the city council of the city of mountain brook, alabama … 1. stop sign on hampshire drive at...

Minute Book 87 1125

MOUNTAIN BROOK CITY COUNCIL

PRE-MEETING DISCUSSION

APRIL 25,2016

The City Council of the City of Mountain Brook, Alabama met in public session in the Pre-councilRoom (A106) of City Hall at 6:30 p.m. on Monday, the 25th day of April, 2016. The Council President calledthe meeting to order and the roll was called with the following results:

Present: Virginia C. Smith, Council PresidentJack D. Carl

Lloyd C. SheltonAlice B. Womack

Lawrence T. Oden, Mayor

Absent: William S. Pritchard, III, Council President Pro Tempore

Also present were City Attorney Steve Stine, City Manager Sam Gaston and City Clerk Steven Boone.

1. AGENDA

1. Stop sign on Hampshire Drive at Oakdale Drive (Ordinance No. 1951 was added to the formal meetingagenda.)

2. Stop sign on Montevallo Terrace at Park Lane (Ordinance No. 1952 was added to the formal meetingagenda.)

3. Library window replacement—Appendix 1. (Proceed with quotes for window replacement and obtainpricing for moisture/waterproofing consultant.)

4. Revision to approved sidewalks at the Grand Bohemian Inn (Appendix 1).

The developer has installed a section of sidewalk along the inn that does not conform to the approvedmaster development plan. In addition, the developer is seeking [advance] approval to install lightingalong said sidewalk that is inconsistent with the mater development plan. It was the general consensusof the Council members present that the acorn lighting approved in die master development plan bestudied further to determine if a shield to minimize lighting shining toward the first floor guest roomscan be added. The approved acorn lighting is preferred to the suggested pathway lighting.

Regarding the approval of sidewalk deviation and lighting change, the Council reminded John Knutson(representing the developer) that any revisions to the master development plan had to be addressed in apublic hearing, first before the Planning Commission and then before the City Council. Due to theprocess specified in the zoning ordinance, no approvals can be offered at this time. Furthermore, themembers of the City Council stated that if the sidewalks (or other infrastructure components) are notinstalled in accordance with the master development plan such that an amendment to the masterdevelopment plan is pursued, the City Council will most likely seek adjustments to the developmentincentive package approved in conjunction with the rezoning and approval of the master developmentplan.

5. Review of the matters to be considered at the formal [7 p.m.] meeting.

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1126 Minute Book 87

2. CERTIFICATION

I, Steven Boone, City Clerk of the City of Mountain Brook, Alabama, certify the above is a true andcorrect synopsis of the discussion from the meeting of the City Council of the City of Mountain Brook,Alabama held at City Hall, Pre-Council Room (A 106) on April 25,2016, and that the meeting was duly called

and held in all respects in accordance with the laws of the State of Alabama and bylaws of the City and that noformal action or votes were conducted at said meeting.

City Clerk

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Minute Book 87 1131

MINUTES OF THE REGULAR MEETING OF THE

CITY COUNCIL OF THE CITY OF MOUNTAIN BROOK, ALABAMAAPRIL 25,2016

The City Council of the City of Mountain Brook, Alabama met in public session in the City HallCouncil Chamber at 7:00 p.m. on Monday, the 25th day of April, 2016. The Council President called themeeting to order and the roll was called with the following results:

Present: Virginia C. Smith, Council PresidentJack D. Carl


Lawrence T. Oden, Mayor

Absent: William S. Pritchard, III, Council President Pro Tempore

Also present were City Attorney Steve Stine, City Manager Sam Gaston and City Clerk Steven Boone.

The City Council President stated that a quorum was present and that the meeting was open for thetransaction of business

1. INTRODUCTION OF LEROY NK, NEW ALABAMA POWER COMPANYCONTACT/REPRESENTATIVE

Mr. Nix introduced himself to the government body.

2. LEADERSHIP MOUNTAIN BROOK PRESENTATIONS

Participants of the 2015-2016 Leadership Mountain Brook class presented their projectrecommendations to the City Council. The projects included:

1. Public Art (Appendix 5)2. City of Mountain Brook T-Shirt (branding) (Appendix 6)3. Buttons Explores the Brook childrens' book written by the Leadership Mountain Brook class

(Appendix 7)4. ZYP Bike Share

a. ZYP stations cost approximately $50,000 each depending on the number of bikes perstation

b. 6-8 stations would be optimalc. Operating costs but are not limited include bike maintenance, charging, rebalancingd. Grants may be available that can cover up to 80% of the initial cost (ZYP officials can

assist with information about grant options and applications)e. The ZYP program seems to have been well received in Birminghamf. The City of Homewood is currently considering a ZYP programg. ZYP packages include: $75 annui (unlimited), $6 24-hour membership, $20 7-day

membership, $200 2-year membership. All rides are 45-minutes. ZYP bikes are to bechecked in at any ZYP station every 45-minutes to avoid add-on fees.

3. CONSENT AGENDA

Council President Smith announced that the following matters will be considered at one time on theconsent agenda provided no one in attendance objects:

Approval of the minutes of the April 11,2016 regular meeting of the City Council.

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1132 Minute Book 87

2016-054 Declare certain property surplus and authorizing its sale atpublic Internet auction

2016-055 Authorize the City's participation in the 2016 "Back-to-School" Sales Tax Holiday, beginning at 12:01 a.m. onFriday, August 5,2016, and ending at twelve midnight onSunday, August 7, 2016, whereby the City of MountainBrook will exempt certain school supplies, computers, andclothing from municipal sales or use tax in conformance withthe time period, terms and conditions, and definitions asprovided for the "State of Alabama Sales Tax Holiday"

2016-056 Approve the conditional (service) use application for anveterinarian/pet grooming business at 253 Country Club Parksubject to specified conditions

Exhibit 1

Exhibit 2,Appendix 1

Exhibit 3,Appendix 2

Thereupon, the foregoing minutes, proclamation and resolutions were introduced by Council PresidentSmith and their immediate adoption was moved by Council member Shelton. The minutes and resolutionswere then considered by the City Council. Council member Womack seconded the motion to adopt theforegoing minutes and resolutions. Then, upon the question being put and the roll called, the vote wasrecorded as follows:

Ayes: Virginia C. Smith, Council PresidentJack D. Carl


Nays: None

Council President Smith thereupon declared that said Council minutes and resolutions (Nos. 2016-054through 2016-056) are adopted by a vote of 4—0 and as evidence thereof she signed the same.

4. CONSIDERATION: ORDINANCE (NO. 1951) PROVIDING FOR A STOP SIGN ONHAMPSHIRE DRIVE AT ITS INTERSECTION WITH OAKDALE DRIVE AND TO

PROVIDE FOR PUNISHMENT FOR VIOLATIONS THEREOF (EXHIBIT 4, APPENDIX 3)

The ordinance was introduced in writing by Council President Smith who then invited questions andcomments from the audience.

There being no comments or discussion, Council President Smith called for a motion. Councilmember Carl made a motion that all rules and regulations which, unless suspended, would prevent theimmediate consideration and adoption of said ordinance be suspended, and that unanimous consent to theimmediate consideration of said ordinance is given and that the reading of the ordinance at length be waived.The motion was seconded by Council member Shelton and was carried, as follows:



Nays: None

The Council President Smith declared the motion carried by a vote of 4—0.

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Minute Book 87 1133

After said ordinance had been considered in full by the Council, Council member Womack thenmoved for the adoption of said ordinance. The motion was seconded by Council member Carl. Thereupon,Council President Smith called for vote with the following results:



Nays: None

The Council President Smith declared that the said ordinance (No. 1951) is hereby adopted by a voteof 4—0 and, as evidence thereof, she signed the same.

5. CONSIDERATION: ORDINANCE (NO. 1952) PROVIDING FOR A STOP SIGN ONMONTEVALLO TERRACE AT ITS INTERSECTION WITH PARK LANE AND TO

PROVIDE FOR PUNISHMENT THEREOF (EXHIBIT 5, APPENDIX 4)

The ordinance was introduced in writing by Council President Smith who then invited questions andcomments from the audience.

There being no comments or discussion, Council President Smith called for a motion. Councilmember Shelton made a motion that all rules and regulations which, unless suspended, would prevent theimmediate consideration and adoption of said ordinance be suspended, and that unanimous consent to theimmediate consideration of said ordinance is given and that the reading of the ordinance at length be waived.The motion was seconded by Council member Womack and was carried, as follows:



Nays: None

The Council President Smith declared the motion carried by a vote of 4—0.

After said ordinance had been considered in full by the Council, Council member Womack thenmoved for the adoption of said ordinance. The motion was seconded by Council member Carl. Thereupon,Council President Smith called for vote with the following results:



Nays: None

The Council President Smith declared that the said ordinance (No. 1952) is hereby adopted by a voteof 4—0 and, as evidence thereof, she signed the same

6. ANNOUNCEMENTS REGARDING THE NEXT REGULAR MEETING OF THE CITY

COUNCIL

Council President Smith announced that the next meeting of the Mountain Brook City Council will beheld on Monday, May 9,2016 at 7:00 p.m. in the Council Chamber of City Hall located at 56 Church Street,Mountain Brook, AL 35213. Please visit the City's web site (www.mtnbrook.org) for more information.

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1134 Minute Book 87

7. ADJOURNMENT

There being no further business to come before the City Council, Council President Smith adjournedthe meeting.

8. CERTIFICATION

I, Steven Boone, City Clerk of the City of Mountain Brook, Alabama, certify the above is a true andcorrect transcript of the regular meeting of the City Council of the City of Mountziin Brook, Alabama held atCity Hall, Council Chamber (Room A108) on April 25,2016, and that the meeting was duly called and held inall respects in accordance with the laws of the State of Alabama and^laws of the City and that a quorum waspresent.

City Clerk

EXHIBIT 1

RESOLUTION NO. 2016-054

WHEREAS, the City of Mountain Brook, Alabama, has certain items of personal property which are nolonger needed for public or municipal purposes; and

WHEREAS, Section 11-43-56 of the Alabama Code of 1975 authorizes the municipal governing body todispose of unneeded personal property.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mountain Brook, asfollows: It is hereby declares that the following property owned by the City of Mountain Brook, Alabama is notneeded for public or municipal purposes and is hereby declared surplus property:

Item

1.00

1.01

1.02

1.03

1.04

1.05

1.06

1.07

1.08

1.09

1.10

1.11

1.12

1.13

1.14

1.15

1.16

1.17

1.18

1.19

1.20

1.21

1.22

1.23

1.24

1.25

1.26

1.27

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Minute Book 87 1135

1.28

1.29

1.30

1.31

1.32

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BE IT FURTHER RESOLVED by the City Council of the City of Mountain Brook, Alabama, that theCity Manager is hereby authorized and directed to sell said property (items 1.00 through 1.32 above) by way ofpublic Internet auction to the highest bidder and to otherwise dispose of such property that does not sell at saidpublic auction.

EXHIBIT 2


BE IT RESOLVED by the City Council of the City of Mountain Brook, Alabama, that pursuantto Act No. 2006-574, beginning at 12:01 a.m. on Friday, August 5,2016, and ending at twelve midnighton Sunday, August 7,2016, the City of Mountain Brook will exempt certain school supplies, computers,and clothing from municipal sales or use tax. Said sales and use tax exemption shall conform withrespect to the time period, terms and conditions, and definitions as provided for the "State of AlabamaSales Tax Holiday".

BE n FURTHER RESOLVED by the City Council of the City of Mountain Brook, Alabama,that the City Clerk is hereby instructed to send a certified copy of this resolution to the AlabamaDepartment of Revenue, Attention: Wanda Robbins, Sales, Use & Business Tax Division, Post OfficeBox 327900, Montgomery, Alabama 36132-7900 as required by Sales Tax Holiday Rule 810-6-3-.65 andCode of Alabama 1975, §ll-51-210(e).

APPENDIX 1


1136 Minute Book 87

EXHIBITS


BE IT RESOLVED by the City Council of the City of Mountain Brook, Alabama that the CityCouncil hereby approves the conditional use application submitted by Mike Mahaffey for an outpatientveterinary clinic/grooming facility at 253 Country Club Park, in accordance with the operationalcharacteristics outlined in the letter submitted by the applicant (Exhibit A attached hereto), and subject tothe following specific conditions:

1. No outdoor runs;2. Business to be conducted wholly within the building;3. No overnight boarding;4. Appropriate measures be employed to minimize noise, odors, waste or other negative impacts

incidental to operation of the business.

APPENDIX 2

EXHIBIT 4

ORDINANCE 1951

AN ORDINANCE TO PROVIDE FOR A STOP SIGN ON HAMPSHIRE DRIVE AT ITS

INTERSECTION WITH OAKDALE DRIVE AND TO PROVIDE FOR PUNISHMENT

FOR VIOLATIONS THEREOF

BE IT ORDAINED by the City Council of the City of Mountain Brook, Alabama, as follows:

Section 1. It shall be unlawful for the driver of any vehicle to cause or allow such vehicletraveling in an northeasterly direction along Hampshire Drive to pass its intersection with Oakdale Drivewhen there is standing at said intersection a "Stop" sign facing in the direction of such driver withouthaving first brought such vehicle to a complete stop within ten (10) feet of said intersection.

Section 2. Any person violating the provisions of this ordinance shall be punished by a finenot to exceed $500.00, or by imprisonment not to exceed 180 days, or both.

Section 3. All ordinances or portions of ordinances conflicting with this ordinance arehereby repealed.

Section 4. This ordinance shall become effective when published as required by law.

APPENDIX 3


Minute Book 87 1137

EXfflBITS

ORDINANCE NO. 19»

AN ORDINANCE TO PROVIDE FOR A STOP SIGN ON MONTEVALLO TERRACE AT ITS

INTERSECTION WITH PARK LANE AND TO PROVIDE FOR PUNISHMENT

FOR VIOLATIONS THEREOF

BE IT ORDAINED by the City Council of the City of Mountain Brook, Alabama, as follows;

Section 1. It shall be unlawful for the driver of any vehicle to cause or allow such vehicletraveling in an southeasterly direction along Montevallo Terrace to pass its intersection with Park Lanewhen there is standing at said intersection a "Stop" sign facing in the direction of such driver withouthaving first brought such vehicle to a complete stop within ten (10) feet of said intersection.

Section 2. Any person violating the provisions of this ordinance shall be punished by a finenot to exceed $500.00, or by imprisonment not to exceed 180 days, or both.

Section 3. All ordinances or portions of ordinances conflicting with this ordinance arehereby repealed.

Section 4. This ordinance shall become effective when published as required by law.

APPENDIX 4

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1138 Minute Book 87

lUUBP.MAGBECommissioner

IMPORTANT

State of AlabamaDepartment of Revenue

(www.revenue.alab8inB.eov)

50 North Ripley StreetMontgomery. Alal»ma 36132

March 15,2016

RESPONSE REQUIRED

MICHAEL B. MASONAntitint Oomrntmonw

lOeWGARBETtnL

CURTIS B. STEWARTOHJUty CtWTTfTTfltflTffff

BRENDAR.CCONBOtpmyeemmlttlaMr

IMPORTANT

2016 '^Back-to-SchooP Sales Tax HolidayAugust 5-7,2016

Dea^Uue to notify ADOR: Ju]^[_5,^016

The 2016 'Back-to-Schoor Sales Tax Holiday begins at 12:01 a.m. on Friday, August 5,2016, and ends at twelve midnighton Sunday, August 7,2016. As required by Rule 810-6-3-.65, a participating county or municipality shall submit a certifiedcopy of their adopted resolution or ordinance providing for the Sales Tax Holiday, and any subsequent amendments thereof,to the Alabama Department of Revenue before July 5,2016. The Department will compile this information into a list of altcounties and munidpaiities participating in the 'Back-to-Schoor Sales Tax Holiday and issue a current publication of thelist on its website at www.revenue.alabama.gov/sale8tax/Sale8TaxHof.cfifn. Notification of participation inthe sales tax holiday may not be included in the published list if received after July 5,2016.

Retail businesses and the public need to know whether or not yourlocality will participate In the 2018 "Back-to-Schooi" Sales Tax Holiday.

Please put It on your calendar to discuss and vote on thismatter soon and notlfV the ADOR of the decision.

RESPONSE REQUIRED:

Partlclpatijng? Send a certified copy of anv resolution, ordinance, or amendment adopted ;bv your

Not Parttcfpatlng? Send an etnaili fax or letter (wijlh algnature line) stating: "The (CHy/Toi^^unty) of• • ! will not be.p^cipdjhg In the 20T!3;BapkrtpHSchpp| Salis® jtax holij^y," It isimportant that you inform us of that fact, otherwise, retailers arid the public woncte^ if youare partictpating and forgot to notify the Department of Revenue.

Retatters and the public relv on the list provided bv the Department of Revenue and the Department cannot post a locality'sparticipation status based on assumption; notification of nonparticipation or copies of resolution/ordinance fn>m the localityis required.

Notification can be taxed, mailed or emailed:

FAX: 334-353-7666

EMAIL: [email protected]

QUESTIONS: 334-363-8044

MAIL: ALABAMA DEPARTMENT OF REVENUEATTN: Wanda RobblnaSales & Use Tax DivisionPost Office Box 327900Montgomery, Alabama 36132-7900

S

'An Affirmative Action / Equal Opportunity Employer

V;\Minutes & Agendas\CounciI\2016\2016042S Minutes.doc April 25,2016

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V:\Minutes & Agendas\Council\2016\20160425 Minutes.doc April 25, 2016

Minute Book 87 1141

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Minute Book 87 1143

4/28/2016

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Public Art

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cuenital aipeci ofpUcr-malungVillagci create a uitique opportunity for public an.enhatKC the aesthetics ofthe Villages, trails, parks, andcity-im-nedmetlians

itnprose the quality of life and delight visitorscreate destinations where people want to walk, shc^ and gatherattract businesses aitd suppon existing businessesjO.yH ofrrsidenit said ihn-would suppon funding a communiiy artprogtancstimulates ereativitypiDsides people with a sense ofdisctneiybring history to lifeinteraeiive and educaliortal

Possible

Locations

After meeting with a local sculptor, the City Planner, members ofVillage Design Review, and Councilwoman Ms. Smith, we havedecided the best way to get started with public art in MountainBrook is by creating an Ad Hoc Committee.

V;\Minutes & Agendas\Council\2016\20I60425 Minutes.doc April 25,2016

• Mountain Brook city employee familiar with codes.• Mountain Brook business owner and an enthusiast.

• Mountain Brook resident with passion for public art.• Mountain Brook resident with fundraising experience.• Public art expen (professor, local anisi, etc..).

Also, it is important to have somebody on this committee that willbe driving force and take leadership. We recommend (hat one of thesepeople is in Village Design Review as well.

The purpose of the Ad Hoc Committee would be lo research howpublic art would work in Mountain Brook and ultimately propose tothe city the creation ofan official Public An Committee. The Ad HocCommittee would create a mini-masterplan ofsorts.

• a pre-committee to the official committee• the official Public An Comminee would actually pursuedonations and city funding in order to implement art.

•Determine appropriate sites for public an and brainstorm ideasfor specific pieces of an.• Develop a rough process for the implementation of public art Ihow a Public Art Board would function.

• Explore possible fundraising options.• Research potential anists.• Decide a beginning project.

The ultimate goal of the Ad Hoc Committee would be to create anactual Ehiblic An Committee that would be a new committee underthe City.

Bkmiiif hjm, basn very MKcnduI hMk An Boardbenchmark city7 awinbei BoanlIfr permanent iculpium to the City ofBlnnlngbam luncv moiacquire (he wulp(uces\ia donaiioni and puMic fuAding

Public An will simply make Mountain Brook even more uniqueand create destinations within the City. We really hope that you willsee the need for public an in Mountain Brook and choose to adopt anAd Hoc Committee.

V:\Minutes & Agendas\Council\2016\20160425 Minutes.doc

Linute Boo

Leattonhip Mountain 'Sfpok City T-Shiit

Leadership MountainBrook City T-Shirt

By: Virginia Beasley,Lindsey Brakefield.Kate Dodson. and

Annie Hughes

The Beginning of Our Shirt

• inspiration fromSeaside. Highlands,and Fairhope shirts

• Simplistic design

The Crest ine Clock Tower

Prcii

Building of Harrison and Gitchnsl

V;\Minutes & Agendas\Couiicil\2016\20I60425 Minutes.doc April 25,2016

iDute Booki

FIND PEACE. FIND MOUNTAIN 8ROOK,

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About the Artist

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MOUNTAIN BROOK

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Find PGOce.

Find Mountain Brook.


Leadership Mountain Brook

Buttons Explores the Brook

Semester-long endeavor

Teaching children in the community;

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hliiiiJ dn jeouisdiy itnW

Book Launch at Annual Cha/SberUindieon

Sale* tX lundKon

Introduction of the book end c!au

Presented dty depertmcnt hnds with book

Suceenful (junching of book

The Coloring Book

Interactive

Attract mtcrcft in the criginal book

E^»nd the Buttons' bnnd

Allow for the funding of future classes

Foundation for the FutureFoundation ofbranding Buttons formed

Begmnings ofpublicizing for the future

Website creation

Bookmarks

Flyers

Website Oevelapnent

Book Readings

Cherokee Bend

Brookwood Forest

Positive family feedback

Community awareness ofbook

School ReadiREs Brookwood Forest Faftlly Night

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Official Book Signing

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Police car for bdi en}cyraen(

ErtftetO'Keal Book SitingGoals for Little Leader Day

UiS«t positive example for kldi Id our comuiunity '

Lexdcrship lessons

Exposure to elty lestien and theirJobs

Fun day bringing lads in community together

Bring attention to Leadership Mountain Brook Program

Uttle Leader Day ScheduleUOMi>0w>0|l^

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V:\Minutes & Agendas\Coiincil\2016\20]60425 Minutes.doc April 25,2016

the city council of the city of mountain brook, alabama … 1. stop sign on hampshire drive at...

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