions have been undertaken within DG INTE : launch of KM Portal (in cooperation with DG ITEC), launch of MINA (Meetings Information and Notes Application) application for putting all meeting documents at the disposal of interpreters in a single environment and directly linked to the meetings they are assigned to. In terms of training, extensive training programme took place in particular concerning the use of Ipads.PRES: An exchange of views has been held on 14/03/2016 will colleagues from DG IPOL (ENVI and EMPL Secretariats), who shared their experience in the introduction of paperless committee meetings.The EMO and the adviser to the Director general will now examine the feasibility of a paperless plenary session and agree on a possible timetable to implement it.SAFE: DG SAFE is not concerned by e-meeting and hardly by paperless programme. Propose to withdraw DG SAFE from this action.TRAD: Only partly relevant to DG TRAD. Tablets and smartphones have been disseminated to relevant staff members. The relevance of a training course will be assessed.LS: The Lawyers were supplied with Ipads early 2016 with the aim of reducing paper printed for meetings. ITEC provided special initial training and follow up training is being organised for optimal use of the tablets using e-meeting and MyDocument.PERS: Reduction of 30% of the DG office suplies consumption.


4. Paper 2016-PPR-02 Enhance the efforts to set-up the "e-committee-approach" throughout Parliament with a view towards a pilot project for a paperless plenary bya) spreading information and best practice through the Conference of Committee Chairs and bilateral meetings with Committee secretariatsb) organising, at least, one paperless plenary meeting in 2016[Linked to 2015-PPR-7; 2015-PPR-12 from AP 2015 and MTS section "Paper"]

a) EMAS Unit in cooperation with DG IPOL and, if appropriate, VP Lunacek/ MEP Javor, Vice-Chair of the ENVI-Committee; Dissemination Unit (DG ITEC)b) DG PRES in close cooperation with DG INTE and other relevant services

2016 On-going INTE: DG INTE has not yet been consulted regarding the paperless plenary project. DG INTE would like to reiterate that it is indispensable to involve our service throughout the management of this process, including at the early stage of its preparation.EXPO/IPOL: a) to be organised in the futurePRES: Idem (see 2016-PPR-01)EMAS: In March 2016, representatives from DG IPOL informed the Inter DG Steering Group about the gradual setup of eCommittee meetings.

4. Paper 2016-PPR-03 Suppress printing of "page de garde" by default on network printers

All DGs' LSAs 2016 Action finished and to be continued

COMM: This is already the case in DG COMM EPRS: DG EPRS doesn not use separator pages at all, and nobody asked for this feature.EXPO/IPOL: network printers linked to specific Units do not print any "page de garde" anymore.INLO: DG INLO doesn't use this featureINTE: Policy is in place within DG INTEITEC: Setting foreseen is normally OFFSAFE: Suggest : 2016 onwardsTRAD: This has been the situation for years at DG TRAD.LS: No 'pages de garde' printed as default.

4. Paper 2016-PPR-04 In order to further improve digitalisation of workflows and application of digital signature, the following tiered approach should be implemented:a) Awareness-raising of the possibilities for digitalisation of workflows and application of digital signature through bilateral meetings with DG ITEC and other means of information.b) On the basis of identification of important processes where significant efficiency gains and paper savings are possible, extend the "digitalisation of workflows" and "digital signature-approach" to administrative processes in relation to missions (incldg. reimbursement), public procurement, internal and external notes. ---- Each DG will identify priority processes for digitalisation and use of digital signature, and fully implement this approach for at least one type of workflow by the end of 2016, with others to follow in 2017 and beyond

a) DG ITEC in cooperation with other DGsb) All DGs with technical support by DG ITEC

2016 On-going For the state of implementation in each DG, see Annex

4. Paper 2016-PPR-05 Reduction of paper consumption in DG PRES by 2% per year for the remainder of the current legislative term

DG PRESFlorian CARMONA & Marie-France COLLART

2016 (to be continued through 2019)

On-going DG PRES has fixed an objective of 2% reduction of its paper consumption per year. Statistics will be collected and analysed in early 2017. Our paper consumption has already been signicantly reduced,notably thanks to the Official Mail Unit's "Enregistrement" Sector which has dematerialised the treatment of official mail, in close cooperation with our colleagues from the Cabinets, DG ITEC and the Historical Archives.


4. Paper 2016-PPR-06 Mise en place d'un système de copies certifiées conformes électroniques des documents nécessaires pour compléter le recrutement et/ou pour fixer les droits individuels.

PERSUnité Relations avec le personnel :

Beg-2016 Action finished and to be continued

Le système de validation et transmission des copies certifiées électroniques a été mis en place. L'interface ad-hoc "True copy" de l'application DiSP est en production et opérationnelle depuis mi-2016. Suite aux premiers tests "live", des difficultés organisationnelles pour l'utilisation constante et exclusive de l'interface sont venues à la surface. En outre, des développements lancés ultérieurement par la DG pour un nouveau système électronique de gestion de documents (Papyrus), laissent envisager l'intégration de l'interface pour une utilisation plus vaste et horizontale. Sur cette base, à l'état actuel, le système de copies certifiées conformes électroniques est utilisé de façon ponctuelle pendant son intégration dans le projet plus vaste susmentionné.

4. Paper 2016-PPR-07 L'archivage électronique des dossiers administratifs du personnel à Bruxelles.

PERSUnité Relations avec le personnel :

Beg-2016 Action finished and to be continued

L'action concerne tout nouveau dossier personnel géré par l'Unité Relations avec le personnel sans exception. Les ressources humaines ne sont pas suffisantes pour procéder à la numérisation des anciens dossiers.L'archivage électronique des dossiers administratifs du personnel à Bruxelles, suite à l'accord de M. Kaiser en décembre 2015 (GEDA D(2015)58622) est désormais en place depuis janvier 2016.

4. Paper 2016-PPR-08 L’Unité des Missions, en collaboration avec la DG ITEC, travaille au développement d’un nouveau système informatique pour modifier les procédures suivies et créer un processus paperless.

PERS - Missions Unit & DG ITEC

2018 On-going PERS: L’analyse de faisabilité fonctionnelle a été finalisée en juillet 2016. Les spécifications fonctionnelles ont été établies. En Septembre 2016, la DG ITEC a donné à une société externe le mandat d'analyser les applications informatiques disponibles sur le marché et d'évaluer les technologies pour un développement interne. Ceci afin d'obtenir les informations nécessaires pour définir les modalités à suivre pour développer la nouvelle application ePMissions . Le rapport d'analyse est prévu pour fin novembre 2016. Le développement informatique devrait démarrer en janvier 2017.ITEC : Analysis was finished by summer. DG ITEC is currently running a contract with a consultancy company to evaluate possible technical solutions to the requirements. Results of thatstudy are expected by the end of November 2016, when a decision on how to implement the new Missions system should be taken.

4. Paper 2016-PPR-09 Introduction of digital signature for order forms in work-circuit of DG TRAD External Translation Unit.

DG TRAD/External Translation Unit

2016- Action not started

DG TRAD/External Translation Unit would like to engage in this project. Contacts with DG ITEC and DG FINS will be sought with a view to introduce digital signature.

4. Paper 2016-PPR-10 Monitoring of paper consumption pr. unit in DG TRAD and communication campaign.

DG TRAD EMAS Group & Information Technology & IT Support Unit


ITEC: Monitoring (Fleet Admin Pro) and consumable replacement services in place in production since 13/10/2016. Scope: network printers.


4. Paper 2016-PPR-11 Deploy Sharepoint as a collaborative platform for the needs of directorate A and for the preparation of financial statements envolving different DGs

FINSBudget Unit - Dir A

2017(Details in the Means column)

Action finished and to be continued

The Sharepoint platform started its go live phase in December 2015. In January 2016 the first financial statements were prepared and validated (workflow) through this system. Currently almost all requests for FS are introduced via the platform: its use will become compulsory by the beginning of 2017. The feedback from users is very positive (gains of time in the treatment of the requests, efficiency and transparency). A reduction of the number of emails as well as printed pages has been noted as well as a more efficient storage of documents on the servers. A module for the management of the 2015 Annual Activity Reports of the different DGs has been also implemented to avoid multiple storage by different services. A new phase of deployement of Sharepoint will start by the end of 2016 when all standard documents requested by DG FINS (Fiches estimates 2018; activity reports; replies to resolutions, replies to the discharge questionnaire) will be submitted via that application by the different DGs.

4. Paper 2016-PPR-12 E-invoicing: Electronic submission of invoices by accredited suppliers

FINSAccounting and Treasury Unit - Dir A

Dec-16 On-going An analysis has been launched together with ITEC to analyse the possibility to connect the ePrior platform to our existing Finord/Finics landscape and technical platform. FMS project has been postponed and in the meantime the e-Invoicing platform need to be linked to the existing financial systems.

4. Paper 2016-PPR-13 E-procurement: Electronic management of processes and documents in the procurement framework [continuation of 2015-PPR-4]

FINSUFC - Dir A

Dec-16 On-going An analysis has been launched together with ITEC to analyse the possibility to connect the ePrior platform to our existing Finord/Finics landscape and technical platform.

4. Paper 2016-PPR-14 5% paper consumption reduction in 2016 compared to 2015

COMMEMO: Anna Sekulska

2016 On-going Example: e-tendering - the first step towards a complete digitalisation of the tender procedures. It is an OPOCE platform that enables the electronic exchange of documents between EP and tenders. It allows on screen consultation of the tender documents, thus avoiding unnecessary printing, copying and archiving. e-submission - electronic submission of offers - the second step towards a complete digitalisation of the tender procedures. It is an OPOCE platform that allows the tenderers to submit the offers electronically. It reduces the paper consumption to a minimum and it also reduces costs with postal services.awaiting statistics

4. Paper 2016-PPR-15 Revision of the Archiving Rules for the Legal ServiceLinked to 2015-CO2-16 of the AP 2015

LS Central secretariat + Unit for Legislative and Judicial Coordination

2017 On-going WG is working on the revision of the archiving rules for the LS in conjunction with Parliament's Historical Archives. The goal is to eradicate paper archives where possible and to update the rules accordingly.

4. Paper 2016-PPR-16 Replace individual printers by network printers to the greatest possible extent

LSCentral secretariat + Resource Service

2016 On-going Local printers are being phased out. 4 units are already connected and printing to a shared network printer.

4. Paper 2016-PPR-17 Opening of the "JSIS online" electronic medical reimbursement platform of the Commission to Members

FINS 2016 On-going Oct-16: Commission has communicated the need for an additional internal investigation, the results of which will be known end-November 2016.


OBJECTIVE PLANNING SHEET NUMBER 5: PUBLIC PROCUREMENTFormulation of the environmental improvement objective:

Promote the inclusion of environmental considerations in public procurement procedures

Indicators: To be determinedGoal: To be determined

Final review 2016


5. Public procurement 2016-GPP-01 Review the test-phase implementation (in 2015) of the new systematic approach to green public procurement, devise and adopt modifications based on experience, if and as necessary (including in relation to GPP targets)

WG GPP with support from the EMAS Unit

2015/2016 Action finished and closed

Test phase reviwed in December 2015. Modifications to the GPP approach were agreed in the WG GPP by April 2016. Final adoption of these modifications by the Public Procurement Forum occured in June 2016. Modifications to Webcontracts have been developed by the Webcontracts team and are implemented. Test phase implementation, incorporating the new modifications, has been extended until the end of 2016 - data on performance should be available in early 2017 and could be used as a basis for setting up GPP targets.

5. Public procurement 2016-GPP-02 A comprehensive pre-purchase needs assessment using, inter alia, the green public procurement helpdesk and the re-use database

All DGs 2016 On-going COMM: 2 meetings with the Helpdesk and several questions addressed to Helpdesk; the approach was successful and it will be used in the future for all relevant tender procedures DG IPOL/EXPO: Reduction of waste/ cost savings do not really apply in this area. IPOL/EXPO only tender for expertise papers requested by the committees/coordinators.INTE: In 2015, 7 framework contracts were concluded of which 4 were classified as 'light green' and the remaining 3 had no environmental dimension. These contracts will cover the majority of services & supplies to be purchased by DG INTE up to end 2019. Most of the services & supplies covered by these contracts do not fall into the list of categories where targets have been set. Nevertheless, we have maintained the use of a simplified PPD for all tenders above 15.000€ where details of green considerations are maintained. As all procedures above 15.000€ are sent to the Budget Unit for checking, intervention on issues relating to GPP can be done at an early stage and in this way DG INTE can continue to contribute to the institutions efforts in this field. Those efforts will be on-going although the value of the purchase of services & supplies falling into any of the obligatory categories will be very small in proportion to the overall expenditure.ITEC: All staff working with contracts are informed about GPP. DG ITEC Procedures already include GPPEPRS: EPRS purchases mainly services of “no environmental dimension”. There is no assessment of pre-purchase needs as in terms of “greenness” .


5. Public procurement 2016-GPP-03 Incorporating EU criteria for green public procurement (GPP tollkit) for office furnitutre in tender documents.


COMM: implemented in the tender "Fitting out and production of content for the European Parliament’s visitor facilities" (HeH, Parlamentarium) INLO: Le document de planification de marché interne à la DG INLO, entériné par le Directeur général, prévoit une rubrique EMAS. Cette rubrique invite l'ordonnateur compétent à consulter et incorporer ( si d'application) dans les documents de marché les critères Green Public Procurement, à réfléchir sur les impacts environnementaux et à utiliser du GPP toolkit. Par ailleurs, il est demandé aux ordonnateurs compétents : de décrire et justifier l'approche environnementale retenue et, plus particulièrement, pour les 11 catégories de produits prioritaires et de classifier le contrat en fonction de sa nature et de la couverture de ses aspects environnementaux par des critères verts. En outre, des gestionnaires de l'Unité Contrats et Marchés publics ont suivi les 2 formations organisées par EMAS portant sur le "Green Public Procurement".ITEC: All staff working with contracts are informed about GPP. DG ITEC Procedures already include GPPEPRS: Same as above, we don’t purchase furniture.

5. Public procurement 2016-GPP-04 Including clauses in contracts for mandatory use of Euro-pallets for standard product/material deliveries, whenever possible.

All DGs 2016 Other INLO: On holdNon applicable à ce jour (Inlo purchase management)ITEC: ESIO implements at this time these clauses in several variants in the majority of its main hardware contracts (APSIII, DesktopIII, MEQIII, Princesse2010)

5. Public procurement 2016-GPP-05 Including clauses in contracts for mandatory deliveries of material/products/items in bulks, if possible, in order to reduce packaging waste.

All DGs 2016 Other INLO: On holdNon applicable à ce jour (Inlo purchase management) ITEC: the OXFAM contract for removal of decomissioned IT equipment is operationally managed in this way - decomissioned IT equipment to be removed is packaged in bulk. Previous pilot actions for deliveries to the EP have shown bulk packaging to be too inflexible for IT equipment deliveries, causing increased overheads.

5. Public procurement 2016-GPP-06 Including clauses in contracts for mandatory take back systems covering packaging waste, Euro-pallets as well as outdated and replaced products/material.


INLO: Contrat des consommables informatiques: En application depuis 2012 sur ces contrats (Reprise des cartouches après utilisations) (Inlo purchase management)ITEC: All staff working with contracts are informed about GPP. DG ITEC Procedures already include GPP, ESIO implements at this time these clauses in several variants in the majority of its main hardware contracts (APSIII, DesktopIII, MEQIII, Princesse 2010)


OBJECTIVE PLANNING SHEET NUMBER 6: REGULATORY/ADMINISTRATIVE ASPECTSFormulation of the environmental improvement objective:

Ensure regulatory compliance

Indicators: Number of legal non-conformitiesGoal: Permanently eliminate cases of regulatory non-compliance

Final review 2016


6. Regulatory / administrative aspects

2016-REG-01 Regular exchange of information in the Inter DG Steering Group on Environmental Management and Resource Directors meetings on the most important ongoing and planned projects with possible environmental impacts in each respective DG, and, if possible, on the way environmental considerations have been integrated into their relevant administrative activates

All DGs 2016 On-going EPRS: Info excahged in both forums.IPOL/EXPO: both DGs contribute and report in the Inter DG Steering GroupITEC: Active participation in committeesPRES: The EMO (Florian Carmona, or Marie-France Collart when not available) participate in the monthly inter-DG Steering Group meetings. Information is then relayed, at DG PRES level, in the framework of the monthly EMAS Correspondents meetings.LS: Active participation


2016-REG-02 Full use of EMAS budget line for technical expertise to increase capacity for improvements in environmental performance and/or specialised training, if possible.

EMAS Unit 2016 Action finished and to be continued

Taken into account in the planning for 2016 and beyond.


2016-REG-03 Review and, if appropriate, adapt and harmonize existing procedures regarding waste management at the three places of work

DG INLO / DG ITEC / DG COMM / EMAS Unit

Feb-16 Action finished and closed

EMAS waste procedures have been revised and updated in 2016. INLO procedures have been revised.

OBJECTIVE PLANNING SHEET NUMBER 7: COMMUNICATION, TRAINING AND AWARENESSFormulation of the environmental improvement objective:

Continuous increase in environmental training and awareness activities

Indicators: Number of training and awareness raising activities organised every year in relation to EMASGoal: To be determined

Final review 2016


7. Training and awareness 2016-CTA-01 Awareness-raising by LSAs regarding large sized emails/large mailboxes and energy efficiency

All DGs' LSAs 2016 Action finished and to be continued

ITEC: update of CO2 impact of large sized emails/mailboxes will be the subject of a communication at the end of 2016 at EP LevelCOMM: action foreseen in the second half of the yearEPRS: Still awaiting more info from DG ITEC : i.e. what's the CO2 cost of an email, depending on its size, the number of recipients and the destination servers, what's the cost if we keep an email in the archives, the number of mails sent, received, stored, their size, etc.IPOL/EXPO : Both IT services have put information on their websitesINLO: LSAs at INLO do not have any informations on this subjectINTE: The use of Wiki environments within DG INTE services contribute to reduce the exchange of emails with large attachments.SAFE: Suggest : 2016 onwardsTRAD: This is not perceived as giving enough return on investment by the competent service.LS: LS: Where possible colleagues send emails with links to documents instead of as an attachment. To discuss with ITEC about raising awareness further (the LS does not have an inhouse LSA).


7. Training and awareness 2016-CTA-02 Develop/ complete an EMAS trainig toolbox, which should be comprised of the following training sessions/modules: Introduction to EMAS for new arrivals (e.g. in the EPIC course), EMAS e-learning, handling of dangerous substances, internal auditor training, GPP, training for EMOs, environmental law, eco-driving

EMAS Unit, in cooperation with the Professional Training Unit (DG PERS)


Adoption of EMAS training toolbox by the Inter DG SGEM in February 2016.

7. Training and awareness 2016-CTA-03 Involvement of new DG PERS trainees in DG PERS EMAS activities.

DG PERS 2016 On-going A communication was sent to the HoU requiring their permission to allow their trainees interested in the EMAS policy, the possibility to dedicate a few hours to EMAS activities; for instance: gathering statistics, participating in the stands of the Green, Mobility and Waste Weeks etc,

7. Training and awareness 2016-CTA-04 Inform the Parlamentarium visitors about EMAS in the EP and about the Parliament's environmental achievements

DG COMM / EMAS Unit

2016 On-going Meetings between DG COMM and EMAS to discuss possible contents took place. Follow up decision will be taken in the beginning of 2017.

7. Training and awareness 2016-CTA-05 Strengthen awareness-raising for staff and visitors, particularly in view of the need to sort waste and to use Parliament`s five-compartment waste bins.

DG COMM / DG INLO / DG ITEC / EMAS Unit

2016 On-going See MTS-24.COMM: for EYE - the collection of waste outside the EP, in the YO! Village was made in a sorted way, like in the EP;five-compartment waste bins put in the Visitors area PHS;awaiting info about new ATRIUM areaINLO: DG INLO participates to awareness raising actions towards the users during waste weeks on the 3 sites. ITEC : Translation in FR of the game created end 2015 to explain and practice how to sort waste into the 5 compartment waste bins of the EP, Distribution through intranet channels

OBJECTIVE PLANNING SHEET NUMBER 8: OFFSETTING OF CARBON EMISSIONSFormulation of the environmental improvement objective:

Offset certain European Parliament emissions, in line with the decisions taken by the Bureau

Indicators: Percentage of the carbon footprint offsetGoal: Offset buildings, staff missions and official cars, around 30% of EP total carbon footprint

Final review 2016


8. Offsetting 2016-OFF-01 Offsetting Parliament`s carbon emissions of 2015 in accordance with the decision of the Bureau of 7 October 2015

EMAS Unit 2016 Action finished and closed

Tender procedure finalised in December 2016.

8. Offsetting 2016-OFF-02 Reviewing and possibly revising the amount available for offsetting under budget-line 239 from 2017, in light of the Bureau decision of 7 October 2015 and with a view to achieving carbon neutrality for the European Parliament

EMAS Unit 2016 Action finished and closed

Review completed after finalising offsetting tender for 2015 carbon emissions.


Annex II. 2. On‑Going ActionsOBJECTIVE PLANNING SHEET NUMBER 1: CARBON EMISSIONSFormulation of the environmental improvement objective:



Final review 2016


A. BUILDINGSA.1. Works


2015-CO2-02 Works within the framework of the construction/renovation of buildings: Renovation of the WIC entrance and lobby - following the recommendation resulting from the energy audit study (1.10 Action PA 2014)

INLODimitri TENEZAKIS(Strasbourg Building Projects Unit)

Call for tenders: framework contract end of 2016Works: 2017

On-going The project has been postponed by the DG-SAFE in order to give priority to ASP entrance renovation in Brussels. Schedule to be defined


2015-CO2-03 Works within the framework of the construction/renovation of buildings: Refurbishment of the air cooling equipment for the interpretation technical control rooms in ASP building (project T13-274)

INLOXavier LACROIX (Brussels Buildings Project Unit)

Works in 2017 On-going Studies completedTender procedure about to be launchedWorks from 1st semester 2017


2015-CO2-06 Pilot project for the installation of an interior green wall in the Altiero Spinelli building in proximity of the sandwich bar. (Walls on the left and right side at the beginning of the stairs)

INLO / UGIMBM. Champetter

2017 On-going Call for tenders ongoing, expected to sign a contract by the end of 2016. Works foreseen in 2017.


2015-CO2-21 Works within the framework of the construction/renovation of buildings: Renovation of the Václav Havel (HAV) building - Strasbourg(1.2 Action Plan 2014)


2017 On-going Works end 2016Les dispositions pour économiser l'eau au HAV, se situent au niveau de la robinetterie:a) Locaux sanitairesRobinetterie temporisée mono-fluide, limitateur de débit, procédé anti-calcaire, durée d’écoulement réglable.b) KitchenettesRobinetterie mitigeur mono commande évier, chrome, limitateur de débit ajustable, bec tube pivotant, mousseur, flexible de raccordement souple, zone de rotation à 360 º.c) Locaux d'entretienRobinetterie mono-fluide – bec mobile avec mousseur, chrome.


2015-CO2-23 Study within the framework of the construction/renovation of buildings: KAD building extension project in Luxembourg: Phase B: Construction stageFinal BREEAM certification(1.12 Action Plan 2014)

INLOXavier BILGER(Luxembourg Building Projects Unit)

2019 On-going http://www.inloweb.ep.parl.union.eu/inloweb/cms/site/inloweb/P_Kadhttp://www.inloweb.ep.parl.union.eu/inloweb/webdav/site/inloweb/shared/Publications/0006_20130410_Confort_efficacite_energetique_FR_web.pdfhttp://www.inloweb.ep.parl.union.eu/inloweb/webdav/site/inloweb/shared/Publications/0007_20130410_Production_energie_web.pdf



2015-CO2-24 Works within the framework of the construction/renovation of buildings: Improved facilities for visiting groups travelling by buses (Atrium building project) in order to reduce urban pollution from busesImprovement of the insulation of the car park entranceASP (rue d'Ardenne) – Brussels(new development of action 1.3 of Action Plan 2013)

INLO / COMMX. LACROIX (BrusselsBuilding Projects) /K. LOEFFLER(Visits and Seminars Unit)

Works in 2015 and 2016

Action finished and closed

Works FinishedThere are two aspects : (-) One of the aims of the project is to provide a tool for a better organisation of the drop-off / drop-in of visitors in a place where it will be easier to control the situation. This will ease to avoid traffic jam when this operation is made in a non-dedicated place, the operations should be organized as to have the busses coming during predefined slots. (-) The second aspect is linked to the insulation of the ceiling of the tunnel increasing, by this way, the energetical performance of the building.


2015-CO2-25 Works in the area of energy efficiency: (renovation and more efficient isolation of the facades)Improvement of the environmental conditions of the accreditation centre and the Info Point - Brussels(1.7 Action Plan 2014)

X. LACROIX (Brussels Building Projects) for phase 2

Call for tender on goingWorks 2016-2017

On-going Phase 2: Studies completed but additional requests due to Brussel's situation.Works from december 2016.


2015-CO2-26 Works in the area of energy efficiency:Installation of electricity, natural gas, water and energy sub-meters, with data management software, in order to improve energy and water management. Phase 1 includes installation of data management software and main meters. Phases 2 and 3 include installation large number of sub-meters.(1.5 Action Plan 2014)

INLOC. CHAMPETTER (Brussels Buildings Management and Maintenance Unit)

Phase 2: 2014 - worksPhase 3: 2015 - 2016


• Phase 2 : Done.• Phase 3 : Installation of sub-meters and energy data management software be finished in November 2016.


2014-CO2-01 Works within the framework of the construction/renovation of buildings:Project for the renovation of Eastman building - Museum of European History, which will include, among others: - Efficient use of natural light (glass surfaces, blinds, ...), - Efficient insulation (double skin facade, triple glazing windows, insulation of the ancient walls from inside), - Condensing boiler, - Heat pumps, - Cogeneration using rapeseed oil, - Heat pump - Recuperation of rainwater, - Advanced centralized management facilities, - Advanced metering system of energy and water.

INLOXavier LACROIX(Unité Projets Immobiliers Bruxelles)


Works FinishedDuring the works, it appeared that the cogeneration with colza had to be replaced by an additional heat pump.



2014-CO2-02 Works in the area of energy efficiency:Relighting: Study and works for the "Relighting II" project (replacement of the most energy intensive lighting with low consumption models) - Brussels

INLOC. CHAMPETTER(Brussels Buildings Management & Maintenance Unit)

2017 On-going Finished projects :- ASP Parking - Relighting with LED lights.- PHS Yehudi Menuhin space - improuvement of the lighting level and relighting with more performant equipmentOngoing projetcts :- Modification of lights above the main entrance ASP - mail (study ongoing)- Relighting of roof areas ASP (study ongoing)- Relighting of some staircases (les cages escaliers vitrées) ASP (study ongoing)- Relighting WIE building (works will start by the end of 2016)- Interpreters cabins- Interpreters cabins (study ongoing)- ASP office light (mock-up and study ongoing)

A.2. Studies1. Carbon emissions / Buildings (studies)

2015-CO2-09 Renovation of the ceilings circulations of WIC et SDM buildings- following the recommendation resulting from the energy audit study (1.10 Action AP 2014)

INLO Dimitri TENEZAKIS(Strasbourg Building Projects Unit)

Faisibility study: 2015Works: 2017-2021

On-going Feasibility study be completed in 2015. Works are planned for 2017-2021.


2015-CO2-29 Study within the framework of the construction/renovation of buildings: Paul Henri Spaak building – Brussels: Possibility to reach passive building standards and to obtain an environmental certificate for the refurbished building(1.15 Action Plan 2014)

INLOXavier LACROIX (Brussels Buildings Projects)

2016-2022 Action not started

Political decisions are required in order to define needs for the project (renovations, functional changes etc…) in order to define the program. Once the needs are claified, INLO will be able to develop the project.


2015-CO2-30 Joint review of the EMAS aspects of the House of European History exhibition design

COMMT. VOVK VAN GAAL (HEH Unit) & EMAS Unit

2016 On-going Awareness raising activities to be launched in view of inauguration 2016/2017.

B. MOBILITY1. Carbon emissions / Mobility 2015-CO2-31 Teleworking (incl. proposal for

extension of the teleworking scheme to all staff in DG TRAD)

Véronique Rosenkranz(DG TRAD) & EMAS Network(DG TRAD)

2016 Other After the termination of the NWoW programme and the introduction of occasional teleworking the scope of this project and the proposal for extension need to change as the initiative will now be coordinated by DG PERS for the whole of the EP.

1. Carbon emissions / Mobility 2015-CO2-33 Better management and setting of numerical reduction objectives for missions by measuring and monitoring their impact

PRES(Marie-France Collart)

2016(cf. Action Plan 2014, Action No. 1.19)

On-going Given that the organisation of the plenary session in Strasbourg is the core task of DG PRES, our target is to maintain the number of missions to Strasbourg per staff number unchanged. Statistics will be collected and analysed in early 2017, like every year.

1. Carbon emissions / Mobility 2016-CO2-43 1. Maintenance of reduced missions to STR2. Reduction of missions for LS management meetings3. Emphasis on meetings by video-conferencing when possible4. Bus transport organised in the case of group meetings, when appropriate.

LS management+ Resource Service

2016(Continuous)


Only management and necessary staff go on mission to Strasbourg. Colleagues travel between Lux-Bru-Str only when video-conferencing is not a practical solution. LS is the DG which uses video-conferencing the most per person in the EP.

C. ITD. VIDEOCONFERENCE


E. OTHER1. Carbon Emissions/Other 2015-CO2-36 DG COMM Storages :

decommissioning Audiovisual material

COMM EMAS Network

2016 On-going COMM: contacts with Remondis company and discussion with DG ITEC;DG ITEC can't help; meeting with Remondis held on 16/11, waiting for estimation;reduction of volume - 88 to 66 europalettes

1. Carbon Emissions/Other 2015-CO2-37 Action 1.48: (AP 2013) Define objectives and actions for reduction of CO2 emissions in DG PERS.

PERSEMAS Network together with GBI

2016 and ongoing On-going Regular contacts with HoU.




Final review 2016


2. Waste 2015-WST-2 Roll-out of reusable porcelain mugs and thermo mugs(ref. 2.2 Action PA 2014)

INLODenitza BOGOMILOVA (Catering and staff shop Unit)


Cette action est en place à Bruxelles et à Luxembourg depuis le début 2016

2. Waste 2015-WST-4 Reduce stationary units purchased. Target -10% per annum

LSGBI + LS colleagues responsible for purchasing

2016(ongoing)

On-going EMAS network raised awareness with colleagues responsible for stationary purchase. Monitoring of the purchasing is ongoing.

2. Waste 2015-WST-5 Promotion of re-use: 1. Create a platform on the intranet where staff can post offers for re-use.

EPRS, IPOL, EXPO 2016 Action finished and to be continued

EPRS: A SharePoint space opened for the SQM EMAS network, which gives the possibilities to share info. The use and usefulness to be further explored.EXPO/IPOL: une platforme commune a été crée en coopération avec EPRS, les différentes possibilités d'échanges et utilisation doivent encore être mis au point.

2. Waste 2015-WST-12 Collection of used bottle tops LS EMAS network 2016(ongoing)


Collection points on all floors of the Legal Service in Brussels and Luxembourg.





Final review 2016


3. Water 2015-WTR-3 Set up a detailed plan to achieve the water reduction objective, based on results from water-meters and including awareness-raising actions3.2.1. Installing sub meters

Action 3.2.1:DG INLOEric RICCAUGIMS

2017 On-going ADDITIONAL REMARKS FROM RESPONSIBLE SERVICE: En fonction des mesures, on pourra décider si un plan détaillé de réduction des consos est réalisable en 2016.3.2.1 Les sous-compteurs de tête sont installés et des réglages sont en cours avant leur exploitation complète. Une attention particulière est dédiée en 2016 aux consommations pour l'arrosage des pelouses, avec l'exploitation des sous-compteurs déjà en place. Le contractant pour la maintenance des techniques spéciales a instauré un groupe de travail pour analyser les anomalies de consommation constatées dans les bâtiments principaux. 13/10/2016 : le contractant de maintenance est en train de rédiger des schémas de la réelle distribution de l'eau dans les bâtiments, ce qu'on ne pensait pas nécessaire au début du projet. Sur base de ces schémas, on pourra planifier l'installation de nouveaux sous-compteurs utiles pour la maitrîse des consommations. Etudes en 2017. L'action doit être prolongée à 2017 mais avec une nouvelle formulation.






4. Paper 2015-PPR-2 Reduce paper Target -10% compared to 2014 consumption

LSGBI + LS colleagues responsible for purchasingITEC - for the IPADs

2016(ongoing)

On-going LS: Monitoring of paper consumption is ongoing.ITEC: Finished and closed

4. Paper 2015-PPR-3 Digitalisation of workflows: Extend the "digital signature-approach”, already deployed for payment orders, to other budgetary documents


2nd quarter 2016 Action finished and closed

Electronic signature DISP on all budgetary documents was succesfully deployed in July 2016 for all DGs. Action closed.


4. Paper 2015-PPR-5 Digitalisation of procedures for the financing of political information and activities of non-attached MEPs

FINSHoU (Unit for Political Structures Financing) - Dir C

2017 On-going DG ITEC has started the business analysis process "modelling phase". This phase has been terminated in summer 2016. After the now following evaluation phase, implementation and realisation phase will start in 2017. The application shall be operational for test purposes in 2018 and fully operational in 2019.

4. Paper 2015-PPR-10 Launch pilot for print on demand of publications on intranet

EPRSWeb teamC. Renuart

2015/2016 On-going Discussion with the print-shop on-going.

4. Paper 2015-PPR-18 Implementation of the electronic signature (VISA and Signature) in GEDA for internal dossiers until final signature on paper / Inter-DG project

GEDA Steering Committee (Milvia Priano, Chair of the Steering Committee)

Long term action(cf. Action Plan 2014, Action No. 4.11)

Other The e-signature in the way was initially conceived has not been carried further, basically because its cost would exceed the maintenance phase Geda is currently in.ALTERNATIVE/REPLACEMENT ACTIONS CARRIED OUT:The Official Mail:1. has stopped producing printed the files for the Cabinets on the 1st of June 2015. The correspondence addressed to the President and the Secretary General treated by the Official Mail Unit is transmitted to the Cabinets via Geda only. Please see the annexed ppt where this change was presented.2. has discontinued sending a part of the incoming official mail to the Historical Archives, replaced by the version already present in Geda3. is working at eliminating paper transmission of outgoing official mail to the Historical Archives, again replacing it with the version in Geda

4. Paper 2015-PPR-19 Enhanced online visibility for Policy Departments of DG IPOL/EXPO in order to allow them to consider promotion of their publications through alternative ways than putting paper studies in a stand, such as the use of QR codes

IPOLEMO: Margareta WUERTTEMBERGER

2016 On-going EXPO: EXPO: Policy Departments have already developed together their own website (PolDepnet) to promote their work and enhance their visibility. POLDEP EXPO launched an email newsletter to promote access to electronic versions of its briefings.Paper studies in stands and in meeting rooms, on request by the committees/delegations are still in use, however.A first brainstorm meeting on communication was organised in February. IPOL: all Policy Departements have already their website, PolDepnet. Most of the documents and studies are available on the internet (Europarl). Nevetheless paper copies are still produced and exposed inside the premises of the EP for visibility reasons. A first meeting to explore alternatives took place in February, however was not followed up, yet.

4. Paper 2015-PPR-20 Members’ e-portal (IT application) FINSDirector for Members' Financial and Social Entitlements - Dir B

End of the legislature


Deployment still ongoing. 318 MEPs have now access to the application.

4. Paper 2015-PPR-21 Information about the electronic storage of documents

Mads Outzen (DG TRAD) & Dir C

2016 On-going In the process of finding the right approach (training or peer-to-peer or both) to the issue. Searching for training opportunities.





Final review 2016


5. Public procurement 2015-GPP-2 GPP performance - Monitor greenness of Parliament's contracts including with respect to targets to be eastablished on the basis of classification of contracts - first report on GPP performance to be submitted by each DG by 30 June 2016

EMAS Unit together with all DGs

2015-2016 Action finished and to be continued

Feedback on GPP performance has been submitted by 30 June 2016 in accordance with the GPP Implementation Guide.




Final review 2016





Final review 2016


7. Training and awareness 2015-CTA-2 2. EMAS e-learning to be followed by 10% of DG ITEC staff and all new arrrivals

2. ITEC 2016 Action finished and closed

Mail sent to all new comers to attend the mandatory training, Statistics diificult to obtain and not reliable.

7. Training and awareness 2015-CTA-6 Introduction to EMAS for newcomers to DG PRES

PRES (Marie-France Collart)


The induction course for DG PRES' newcomers has been re-introduced as of September 2016. It includes a presentation on EMAS matters, given by DG PRES' EMO.

7. Training and awareness 2015-CTA-8 Communication: EMAS awareness(Resulting in paper reduction, reduction of CO2 emissions)

Mads N. Outzen &EMAS NetworkDG TRAD

End 2016 On-going Partly dependent on the availability of statistics on actual paper consumption; see 2016-WST-04.

7. Training and awareness 2016-CTA-9 Turning off lights when absent, computers, printers and other office equipment

LS(All LS staff)

2016(ongoing)


Discussed during awareness raising meetings with units, to encourage colleagues to turn off electrical switches when not in use. "Switch me Off" stickers distributed to offices.

7. Training and awareness 2015-CTA-10 INTRANET: update of pages related to EMAS and DG ITEC actions and recommendations

DG ITECInes Gouveia da Silva


Intranet pages are up to date. Articles on EMAS actions are frequently published on the ITEC Monday Briefing and Newsletter. An ITEC for EMAS section was created on the ITEC Monday Briefing for dedicated EMAS tips, also published on the intranet pages.

7. Training and awareness 2015-CTA-17 Raising awareness in one pilot unit per Directorate

EPRSEMO Polona Car

2015-2016 Action finished and to be continued

At least one unit per directorate had a presentation on EMAS so far. Besides presentations, other forms of awareness raising are studied, such as a video, DG/building-specific posters.


7. Training and awareness 2015-CTA-28 Communicate on a regular basis on the environmental effects of the KAD extension project to staff and stakeholders(7.15 Action Plan 2014)


Continuous (until 2019 at least)

On-going Until at least 2019. Specific intranet site.http://www.inloweb.ep.parl.union.eu/inloweb/cms/site/inloweb/P_Kadhttp://www.inloweb.ep.parl.union.eu/inloweb/webdav/site/inloweb/shared/Publications/0006_20130410_Confort_efficacite_energetique_FR_web.pdfhttp://www.inloweb.ep.parl.union.eu/inloweb/webdav/site/inloweb/shared/Publications/0007_20130410_Production_energie_web.pdf

Annex II. 3. EMAS Mid‑Term StrategyOBJECTIVE PLANNING SHEET NUMBER 1: CARBON EMISSIONSFormulation of the environmental improvement objective:



Final review 2016


A. BUILDINGSA.1. WorksA.2. Studies

B. MOBILITY1. Carbon emissions / Mobility MTS-01 Put in place rules for the

purchase of environmentally friendly vehicles for the EP fleet, including setting targets for maximum average emissions of the fleet taking into account the requirements of the 2014 Regulation on CO2 emissions from new passenger vehicles.

DG INLO Finalisation and implementation of the approach:2016

On-going • Action Plan 2015: 2015-CO2-41 (purchase of Cars)Action finished and to be continued Following full electric vehicles have been delivered and are in use: 2 Iveco Daily, 5 Renault Kangoo, 2 Fiat Doblo and 1 BMW i3. In addition 1 hybrid Citroen DS5 has been delivered and is in use. Tendering procedure for the purchase of 2 electric trucks (19t) on-going. Possibility for acquiring hybrid and electric cars will be envisaged for each future call for tender.• Action Plan 2015: 2015-CO2-10 (Fleet policy) Action on going Current car fleet policy foresees replacement of cars being in use for at least 3 years and having a kilometrage of at least 120.000 km.Current car fleet respects entirely the euro 5 standard. Cars will be replaced successively by cars respecting the euro 6 standard and having the lowest possible CO2 by privileging the purchase of hybrid cars under following conditions:(-) respect of budget(-) respect of "limousine criteria" according legal requirements in Belgium, France and Luxembourg .Full electric cars respecting the limousine criteria and permitting to cover the distance between Brussel and Strasbourg without recharging are currently not available on the market.Following additional optimisation measures are planned:


(-) Review of the current approach of purchasing cars in favour of a leasing approach permitting an enhanced flexibility in adapting the car fleet to needs and new environmental standards and techniques. In this context INLO seeks to achieve the most environmental possible car fleet evaluation the possibility to achieve to have the entire car fleet designated to the transport of members being hybrid or plug in hybrid cars.(-) In Januray 2016, the average CO2 emission of the EP car fleet is 168,15 g/CO2/km. Current plans forsee the replacement of the car fleet, with the objective to reach an average EP car fleet CO2 emission of 95 gCO2/km by 2020.

1. Carbon emissions / Mobility MTS-02 Set mobility objectives with respect to the mode of commuting (on the basis of mobility surveys currently carried out annually), with a view to the decrease in the use of personal cars, and an increase in the use of public transport, walking/cycling, and car sharing where car use is unavoidable.

DG INLO By 30 June 2016 Action finished and closed

Augmenter le nombre de personnes utilisant les modes de transport en commun d'un pourcentage de 10%. Actuellement, il y a à Bruxelles environ 1.000 personnes qui utilisent le système tiers-payant de la STIB et 600 personnes qui utilisent le système tiers-payant de la SNCB. Cet objectif a été atteint: le nombre d'abonnés STIB et SNCB est en constante augmentation. En ce qui concerne De Lijn, il y a une augmentation plus importante que 10% mais cette dernière, vu le petit nombre de personnes qui a réellement besoin de De Lijn (les personnes résidant en Région flamande recourent quasi systématiquement à l'abonnement SNCB), pourrait paraître insignifiante.

1. Carbon emissions / Mobility MTS-03 Extend support to staff working in STR for using public transport in Strasbourg

DG INLODirectorate for Resources CSU

2017 On-going REFERENCE AND INLO FEEDBACK:• Action Plan 2014: Action 1.22On-going Negotiations between EP and CTS (public transport in Strasbourg) have been restarted. An agreement is expected for begin of 2017.

1. Carbon emissions / Mobility MTS-04 Put in place a car sharing website, with a section related to daily commuting and another concerning duty travel among the tree sites

DG INLO, eventually in cooperation with DG ITEC/PERS


• Action Plan 2014: Action 1.21On-going June 2015, a concept of internal EP car-sharing platform should be created and adopted for implementation together with DG ITEC and DG PERSADDITIONAL REMARKS FROM RESPONSIBLE SERVICE:co-voiturage: une première campagne de visibilité via des visual expos et des affiches a été mise en place à la mi-septembre sur les trois lieux de travail. Le lien de la plate-forme de la Commission a été ajoutée sur le lien de la Mobilité de la DG INLO (http://www.inloweb.ep.parl.union.eu/inloweb/cms/lang/fr/Accueil/Mobility). Une réunion avec la Commission a été organisée à Luxembourg le 22/10/2015 afin de résoudre certains problèmes pratiques. La plate-forme est déjà opérationnelle. Certains ajustements techniques doivent encore être faits avec la Commission européenne afin de permettre à l'administration du PE d'avoir une traçabilité des parcours effectués.


1. Carbon emissions / Mobility MTS-05 Increase awareness-raising related to mobility, encouraging staff to use less carbon intensive modes of transportation through "Try Pass"-Action with STIB in BRUX (free abo for 2-3 weeks).

DG INLO 2016 Action finished and closed

Un campagne de communication informant le personnel de Bruxelles de la possiblilitée de souscrire un abonnement test gratuit pour une durée de 15 jour à éte faite. Les coordonnées du personnel interessé ont été transmises à la STIB pour l'établissement des abonnements. Les abonnements donnés gratuitement par la STIB dans le cadre de cette campagne sont valides pour une période de 15 jours jusqu'à la fin de juin 2016. La STIB nous trasmettra ultérieurement les données quant à l'impact de cette campagne.

1. Carbon emissions / Mobility MTS-06 Increase the number of bikes provided for by the City of Strasbourg (currently 40) during sessions in STR or, if not possible, by purchasing an appropriate number of bikes for STR.

DG INLO 2016 Action finished and closed

Un appel d'offres pour l'acquisition des 25 vélos électriques haut de gamme a déjà été lancé. Les 25 vélos électriques haut de gamme suite à l'appel d'offres organisé ont été livrés à la fin du mois d'avril. Ces vélos qui sont en cours d'enregistrement seront opérationnels à partir du mois de juin 2016. Une partie de ces vélos, ainsi que un certain nombre des vélos conventionnels est destinée pour les besoins de Strasbourg.

1. Carbon emissions / Mobility MTS-07 Consider setting up villo-parking-places at the SQM in BRUX.

DG INLO 2016 Action cancelled

Une nouvelle lettre a été envoyée aux responsables de la société qui gère Villo. La réponse était que le PE devrait prendre en charge la totalité des coûts pour l'installation de la station ainsi que pour la maintenance. Les coûts étaient improproportionellement élevés.

1. Carbon emissions / Mobility MTS-08 Reduction of number and/or size of trunks used by staff for the transport of documents between the three places of work.

DG INLODirectorate for LogisticsOffice Allocation and Moves Unit


INLO:REFERENCE AND INLO FEEDBACK:• Action Plan 2015: 2015-CO2-12 On 25 February 2015, the Working Group Buildings, Transport and a Green Parliament gave a negative opinion on DG INLO's initial project to introduce half size trunks. On 16 September 2015, the WG approved DG INLO's alternative initiative for obligatory trunk sharing amongst staff. This second project is now being prepared. This second project has now started and the implementation will continue through 2016.Ref.D(2015)49327 • Action Plan 2016:1.- Reducing the number of trunks by sharing cantines, lead to environmental benefits with the reduction of the transport related CO2 emissions. One of the lorries has been completly eliminated due to the decrease in cantines and other materials. So far the number of trunks has been reduced as follow:Legal Service – reduction of 41 %DG EPRS – reduction of 29 %DG EXPO – reduction of 24 %DG PRES – reduction of 34 % DG INLO – reduction of 22 % (*the rest of DGs are in preparation) so far 96 trunks have been eliminated. To know the % of the CO2-emisssions, we must wait until 2nd trimestre of 2017, when EMAS team will comunicate the 2016 Carbon Foot Print's results.


2.- No additional costs for new trunks. We are keeping the current trunks.LS: Legal Service has had meetings with INLO to implement shared trunk system officially. The Legal Service will be the first DG after INLO to implement the change.The initial ground work has been done, analysis of our needs and changes to be implemented have been transmitted to INLO.

1. Carbon emissions / Mobility MTS-09 Reduction of the overall number of missions to STR within the general mission envelope by 10% in 2016 compared to 2013.

DG PERS in close cooperation with all DGs

New Strasbourg organigrammes to be valid as from January 2016.

On-going For the state of implementation in each DG, see Annex

1. Carbon emissions / Mobility MTS-10 Use of vans transferred to Strasbourg during sessions for transport of staff going on mission there - to be organised through car-sharing website (the vans are used for transport of people on site and could also be used for staff transfers between 3 places of work)


CANCELLED, Replaced by below actionThe EP has only 5 minivans in its official car park, having 5 seats each meaning a total maximum capacity of 25 places.Departure and return date and time vary depending on the incoming requests addressed by Protocol for transport of official delegations or VIP.It often happens that most minivans either already travel to Strasbourg on Sunday afternoon, in order to serve a transport need on Monday morning. It also often happens that most minivans remain in Strasbourg until Thursday evenings or Friday depending on the official program of delegations or VIP.If it would be envisaged to fill some minivans with EP staff going on mission, these will have to be extremely flexible and ready to adapt to last minute changes and cancellation of transport with a need to look themselves for ad hoc alternatives, as the transport priority is given to Protocol and MEP.Impossible for June 2015, and almost unlikely due to the organisation of the work and unpredictable priorities of members. The responsible service already informed the EMAS unit about this. REPLACEMENT ACTIONEP minivans are used to transport staff from INLO Logistics People Transport Unit as well as other INLO internal staff on an ad hoc basis.

C. ITD. VIDEOCONFERENCEE. OTHER





Final review 2016


2. Waste MTS-11 Purchasing additional five-compartment waste bins so that one can be found within 40 metres from any work station at the three places of work (appr. 240 bins)

DG INLO in cooperation with DG SAFE and EMAS Unit


• Action Plan 2014: Action 2.1240 have been purchased so far on an EMAS reserve budged. Approximately 240 additional bins are needed in order to cover all 3 EP sites.ADDITIONAL REMARKS FROM RESPONSIBLE SERVICE:The ordered 300 bins are being delivered. A part of the bins are already delivered the remaining will follow in the next days. The bins will be set up by the end of the year at the latest.SAFE: DG SAFE's contribution upon request

2. Waste MTS-12 - Removing of the "general purpose" waste bins in BRU and of the three-compartment waste bins in LUX and STR from all administration offices- In administration offices only specialised bins for recycling paper should remain, so that staff would have incentive to use the five-compartment waste bins near their respective workstations / offices

DG INLO 2016 On-going Action under reexamination by the Waste Committe and DG INLO Cleaning services in BRU, LUX and STR

2. Waste MTS-13 Examine staff's waste sorting practices in the offices, and leaving a "friendly reminder" on each desk where inappropriate sorting is observed in the bins and leaving a "thank you note" on the desks where waste had been sorted correctly.


• Action Plan 2014: Action 7.9• Action Plan P2015:2015-CTA-25 Done an to be continued




Final review 2016


3. Water MTS-14 In the course of building renovations and maintenance: a) Gradually install EU Eco-labelled toilets and urinals with suggested maximum urinal flush volumes of 1l, and maximum toilet flush volumes of 3.5-5 l.b) Gradually install water-saving EU Eco-labelled, including sensor operated, sanitary tap ware for restrooms and showers (to the extent the latter are kept).

DG INLO Preferably before the end of 2016 (ongoing)


REFERENCE AND INLO FEEDBACK:• Action Plan 2015: 2015-WTR-1On-goingThe commitment to replace equipment at the end of lifetime in the context of maintenance has been given to SG by note D(2014)59078 article II.5. ADDITIONAL REMARKS FROM INLO DIRECTORATE A:L'action proposée sera réalisée au fur et à mesure, lors du remplacement des équipements en fin de vie (maintenance) ou dans le cadre des travaux de rénovation. Comme il s'agit d'opérations de long terme (la durée de vie moyenne de ces équipements est de 15 à 25 ans), il serait préférable de ne pas indiquer un délai de finalisation dans la deuxième colonne du tableau, mais juste préciser qu'il s'agit d'une action "en continu".


ADDITIONAL REMARKS FROM INLO DIRECTORATE D:Au niveau de la Direction D, pour tout nouveau bâtiment, la faisabilité de cette action sera attentivement examinée. • une récupération des eaux de pluie sur les toitures non végétalisées du KAD2 pour l'ensemble des toilettes du site (KAD1 et KAD2);• une récupération des eaux de pluie sur les toitures du MARTENS et de MHE est prévu

3. Water MTS-15 During construction of new buildings:a) Installing water-saving EU eco-labelled sanitary tap ware for restrooms and showers, eco-labelled toilets and urinals, including sensor operated tap ware and chemical toiletsb) Use of rainwater for flushing toilets

DG INLO Preferably before the end of 2016


Same as previous point

3. Water MTS-16 Replacement of dishwashing machines when they come to they end of their life cycle by new energy and water saving dish washing machines (See also Action Plan 2014, 3.1. and Action Plan 2015, 2015 - WTR - 4 (continuous))

DG INLO Preferably before the end of 2016


• Action Plan 2014: Action 3.1Water criteria included in tendering documentation for procurement of dishwashing machines• Action Plan 2015: 2015-WTR-4Done and to be continuedÀ ce jour, l'INLO ne suit pas de cycle de remplacement périodique des machines à laver dans les 3 lieux de travail. La dure de vie d'une machine à laver à l'autre est très différente et variable en fonction de la charge de travail de l'équipement. La INLO procédé donc à l'acquisition d'une nouvelle machine à laver lorsque l'ancienne machine présente de sérieux signes de faiblesses et demande des frais d'entretien et de maintenance conséquents et disproportionnés par rapport au cout d'achat d'une nouvelle machine.






4. Paper MTS-17 Phasing-out of individual (local) printers in favour of network printers and multifunctional devices in Parliament's administration. The phasing-out will concern all staff (except a limited number of duly substantiated individual exceptions based on the needs of the service and with previous approval by SG, Dept. SG, or responsible Director-General).

All DGs in cooperation with DG ITECFor network printers and MFDs:DGs ITEC/ INLO/ SAFE

All DGsPlans to be established by 2016To be implemented in 2015/2016 and later

On-going For the state of implementation in each DG, see Annex

4. Paper MTS-18 A) All multifunctional and shared printers (managed by DG ITEC) are to be configured to print by default “double sided”, if not already established practice.B) In 2015, the new MFD printers of MEPs will be configured to print double-sided as well.

DG ITEC In 2016 Action finished and closed

EPRS: Default double sided printing is in place since the creation of DG EPRS, both for individual and network printers.INLO: All INLO printers and MFD devices are configured for recto/versoITEC: a) and b) done in 2015


4. Paper MTS-19 DG INLO/DG ITEC, in cooperation with the LSA teams of all DGs, will configure the copy machines to print double sided by default.

DG INLO/ITEC(in cooperation with all DGs)


COMM: This is already the case in DG COMMEPRS: All EPRS printers and copiers are by default set to double-sided printing.INLO: Idem previous pointINTE: All copiers have been configured to print double-sided by default.ITEC: Done by DG ITEC: June 2015PRES: Action not started yet. As DG ITEC takes care of DG PRES' printing solutions, we will assess the feasibility and timing of this action with DG ITEC.SAFE: Implemented - Action closed for DG SAFETRAD: This was done years ago in DG TRAD.EXPO: All individual printers have been configured by default to double sided print.

4. Paper MTS-20 Each DG LSA should ensure double sided printing at the level of individual printers (including by sending a communication to all staff on the importance of having individual printers configured so that they print double-sided by default, accompanied by the guide "How to configure duplex printing" prepared by DG ITEC and a reminder that one can request help with the configuration from his/her LSA)

All DGs DG ITEC as regards communication


COMM: All printing machines are already appropriately configuredEPRS: Default double sided printing is in place since the creation of DG EPRS, both for individual and network printers. INLO: Idem previous pointINTE: All printers which are equipped with the appropriate printer drivers have been configured to print double-sided by default.ITEC: Done by DG ITEC: June 2015PRES: Double printing has been set up as the option by default on DG PRES' individual printers.SAFE: Implemented : double sided printing is part of DG SAFE's standard configurationTRAD: This was done years ago in DG TRAD.

4. Paper MTS-21 a) Set up user print codes for multifunctional devices so that documents sent to them do not get printed automatically but only after users introduce their print code if and when requested by user. b) Implement the "follow-me" printing function.

DG ITEC/ DG INLO 2016-2017 On-going INLO: The "locked print" option already exists on all MFDs. DG INLO's IT Unit will inform its users how to use it (information will be given by e-mail and put on DG INLO's web site). Nevertheless this is not the best solution : DG ITEC should implement as soon as possible the "follow-me printing" functionality on all MFD where you can print from any application to a virtual printer and take your printout on any MFD using your EP access card (badge),It will be necessary to have maintenance technicians in house in order to assure a quick repair of the network MFDs in case failure. Currently there are no technicians in house and repairing delay is too long in case of having no backup by individual printers. The "follow-me printing function" could also be a workaround solution in case of failure"ADDITIONAL REMARK FROM EMO:It could be useful to have an estimation of possible environmental benefits and costs savings achievable by replacing individual printers by network MFDs.We are still waiting for DG ITEC to buy the relevant software to implement the "follow-me" printing function (requested since February 2016).


ITEC: Done by DG ITEC: December 2015 Gradual replacement is on going (related to budget availability)Follow me printing will be fully implemented in 2017 by DG ITEC but will not replace "Locked Print" already in placeTRAD: This has already been introduced in DG TRAD.

4. Paper MTS-22 Reduce the number of paper publications through more targeted dissemination and electronic publishing.

DG EXPO, DG EPRS, DG IPOL, DG ITEC, DG COMM

2016 On-going EPRS: DG EPRS already:- Uses QR codes for Studies and the In Depth Analysis series and is waiting for new EP publications templates, which should include QR codes for all types of publications- Discontinued printing certain 'At a glance' series publications and prints them only on demand- Uses several online platforms (Think Tank, social media, intranet) for electronic publishing - Established better coordination with EP Information Offices to optimise printing of DG EPRS publications- Uses electronic dissemination of links to new DG EPRS publications which provide access to full text ('New publications for members')- Reduced the number of copies of EPRS publications (the number of copies of briefings initially printed has been further reduced)- Created a new product ("Topical Digest") for the presentation of EPRS publications on a particular topic with a QR code linking to the extended version.- Optimised planning for publications distribution, including the adoption of general rules on printing and distribution (e.g. 'virtual shelves')DG EPRS is studying additional solutions to reduce paper publications:- Investigating possibilities with the Print Shop to develop print on demand (web2print) solutions for EPRS publications- Finding solutions to optimise reading on mobile devices, such as developing an APP - Exploring other formats such as xml and epub for improving publishing and reading experience online (pilot projects ongoing) - Optimise printing of translations.COMM: Action just started; concrete exemple: EYE - In 2014 EYE plan (7500) and EYE programme (7500) were distributed, In total around 15000 printouts.In 2016 only EYE plan was be distributed - around 7500 printouts. For visitors:Pocket Guide - available to download at the Visit EP Website; EP Spotter (currently only in EN) - available to download on a smartphoneITEC: a) on going since 2014 and even before!b) available for web2print products and used for major publications (e.g.: all studies since 2014)


4. Paper MTS-23 Fully set up eMeeting (meeting documents in electronic form) throughout Parliament by the end of 2016 together with "Smart Printing” (print on demand, print and go and mobile printing), gradually reducing the number of dossiers printed and spreading best practice among Committees.

DG ITEC, DG EXPO, DG IPOL and DG PRES in close cooperation with DG INTE based on their specific experience in working on a paperless basis

End-2016 On-going INTE: DG INTE has not yet been consulted regarding the paperless plenary project. DG INTE would like to reiterate that it is indispensable to involve our service throughout the management of this process, including at the early stage of its preparation.DG ITEC: probably end 2017PRES: An exchange of views has been held on 14/03/2016 will colleagues from DG IPOL (ENVI and EMPL Secretariats), who shared their experience in the introduction of paperless committee meetings.The EMO and the adviser to the Director general have discussed about the feasibility of a full "paperless plenary session" and on a possible timetable to implement it, once the necessary political impetus is given.




Final review 2016





Final review 2016





Final review 2016


7. Training and awareness MTS-24 Increase communication and training about proper sorting of waste in the 5-compartment bins in addition to the activities included in the EMAS Communication Plan 2015.

EMAS Unit 2016 Action finished and to be continued

Multiple communication channels used: posters, roll-ups, vidoes, films, information/images on sorting on in-house TV screens, Waste Week awareness raising activities, EMAS E-magazine, EP intranet, etc.


Follow up of action 2016-PPR-04 per DG:

4. Paper 2. Waste 2016-PPR-04 In order to further improve digitalisation of workflows and application of digital signature, the following tiered approach should be implemented:a) Awareness-raising of the possibilities for digitalisation of workflows and application of digital signature through bilateral meetings with DG ITEC and other means of information.b) On the basis of identification of important processes where significant efficiency gains and paper savings are possible, extend the "digitalisation of workflows" and "digital signature-approach" to administrative processes in relation to missions (incldg. reimbursement), public procurement, internal and external notes. ---- Each DG will identify priority processes for digitalisation and use of digital signature, and fully implement this approach for at least one type of workflow by the end of 2016, with others to follow in 2017 and beyond


Decision: Administrative level - Reduction of paper consumption- Cost savings- Increase in speed, transparency and efficiency of workflows

2016

State of implementation (Final review AP 2016):

DG Status ExplanationCOMM On-going b) Several procedures are already digitalised

- Since 2013 all grant applications are received electronically and managed via a dedicated application- The (substantial amount) of accounting documents from the EPIO offices is since early 2016 only submitted in electronic format. - All financial transactions are now signed electronically using the DISP signature: for payments already since end 2014 and for all other transactions since the beginning of may 2016Future projects:- a paperless workflow for the payment of invoices; it was launched in the second semester and is in test phase. To be generalised in DG COMM, early 2017.- -e-procurement: DG COMM has started using the first module (e-tendering = launch of tender). The second module (e-submission = electronic submission of offers) will be used in a test phase starting December 2016 and will be generalised in DG COMM for Open procedures, early 2017. The aim is to have the procedure digitalised by 2018.

EPRS On-going A Meeting between DG EPRS Resources unit and DG ITEC was organised, where the later presented the digital signature portal and options for its use. DG EPRS is currently signing electronically all payments in the DG.The Finance service of the Resource Unit in DG EPRS intends to simplify the payment workflow by using a system for electronic visa for approval (both certified correct and passed for payment).This would also avoid losing the original documents on their way between or in the different premises, which is currently quite often the case.The financial service proposes to use the system DISP to record the electronic signature. The system is provided by DG ITEC and is ready for use and it interacts with any other Also, following the example of DG COMM, using Business Objects for notification of the different actors in the workflow.The pre-production environment is available for testing.As the directorates are quite different in their level of complexity for the workflow, the Financial service intends to perform a test with each of the directorates.If this works out well, the DG could use the system operationally.This is to be expected in some months.

EXPO Action finished and to be continued

Digital signature is now generalised in all committee secretariats and can be used 100% on amendments produced via AT4AM (representing themselves 95% of the amendments). Digitalisation of more administrative documents still need to be implemented.

INLO On-going Actuellement le processus de la signature digitale est utilisé à la INLO pour les signatures des Ordonnances de Dépenses (OD) depuis octobre 2015. Les OD circulent sous format papier jusqu'à l'ordonnateur subdélégué qui les signe électroniquement. La transmission INLO-DG FINS (Comptabilité) se fait automatiquement électroniquement. Du point de vue administratif ceci permet une réduction des délais de paiement surtout pour les sites de Bruxelles et Strasbourg, car la dernière étape du dossier se fait par circulation électronique. Du point de vue environnemental, il n'y a pas réduction de la consommation de papier mais on évite un transfert depuis les sites de Bruxelles/Strasbourg vers les services du Comptable à Luxembourg.Du point de vue environnemental il serait évidemment préférable de renforcer la digitalisation de la circulation de tous les dossiers, sans nécessité de créer des dossiers papier. Ceci dit il faut rester prudent car un "risque environnemental" d'un "workflow" 100% digitalisée pourrait résulter du comportement des utilisateurs ci ces derniers vont prendre l'habitude de imprimer les dossiers digitaux (pour faciliter la lecture) ce qui enfin pourrait avoir comme conséquence qu'un même dossier serait imprimé plusieurs fois au lieu d'une fois comme c'est le cas pour le "workflow" classique par signataire.


INTE On-going Electronic confirmation (signature) of ACI recruitments is at the stage of definition of the scope and the mandate for the project. Inter-institutional implementation at the earliest in 2017.Remarks: The financial/budgetary part is a project of the central services (DG ITEC and DG FINS). The whole Institution is at the same stage with regard to digitalisation of signature and workflows so this cannot be answered by individual DG's. Furthermore, whilst the eventual target will be to reduce workflows and paper consumption it is not, as yet, at this stage, given that a paper file is still required to accompany the transaction. Progress is underway all financial transactions are now signed electronically using the DISP signature: for payments already since end 2015 and for all other transactions since June 2016. This does save sending the paper file to the accounts service.

IPOL Action finished and to be continued

Digital signature is now generalised in all committee secretariats and can be used 100% on amendments produced via AT4AM (representing themselves 95% of the amendments). Digitalisation of more administrative documents still need to be implemented.

ITEC On-going a) Technical tools available, follow up of projects.b) Improved use of e-tendering and partially digitalised workflow for HR filese.g. Important Digital Signature pilot for electronic signatures of financial documents started.

PRES Action finished and to be continued

With the help of DG ITEC for the technical part, the Registration Team within DG PRES’ Official Mail Unit has entirely dematerialised the processing of the official mail, thus saving circa 40,000 sheets of paper per year.

TRAD On-going Reference to 2016-PPR-09:DG TRAD/External Translation Unit would like to engage in this project. Contacts with DG ITEC and DG FINS will be sought with a view to introduce digital signature.

PERS On-going DG PERS is working on several paperless projects:Papyrus: it is a paperless project that will facilitate the digitalization, archiving electronic documents linked to personal records. It will reduce the volume of documents archived in paper form and will also include a self-service facility for controlling documents in electronic version combined with DISP (certified copy of the original), in order to significantly reduce the paper handled by DG PERS.AC-People: The AC-People application will allow the execution of the recruitment files by the future agents, who will be able to download the documents electronically.Streamline: will continue to evolve towards a paperless environment.The Competition Unit has requested the development of the "On-line exam for candidates", and it is expected to be in practice in 2017.L’Unité Pensions et assurances sociales :1) Secteur 'Transfert des droits à pension' - la révision des procédures 'transfert de droits à pension' et 'allocations de départ' afin de proposer de diminuer les échanges papier : • en privilégiant les échanges électroniques avec les caisses nationales pour lesquelles c'est accepté, avec PMO, ainsi qu'avec les fonctionnaires/agents,• en archivant les échanges électroniques au lieu de dossiers papiers,• en mettant en place un Chrono électronique selon une nomenclature permettant une bonne indexation,• en ne conservant les procédures papier que lorsque nous avons besoin d'un document original.2) Secteur 'Pensions' - la révision des procédures pour l’organisation et le déroulement des séminaires ‘préparation à la retraite’ en mettant à disposition de différentes présentations sous format électronique.3) Secteur 'Assurances sociales' - la révision des procédures 'assurances complémentaire Cigna' afin de proposer de diminuer les échanges papier en privilégiant les échanges électroniques avec l'assureur.

LS On-going With a view to the digitalisation of our archives, the Jurisconsult decided in June 2016 that the archiving of court documents be stored electronically. Only already-existing paper signed documents (such as court mandates) are stored in a paper version.

Follow up of action MTS-09 per DG:

1. Carbon emissions / Mobility

MTS-09 Reduction of the overall number of missions to STR within the general mission envelope by 10% in 2016 compared to 2013.


The reduction decisions for each DG should be based on a thorough screening of the individual DG Strasbourg organigrammes, undertaken in close cooperation with the DGs concerned. The setting of a global reduction target of 10% allows DG PERS and the individual DGs to identify the most appropriate means to achieving the target.

- Reduction of CO2-emissions by up to 1% (all measures under D together)- Reduction of mission costs

New Strasbourg organigrammes to be valid as from January 2016.


DG Status ExplanationCOMM On-going Decrease from 3.303 in 2013 to 3.124 in 2016 (6%);

The delay in achieving the 10% reduction is due to a significant increase in commitments by DG COMM services since 2013 that is not accurately reflected by the 2013 baseline. Meeting this target in the immediate future would result in a severe reduction in services to Members and would impact the implementation of a number of DG COMM's PPP projects. To achieve the required reduction in the course of 2016, DG COMM will review its operations and identify further efficiencies to reduce the number of missions to Strasbourg in the most appropriate way.

EPRS On-going DG EPRS sent a note on 24 July 2015 to the Director-General for Personnel, requesting a more tailored approach for DG EPRS, in view of the mission and growth of our DG, as well as the low carbon footprint of DG EPRS per person compared to other DGs, which indicates that the DG's missions to Strasbourg are already at a minimum level.


EXPO Action finished and to be continued

New Strasbourg organigrams, taking into account the CO2 emissions. New statistical Reports on DG EXPO CO2 emissions available each 3 months.DG EXPO has been applying the 10% reduction of the number of missions to Strasbourg since the beginning of 2016 and is respecting the commitment. EXPO: GEDA (2015)35487 from DG EXPO to SG on "reduction of missions to Strasbourg explaining the political constrains.

INLO Action finished and to be continued

DG INLO Implemented a new organigram including a reduced number of mission to Strasbourg by 9%. Ref. D(2015)36746 begin 2016

INTE On-going In 2016, the non-interpreters staff missions will be cut by circa 13.7% and the total reduction in the DG's missions will be circa 3.2% (staff interpreters need to travel to Strasbourg).

ITEC On-going DG ITEC 2016 organigrams take this reduction into account and the 10% reduction should be respected by end 2016TRAD Action finished and closed DG TRAD already sends a very low number of staff members to STR (12-15 persons/session). There is an effective need to send

representatives to STR in order to ensure the good functioning of our services.PERS On-going DG PERS has established a new organigramme for Strasbourg, reducing the number of colleagues going on mission, and abolishing the

October second Session.IPOL Action finished and to be

continuedDG IPOL has been applying the 10% reduction of the number of missions to Strasbourg since January 2016 and is fully respecting the commitment, all units positively contributing

LS Action finished and closed The Legal Service sends only necessary staff to STR. The presence of lawyers is required in most parliamentary meetings. Missions to Strasbourg are signed off by the Jurisconsult and exceptional missions are only validated following his approval based on a written justification.

Follow up of action MTS-17 per DG:

4. Paper 2. Waste5. Public procurement

MTS-17 Phasing-out of individual (local) printers in favour of network printers and multifunctional devices in Parliament's administration. The phasing-out will concern all staff (except a limited number of duly substantiated individual exceptions based on the needs of the service and with previous approval by SG, Dept. SG, or responsible Director-General).

All DGs in cooperation with DG ITECFor network printers and MFDs: DGs ITEC/ INLO/ SAFE

Network printers and MFD should be set up in such a way that they are located at a reasonable distance from staff work stations.The phasing-out of individual printers in Parliament's administration should start immediately and be based on a combined approach:- A decision by every DG in 2015/2016 to implement a comprehensive plan to replace individual printers by network printers and MFDs, following the example of DG EPRS where such a policy has been successfully implemented in March 2015. - - In addition to the exchange planned by each DG, a gradual phasing out of all individual printers should take place on the basis of non-replacement in case of obsolence, end-of-.life-cycle etc.

- Reduction of paper consumption- Energy and cost savings

All DGs Plans to be established by 2016To be implemented in 2015/2016 and later


DG Status ExplanationCOMM On-going - additional network printers in MOY and PFL installed

- Directorate for Resources chosen for the pilot stage: the BRU site finished – 31 printers removed, 9 kept as exceptions; the STR site expected to be finished by the end of 2016 – currently 10 removed, 3 exceptions;- awaiting communication from EMAS to staff before continuing with the other Directorates

EPRS On-going EPRS implemented an individual printer policy for the SQM building in February 2015, and integrated printer policy for the whole DG,in November 2015, which significantly reduces printing levels by staff.Phasing out of individual printers was part of the DG EPRS 2015 action plan, even before the Mid-term StrategySince May 2015, 4 printers phased outStricter policy already in place:- no new desktop printers purchased since November 2013- No newcomer in SQM given an individual printer (over 100)- 73% of all EPRS staff only use shared network printers 43 individual printers phased-out in the summer 2014 (during the move of staff to SQM)Individual printers permanently removed also in case their toner cartridge is empty.Additional 38 individual printers are targeted, significant number of these expected to be phased out by end of 2016.In Luxembourg (SCH) there will be 3 network printers installed by the end of 2016, accessible to all staff, which will gradually replace individual printers.


EXPO On-going Following up the note to the SG from 2 October 2015 organised a pilot project involving three units for a period of three months. 5 printers phased-out on a voluntary basis (before starting the real pilot); 150 foreseen, depending on the pilot's results and possible need for corrective actions.The pilot programme has been extended. A survey will be sent to the units and the result will be available by the end of the year. The next step for DG EXPO will be decided by the hierarchy and probably implemented in as from 2017

FINS Action finished and to be continued

The audit of local printers and of the users' needs has been finalised. DG FINS applies the replacement of printers only at the workstations where it is foreseen in the printer policy. An ongoing evaluation of needs and also voluntary removal of local printers is carried out constantly by the LSA of DG FINS.

INLO On-going INLO PRINTING POLICY COMMUNICATE TO STAFF ON 19/JAN/2016General Rules:• Network printers or networked multifunction devices (MFD) should be used instead of local printers;• Local printers will be gradually phased out : the process will start in February 2016 and will proceed by zone (at the same time detailed information on the location of network devices will be distributed);• In the case of a breakdown or an office move, local printers will be removed;• For new buildings (Václav HAVEL, Wilfried MARTENS, Konrad ADENAUER), network printing will be in place as soon as the buildings are occupied;• Documents can be printed securely on network printers,Exceptions:The following may have a local printer in DG INLO:o The Director-General and the Directors; o The secretariats of the Director-General, the Directors and Heads of Unit; o Members of staff with an appropriate medical justification (confidentially handled through the HR service);o Specific cases (if a network printing solution is not possible), such as: Services for MEPs (hemicycle, meeting rooms), The Car Reservation Centre tickets, Nameplate printing.Any request for exemption to the above rules must be made by a note to the Director-General explaining the reasons.IMPLEMENTATION STATUS OF POLICY ON 28/APRIL/2016 (-) Since the 1/2/2016, around 60 printers have been removed at INLO(-) INLO expects to phase out 300 printers this year but it will depend on workload (-) The "massive removal" pilot is ongoing since15/03(-) We need the "equitrac/follow you" software. A GEDA note was sent to DG ITEC and was approved by ITEC DG but today we have no news at INLO. (-) Removal plan for LUX foreseen to end on week 27 (170 printers to remove)(-) Removal plan for STR foreseen to end on week 27(60 printers to remove)Status on 12/10/2016:182 printers removed 242 printers to remove

INTE On-going 1. The DG INTE EMAS printing plan has been adopted. 2. Additional network printers to reinforce the capacity of central printing rooms have been ordered and are being installed in November.3. The gradual removal of individual local printers is being implemented. The DG INTE EMAS printing plan foresees that in a first phase these printers are removed when they break down or when their toner runs out. No new toners for such printers are ordered. 4. The IT Unit has on a voluntary basis removed all individual local printers and also some network printers in offices shared by 2 persons.A total of 34 individual printers (total for the 3 places of work) have been decommissioned. The remaining total number of individual printers estimated to be phased out today is about 150. The current status of printers decommissioned represents 17% of this target. For most of the individual printers still in use there is no longer reserve of toner or drum. As we have a policy of not reordering toner or drum for individual printers, there will be an acceleration in the removal of these printers as of a certain point.

IPOL On-going Following up the note to the SG from 2 October 2015 and the evaluation and conclusions in February 2016 of the first pilot project on phasing out of individual printers, a second pilot project was started in April 2016, including a Policy Department and one horizontal service (Codecision Unit). Results were collected in October 2016.40 printers phased out so far (473 down to 433, number of users increased at the same time from 572 to 599).Newly created Unit secretariats (like EMIS or PANA) don’t get individual printers anymore and are directly connected to a network printer. Next steps for the whole DG will be decided by the hierarchy before end 2016 and probably implemented in 2017.

ITEC On-going DG ITEC Plan sent in October 2015 to the SG114 obsolete local printers not replaced year over year (Oct 2015 - Oct 2016). Removals have started in DG ITEC where we expect to remove ~500 individual printers.End of implementation expected by 2017 at the latestOn 3rd March 2016, there were 1942 local printers for this user population.The reference for the inventory of local printers is the ELS application. The ITEC Support unit is managing the IT inventory for several entities for which it is responsible: DG ITEC, DG PRES, President/SG/SGA Cabinets, EDPS, Legal Service, Staff Committee. On 3rd March 2016, there were 1942 local printers for entities managed by ITEC, 1841 in May and is 1654 mid November 2016.

PRES On-going A meeting between the EMAS Unit and DG PRES' Resources Unit, dedicated to this topic, was held in March 2016, For technical reasons, DG PRES cannot, at this stage, provide statistics on how many individual printers have been phased out in the DG so far, or on how many will be phased out by the end of the year 2016, For the moment, the phasing-out remains voluntary. A pilot was started in one of the units. The phasing out for the rest of the DG will be carried out during first half of 2017.

SAFE Action finished in 2016 Ongoing implementation: in 2015: more than 30 individual printers were decommissioned. In 2016 40 individual printers are planned to be decommissioned.


TRAD Action finished and to be continued

A policy exists and is being implemented. DG TRAD has successfully phased out a high amount of inidividual printers.Situation in Jan 2015:350 Local printers 247 Network printersPrinters removed since Jan 2015:164 local 61 network Printers currently in use in DG TRAD (April 2016):186 Network printers in BRU, LUX and STR (-25% of network printers since beginning of 2015)186 local printers (93 local printers installed in the offices+ 93 local printers for teleworkers) ( - 47% of local printers in use since beginning of 2015)At least another 10 local printers are likely to disappear after summer.If we don’t take the teleworkers into account (since no choice there), this gives us a ratio of 93 local printers for 1300 people = 7%

LS On-going Local printers are being phased out. 4 units are already connected and printing to a shared network printer.Estimated 15 individual printers planned to be phased-out(minimum of 5 in Luxembourg (secretariat of the Jurisconsult and the Resources service)Minimum of 8 in Brussels (secretariat of the Jurisconsult and unit B2)Otherwise it will depend on how quickly individual printers break down, (those not replaced)

PERS On-going Printers removed on-demand: 20 (they are kept "in stock")Printers to be phased-out in the future: 277 (66%). They will not be replaced if they have a technical problem.


ANNEX III: EMAS ACTION PLAN 2017Annex III. 1. EUROPEAN PARLIAMENT EMAS ACTION PLAN 2017

1. Introduction and structure of the EMAS Action Plan

Based on the strategic recommendations of the Environmental Management Review 2016, the EMAS Action Plan 2017 establishes activities to be implemented over the course of the upcoming year and identifies strategic challenges related to continuous improvement of the Parliament's environmental performance, in accordance with the EMAS Regulation. The Action Plan consists of two parts:

� A short introduction outlining the main priorities and strategic challenges for the next year(s)

� A more detailed Work Programme, including a set of actions with responsibilities for the different objectives, a timetable, identification of means of implementation, and an overview of costs and benefits for each action.

The Work Programme is divided into two sub-sections, one covering new actions for 2017, and the other one including actions carried over from previous year's action plan. Each action has a unique assigned number and maintains that number in each year's action plan in which it is present, thus enabling easier monitoring and follow-up.

As from 2013, the EMAS Unit has provided each Directorate-General with standardised figures on their individual environmental performance in different areas e.g. carbon emissions produced on missions, consumption of paper, office supplies, ink cartridges and use of videoconferences. This allow each DG to analyse its own environmental impacts and to define their own DG specific targets that are supporting the Parliaments overall targets. Four DGs have set targets to reduce their environmental impact:

� DG PRES: Reduction in paper use within the DG of 2% per year (for the remainder of the current legislative term)

� DG INTE: Stabilising the rate of purchase of colour sticks at 25% below the 2013 level

� DG COMM: 5% paper consumption reduction compared to the previous year

� DG EPRS: 2% annual reduction in paper consumption (for the remainder of the current legislative term)

2. Priorities for 2017

In 2016, all currently existing Key Environmental Performance Targets for the European Parliament`s Environmental Management System expire, except the CO2 emission target, which expires in 2020.

The 2016 Environmental Management Review shows that most of the current targets have already been achieved. Water consumption, however, remains problematic and carbon emissions still require full attention in order to reach the 2020 target. New ambitious but realistic targets following


the recommendations from the 2016 Environmental Management Review will be set up in due course for new targets beyond 2016.

In order to pave the way for further improving European Parliament's environmental performance and to contribute to the achievement of the new targets in time, actions and activities in the following areas have been identified and included in the Work Programme:

2.1. Carbon emissions

Emissions from transport of persons contribute to 57 % to Parliament`s carbon footprint. In order to identify concrete measures to further reduce these emissions, especially in the area of home-office commuting, it is planned to set up a Working Group on Sustainable Mobility in 2017, with participation from all DGs.

From the beginning of 2017, Parliament will initiate a comprehensive renewal of its car fleet, with the aim of reducing carbon emissions generated by its use through the introduction of plug-in hybrid and electric vehicles.

Supporting actions are also foreseen in the area of energy performance of EP buildings, focusing on concrete projects aiming at increasing energy efficiency, such as replacement of heating and cooling units by more efficient models, and also on optimisation of building performance in the light of current use, particularly with respect to lighting, heating and cooling.

2.2. Waste

Recycling of waste has continuously improved in previous years and the recycling rate could be even further increased after the set-up of new five-compartment waste bins at the three places of work in 2016.

In the coming years, special attention will be given to avoiding creation of waste, in particular through applying Parliament`s green public procurement approach.

Awareness-raising of staff and information campaigns will be maintained in order to reduce waste and improve the accuracy of sorting in the new five-compartment bins.

2.3. Water

Reduction of water consumption remains a considerable challenge for the European Parliament. Following the findings and recommendations made during an external study conducted in 2016 at the three sites, new water saving actions will be examined and put in place, if appropriate.

Efficient water management with rain water recuperation and water saving installations continue to be a priority in renovation projects and construction of new buildings.


2.4. Green Public procurement (GPP)

The new systematic green public procurement approach was implemented during a two years test-phase in 2015/2016. At the same time, GPP-related training and advisory capacity, including the GPP helpdesk, have been made available for procurement officers to facilitate the implementation of the approach. In the beginning of next year, internally binding targets should be adopted on the basis of experience gained during the test-phase.

European Parliament has recently launched a tender procedure for an inter-institutional GPP helpdesk to be used together with seven other EU institutions. In order to make best use of the helpdesk to be set up in 2017, mandatory consultation and regular information about the annual procurement planning of each DG should be included in the Action Plan 2017.

2.5. Paper

Continuation of various "paperless” initiatives has contributed to an efficient, cost-saving and environmentally sound and modern approach at the European Parliament.

Information should increasingly be distributed in digital format which will lead to reduction of printed documents for committee meetings, plenary sessions and other meetings, taking into account best practices implemented in the institution. Efforts to set-up the "e-committee-approach" throughout Parliament with a view towards a pilot project for a paperless plenary should be intensified.

At the same time, the paperless approach should be also introduced or extended for administrative activities of the Parliament. In order to further improve digitalisation of workflows and application of digital signature, a tiered approach should be implemented. This approach should include awareness-raising of the possibilities for digitalisation of workflows and application of digital signature, and a self-commitment by DGs to extend, on the basis of identification of important processes where significant efficiency gains and paper savings are possible, the "digitalisation of workflows" and "digital signature-approach" to administrative processes in relation to missions (including reimbursement), public procurement, internal and external notes, etc.

3. Conclusions: challenges for the mid‑ and long‑term

Overall, the Environmental Management System at the European Parliament is performing well. Based on the performance in 2015, and assuming the continuous and sustained effort in improving environmental performance, the Parliament is on track to meet the 2016 targets in the areas of electricity consumption, gas, heating oil and district heating consumption, waste management , as well as the 2020 target on CO2 emissions reduction.

In order to maintain the continuity of environmental performance improvement, as required by the EMAS Regulation, the Parliament should set new targets for existing and new key environmental performance indicators (KPI) for periods beyond the current ones 12.

12 Current target years: 2020 for carbon emissions, and 2016 for all other targets.


In order to progress further towards reaching the environmental targets in the short and medium term, it is essential for all levels of staff and the European Parliament as a whole to maintain their environmental commitment and active engagement, including through the mainstreaming of environmental considerations into all administrative activities at the Parliament. It is also important to further improve the implementation of best environmental practice throughout the Parliament in key areas, such as water, paper and electricity consumption, waste reduction and recycling and awareness-raising. In the beginning of next year, the Inter DG Steering Group on Environmental Management should adopt its annual communication plan focussing on priorities of the Action Plan 2017.

Brussels, 9 December 2016


ANNEX IV: EMAS WORK PROGRAMME 2017 (ANNEX TO THE EMAS ACTION PLAN 2017)

Annex IV. 1. New Actions

OBJECTIVE PLANNING SHEET NUMBER 1: CARBON EMISSIONSObjective: Reduce the European Parliament’s carbon footprintIndicators: 1) Carbon footprint per full time equivalent (FTE)

2) Emissions from transports of personsTarget: 1) 30% reduction by 2020 compared to 2006

2) 10% reduction of emissions from transports of persons by 2025 compared to 2006 (tbc)

Main ObjectivePositive effects

on other objectives

No. ACTION Responsible DG / Person / Service

Tools and Means for Implementation

Costs and Benefits TIMETABLE

A. BUILDINGS A.1. Works

1. Carbon emissions / Works

2017-CO2-01 Reprogramming of automatic blinds from Tower B in order to optimize energy performance of building.

DG INLOBuilding Management & Maintenance Unit Luxembourg

Energy efficiency

2017


3. Water 2017-CO2-02 Commissioning and programming of new Wilfried Martens building in Brussels to use full potential of environmental friendly installations:- Geothermal heating and cooling- Cogeneration- Green roofs- Triple glazing- Rainwater recuperation- More parking places for bicycles than cars- 10% of the car parking places will be suited for electrical cars- Project rated BREEAM Excellent

DG INLOBuilding Project Unit Brussels

Energy efficiency/Water Consumption

2018


2017-CO2-03 Using office attribution in the Vaclav Havel building in such a way as to regroup permanent Strasbourg staff whenever compatible with the specific nature of their work.

DG INLOOffice Allocation and Movers Unit

Energy efficiency

2018


2017-CO2-04 Replacement of electrical distribution boards and installing energy meters in Winston Churchill, Salvador de Madariaga and Pierre Pflimlin buildings.

DG INLOStrasbourg Buildings Projects Unit

Energy efficiency

2017-2018

A.2. Studies 1. Carbon emissions / Studies

2017-CO2-05 Study feasibility and return of investment on installation of presence detectors in the Konrad Adenauer building restrooms that have no external windows.


Energy efficiency

2017

1. Carbon emissions / Studies

2017-CO2-06 Realisation of a study concerning possible improvements of window insulation in Schuman building.


Energy efficiency

2017


2017-CO2-07 Studies for renovation and extension of the restaurant in Winston Churchill building. Improving energy efficiency by replacing HVAC/lighting and kitchen equipment.

DG INLOStrasbourg Buildings Projects Unit

Energy efficiency

Study:2017-2018Works:2018-2020


2017-CO2-08 Reduction of the working stations and its optimisation by new and ergonomic configurations

DG INLOPurchases, management of goods and inventory Unit

Reducing the CO2 emissions and the waste

2017



2017-CO2-09 Finding new solutions for recycling and reusing old furniture

DG INLOPurchases, management of goods and inventory Unit

Reducing the CO2 emissions and the waste

2017

B. MOBILITY1. Carbon emissions / Mobility

2017-CO2-10 Improve data received from the travel agency and DG FINS to include the distinction between tickets issues (specifically) to Members in Economy class vs Business class (DG FINS/EMAS)

DG FINSMembers' Travel and Subsistence Unit - Dir B & T.O.S Dir C / EMAS Unit

Improvement of statistical data available from DGFINS B IT Tool (MIME)Development of a dedicated BI report by ITEC.

Improvement of accuracy of information

- MIME already implemented- BI report beginning of 2017


2017-CO2-11 Set up a Working Group on Sustainable Mobility to discuss and propose, inter alia, actions in the area of staff missions, staff commuting (parking places and charging stations for e-cars, bike park, mobility surveys, promotion of public transport) and e-mobility

ALL DGs CO2 and air pollution reduction

2017


2017-CO2-12 Encourage Members to use the new direct train between Gare Luxembourg and Brussels National Airport with their SNCB free railway card "libre parcours" instead of the car service.

FINS - TOS Communication (by Quaestors)

reduction of individual service cars to the Airport (costs and CO2)

2017


2017-CO2-13 Installing 60 electrical charging points for charging official EP service limousines designated to the transport of members (Brussels)

Building Management & Maintenance Unit Brussels

Reduction of CO2 emissions/Reduction of Air pollution /Increase of electricity consumption.

2017


2017-CO2-14 Realise a study in order to determinate feasibility of further increasing the number of electrical charging points, as well as increasing electrical power output of charging points.

Building Management & Maintenance Unit Brussels


2017


2017-CO2-15 Provision of 60 hybrid plug in cars as official EP service limousines designated to the transport of members by means of a car leasing contract.

Transport of Persons Unit


2017


2017-CO2-16 Installing 60 electrical charging points for charging official EP service limousines designated to the transport of members (Strasbourg).

Building Management & Maintenance Unit Strasbourg


2017


2017-CO2-17 Improvement of capacity utilization of vehicles used for transport of goods.


Reduction of vehicle kilometres travelled

2017


2017-CO2-18 Research on electric Heavy Goods Vehicles models available on the marked (HGV = trucks >3,5 ton)


Reduction of CO2 emissions/Increase of electricity consumption

2017

C. IT1. Carbon emissions / IT

2017-CO2-19 Implementation of the work program developed under action 2016-CO2-14 in relation to the "European Code of Conduct for Energy Efficiency in Data Centres"

DG ITEC/DG INLO Improvement of energy efficiency

1. Carbon emissions / IT

2017-CO2-20 Communication campaign to staff to switch off local printers and screens when leaving the office after the session or for weekend.

FINSIT and Inventory Unit - Dir C

Communication Reduction of costs / energy saving

1st quarter of 2017

D. VIDEOCONFERENCEE. OTHER


OBJECTIVE PLANNING SHEET NUMBER 2: WASTEObjective: Increase the percentage of waste recycled and reduce the amount of office and kitchen wasteIndicators: 1) Percentage of waste recycled

2) Amount of non-recycled office and kitchen waste in kg per FTE3) Food waste (unsold and leftovers) in kg per meal

Target: 1) 70% recycled in the period of 2016 - 2025 (tbc)2) 5% reduction by 2025 compared to 2016 (tbc)3) 5% reduction by 2020 compared to 2016 (tbc)


on other objectives




2. Waste 2017-WST-01 Collecting plastic bottle lids for a charity organisation using them for recycling, without encouraging staff to bring their private plastic waste to Parliament

ALL DGs in cooperation with DG INLO

Plastic waste reduction

2017

2. Waste 2017-WST-02 Enable use of own cups in coffee vending machines

DG INLOEMAS Unit


2017

2. Waste 2017-WST-03 Evaluate the situation regarding the use of water dispensers until the end of 2017 (number of plastic-/paper-cups used/costs of cups), including possible purchase of glass water bottles in order to reduce costs and waste from plastic-/paper-cups

Catering & Staff Shop Unit/EMAS Unit (Under leadership of EMAS Unit)

Plastic waste reductionReduction of road/rail transport of water.

2017

2. Waste 2017-WST-04 Water fountains, increasing number of fountains installed in Brussels and Strasbourg.

Catering & Staff Shop UnitBuilding Management & Maintenance Units Brussels and Strasbourg


2017

2. Waste 2017-WST-05 Launch “My Portion” for all dishes in Strasbourg canteens.

Catering & Staff Shop UnitDG INLO

Reduction of food waste

2017

2. Waste 2017-WST-06 Establish, in collaboration with food providers in Strasbourg, a procedure for food donations.

Catering & Staff Shop UnitDG INLO

Reduction of food waste

2017

2. Waste 2017-WST-07 Introduction of systematic weighting of unsorted and organic waste.

Building Management & Maintenance Unit LuxembourgDG INLO

Improvement of Waste data quality

2017

OBJECTIVE PLANNING SHEET NUMBER 3: WATERObjective: Curb water consumptionIndicators: Amount of water consumed in m3 per FTETarget: 2% reduction by 2025 compared to 2018 (tbc)


on other objectives




3. Water 2017-WTR-01 Study the possibility to reuse the water from flash tanks from steam condensate and cooling water from indoor air humidification system in Altiero Spinelli and Paul Henri Spaak buildings as recommended by the VIVAQUA water study.

DG INLOBuilding Management & Maintenance Unit Brussels

Reduction of water consumption Cost savings

2017

3. Water 2017-WTR-02 Optimise water consumption of technical installations by defining and applying best practice in maintenance and design.


Reduction of water consumptionCost savings

2017

3. Water 2017-WTR-03 Defining the policy for monitoring, analysis and relevant action taking on data from surveys of sub-meters (energy and water)



2017


3. Water 2017-WTR-04 Renovation of restrooms in Winston Churchill, Salvador de Madariaga and Pierre Pflimlin buildings.[In line with the action MTS-14 in AP 2016]

DG INLOStrasbourg Building Project Unit

Reduction of water consumption Cost savings

Study:2016Works:2017-2019

3. Water 2017-WTR-05 Study the possibility in order to use ground water for watering of green areas and green roofs as recommendation by the VIVAQUA water study.

DG INLOStrasbourg Building Project Unit


2017

OBJECTIVE PLANNING SHEET NUMBER 4: PAPERObjective: Curb paper consumptionIndicators: Amount of paper consumed in kg per FTETarget: 1) 5% reduction in the period of 2015 - 2019 compared to 2010 - 2014 (tbc)

2) 15% reduction in the period of 2021 - 2025 compared to 2010 - 2014 (tbc)


on other objectives




4. Paper 2. Waste 2017-PPR-01 New IT-tool "Apply for EP" for paperless online registration of candidate profiles and applications

DG PERSCompetitions and Selection Procedures Unit

Reduction of paper usage and waste

2017

4. Paper 2. Waste 2017-PPR-02 New IT-tool "PAPYRUS" to handle documents linked to personal records

DG PERS Information Technology and IT Support Unit


2017

4. Paper 2. Waste 2017-PPR-03 New IT-tool "AC PEOPLE" to handle recruitment files of future agents

DG PERS Contrat Staff and APA's Recruitment Unit


2017

4. Paper 2. Waste 2017-PPR-04 Reduction of administrative/staff paper consumption in DG EPRS by at least 2% per year (after 7% reduction in 2016 in comparison to 2015) for the remainder of the current legislative term

DG EPRS Workflow and technological improvements; administrative measures; awareness raising

- Reduction of paper consumptioncost savings


OBJECTIVE PLANNING SHEET NUMBER 5: PUBLIC PROCUREMENTObjective: Promote the inclusion of environmental considerations in public procurement proceduresIndicators: Percentage of contracts which are classified as “Green”, “Very Green” or “Green by Nature”Target: At least 60% of contracts which are classified as “Green”, “Very Green” or “Green by Nature”


on other objectives




5. Public procurement

2. Waste 2017-GPP-01 Public procurement activities related to avoidance, reduction and recycling of waste as included in the EMAS Action Plan 2016 (2016 - GPP-02 to 06) will be incorporated in European Parliament`s "Vademecum on Public Procurement" in order to ensure a better implementation of the relevant actions

Public Procurement Forum in cooperation with EMAS Unit

More efficient waste management

2017


2017-GPP-02 Regular information of GPP Helpdesk/EMAS Unit about annual procurement planning in each DG

All DGs More efficient use of GPP

2017


2017-GPP-03 Mandatory consultation/information of GPP Helpdesk/EMAS Unit before launching new tender procedures above 135.000 EUR

All DGs More efficient use of GPPTime savingCost saving

2017


2017-GPP-04 Apply GPP when purchasing office supply, aiming for goods manufactured from recycled materials.

All DGs More efficient use of GPP

2017


OBJECTIVE PLANNING SHEET NUMBER 6: REGULATORY/ADMINISTRATIVE ASPECTSObjective: Ensure regulatory complianceIndicators: Number of legal non-conformitiesTarget: Permanently eliminate cases of regulatory non-compliance


on other objectives




OBJECTIVE PLANNING SHEET NUMBER 7: COMMUNICATION, TRAINING AND AWARENESSObjective: Continuous increase in environmental training and awareness activitiesIndicators: Number of training and awareness raising activities organised every year in relation to EMASTarget: To be determined


on other objectives




7. Training and awareness

2017-CTA-01 Implementing the activities in the EMAS communication plan 2017

EMAS Unit Awareness-raising and information

2017


2017-CTA-02 Review and, if appropriate, revision of EMAS E-Learning program

EMAS Unit tbd - Awareness raising and information

2017


2017-CTA-03 Internal training course to become internal auditor at the European Parliament

EMAS Unit Awareness raising and information

2017


2. Waste 2017-CTA-04 Handling of dangerous chemical substances, products and waste


2017


1. Carbon emissions

2017-CTA-05 Info-sessions for all staff, including eco-driving for staff

DG PERS /EMAS Unit

Awareness-raising and information

2017


1. Carbon emissions

2017-CTA-06 Specific information for EMOs - Calculation of Parliament´s Carbon footprint/Transport emissions


2017


2017-CTA-07 European Parliament´s Induction Course (EPIC) – EMAS

DG PERS /EMAS Unit


2017


2017-CTA-08 Jean Monnet Induction Course held for newly recruited ADs - EMAS presentation

DG PERS /EMAS Unit


2017


2017-CTA-09 Feasability study on placing beehives DG INLO Awareness-raising and information

2017


2017-CTA-10 Organising specific trainings for DG SAFE security and safety agents to make them aware of their role as EMAS front line actors

DG SAFE /EMAS Unit

Better response of security agents when environmental damage occursBetter prevention of misuse of natural resources and environmental damage

2017-2018


OBJECTIVE PLANNING SHEET NUMBER 8: OFFSETTING OF CARBON EMISSIONSObjective: Offset certain European Parliament emissions, in line with the decisions taken by the BureauIndicators: Percentage of the carbon footprint offsetTarget: To be determined


on other objectives




8. Offsetting 2017-OFF-01 Offsetting Parliament`s carbon emissions from 2016

EMAS Unit Public procurement procedure /contract

Up to 250.000 EUR - Possibility to become 100% carbon neutral

2017

Annex IV. 2. On‑Going Actions

OBJECTIVE PLANNING SHEET NUMBER 1: CARBON EMISSIONSObjective: Reduce the European Parliament’s carbon footprintIndicators: 1) Carbon footprint per full time equivalent (FTE)

2) Emissions from transports of personsTarget: 1) 30% reduction by 2020 compared to 2006

2) 10% reduction of emissions from transports of persons by 2025 compared to 2006 (tbc)


on other objectives




A. BUILDINGS A.1. Works


2015-CO2-02 Works within the framework of the construction/renovation of buildings: Renovation of the WIC entrance and lobby - following the recommendation resulting from the energy audit study (1.10 Action PA 2014)


Works : Call for tenders Improve thermal comfort of all the occupants of the lobby’s workplacesRehabilitation of the technical equipment

Call for tenders: framework contract end of 2016Works: 2017


2015-CO2-03 Works within the framework of the construction/renovation of buildings: Refurbishment of the air cooling equipment for the interpretation technical control rooms in ASP building (project T13-274)

INLOXavier LACROIX (Brussels Buildings Project Unit)

To be defined in the ongoing (2014) feasibility study

To be defined in the feasibility study

Works in 2017


2015-CO2-06 Pilot project for the installation of an interior green wall in the Altiero Spinelli building in proximity of the sandwich bar. (Walls on the left and right side at the beginning of the stairs)

INLO / UGIMBM. Champetter

Contract for green spaces management in the EP

Cost: 20.000€, Benefits: Decrease airborne pollutants, increase clean air, cooling through plant transpiration, humidity regulation, raising biodiversity

2017


2015-CO2-21 Works within the framework of the construction/renovation of buildings: Renovation of the Václav Havel (HAV) building - Strasbourg(1.2 Action Plan 2014)


Works: Call for tenders 10.000.000 €Improvement of external insulation, installation of efficient windows, connection to heat pumps of the PFL building for hot and cold water production using geothermal energy, etc.

2017



2015-CO2-23 Study within the framework of the construction/renovation of buildings: KAD building extension project in Luxembourg: Phase B: Construction stageFinal BREEAM certification(1.12 Action Plan 2014)

INLOXavier BILGER (Luxembourg Building Projects Unit)

Works TBD 2019


2015-CO2-25 Works in the area of energy efficiency: (renovation and more efficient isolation of the facades)Improvement of the environmental conditions of the accreditation centre and the Info Point - Brussels(1.7 Action Plan 2014)

X. LACROIX (Brussels Building Projects) for phase 2

For Phase 2: (UPIB project) N° T14-203.

To be determined after the ongoing expression of needs and feasability studies (around 1.000.000 EUR)

Call for tender on goingWorks 2016-2017


2014-CO2-02 Works in the area of energy efficiency:Relighting:Study and works for the "Relighting II" project (replacement of the most energy intensive lighting with low consumption models) - Brussels

INLOC. CHAMPETTER(Brussels Buildings Management & Maintenance Unit)

- In 2013-2014, a study was done for analysing the situation of the lightning in Brussels EP buildings and identifying the best projects for improving energy efficiency in lighting.- In 2015-2016, the selected projects (see details in the Excel file here attached) will be realised.- The Spinelli building is the one with most projects due to its age and better opportunities of improvement.- Others buildings as the Henri-Spaak, Atrium and Antall are also concerned.- The 1st project of the list has been already ordered, as the lighting of this PHS room is out of the PHS renovation scope.- The others projects will follow.

C.- 2.000.000 EUR (works)

2017


2016-CO2-02 Brussels – Wiertz building – Replacement of cooling tower by a new one with a better performance and more environmentally friendly


Energy use and CO2 reductionEstimated budget: 200.000 EUR

2017


3. Water 2016-CO2-04 Brussels – All peripheral buildings – Removal of hot water from common restrooms


Water, energy and CO2 reduction

Study 2015-2016Works – 2016-2017


2016-CO2-05 Brussels – ASP – Rue Couverte - Optimisation of lightning schedules in common areas to reduce energy consumption


Collaboration with DG SAFE

Energy and CO2 reduction

2017


2016-CO2-08 At the time of the renovation of the audio-visual infrastructure of the meeting rooms both in Strasbourg and Brussels, implement presence detection in order to allow for the automatic room start-up and shut down with the objective to limit the energie consumption of the technical installation to a minimum when the meeting rooms are not occupied.


Framework contract for room modernisation

Incremental costs are limited as the equipment that is replaced is end-of-life

Until 2018


A.2. Studies1. Carbon emissions / Buildings (studies)

2015-CO2-09 Renovation of the ceilings circulations of WIC et SDM buildings - following the recommendation resulting from the energy audit study (1.10 Action AP 2014)


Study : Framework contract for architectural et technical studies

Save energy for the WIC et SDM buildingCompliance lighting corridors, rehabilitation of the technical equipment

Faisibility study: 2015Works: 2017-2021


2015-CO2-29 Study within the framework of the construction/renovation of buildings: Paul Henri Spaak building – Brussels: Possibility to reach passive building standards and to obtain an environmental certificate for the refurbished building(1.15 Action Plan 2014)

INLOXavier LACROIX (Brussels Buildings Projects)

To be defined once project main direction is given and approved by the Bureau

Included in the renovation budget to be decided

2016-2022


2015-CO2-30 Joint review of the EMAS aspects of the House of European History exhibition design

COMMT. VOVK VAN GAAL (HEH Unit) & EMAS Unit

Internal resources 2017


2016-CO2-09 Brussels - Atrium Building Visitors center - Study for the creation of a green roof/terrace


More green areas

2017

B. MOBILITY1. Carbon emissions / Mobility

2015-CO2-33 Better management and setting of numerical reduction objectives for missions by measuring and monitoring their impact

PRES(Marie-France Collart)

The numerical reduction objectives have been established for 2015 and 2016 on the basis of the available statistical data. We now intend to futher improve our performance. Videoconferences are encouraged.

Internal resources+Economic benefit

2017(cf. Action Plan 2014, Action No. 1.19)


MTS-01 Put in place rules for the purchase of environmentally friendly vehicles for the EP fleet, including setting targets for maximum average emissions of the fleet taking into account the requirements of the 2014 Regulation on CO2 emissions from new passenger vehicles.

DG INLO 30 cars (of which 1 e-car/1 hybrid car) belong to Parliament, 65 other cars are leased or rented (of which 31 hybrid in BRUX/12 hybrid in STR). In addition, 22 vehicles are used for the transport of goods (of which 6 e-vehicles).Note on the approach:- define Parliament's car fleet- determine the average emissions of the fleet based on type approval figures- - annual reduction of CO2 emissions as of 2016

- Reduction of carbon emission by appr. 0,5 %- Compliance with EU-legislation (similar approach)

Finalisation and implemen-ta tion of the approach:2017 onwards


MTS-03 Extend support to staff working in STR for using public transport in Strasbourg

DG INLODirectorate for Resources CSU

Agreement w/ public transport provider and/or the City of Strasbourg

- Reduction of carbon emission (very limited)- Possible costs appr. €10.000, current expenses (tbc)

2017



MTS-09 Reduction of the overall number of missions to STR within the general mission envelope by 10% in 2016 compared to 2013.


The reduction decisions for each DG should be based on a thorough screening of the individual DG Strasbourg organigrammes, undertaken in close cooperation with the DGs concerned. The setting of a global reduction target of 10% allows DG PERS and the individual DGs to identify the most appropriate means to achieving the target.

- Reduction of CO2-emissions by up to 1% (all measures under D together)- Reduction of mission costs

2016 onwards


2016-CO2-12 Reduce environmental impacts of visitors groups which account for approximately 25-30% of Parliament`s indirect carbon emissions(- European Parliament`s Budget Discharge 2013 Resolution (EP) of 29 April 2015, para 47)

a) DG COMM (2015/2016)b) EMAS Unit(2015/beginning of 2016)

a) reviewing and, if appropriate, revising current practice on informing visitor groups, prior to their visit, of sustainable means of transport to Parliamentb) reviewing and, if appropriate, adapting the way how emissions from visitors groups are calculated (capital, border or precise tracking)

- Reduction of carbon emissions- Possible budgetary savings

2016/2017

C. IT1. Carbon emissions / IT

2016-CO2-14 A)Analyse the requirements of the European Code of Conduct for Energy Efficiency in Data Centres and set up a work programme to further apply the requirements in 2-4 largest EP data rooms as pilot phaseSource: European Court of Auditor`s Report, October 2014, pages 36-39B) Review externally sourced data centers in terms of energy efficiency with a view to securing improvements up to and including the application of the European Code of Conduct for Energy Efficiency in Data Centres

DG ITEC/DG INLO (under leadership of DG ITEC)

-Reduction in energy use- Reduction in CO2 emissions- Financial benefits after recovering possible initial investment

2017

1. Carbon emissions / IT

2016-CO2-17 When replacing projectors (and projection equipment in general), take into account the energie consumption of the equipement when selecting the replacement technologie (e.g. lamp versus laser technologie, LED screen versus projector) as advocated by the Green Public Procurement guidelines.


Framework contract for room modernisation

Incremental costs are limited as the equipment that is replaced is end-of-life

Until 2018

D. VIDEOCONFERENCEE. OTHER1. Carbon Emissions/Other

2015-CO2-36 DG COMM Storages : decommissioning Audiovisual material

COMM EMAS Network

In BXL various audio-visual material which cannot be re-used or donated have been inventoried; awaiting a framework contract with a company which can guarantee sustainable elimination.

Current expenses

2017

1. Carbon Emissions/Other

2015-CO2-37 Action 1.48: (AP 2013) Define objectives and actions for reduction of CO2 emissions in DG PERS.

PERSEMAS Network together with GBI

Meeting with HoU. To define their objectivesand ultimately the DG objectives re:- Reducing paper use- Reducing consumption of office supplies- Increasing of video conferencing.

Costs: No costs.Benefits: The DG will be accountable to its own targets. Ideally EP targets would be distributed among DGs.

2016 and ongoing


OBJECTIVE PLANNING SHEET NUMBER 2: WASTEObjective: Increase the percentage of waste recycled and reduce the amount of office and kitchen wasteIndicators: 1) Percentage of waste recycled

2) Amount of non-recycled office and kitchen waste in kg per FTE3) Food waste (unsold and leftovers) in kg per meal

Target: 1) 70% recycled in the period of 2016 - 2025 (tbc)2) 5% reduction by 2025 compared to 2016 (tbc)3) 5% reduction by 2020 compared to 2016 (tbc)


on other objectives




2. Waste 1. Carbon Emissions

2015-WST-4 Reduce stationary units purchased. Target - having reduced more than 10% annually since 2013, our goal is to continue to reduce year by year


1. Liaison and cooperation between the EMAS network and colleagues responsible for purchasing.2. Resource Service controls and checks each order. 3. Enforce re-use of used office supplies in good condition.4. Each Unit is asked to look at ways of reducing and recycling at their level with the 10% p/a objective in mind.

Environmental impact Budgetary savings

2016(ongoing)

2. Waste 7. Training and awareness

MTS-12 - Removing of the "general purpose" waste bins in BRU and of the three-compartment waste bins in LUX and STR from all administration offices- In administration offices only specialised bins for recycling paper should remain, so that staff would have incentive to use the five-compartment waste bins near their respective workstations/offices

DG INLO After the additional five-compartment bins have been purchased and placed.

- Improved waste sorting and recycling- Awareness-raising

2017

2. Waste 2016-WST-13 In order to provide for a sustainable planning, implementation and realization of exhibitions and big events such as "Open Days" and "Eye", A) appropriate means/facilities will be made available to separate and collect wasteB) organizers of such events will be informed about possible environmental impacts of exhibitions/events and means/facilities made available for separate collection of waste

A) DG COMM in cooperation with DG INLOB) DG COMM

Increase of recyclingImproved waste management

2016-2017

OBJECTIVE PLANNING SHEET NUMBER 3: WATERObjective: Curb water consumptionIndicators: Amount of water consumed in m3 per FTETarget: Target: 2% reduction by 2025 compared to 2018 (tbc)


on other objectives




3. Water 2015-WTR-3 Set up a detailed plan to achieve the water reduction objective, based on results from water-meters and including awareness-raising actions3.2.1. Installing sub meters

DG INLOAction 3.2.1:DG INLOEric RICCAUGIMS

3.2.1 Study by maintenance contractor to set the sub meters needs. Call for tender for sub meters installation and software

3.2.1 Cost: +/- 90.000 EUR Benefits: Possibility of analysing the consumptions to set a reduction plan

2017


OBJECTIVE PLANNING SHEET NUMBER 4: PAPERObjective: Curb paper consumptionIndicators: Amount of paper consumed in kg per FTETarget: 1) 5% reduction in the period of 2015 - 2019 compared to 2010 - 2014 (tbc)

2) 15% reduction in the period of 2021 - 2025 compared to 2010 - 2014 (tbc)


on other objectives




4. Paper 2. Waste 2015-PPR-2 Reduce paper consumption.Target - having reduced more than 10% annually since 2013, our goal is to continue to reduce year by year.


1. Linked to the action on Revision of Archiving Rules.2. Liaison and cooperation between the EMAS network and colleagues responsible for ordering.3. A log is kept of paper ordered, by building, and by floor.4. Units consulted on how to cut at their level.5. Awareness raising -. •Encourage reliance on electronic archiving• Recto-verso printing + multi-page p/sheet• Reading on screen• Recycling old headed paper into blocks by print shop • Propose printer sharing - return of personal printers to ITEC (destined for charity)6. IPADs distriibuted early 2016 to the lawyers to reduce paper files

Environmental impactBudgetary savings

2016 (ongoing)

4. Paper 2. Waste 2015-PPR-5 Digitalisation of procedures for the financing of political information and activities of non-attached MEPs

FINSHoU (Unit for Political Structures Financing) - Dir C

Enhancing digitalisation in order to streamline and facilitate the processing, security of data archivingThe start-up phase was finalised In December 2014, and the concept and documentation were forwarded to DG Finance’s Information Technology and Inventory Unit and to DG ITEC. The project has been introduced in the IT-Plan 2016, when DG ITEC will start the business analysis process "modelling phase" scheduled for spring 2016. Further implementation timetable planned: April to December 2016: Set up of the electronic system. January to June 2017: Launching the testing phase and integration into the workflow. Digitisation and integration of existing documents. July to December 2017: Go-live.

Reduction of costs and paper consumption

2017

4. Paper 2. Waste 2015-PPR-10 Launch pilot for print on demand of publications on intranet

EPRSWeb team C. Renuart

Internal resources Reduce paper consumption

2016/2017


4. Paper 2. Waste 2015-PPR-19 Enhanced online visibility for Policy Departments of DG IPOL/EXPO in order to allow them to consider promotion of their publications through alternative ways than putting paper studies in a stand, such as the use of QR codes

IPOLEMO: Margareta WUERTTEMBERGER

Internal Resources Current expenses

2016/2017

4. Paper 2. Waste 2015-PPR-21 Information about the electronic storage of documents

Mads Outzen (DG TRAD) & Dir C

Publication of articles and surveys in the Intranet and by e-mail, participation in EMAS campaigns, meetings information

No financial costs

2017

4. Paper 2. Waste5. Public procurement

MTS-17 Phasing-out of individual (local) printers in favour of network printers and multifunctional devices in Parliament's administration. The phasing-out will concern all staff (except a limited number of duly substantiated individual exceptions based on the needs of the service and with previous approval by SG, Dept. SG, or responsible Director-General).

All DGs in cooperation with DG ITECFor network printers and MFDs:DGs ITEC/ INLO/ SAFE

Network printers and MFD should be set up in such a way that they are located at a reasonable distance from staff work stations.The phasing-out of individual printers in Parliament's administration should start immediately and be based on a combined approach:- A decision by every DG in 2015/2016 to implement a comprehensive plan to replace individual printers by network printers and MFDs, following the example of DG EPRS where such a policy has been successfully implemented in March 2015. - - In addition to the exchange planned by each DG, a gradual phasing out of all individual printers should take place on the basis of non-replacement in case of obsolence, end-of-.life-cycle etc.

- Reduction of paper consumption- Energy and cost savings

All DGsPlans to be established by 2016 To be implemented in 2016 and later

4. Paper 2. Waste MTS-21 a) Set up user print codes for multifunctional devices so that documents sent to them do not get printed automatically but only after users introduce their print code if and when requested by user. b) Implement the "follow-me" printing function.

DG ITEC/ DG INLO The proposed activity can be technically implemented and will be introduced by mid-2015 in order to encourage the use of shared printers, especially with confidential or personal documents. The shared printers and photocopiers which are technically incapable of supporting the print code function will be gradually replaced, at the end of their respective life cycles, by models capable of supporting this functionality, which will also then be appropriately configured.

- Possible reduction of paper consumption- Energy and cost savings

2016-2017


4. Paper 2. Waste MTS-22 Reduce the number of paper publications through more targeted dissemination and electronic publishing.

DG EXPO, DG EPRS, DG IPOL, DG ITEC, DG COMM

a) Paper prints only on request or in minimal numbers, if necessary, and b) use of QR codes and electronic publishing for the presentation of publications, in particular studies, briefings and similar publications (summary available in paper form, with a QR code linking to the extended version)


2017

4. Paper 2. Waste MTS-23 Fully set up eMeeting (meeting documents in electronic form) throughout Parliament by the end of 2016 together with "Smart Printing” (print on demand, print and go and mobile printing), gradually reducing the number of dossiers printed and spreading best practice among Committees.

DG ITEC, DG EXPO, DG IPOL and DG PRES in close cooperation with DG INTE based on their specific experience in working on a paperless basis

Continue distributing tablets to Members and staff and expanding the "paperless" approach to the greatest extent possible, including with a view towards a paperless plenary in the medium term. A pilot project for the paperless plenary should be developed and implemented as soon as possible, given that the necessary technical solutions already exist and are in use in the Committees.


End-2017

4. Paper 2. Waste 2016-PPR-01 Continue the implementation of the "Paperless" programme, including extending the use of "e-meeting" for legislative and administrative activities through extended dissemination and use of tablets and smartphones, including appropriate training

All DGs in cooperation with DG ITEC

- Reduction of paper consumption - Possible cost savings

2016/2017

4. Paper 2. Waste 2016-PPR-02 Enhance the efforts to set-up the "e-committee-approach" throughout Parliament with a view towards a pilot project for a paperless plenary bya) spreading information and best practice through the Conference of Committee Chairs and bilateral meetings with Committee secretariatsb) organising, at least, one paperless plenary meeting in 2016[Linked to 2015-PPR-7; 2015-PPR-12 from AP 2015 and MTS section "Paper"]

a) EMAS Unit in cooperation with DG IPOL and, if appropriate, VP Lunacek/ MEP Javor, Vice-Chair of the ENVI-Committee; Dissemination Unit (DG ITEC)b) DG PRES in close cooperation with DG INTE and other relevant services

- Reduction of paper consumption- Possible cost savings- Reputational benefits for the EP

2017

4. Paper 2. Waste 2016-PPR-04 In order to further improve digitalisation of workflows and application of digital signature, the following tiered approach should be implemented:a) Awareness-raising of the possibilities for digitalisation of workflows and application of digital signature through bilateral meetings with DG ITEC and other means of information.b) On the basis of identification of important processes where significant efficiency gains and paper savings are possible, extend the "digitalisation of workflows" and "digital signature-approach" to administrative processes in relation to missions (incldg. reimbursement), public procurement, internal and external notes. ---- Each DG will identify priority processes for digitalisation and use of digital signature, and fully implement this approach for at least one type of workflow by the end of 2016, with others to follow in 2017 and beyond


Decsion: Administrative level

- Reduction of paper consumption- Cost savings- Increase in speed, transparency and efficiency of workflows

2017


4. Paper 2. Waste 2016-PPR-05 Reduction of paper consumption in DG PRES by 2% per year for the remainder of the current legislative term

DG PRESFlorian CARMONA & Marie-France COLLART

Workflow and technological improvements; administrative measures; awareness raising

-cost savings-reduced environmental impacts through reduced paper consumption


4. Paper 1. Carbon emissions / Mobility (transport)

2016-PPR-08 L’Unité des Missions, en collaboration avec la DG ITEC, travaille au développement d’un nouveau système informatique pour modifier les procédures suivies et créer un processus paperless.

PERS - Missions Unit& DG ITEC

Le projet de développement est dans la phase d’analyse de faisabilité.

Costs: Development costs.Benefits: Reduced paper consumption, fewer incorrectly completed MO forms, faster MO expenses processing.

2018

4. Paper 2. Waste 2016-PPR-09 Introduction of digital signature for order forms in work-circuit of DG TRAD External Translation Unit.

DG TRAD/External Translation Unit

Dependent on collaboration with DG FINS and DG ITEC

Multiple benefits: substantial paper savings (envelopes, paper sheets), stamps, administrative effort.

2016-

4. Paper 2. Waste 2016-PPR-12 E-invoicing: Electronic submission of invoices by accredited suppliers


Enhancing digitalisation in order to streamline and facilitate the processing, security of data archiving


2017

4. Paper 2. Waste 2016-PPR-13 E-procurement: Electronic management of processes and documents in the procurement framework [continuation of 2015-PPR-4]

FINSUFC - Dir A

Development and implementation of digitalisation of tendering procedure


2017

4. Paper 2. Waste 2016-PPR-14 5% paper consumption reduction in 2016 compared to 2015

COMMEMO: Anna Sekulska

Workflow and technological improvements; administrative measures; awareness raising

Budgetary savings due to reduced need to purchase paper.

2016/2017

4. Paper 1. Carbon emissions / IT2. Waste

2016-PPR-15 Revision of the Archiving Rules for the Legal ServiceLinked to 2015-CO2-16 of the AP 2015

LSCentral secretariat + Unit for Legislative and Judicial Coordination

Working group set up to redraft the rules in liaison with the Historical Archives unit of EPRS.

Reduction of paper archiving in favour of electronic archiving

2017

4. Paper 2016-PPR-17 Opening of the "JSIS online" electronic medical reimbursement platform of the Commission to Members

FINS Implementation of digitalisation of reimbursement procedures. Net-based tool already developed by the Commission.


2017

OBJECTIVE PLANNING SHEET NUMBER 5: PUBLIC PROCUREMENTObjective: Promote the inclusion of environmental considerations in public procurement proceduresIndicators: Percentage of contracts which are classified as “Green”, “Very Green” or “Green by Nature”Target: At least 60% of contracts which are classified as “Green”, “Very Green” or “Green by Nature”


on other objectives





2. Waste 2016-GPP-02 A comprehensive pre-purchase needs assessment using, inter alia, the green public procurement helpdesk and the re-use database

All DGs Reduction of wasteCost savings

2017


2. Waste 2016-GPP-04 Including clauses in contracts for mandatory use of Euro-pallets for standard product/material deliveries, whenever possible.


2017



2. Waste 2016-GPP-05 Including clauses in contracts for mandatory deliveries of material/products/items in bulks, if possible, in order to reduce packaging waste.


2017

OBJECTIVE PLANNING SHEET NUMBER 6: REGULATORY/ADMINISTRATIVE ASPECTSObjective: Ensure regulatory complianceIndicators: Number of legal non-conformitiesTarget: Permanently eliminate cases of regulatory non-compliance


on other objectives





2016-REG-01 Regular exchange of information in the Inter DG Steering Group on Environmental Management and Resource Directors meetings on the most important ongoing and planned projects with possible environmental impacts in each respective DG, and, if possible, on the way environmental considerations have been integrated into their relevant administrative activates

All DGs Oral or wriiten reports in the Inter DG Steering Group on Environmental Management

- more holistic approach to environmental management at the EP

2017

OBJECTIVE PLANNING SHEET NUMBER 7: COMMUNICATION, TRAINING AND AWARENESSObjective: Continuous increase in environmental training and awareness activitiesIndicators: Number of training and awareness raising activities organised every year in relation to EMASTarget: To be determined


on other objectives





2015-CTA-8 Communication: EMAS awareness(Resulting in paper reduction, reduction of CO2 emissions)

Mads N. Outzen &EMAS NetworkDG TRAD

Publication of articles and surveys on the Intranet and by e-mail, participation in EMAS campaigns, meetings information

No financial costs

2017


1. Carbon emissions

2015-CTA-28 Communicate on a regular basis on the environmental effects of the KAD extension project to staff and stakeholders(7.15 Action Plan 2014)


Intranet Current expenses

Continuous (until 2019 at least)


2016-CTA-03 Involvement of new DG PERS trainees in DG PERS EMAS activities.

DG PERS Organisation of information meetings for new trainees

DG PERS sees multiple benefits:- Trainees tend to be more aware of environmental issues and the need to protect the environment;- Coming from the outside, they are well-placed to inject new ideas; - After their traineeships, they can be multipliers of the EP's policy and actions in favour of the environment.

2017



1. Carbon emissions2. Waste

2016-CTA-04 Inform the Parlamentarium visitors about EMAS in the EP and about the Parliament's environmental achievements

DG COMM / EMAS Unit

Design & print a board (or displayer) displayed in the Parlamentarium entrance explaining EMAS and EP's environmental achievements to external visitors.

Reputational benefits and citizen engagement.Cost covered from current expenses.

2017


2. Waste 2016-CTA-05 Strengthen awareness-raising for staff and visitors, particularly in view of the need to sort waste and to use Parliament`s five-compartment waste bins.

DG COMM / DG INLO / EMAS Unit

Avoidance of waste/improved sorting and recyclingPossible cost savings

2017

OBJECTIVE PLANNING SHEET NUMBER 8: OFFSETTING OF CARBON EMISSIONSObjective: Offset certain European Parliament emissions, in line with the decisions taken by the BureauIndicators: Percentage of the carbon footprint offsetTarget: To be determined


on other objectives




8. Offsetting 2016-OFF-02 Reviewing and possibly revising the amount available for offsetting under budget-line 239 from 2017-2018, in light of the Bureau decision of 7 October 2015 and with a view to achieving carbon neutrality for the European Parliament

EMAS Unit Administrative decision - possible carbon neutrality- reputational benefits

2017