INSID E

THIS

ISSUE

President’s Message

Financials

Calendar

Advertisements

F O U R C O L O N I E S

H O M E S A S S O C I A T I O N

A W E L C O M I N G C O M M U N I T Y

W I T H P R I D E I N

O U R P R O P E R T Y

The Clarion N O V E M B E R 2 0 1 9 V O L U M E 8 , I S S U E 1 1

SPECIAL POINTS

OF INT EREST

Book Club - 3

Yard Waste Pick Up

Schedule - 6

2 President’s Message NOVEMBER 2019

I hope you have seen our work to restore grass to the bare areas of the common

grounds. Widespread seeding was done this fall with erosion-prone areas covered with

seed mats to facilitate growth. More seeding will likely be done in 2020.

Your help is still needed to ensure the grass thrives in these areas. Please water the

seeded areas if you can.

Four Colonies now has a volunteer work force of home owners to keep our walkways

clear of mud and debris. This crew of home owners will largely work weekends and

holidays after storms to clean the paths. More volunteers are needed, so if you are

interested please contact the office and it can refer you to an organizer.

We are aware that erosion is a big problem along many of our walkways. Retaining

walls and other fixes are being researched to stop or slow this flow of mud and dirt.

The paint committee has proposed a few changes to the HOA’s paint policy. These

changes can be found in this issue of the Clarion and at the office. Please look them

over and, if necessary, submit your comments to the office. The Board will vote on the

policy at its November meeting.

Have a Good Holiday.

Bob Burgdorfer President, Four Colonies Homes Association ——————————————————————————————— Manager’s Report

We completed the rest of the sidewalk repairs and repaired the pool deck at Pool 4.

True North finished seeding and we did as many areas as possible. Homeowners that

had areas done near them have agreed to water.

We finished seal coating, curb repairs, and asphalt patching in Colonies 3 & 4.

Harold is watering the new trees, and Alan continues to clear overgrown areas that have

weeds and volunteer trees. They have both done spot seeding.

The carpets were cleaned in all three clubhouses. This made a big difference and they

look great!

FOUR COLONIES HOMES ASSOCIATION BOARD WILL VOTE AT ITS NOVEMBER MEETING

ON THE FOLLOWING REVISIONS/CLARIFICATION TO THE PAINT POLICY:

Fences Fences and fence trim at multifamily and patio-type homes must be the color of the house. Non-fence areas. N-- If power washing uncovers damaged or deteriorated wood or siding, the homeowner shall be responsible for the repair and replacement of this damage prior to painting.

All homes are to be back rolled after they are sprayed. Window trim on multi-family homes will be the trim color. At single-family homes the trim around windows will be painted the approved trim color only on the front of the home. Trim on the sides and back will be painted the house color. Exception -Single-family homes, at their own expense, can have the side and back trim painted the approved trim color Substitution of any required material must be approved by the Architectural Control Committee. At multi-family units, the railings on covered porches and upper-floor patios must be stained or painted the color of the house. The entire paint policy with these proposed revisions/clarifications can be reviewed at the office.

3

LIGHT CREDIT TO BE REMOVED FROM FOUR COLONIES DUES

Beginning in January 2020, many homeowners will see a small increase in their monthly Homes Association Dues in addition to the 3% increase approved for all homeowners. The smaller increase will be related to the cancellation of the light credit they had received for many years.

The cancellation of the light credit follows the installation of the new walkway lights in 2019 that resulted in the previous lights being disconnected from the electrical systems of many private homes. The increase in dues caused by the credit cancellation will be offset by a similar reduction in electric bills at the affected homes.

4

FOUR COLONIES’ BOOK CLUB SELECTIONS 2019-20

First Wednesday; Social – 7 p.m.; Book Review – 7:30 p.m.

Date Book Title Author Book Type Reviewer/

Host

November

5, 2019

Lost Girls

of Paris

Pam Jenoff

Historical

Fiction

Fraught with danger, filled with mystery, and

meticulously researched, ... a fascinating tale of the

hidden women who helped to win the war.

Jenny Letsch

December 4,

2019

The

Testament

John Grisham

Courtroom

Drama

Troy Phelan, a self-made billionaire, is eccentric,

reclusive, confined to a wheelchair, and looking

for a way to die. His heirs, to no one's surprise, are

circling like vultures.

Julie Messplay

January

2020 No meeting

February 5,

2020

Catcher in the

Rye

J.D. Salinger

American

Classic

Holden Caulfield, the disillusioned protagonist, recounts a few days in his life as he desperately searches for truth among the ‘phonies.’

Barbara Redhair

March 4,

2020

In the Midst of

Winter

Isabelle Allende

A Novel

Sweeping novel about three very different people

who are brought together in a mesmerizing story

that journeys from present-day Brooklyn to

Guatemala in the recent past to 1970s Chile and

Brazil.

Rebecca Reagan

April 1,

2020 Heartland

Sarah Smarsh

Memoire

Talking to her unborn child, the author explains

poverty in rural Kansas and why it is a trap that

very few people make it out of.

Shirley Maize

May 6, 2020

Where the

Crawdads

Sing

Della Owens

A Novel

Follows two timelines that intertwine. One

describes the life of Kya as she grows up isolated

in the marsh of N. Carolina from 1952–1969. The

second , the murder investigation of a local

celebrity .

Judy Kudy

June 3, 2020 We Were the

Lucky Ones

Georgia Hunter

Historical

Fiction

Inspired by the true story of one Jewish family

separated during World War II, determined to

survive and to reunite; a tribute to the triumph of

hope and love against all odds..

Diane Burton

July 2020

No meeting

August 5,

2020

Digging to

America

Anne Tyler

A Novel

Two families meet by chance at the Baltimore

airport where each is awaiting the arrival of a

Korean baby, sparking a relationship that becomes

more deeply intertwined with the years.

Sara Funk

September

2, 2020 Select books for next year and party!!!

The Four Colonies Garden Club has been busy cleaning

up common areas and flower beds of those who are

unable to get out and work on their yards. If anyone

would like us to come and help with their flower beds, let

the office know. We are willing to do it for free or for a

small donation to the club for yard waste bags and mulch.

We are 14 members strong and always willing to take on

new members. We generally have one work day a week

and they last about an hour. So far we have helped 6

households and done 4 common areas. We also held a

plant exchange which we would like to continue to do in

the spring and fall.

5

6

Collection will be made on the following MONDAY dates:

Please have your paper bags or 18” x 36” bundles out by 7:00 am

Thank you for choosing Republic Waste Services for your Trash, Yard Waste and Recycling needs. We appreciate

your business and look forward to a great year.

All Yard Waste items must be packaged in paper lawn waste bags or tied into 18’ x 36” bundles.

Route Service begins at 7:00 a.m. Please make sure all items are easily accessible from the street.

We only pickup natural yard waste including grass, leaves, tree limbs, flower or garden plants

(without their pots), walnuts, apples, Christmas trees (6’ or less), etc. All materials collected are taken to a licensed

compost facility. This recycling facility does not allow for ANY trash, landscape, or construction materials. If bags

contain trash or foreign material they will have to be left at the curb. Any plastic inside your bag will be considered

trash and not picked up. We do NOT collect animal waste. Please tie brush securely with rope or twine – not wire.

Mark bundles of thorns for the driver’s safety. Christmas Trees are the only items that do not require bagging or

bundling. We will accept Christmas trees up to 6’ in length, if larger please cut in half.

Maximum item weight is 50 pounds. Do not use plastic tape on paper bags since it is not

biodegradable. Small cardboard boxes may be used provided they are no larger than the size and weight limits. We

suggest boxes for fruits, small brush, wood or items that would easily break a bag during removal. We ask you to not

use cans for your waste.

Thank you for your business and compliance with our guidelines

March 11 August 12

April 15 September 9

May 13 October 14

June 10 November 11

July 15 December 9

7

ARCHITECTURAL CONTROL APPROVAL

IS STILL A REQUIREMENT!!!!!!

Architectural Control Approval is required before any permanent exterior change is made. This would include the

removal of a fence, the removal of trees, the addition of trees and shrubs, basically any addition, or removal or

replacement.

If you are planning to rebuild a deck or a fence in the same way it is currently designed, it is still necessary to get

approval.

Architectural control helps to ensure that changes will fit in with the aesthetics of the surroundings. The look of your

home impacts the look and value of your neighbors home. The reverse is also true; what your neighbor does to the

exterior of his home impacts your home value. The Architectural Control Committee works hard to quickly approve

homeowner requests.

YOU NEED ARCHITECTURAL CONTROL APPROVAL BEFORE BEGINNING

ANY EXTERIOR CHANGES TO YOUR HOME!!!!!!!

ARCHITECTURAL CONTROL FORMS ARE AVAILABLE AT THE OFFICE IN CLUBHOUSE 2

AND ON THE WEBSITE AT www.fourcolonies.net

IN THE KNOW

Communication for the Four Colonies Community

IN THE KNOW is a great way to stay up-to-date with the “goings-on” in Four Colonies.

IN THE KNOW will keep you “in the know” with community announcements and invitations.

To join IN THE KNOW, just fill in your e-mail address below and drop this information off at the

office, email - the office at fourcolonies@kc.surewest.net, or call the office (913) 888-4920.

Name____________________________________________________

E-Mail Address_____________________________________________

Phone #——————————————————————————

REMINDER Everyone needs to pick up after their pets.

It’s the law. City of Lenexa Ordinance Leash Law 3-2-D-3 states “owners must remove any excrement deposited by his animal on any public or private property.” It is also “unlawful for any domestic

animal to run at large.” 3-2-D-2 of the Leash Law.

SIGN UP NOW FOR ELECTRONIC DUES PAYMENT

Four Colonies residents now have the opportunity to pay their monthly dues electronically.

To participate, residents must go to the office and provide your bank account information.

Also you will need to sign the bank's required written authorization to participate in the withdrawal.

Four Colonies will authorize your electronic dues payment around the 15th of each month or the first business day thereafter

8

BOARD MEETINGS

ALWAYS THE 3RD MONDAY OF THE MONTH

How to reach us:

Phone: 913-888-4920

Fax: 913-888-6732

Four Colonies Office E-Mail:

fourcolonies@kc.surewest.net

Four Colonies WEB Site:

www.fourcolonies.net

Satellite Dish

Do’s & Don’ts

Do Not place on roof.

Put in inconspicuous place.

Place under roof, on siding, as close

to top as possible.

Attach to chimney.

Place on pole inside fence.

Place on fence.

Not on common grounds and tree on

common grounds cannot be removed.

PARKING REMINDERS

We do not allow commercial vehicles

We do not allow vehicles to be stored. If they are not operational or in regular use,

they are not allowed to be parked in Four Colonies.

Article III, Section 3 of the Revised Bylaws

Parking Rights. The Owner or Owners of a Lot which does not have on-lot parking shall be

entitled to no more than two automobile parking spaces as near to the owned lot as practical.

The Owner or Owners of a Lot which has on-lot parking shall be entitled to no more than one

additional automobile parking space as near to the owned Lot as practical. Garages and

carports shall be considered to be on-lot parking facilities. (Adopted: September 18, 1989)

The second space should not interfere with your neighbors’ parking by their front doors.

Guests should be instructed to park in a clubhouse parking lot. Any additional vehicles should

be parked where they do not interfere with your neighbors parking privileges.

REPUBLIC SERVICES

TRASH REMOVAL HOLIDAYS SCHEDULE

RESIDENTIAL CUSTOMERS

OBSERVED HOLIDAY

NEW YEARS DAY

MEMORIAL DAY

INDEPENDENCE DAY

LABOR DAY

THANKSGIVING DAY

CHRISTMAS DAY

Should one of the above holidays

fall on your

Normal pick-up day, your waste will be picked up one day later that week.

ALL OTHER HOLIDAYS THERE WILL BE

NORMAL PICKUP SERVICE.

9

FOUR COLONIES HOMES ASSOCIATION

ANNUAL HOMEOWNER MEETING MINUTES

September 16, 2019

The Homeowner’s Forum started at 5:45 p.m. There were eight homeowners present. The following topics

were discussed: landscaping at Clubhouse 3.

President Bob Burgdorfer called the Regular Board Meeting of September 16, 2019 to order at 6:00 p.m. A

quorum was present.

Mr. Buffington did a slide presentation of the proposed budget for 2020 and the year-to-date financials.

Homeowner’s questions were answered and they also made comments.

Mr. Thomas made the motion to accept August 19, 2019, Regular Board Meeting minutes as written. Ms.

Weishaar seconded and the motion passed. (Vote #1)

COMMITTEE REPORTS:

Manager’s Report – Ms. Hallblade read her report. Discussion followed. New Business- The Board discussed the proposed budget for 2020 which did not include an increase in dues. After much discussion the Board felt there was a need for a dues increase. Mr. Buffington made the motion to increase dues by 3% starting January 1, 2020. Mr. Thomas seconded. The motion passed. (Vote #2) Unfinished Business- There was no unfinished business.

COMMITTEE REPORTS:

Architectural Review – Ms. Weishaar reported that the Architectural Control Committee is receiving many requests for improvements. Common Facilities – Mr. Burgdorfer reported the committee met September 11, 2019. They continue to discuss plans for the 2020 improvements. Finance- The Board received copies of the financial reports. Discussion followed. Grounds- Mr. Thomas reported the grounds committee met September 10, 2019. The lawn contract is being reviewed and plans are underway to revise it and go out for bids this year.

Robert Burgdorfer President Linda Khan-McKibben Vice-President Sara Hurley Secretary Jim Buffington Treasurer Amy Guion Ann Schenke Doug Simmons Dale Thomas Stefanie Weishaar Erin Hallblade

Absent: Any Guion

General Manager

10

Mr. Buffington informed the Board that weed control and over seeding along with 22 sites that need special attention would begin in October. Discussion followed. Mr. Buffington made the motion to spend up to $6,000.00 for extra seeding. Mr. Thomas seconded. The motion passed. (Vote #3) Painting – Ms. Schenke reported the committee met and discussed revising the paint specs. The revised paint specs will be presented at the October Board meeting. Social – Ms. Khan-McKibben reported that the committee is planning something for next year. She also discussed the 81st Street and Clubhouse 3 update project stating that more funds were needed to complete the project. Discussion followed. Ms. Khan-McKibben made the motion to increase the funds by $1,400.00. Ms. Hurley seconded. The motion passed. (Vote #4) Long Range Planning Committee – There was no report. Communications – Mr. Burgdorfer read a report from the Chair Amy Guion stating that 3 new members had been added to the committee. The next meeting will be September 24, 2019. The Board went into Executive Session at 8:13 pm. The Board returned from Executive Session at 8:31 pm. Ms. Weishaar made the motion to adjourn, seconded by Mr. Buffington. The meeting adjourned at 8:33

p.m.

Respectfully Submitted By:

______________________________________

Sara Hurley, Secretary

_______________________________________

Approved On

A = Abstain Y = Yes N = No

BOARD OF DIRECTORS VOTING RECORD

FOR THE – September 16, 2019 MEETING

Board Member 1 2 3 4 5 6 7 8 9

Jim Buffington Y Y Y Y

Amy Guion - - - -

Sara Hurley Y Y Y Y

Linda Khan-McKibben Y N Y Y

Ann Schenke A Y Y Y

Doug Simmons Y Y Y Y

Dale Thomas Y Y Y Y

Stefanie Weishaar Y Y Y Y

Bob Burgdorfer

11

Four Colonies Homes Association

Balance Sheet 9-30-19

Account Description Operating Reserves Other Totals ASSETS

10100 Petty Cash 500.00 500.00

10200 National BK of KC Operating CH 302,073.23 302,073.23

10209 Great Western Bank 246,954.72 246,954.72

10210 United Missouri Bank 248,360.65 248,360.65

10212 Bank Of Labor 1 140,084.20 140,084.20

12000 Unit Dues Receivable 119,173.53 119,173.53

12100 Accrued Interest Receivable 5,267.39 5,267.39

12400 Allowance for Delinquent Dues (71,000.00) (71,000.00)

12800 Prepaid Insurance 14,728.55 14,728.55

12820 Prepaid Copy Expense 30.73 30.73

15257 Bank Of Labor 2 110,598.12 110,598.12

15263 Fidelity Bank Reserve 253,209.34 253,209.34

17100 Improvements

1,815,644.58 1,815,644.58

17200 Clubhouse

438,600.00 438,600.00

17300 Clubhouse Improvements 225,181.46 225,181.46

17400 Trucks/Equipment

69,907.43 69,907.43

17500 Furniture/Appliances

23,710.08 23,710.08

17600 Pool

495,331.28 495,331.28

17700 Computers

13,073.05 13,073.05

17800 Land

913,175.69 913,175.69

17900 Construction in Progress 194,176.36 194,176.36

18100 Accum Depreciation (2,188,375.00) (2,188,375.00)

___________ ___________ ___________ ___________

TOTAL ASSETS 370,773.43 999,207.03 2,000,424.93 3,370,405.39

=========== =========== =========== ===========

LIABILITIES & EQUITY

CURRENT LIABILITIES: 20510 Accrued Income Tax 3,807.00 3,807.00

22250 Prepaid Homeowner Dues 25,612.91 25,612.91

22260 Accrued Payroll 4,372.81 4,372.81

22270 Accrued Interest 262.91 262.91

22300 Clubhouse Deposits 2,100.00 2,100.00

___________ ___________ ___________ ___________

Subtotal Current Liabilities. 36,155.63 0.00 0.00 36,155.63

EQUITY:

26500 Designated Capital 1,045,300.28 1,045,300.28

27500 Additional Pd - In Capital 477,953.04 477,953.04

28000 Retained Earnings-prior years 2,765,049.96 2,765,049.96

Current Year Net Income/(Loss) (954,053.52) 0.00 0.00 (954,053.52)

___________ ___________ ____________ ___________

Subtotal Equity 3,334,249.76 0.00 0.00 3,334,249.76

TOTAL LIABILITIES & EQUITY 3,370,405.39 0.00 0.00 3,370,405.39

=========== =========== =========== ===========

12

Four Colonies Homes Association

Income/Expense 9-1-19-9-30-19

Current Year-To-Date

Account Description Actual Actual

INCOME:

33000 Administrative & Common Area 97,359.95 876,239.55

33010 Reserves - Roof Replacement 16,104.84 144,943.56

33020 Roof Repair 1,250.00 11,250.00

33030 Gutters 3,071.83 27,646.47

33031 Gutter Repair 833.33 7,499.97

33040 Paint - Homes 17,921.92 161,297.28

33050 Paint/Roof - Garage 290.42 2,613.78

33060 Paint/Roof - Carport 588.68 5,298.12

33070 Light Credit (591.50) (5,323.50)

34000 Clubhouse Rentals 600.00 4,750.00

34010 Clarion 180.00 2,640.00

34020 Interest-Regular 155.01 2,099.44

34022 Major Improvements Interest 1,576.44 10,317.80

34030 Misc. Other 6.63 622.26

34040 Misc. Owner Income 0.00 60.00

34045 Income Pool Cards 20.00 1,035.00

34050 Collection Income 150.00 1,200.00

__________ _________

Subtotal Income 139,517.55 1,254,189.73

EXPENSES

General & Administrative

50011 Payroll 17,764.63 174,745.22

50021 Accounting Fees 425.90 1,858.55

50031 Annual Audit/Tax Prep 0.00 6,250.00

50040 Web Page Maintenance 25.00 463.63

50041 Computer 0.00 455.17

50051 Copier Expense 153.10 1,398.59

50061 Collection Expense (Del Due) 456.07 438.90

50071 Insurance 0.00 25,353.10

50091 Legal 0.00 452.50

50095 Bad Debt Expense 0.00 10,848.95

50111 Office Materials/Supplies 61.62 2,220.76

50112 Annual Meeting 0.00 1,975.12

50131 Postage 0.00 694.50

50141 Security Alarm 1,094.81 4,762.35

50151 Professional Services 286.78 2,790.45

50152 Consulting Fees 454.06 1,471.67

50161 Taxes (corporate income) 1,918.00 8,934.00

50171 Taxes-other (property/licenses 0.00 208.45

50231 Office Telephone 422.74 3,701.94

50242 Service Charges (15.00) (45.00)

__________ __________

General & Administrative 23,047.71 248,978.85

13

Current Year-To-Date

Actual Actual

Common Area Maintenance

51032 Contract - Trash 8,234.00 72,803.51

51041 Pool Security Services 687.50 1,812.50

51042 Contract - Pool 8,186.45 30,075.91

51043 Keri System (Pools) 177.00 1,994.93

51051 Optional Lawn Service 2,252.56 3,034.40

51052 Contract - Lawn 15,000.00 135,000.00

51053 Yard Waste Pick Up 1,376.97 8,234.69

51062 Contract Tree Trimming 19,900.00 22,100.00

51063 Tree Maintenance 4,650.00 43,305.00

51072 Snow Removal/Chemicals 0.00 19,172.98

51082 Pool Maintenance/Improvements 18,626.84 23,806.75

51083 Site Lighting Project 0.00 1,175,829.12

51092 Grounds Improvements 107.88 1,714.05

51095 Public Relations 0.00 1,606.40

51115 Common Facilities Maintenance 474.27 9,779.04

51116 Termite Treatment Clubhouses 0.00 1,098.96

51122 Concrete Repair 22,357.50 22,357.50

51142 Utilities 8,644.58 44,027.68

51152 Truck Maintenance/Golf Cart 404.63 7,222.46

51162 Tools/Equip/Supplies 42.72 1,013.53

__________ __________

Common Area Maintenance 111,122.90 1,625,989.41

Residential Maintenance

52013 Paint Homes 31,600.00 173,600.00

52023 Paint - Garage 0.00 4,400.00

52033 Paint - Carport 0.00 750.00

52034 Paint Residential Fences 4,498.00 32,122.00

52043 Residential-Roof Repairs 0.00 8,350.00

52053 Gutter -Repairs 1,191.00 6,818.75

__________ __________

Residential Maintenance 37,289.00 226,040.75

Major Improvements/Repair

53014 Street Repair 0.00 6,872.00

53033 Tree Replacement 10,089.62 10,089.62

53034 Ash Tree Removal 0.00 39,460.00

53037 Erosion 0.00 18,890.00

53055 Pool 2 Bathrooms 0.00 9,001.61

53083 81 Street & CH3 Update Project 6,795.66 8,311.99

53095 Clubhouse Improvement Project 0.00 14,609.02

__________ __________

Major Improvements/Repair 16,885.28 107,234.24

Reserves

__________ __________

Reserves 0.00 0.00

TOTAL EXPENSES 188,344.89 2,208,243.25

Current Year Net Income/(loss (48,827.34) (954,053.52)

========== ==========

14

NOVEMBER 2019

JOYCE ZIBRO

Your Real Estate Specialist

since 1976

Four Colonies Resident

since 1973

HAPPY THANKSGIVING!

JOYCE ZIBRO

RE/MAX REALTY SUBURBAN

913-645-9144

JoyceZibro@remax.net

www.JoyceZibro.com

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SUN MON TUE WED THU FRI SAT

1 PEGAHS 87th St

Coffee 9:00am

2

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RENTAL CH3

DAYLIGHT

SAVING TIME

ENDS

4

5

ELECTION CH3

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BOOK CLUB

7:00 pm

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Coffee 9:00am

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YARD WASTE

PICK UP 7:00

12 13 14

15 PEGAHS 87th St

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5:45 PM CH 3

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BUNKO 6PM

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RENTAL CH1 RENTAL CH3 THANKSGIVING OFFICE

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OFFICE

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SUN MON TUE WED THU FRI SAT

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BOOK CLUB

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Coffee 9:00am

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NOVEMBER 2019

DECEMBER 2019

NEXT BOARD MEETING NOVEMBER 18, 2019