the art of networking: beyond the basics grace a. bagunu assistant director csi - communication and...
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The Art of Networking: Beyond the Basics
Grace A. BagunuAssistant Director
CSI - Communication and LeadershipUniversity of California San Diego
November 14, 2011
First Interactions and First Impressions Small talk is required for networking and can make or
break a potential connection. It is the first form of communication we often have with
new contacts. It is our “way in” to new interpersonal and professional
relationships. It is often our first opportunity to make a first impression.
Eye Contact is Key! Have a firm handshake. Dress appropriately. The event attire is Black Tie Remember why you are at the event…
how will this experience help you in your future endeavors?
The Art of Networking Networking requires effective interpersonal and social
interaction skills. Tune into yourself and your conversational partners Be aware of nonverbal behaviors and their meaning Understand what is appropriate in various contexts Watch for situational cues and be able to adapt Stand tall and confident “Sell” yourself well!
Take a few minutes to draft a 30-second commercial about yourself.
Name, School, Major What Are Your Professional Interests How Do Your Skills Match Something Unique About You
Poster presentations Invite people over to look at your poster
Making eye contact and smiling makes you look ready to talk about your poster
Say “Hello!” To someone passing by your poster to let them know you are
prepared to share your research Have a business card
You never know who is going to stop at your table…so be prepared to share your contact information
Don’t be afraid to ask for their business card It’s a great way to make connections with faculty and dignitaries
Practice Makes Perfect (or Better)! Networking requires constant practice! Low-risk contexts help prepare you for situations where
the stakes are high! Public transportation (e.g., buses and planes) Grocery stores In class Parties and social gatherings Visit administrators’ offices
Get used to talking to strangers!!
Getting into the Conversation Use the eye contact/handshake/smile combo first. Remembering their name is your next priority.
“Hi, my name is Grace.” “Hi Grace, I’m Sam.” “Sam, it’s so nice to meet you.”
If you approach a conversation that has already started, simply ask: “I couldn’t help but overhear what you were discussing and I’d
like to join your conversation. Do you mind?” Or simply, “Hi, I’m Grace. Do you mind if I join you?”
To exit a conversation, say: “I must excuse myself, but it was nice to meet you. I look
forward to speaking with you further.”
Maintaining Conversation Networking is an art and requires presence.
Use props, the setting or environment, or a current event to inspire interesting conversation topics
Research the company ahead of time and ask questions related to new initiatives, new research, or current trends
Ask open-ended questions instead of close-ended questions. What do you teach? vs What do you love most about teaching? Come up with 4-5 open-ended questions.
Listen for word cues, topic cues, change-of-tone cues. Know when to take the lead and when to follow. Let them know you care about what they have to say. Know when to end the conversation
or segue to another topic.
Wrap it Up! Don’t walk away without wrapping up the conversation.
The handshake/smile combo returns! This is another opportunity to get the person’s contact information
and to use the person’s name. “Sam, it was nice meeting you. Do you have a card? I’d love to follow
up with you to ask additional questions about your career path?” “I do. Thanks, Grace. It was nice to meet you as well!”
If you suggest getting together again or following up, do it. Send a follow up email within a day or two to thank them for their
time and ask if there might be an opportunity to meet with them to learn more about their company or career path.
Etiquette at Dinner Dinner service is formal and your table will be served food.
Wait for the most senior person to start eating. When you are done, place your utensils at 4 o’clock.
Always pass food and condiments to your right. If you are the first to pass, wait to take food or use the condiment
until it comes back around to you. Use this as an opportunity to talk to the person next to you.
Don’t talk with your mouth full of food. Find opportunities to talk when others are chewing to talk about
yourself and your research. Ask questions before you take another bite to encourage others to
share while you are chewing. Take small bites so you are able to hold a
conversation with those at the table.
What to do to prepare: Be Ready!
Write your 30-second commercialPractice having a firm handshakeGet business cards for yourself and from
othersDo some research on the notable guests
attending the eventCome up with appropriate open-ended
questions to use while networkingReview more proper etiquette for a formal
dinner setting
Nobel Poster Session ScheduleSchedule: Session 1
6:50 – 7:10Session 2
7:10 – 7:30Session 3
7:30 – 7:50
Poster 1UCSD
Jack Takahashi Linda Tong Jung Wu
Poster 2UCSC
Gian-Paul Bergeron
Grace Kim Apoorva Dornadula
Poster 3UCI
Saee Bhide Eric Baskett Emmanuel Villalpando
Poster 4UCD
Eun Seo Choi Guillaume Prevot
Brandon Callender
Questions or Comments?
Grace Bagunu, Assistant Director,
CSI - Communication and Leadership