the 30% of your business you are not optimizing: outcome-driven meetings with instant agenda

World®’16

The30%ofYourBusinessYouAreNotOptimizing:Outcome-DrivenMeetingsWithInstantAgendaMichaelBall-Marian- Intrapreneur- CATechnologiesRickLansky- Intrapreneur- CATechnologies

AMX87S

AGILEMANAGEMENT

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Abstract

Mostofushatemeetings.Whyisnobodyfixingthat?

We’vespentbillionsoverthepastseveraldecadestoimprovetheagilityandeffectivenessofourdevelopmentpracticesandmanagement.Asknowledgeworkers,wespendupto30%ofourtimeinmeetings– whyhavewevirtuallyignoredthem?

Inthissession,wewillteachfacilitationpracticesthatcanbeusedbyanyonetosignificantlyimprovemeetingeffectivenessandoutcomes.We’llshowhowasimpleproductlikeInstantAgendacanguidethisprocessandhelpyou,evenifyouhavenoformalfacilitationtraining.

MichaelBall-MarianCATechnologiesIntrapreneur

RickLanskyCATechnologiesIntrapreneur


Agenda

MEETINGSAREEVIL!KILLALLMEETINGS!

7ACTIONSTODRAMATICALLYIMPROVEMEETINGS

SNEAKPEEKATINSTANTAGENDA

CONCLUSION

1

2

3

4


97%Source:https://arxiv.org/pdf/1306.1927v1.pdf


Source:https://e-meetings.verizonbusiness.com/global/en/meetingsinamerica/uswhitepaper.php

37%


Sources:http://tinyurl.com/zkdjh3y andhttps://www.researchgate.net/publication/3889414_Meeting_Analysis_Findings_from_Research_and_Practice

30%to

50%


1,000 Employees624,000 HoursInMeetings(30%)187,200 HoursWasted(30%)$75 BurdenedHourlyRate

$14,040,000Source:https://arxiv.org/pdf/1306.1927v1.pdf


Source:PublicDomain


#1


Youhavethreeboxesoffruit.Onecontainsjustapples,onecontainsjustoranges,andonecontainsamixtureofboth.Eachboxislabeled-- onesays"apples,"onesays"oranges,"andonesays"applesandoranges."However,itisknownthatnoneoftheboxesarelabeledcorrectly.Howcanyoulabeltheboxescorrectlyifyouareonlyallowedtotakeandlookatjustonepieceoffruitfromjustoneoftheboxes?


PhotoCredit: CC0License(Freeforpersonalandcommercialuse)


#2


#3


Source:PublicDomain&Wikimedia“CreativeCommons”License.


#4


#5


#6


#7


InstantAgenda


InstantAgenda:MeetingsDon'tHavetoBeEvil

Thursday,3:45pWe’lldemonstratehowInstantAgendacanbeusedtoplanandfacilitatemoreeffectivemeetings.

Location:Theater


Conclusion


Top7TipsForMoreEffectiveMeetings

#1– MakerTime&ManagerTime

#2– Planyourmeetings.Purpose.Agenda.Conditionsofsatisfaction

#3– Useatimer

#4– EncourageParticipation

#5– EmbracetheGroanZone

#6– TrackActionItemsExplicitly

#7— SendaMeetingSummaryImmediately


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the 30% of your business you are not optimizing: outcome-driven meetings with instant agenda

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