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LUPUS2017www.lupus2017.org

26-29 MARCH 2017

MELBOURNE, AUSTRALIA

LUPUS201712TH INTERNATIONAL CONGRESS ON SLE & 7TH ASIAN CONGRESS ON AUTOIMMUNITY

SUPPORT & EXHIBITION PROSPECTUS

12TH INTERNATIONAL CONGRESS ON SLE & 7TH ASIAN CONGRESS ON AUTOIMMUNITY

LUPUS2017

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TABLE OF CONTENTSWELCOME FROM THE CONGRESS PRESIDENT 3

WELCOME LETTER OF ACA 4

CONGRESS OBJECTIVES 5

CONGRESS COMMITTEES 6

PRELIMINARY TIMETABLE 7

PRELIMINARY LIST OF THEMES 9

PREVIOUS CONGRESS SPONSORS LUPUS 2015 10

GENERAL INFORMATION 11

ABOUT MELBOURNE 12

ABOUT THE VENUE - MCEC 13

CME ACCREDITATION 14

CATEGORIES OF SUPPORT 15

EDUCATIONAL SUPPORT OPPORTUNITIES 17

PROMOTIONAL SUPPORT OPPORTUNITIES 19

ADVERTISING SUPPORT OPPORTUNITIES 22

EXHIBITION 23

LUPUS FLOOR PLAN 23

ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORS 26

BOOKING FORM AND CONTRACT 27

TERMS AND CONDITIONS 31

www.lupus2017.org

26-29 MARCH 2017 MELBOURNE, AUSTRALIA 3

WELCOME FROM THE CONGRESS PRESIDENTIt is a great pleasure to invite you to be part of the 12th International Congress on SLE, in Melbourne in March 2017.

In 2017, the world of SLE will be at a crossroads. Advances in technology mean that it is now possible to address virtually any biological target with a specific therapy. Across diseases like rheumatoid arthritis and many cancers, this has meant life-changing and life-saving new therapies. In SLE, progress has been frustratingly slower than that in some other diseases. However, discovery research, translation of discoveries to products, and the ability to successfully evaluate new agents, have accelerated dramatically in recent years, and many lupus researchers and physicians, as well as drug developers and patients, have good reason to believe a new dawn is visible at the horizon.

In Melbourne, we will showcase the very best clinical, biological, and translational advances in the field of SLE. Due to hard work by an expert international organising committee, this Congress will include an exceptional Programme focusing on the nexus between laboratory science and clinical translation, include multidisciplinary sessions on topics from B cells to nephritis, and offer a forum for the presentation of new data, including from young investigators who we especially encourage to be part of this congress. In addition, we hope for major collaboration with industry, as it is only by working together that clinicians, academics and industry can achieve their common goal of improving the lives of patients with SLE.

In Melbourne, we are proud to be both Australias capital of biomedical research and the worlds most livable city. In a vibrant city based on foundations of arts and science, democracy and tolerance, you will love your visit to Melbourne for its food, European-style caf culture, arts and entertainment, and outdoor lifestyle. If you can, I invite you to stay longer in Melbourne and Australia and explore some of the most remarkable cities, and wildernesses, in the world.

Therefore I most cordially invite you to join us in Melbourne at the 12th International Congress on SLE in 2017, and join your colleagues in making a difference.

Eric F MorandMBBS FRACP PhD

www.lupus2017.orgLUPUS2017

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WELCOME LETTER OF ACADear Friends,

I am pleased to introduce the 7th Asian Congress on Autoimmunity (ACA 2017) which will be held in March, 2017 in Melbourne, Australia, in conjunction with the 12th International Congress on SLE.

Inspired by the successful International Congress on Autoimmunity series, ACA is a biennial focus point, bringing together renowned Asian, Australian and international experts to discuss the latest developments in the diagnosis and treatment of the more than 80 autoimmune diseases. This is a truly multidisciplinary, international gathering of world leaders in the fields of rheumatology, immunology, autoimmunity and related specialties. SLE is one of the most complex autoimmune diseases, with more than 180 different autoantibodies, and the optimal traditional or biological therapy is yet to be discovered. However, SLE research may be fueled by progress in other disciplines in autoimmunity, presented in the framework of ACA, while participants of ACA 2017 will benefit from the first class team of lecturers in the field of Lupus. I have no doubt that the scientific programme at this joint congress will be of the first rate, with many projections form aspects learned from SLE research to other autoimmune diseases.

Let us therefore enjoy the scientific exchange and the opportunity to network with Asian, Australian and international colleagues from the fields of SLE and autoimmunity. See you in Melbourne, in March, 2017 at the 12th International Congress on SLE joined by the 7th Asian Congress on Autoimmunity!

Sincerely yours,

Yehuda ShoenfeldMD, FRCP, MaACR

www.lupus2017.org


CONGRESS OBJECTIVESThe 12th International Congress on SLE seeks to:

Provide a forum for connecting clinicians and basic scientists via a translational Programme approach

Help create new partnerships among physicians, academics, and industry

Provide new information, and new hope, to patients and their families

Bridge researchers in Asia and Oceania to the rest of the world

Attract and showcase the workof young researchers in SLE

Draw global media attention to SLE

Connect with old and new friends colleagues in a stimulating academic Programme and enjoyable social Programme


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CONGRESS COMMITTEES(as of 15 February 2016, subject to change)

CONGRESS CHAIR:Prof. Eric F Morand

PROGRAMME CO-CHAIRSClinical Science: Dr. Mandana Nikpour (Australia)Basic Science: Dr. Anne Davidson (USA)

COMMITTEE AUSTRALIADr. Alberta Hoi Prof. Fabienne Mackay Prof. Richard Kitching Prof. David Tarlinton Dr. Sean ONeill Dr. Fiona GoldblattDr. Tim Godfrey Dr. Matthew Cook Dr. Carola Vinuesa

COMMITTEE INTERNATIONAL Prof. Sandra Navarra (Philippines) Prof. CS Lau (Hong Kong) Prof. Daniel TM Chan Dr. Nan Shen (Shanghai) Dr. Masayoshi Harigai (Japan)Dr. Yasuhiro Katsumata (Japan)Prof. Zhanguo Li (Beijing)Dr. Aisha Lateef (Singapore)Prof. Yehuda Shoenfeld (Israel)

ADVISORY COMMITTEE OF PAST CHAIRSMary Carmen Amigo, Mexico City (MX) Shunle Chen, Shanghai (CN) John Esdaile, Vancouver (CA) Marvin Fritzler, Calgary (CA)Graham R.V. Hughes, London (GB)Munther A. Khamashta, Barcelona (ES)Robert G. Lahita, New York (US) Yehuda Shoenfeld (Israel)Bernardo Pons-Estel, Rosario (AR)Eng M. Tan, LaJolla (US) Joseph Smolen (AU)

www.lupus2017.org


PRELIMINARY TIMETABLE(as of 15 February 2016, subject to change)

07:30 Industry Breakfast Symposium

08:30 Plenary III - Industry-Academia Round Table

10:30 Coffee Break & Poster Viewing

11:30 Parallel 7Clinical SLE Stream

Parallel 8Basic Science SLE Stream

Parallel 9ACA Stream

13:00Lunch Break

Industry Symposium




15:00 Coffee Break




17:30 Day Ends

Congress Dinner (Optional)

28March

Tuesday


08:30 Plenary I

10:30 Coffee Break




13:00Lunch Break

Industry Symposium

14:00 Plenary II

15:30 Coffee Break




17:30 Day ends

27March

Monday

15:00 Registration Opens

16:00 Congress Opening Plenary Session

17:30 Welcome Networking Reception26

March

Sunday


8


08:30 Plenary IV

10:30 Coffee Break & Poster Viewing




13:00Lunch Break

Industry Symposium




15:30-Congress Roundup Sessions-New Investigator Awards Presentations-Handover to Lupus 2019

16:00 Congress Ends

29March

Wednesday

www.lupus2017.org


PRELIMINARY LIST OF THEMES (as of 15.02.2016) B cells, biologics, and what they tell us The genomics revolution understanding the diseases we call SLE Personalised medicine in SLE Innate Immunity MicroRNAs and SLE towards the clinic New developments in lupus nephritis pathogenesis New developments in lupus nephritis treatment Treat-to-target and other advances in SLE management What can be learnt in SLE from advances in understandings in RA and Vasculitis Advances in CNS lupus New therapies and clinical trials Quality of care in SLE how to measure, what to do Mesenchymal stem cells how close to a treatment in SLE

Special congress highlights Industry-Academia round table what does each want from the other in SLE? Patient Congress


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PREVIOUS CONGRESS SPONSORS LUPUS 2015Vienna, Austria

PLATINUM SPONSOR

SILVER SPONSORS

UNRESTRICTED EDUCATIONAL GRANT

GOLD SPONSORS

www.lupus2017.org

26-29 MARCH 2017 MELBOURNE, AUSTRALIA

Australia

Melbourne

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GENERAL INFORMATIONVenueMelbourne Convention and Exhibition Centre1 Convention Centre Place, South Wharf VIC 3006, AustraliaWebsite: mcec.com.au

Expected number of participantsOver 1,000

Congress OrganiserKenes InternationalLUPUS 2017Rue Franois-Versonnex 7, CH-1207 Geneva, SwitzerlandTel: +41 22 908 0488Fax: +41 22 906 9140 Email: [email protected] Website: Lupus2017.org Exhibition / Support Sponsorship and Exhibition SpecialistMs. Daniela BlochTel: +41 22 9080488 Ext. 913Fax: +41 22 906 9140Email: [email protected] Registration for GroupsMs. Shirley Milner Tel: +41 22 908 0488 Ext. 815Fax: +41 22 906 9140Email: [email protected]

Accommodation Sales for GroupsMs. Shirley Raphaely Tel: +41 22 908 0488 Ext. 586Fax: +41 22 906 9140Email: [email protected]

Liability & InsuranceThe Congress Secretariat and organisers cannot accept liability for personal accidents or loss of or damage to private property of participants either during or indirectly arising from the LUPUS 2017 Congress.

LanguageThe official language of the Congress is English.

Dress CodeClothing is informal for all occasions.

Visa RequirementSome participants may require Visas in order to enter Australia. Please check with your local Australian Consulate or Embassy.

26-29March

2017

http://mcec.com.aumailto:lupus2017%40kenes.com?subject=http://Lupus2017.orgmailto:dbloch%40kenes.com?subject=mailto:smilner%40kenes.com?subject=mailto:sraphaely%40kenes.com?subject=


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ABOUT MELBOURNEMelbourne is celebrated as Australias capital for the arts, food and wine, sports and fashion. It is a modern multicultural metropolis of four million people. Melbourne is home to a non-stop calendar of festivals, renowned dining, major art exhibitions and musical extravaganzas. Integrated public transport is readily available. Within a short distance of Melbourne are pristine beaches and rugged coastlines, scenic mountains and forests, historic towns, wineries, golf courses and Australian wildlife ideal for post-congress touring and incentive Programmes.For more information, please visit the official tourism site for Melbourne: www.visitmelbourne.com

Airport information and travel to MelbourneMelbourne is a major hub for domestic and overseas air travel and is also well serviced by rail, busand even shipping connections. Melbourne Airport operates an average of 450 international flights every week to and from major destinations. There are over 30 international, domestic and dedicated freighter airlines that operate at Melbourne Airport.Melbourne Airport is located approximately 25km north-west of the Melbournes CBD on the Tullamarine Freeway - less than 25 minutes by car. For more information please visit the Melbourne Airport website: www.melbourneairport.com.au

Useful LinksThe City of Melbourne has an official website for whats on in Melbourne www.thatsmelbourne.com.auVisit Victoria is the official website for tourism in Victoria www.visitvictoria.comTourism Australia website www.australia.com

http://www.visitmelbourne.comhttp://www.melbourneairport.com.auhttp://www.thatsmelbourne.com.auhttp://www.visitvictoria.comhttp://www.australia.com

www.lupus2017.org


ABOUT THE VENUE - MCECRecognised as Australasias Leading Meetings and Conference Centre in 2014, 2013 and 2012 by the prestigious World Travel Awards, MCEC connects you with everything needed for a successful event. This includes impressive spaces, leading technology and staff with the skills and experience to bring it all together.MCEC is owned by the Victorian State Government and managed by Melbourne Convention and Exhibition Trust.

The MCEC is located on the banks of the iconic Yarra River, just a 20-minute drive from Melbourne airport and a short walk to the city centre.

Please find additional information on: mcec.com.au

http://mcec.com.au


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CME ACCREDITATIONCommitment to the Highest Standards in CME/CPDKenes is committed to being a valuable and knowledgeable partner in the design and delivery of educationally strong, independent, transparent, and effective CME/CPD Programmes. Kenes is a proud member of the Good CME Practice Group (gCMEp), a member organisation contributing to improving health outcomes by:

Championing best practice in CME Maintaining and improving standards Mentoring and educating Working in collaboration with critical stakeholders

For more information, visit: www.gcmep.eu

CME AccreditationAn application will be submitted to the European Accreditation Council for Continuing Medical Education (EACCME) to provide accreditation by the following CME activity for medical specialists. The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net.

Sponsored Symposia Sponsored Symposia slots are offered to industry as non-CME commercial/promotional sessions that are not accredited. As such supporters are free to choose their topics, invite speakers and control content, the session will be indicated in the Programme as organised by the Supporter. Topic and Programme are subject to approval by the Congress Scientific Committee.

Disclaimer: Information contained in the scientific Programme must comply with the applicable CME/CPD regulations. Scientific/Educational Programme shall not include any commercial elements such as company names, products names, etc. Commercial information shall be kept separate and clearly differentiated from the scientific accredited content. Non educational activities may include promotional elements and shall not be accredited.

http://www.gcmep.euhttp:// www.uems.net

www.lupus2017.org


CATEGORIES OF SUPPORTSUPPORT CATEGORIESOverall Supporter Status and benefits will be determined by the cumulative value of support items sponsored. Specific benefits including size of exhibit space are associated with each Supporter Status level. For examples, see below.

Certain items listed in the prospectus can be purchased individually as well.

Status will be allocated as follows:

SUPPORT BENEFITSBenefits will be allocated to supporters based on the following table:

Branded items will carry companies logos only. No product advertisements are permitted.

*TAX (10% Australian GST). Subject to change.*Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

BENEFIT PLATINUM GOLD SILVER BRONZE

Mailshot Congress registrations 8 5 3 1

Supporters logo with hyperlink on Congress website Supporters logo in the Programme Acknowledgement on Supporters Board on-site

CATEGORY CONTRIBUTION +TAX*

Platinum Supporter USD $

Gold Supporter USD $

Silver Supporter USD $

Bronze Supporter USD $

General Supporter Any amount


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Example of Support:

SPECIAL REQUESTSTailored packages can be arranged to suit your objectives. Please feel free to contact the Industry Support and Exhibition Sales Department to discuss your needs (Contact information provided in the General Information section).

CATEGORY ITEMS

Platinum Supporter

Plenary Lunch SymposiumBooth 24sqm Internet Area Bag Insert

Total: $ + Above benefits

Gold Supporter

Breakfast Symposia Booth 12sqm Educational Grant


Silver Supporter

Grant with naming rights for plenary session Poster area Note pads and pens Inside page advertisement Bag insert


www.lupus2017.org


EDUCATIONAL SUPPORT OPPORTUNITIES Medical education plays an important role in the quality of healthcare delivered across the globe. By providing an educational grant in support of the educational opportunities below, you are making a vital contribution to these efforts and supporting better patient outcomes.

All educational grants are managed in compliance with relevant CME accreditation criteria and industry compliance codes. In order to ensure independence of all CME accredited elements, companies providing grants may not influence the topic, speaker selection, or any other aspect of the content or presentation. No promotional, commercial, or advertising materials may be included in the following opportunities. All support will be disclosed to participants.

EDUCATIONAL GRANTS Plenary ParallelEducational Grant in support of an Existing Official Session accepted or invited by the Scientific Committee and supported by a grant from the industry.

All support will be recognised in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event.

ABSTRACT USB The USB stick will contain all of the scientific abstracts. Each participant will receive an exchange voucher in the participants bags.

The USB stick may be distributed to all participants from the Supporters exhibition booth* in exchange for a voucher.

Exclusive advertisement on the back of the exchange voucher which would be provided by the supporter

USB stick will be provided by the Congress organiser with the Congress branding LUPUS 2017 Support will be acknowledged on the USB stick with the company logo only. Support will be recognised in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event.

* It can also be distributed with the Congress materials and/or inside the Congress bags.

POSTER AREA

Support will be recognised with signage at the entrance to the Poster area with Supported by... and a company logo only

Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event


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E-BOOK An electronic book (e-Book) is a book-length publication in digital form, consisting of text, images, or both, readable on computers or other electronic devices. With e-Books, participants can use the intuitive Search button, have the ability to bookmark sessions, events and other information, share information with colleagues and if desired, even print the Programme. Available to all participants, the e-Book is an easy and convenient solution that meets the needs of todays computer-savvy Congress e participant. Supporter will not have any influence regarding the content. E-book support includes:


Supporter acknowledgement on the cover of the e-Book: Supported by: company name/logo (product logo not permitted)

CONGRESS APP The Congress App engages attendees with personalised planning tools and real-time event updates. The App transforms smartphones, tablets and laptops into a tool for active Congress participation, making it easy for participants to access Congress information they need and to connect with speakers and colleagues. The App includes the scientific Programme, abstracts, speaker info, participant lists, rating/voting system for sessions/speakers and a personalised scheduler and is easily downloadable from the App Store and Google Play. Congress App support includes:

Supporter acknowledgement on the splash/pop-up screen of the app: Supported by: company name/logo (product logo not permitted)

Signage on site with App QR code and Supported by: company name/logo (product logo not permitted)

2 push notifications are included in the Support package Priority listing in the list of Congress exhibitors Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

www.lupus2017.org


PROMOTIONAL SUPPORT OPPORTUNITIES PLENARY LUNCHTIME SYMPOSIUM (non-CME) Platinum Supporter only

Opportunity to organise an Official Satellite Symposium in a Plenary Hall, up to 60minutes (Programme subject to the approval by the Congress Scientific Committee)

Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase: 12th International Congress on Systemic Lupus Erythematosus (LUPUS 2017) & 7th Asian Congress on Autoimmunity

The following timeslots have been designated and will be allocated on a first come, first served basis:

Monday, March 27, 2017, 12:30-13:30 Tuesday, March 28, 2017, 13:00-14:00 Wednesday, March 29, 2017, 13:00-14:00

Industry sessions will be clearly indicated in the Congress timetable / Programme as: Industry symposium (not included in the main event CME/CPD credit offering)

Symposia Programmes will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline)


The supporting company in addition to the support fee must cover all speakers expenses including registration, accommodation and travel expenses. This also applies in case the speakers have already been invited by the event organisers.

PARALLEL BREAKFAST SYMPOSIUM (non-CME) Priority: Gold Supporter

Opportunity to organise an Official Satellite Symposium in a Parallel Hall, up to 60minutes (Programme subject to the approval by the Congress Scientific Committee)

Includes: hall rental, standard audio/visual equipment, display table Permission to use the phrase: 12th International Congress on Systemic Lupus Erythematosus (LUPUS 2017) & 7th Asian Congress on Autoimmunity

The following timeslots have been designated and will be allocated on a first come, first served basis.

Monday, March 27, 2017, 07:30-08:30 Tuesday, March 28, 2017, 07:30-08:30 Wednesday, March 29, 2017, 07:30-08:30

Industry sessions will be clearly indicated in the Congress timetable / Programme as: Industry symposium ( not included in the main event CME/CPD credit offering)

Symposia Programmes will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline)


The supporting company in addition to the support fee must cover all speakers expenses including registration, accommodation and travel expenses. This also applies in case the speakers have already been invited by the event organisers.


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For the above Industry Symposium packages, the following apply:-Satellite Symposia are offered to industry as non-CME commercial/promotional sessions and are allocated on a first-come, first-served basis-Supporting companies are free to choose topics, invite speakers, and control content. However, topic and Programme are subject to approval by the scientific committee-In case where the scientific committee does not approve the Satellite Symposia Programme, each party will be entitled to cancel the Satellite Symposium booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands or suits towards the other-The company, in addition to the support fee, must cover all speaker expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the speakers have already been invited by the event organisers-Satellite Symposia will be indicated in the Programme as: Industry Session/Satellite Symposia (not included in the main event CME/CPD credit offering) -Symposia Programmes will be included in the Industry Support and Exhibition Section of the Programme (subject to receipt by publishing deadline) and online

CONGRESS BAGS Supporter will provide funding for the bags. Bags will be branded with the event branding and logo.

Support will be recognised on the bag with Supported by... and a company logo only Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

CONGRESS LANYARDS Opportunity to include company logo on lanyard Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

NOTEPADS AND PENS Provided in kindSupporter will provide the participants notepads and pens. Notepads and pens will be branded with the Company name / logo.


PROMOTIONAL MAILSHOT Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to disclose their details at a date and time coordinated with the Congress Organizer. Mail Blast to be provided by Sponsor and subject to receipt by deadline.

Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event

www.lupus2017.org


INTERNET AREA There will be designated area equipped with workstations where attendees may check e-mails.

Opportunity to display company logo on screen saver Opportunity to distribute mouse pads from the Cyber Centre Opportunity to set company home page as the default home page Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

COFFEE BREAK Per breakCoffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes.

Opportunity to have a display of companys logo at the catering point located within the exhibit area during the break

Opportunity to provide items bearing company logo for use during the supported break


PROMOTIONAL BAG INSERT (BOOKMARK, FLYER) Inclusion of a one page promotional material in the participants congress bags. Please note that the material should be provided by Supporter and must be approved by the Secretariat.

Support will be acknowledged in the Industry Support and Exhibition section of the E-Programme, on the event website, and on signage during the event

HOSPITALITY SUITES / MEETING ROOMS Price upon requestAn opportunity to hire a room at the venue that will be used as a Hospitality Suite. The supporting company will be able to host and entertain its guests throughout the event. Companies will have the option to order catering at an additional cost. Hospitality provided will be in compliance with all relevant industry codes.


LUPUS2017

CONGRESS APP - Notifications* (Only for companies that have an industry session)

1 push notification sent to all participants onsite (up to 140 characters) Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

*Dependent upon sale of Congress App

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ADVERTISING SUPPORT OPPORTUNITIESAdvertisements are available in the following Congress publications:

PROGRAMME BOOK Inside page / Inside back pageThe Programme will be distributed in the Congress bags to all participants. Advertisements can be purchased for inside pages.

Support will be acknowledged in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event.

MINI PROGRAMME Exclusive acknowledgement on the back cover of this pocket size, useful Congress overview.This item will be distributed to all participants.

Support will be acknowledged on the back cover as: Supported by... and a company logo only Support will be recognised in the Industry Support and Exhibition section of the Programme, on the event website, and with signage during the event

www.lupus2017.org

26-29 MARCH 2017 MELBOURNE, AUSTRALIA

LUPUS FLOOR PLAN(subject to change)

0203

0807 09

11

06

05

04 01

10

LUPUS 2017-Melbourne

6

4

6

4

33

3

3

3 3 6

44

3

33

3

MAIN

SUBJECT TO CHANGE

ENTR ANCE

POSTER AREA

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EXHIBITIONThe commercial/technical Exhibition will be held in the Melbourne Convention and Exhibition Centre (MCEC). The floor plan has been designed to maximise Exhibitors exposure to the delegates.

SPACE ONLY RENTAL (Minimum of 12 sqm)The price for space only is per square meter.This includes:

Exhibitors badges 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors

SHELL SCHEME RENTALThe price for shell scheme is per square meter.This includes:

Exhibitors badges Shell scheme frame, basic lighting Fascia panel with standard lettering 100 word company / product profile in the Programme Cleaning of public areas and gangways Invitation to the Welcome Reception for registered exhibitors

ADDITIONAL BENEFITSWhen you exhibit your company will receive the following additional benefits:

Listing as an Exhibitor on the Website prior to the Congress Listing and profile in the Industry Support and Exhibition section of the Programme.

**Please note: Space only / Shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors Technical Manual.

ALLOCATION OF EXHIBITION SPACESpace Allocation will be made on a first come, first served basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received.


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www.lupus2017.org


EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee of USD $160 (+TAX). Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60 sqm 15 exhibitor registrationsBooths larger than 60 sqm 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitors Manual.

EXHIBITORS TECHNICAL MANUALAn Exhibitors Technical Manual outlining all technical aspects of exhibiting will be circulated approximately 3 months prior to the Congress. It will include the following:

Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms

Insert and Display Materials Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the Pre-Advise form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

SITE INSPECTIONS Exhibitors and Supporters are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this.

EXHIBITOR PROFILEUpon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/Product profile to a provided link. This will be published in the list of exhibitors in the Industry Support and Exhibition section of the Programme.

PROMOTIONAL ACTIVITIESAll demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitors stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable .Further details will be included in the Exhibition Technical Manual.


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ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORSCONTRACTS & CONFIRMATIONApplications for Support and/or Exhibition must be made in writing with the enclosed booking enquiry form.

SupportersOnce a Booking Form is received an official confirmation of this reservation will be sent to you with an accompanying invoice. Upon receipt of this Booking Form and Contract, the organiser will reserve the items listed in it. Completion of this form by the Supporter shall be considered as a commitment to purchase the items.

Exhibition Terms & Conditions The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Booking Form will be held as a valid liable contract, by which both parties will be bound.Please note that signing this form indicates acceptance of the below Terms and Conditions. This Booking Form will be held as a valid liable contract, by which both parties will be bound.

Once an Exhibition Booking Form is received a confirmation of exhibition will be sent to you by mail with an accompanying invoice.

SUPPORT TERMS & CONDITIONSTerms and Conditions are included in this Prospectus on page 30.

TAX INFORMATIONTAX (10% Australian GST). Subject to change.All Supporter prices are exclusive of TAX, and are subject to TAX at the local rate which will be added to the invoice. Where applicable TAX fees can be claimed through:Mr. Richard AsquithManaging Director, TH/IF VAT ServicesWork: +44 (0) 870 067 8881Mobile: +44 (0) 79 777 23645E-mail: [email protected] House 2-5 Manchester StreetBrighton BN2 1TF, United Kingdom

** Please ensure that your TAX number appear on the booking form, in order to allow TAX reclaim.

mailto:richard.asquith%40tmf-group.com?subject=

www.lupus2017.org


BOOKING FORM AND CONTRACTPlease complete all details and send to: Daniela Bloch LUPUS 2017Kenes International, Rue Franois-Versonnex 7, CH 1207 Geneva, SwitzerlandTel: +41 22 908 0488 Ext. 913, Fax: +41 22 906 9140, E-mail: [email protected]

I would like to book the following Items for participation at the LUPUS 2017 Congress:

CONTACT NAME:

COMPANY NAME:

ADDRESS: CITY:

POST / ZIP CODE: COUNTRY:

TELEPHONE: FAX:

EMAIL: WEBSITE:

TAX NUMBER:

EDUCATIONAL OPPORTUNITIES (in USD $)

Item Price Please Tick Below Educational Grant

Plenary Parallel

Congress App

Congress App Notification* If App is sold

E-Book

Poster Area

Abstract USB

Total Amount (please complete) $

PROMOTIONAL OPPORTUNITIES (in USD $)

Item Price Please Tick Below Plenary Lunchtime Symposium

Parallel Breakfast Symposium

Congress Bags

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PROMOTIONAL OPPORTUNITIES (in USD $) Cont.

Item Price Please Tick Below Promotional Bags Insert

Congress Lanyards

Notepads and Pens (Provided in kind)

Promotional Mailshot

Internet Area

Coffee Breaks (Per break)

Hospitality Suites Price upon request

Programme Book Inside back / Inside page

Mini Programme

Total Amount (please complete) $

EXHIBITION SPACE (in USD $)

Choice Stand Number Space only /Shell Scheme No. of Square

Meters Total Price

Choice #1

Choice #2

Choice #3

Total Amount(please complete)

Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed:

*TAX (10% Australian GST). Subject to change.

**Please ensure that your TAX number appear on the booking form & contract, in order to allow TAX reclaim.

Provisional Booking The item will be released if not confirmed within 14 days

Please send me an official booking confirmation by email and a first deposit invoice

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Company contact for Accommodation:

E-mail:

Telephone number: ( ) Mobile number: ( )

Company contact for invoicing:

E-mail:


Company contact for group registrations:

E-mail:


TERMS OF PAYMENT 60% upon receipt of first invoice 40% by 26 September 2016

All payments must be received before the start date of the Congress. Should the Supporter fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

Reservations made less than 6 months before the Congress will be subject to 100% payment upon reservations.

**Please ensure that your TAX number appear on the booking form, in order to allow TAX reclaim.

PAYMENT METHODS Option 1: Payment by cheque in USD $

Please make cheques payable to: LUPUS 2017

Option 2: Payment by Bank Transfer in USD $

Please make drafts payable to: LUPUS 2017Bank Account: LUPUS 2017 congress, MelbourneAccount Number: 0251-693980-52-751IBAN: CH68 0483 5069 3980 5275 1Clearing Number: 4835SWIFT/BIC code: CRESCHZZ12A

Bank charges are the responsibility of the payer.

We accept the contract terms and conditions (listed above) and agree to abide by the Guidelines for Industry Participation for the Congress.I am authorised to sign this form on behalf of the applicant/Company.

Signature: Date:


LUPUS2017

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CANCELLATION / MODIFICATION POLICY

Cancellation / modification of items must be made in writing to the Industry and Liaison Sales Associate Ms. Daniela Bloch: [email protected]

The organisers shall retain:

10% of the agreed package amount if the cancellation/ modification is made before 26.07.2016, inclusive

50% of the agreed package amount if the cancellation/ modification is made between 27.07.2016 and 26.11.2016, inclusive

100% of the agreed package amount if the cancellation/ modification is made after 27.11.2016

CONTRACTS & CONFIRMATION

SupportersOnce a Booking Form is received an official confirmation of this reservation will be sent to you with an accompanying invoice. Upon receipt of this Booking Form and Contract, the organiser will reserve the items listed in it. Completion of this form by the Supporter shall be considered as a commitment to purchase the items.

Please note that signing on this form indicates acceptance of the below Terms and Conditions. This Booking Form will be held as a valid liable contract, by which both parties will be bound.

Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice.

Support Terms & ConditionsTerms and Conditions are included in this Prospectus on page 28.

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TERMS AND CONDITIONSThese terms are the contractual agreement between the Organiser and the (Exhibitor/s / Supporter/s).

Application to ParticipateApplication to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Supporters/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement.

Obligations and Rights of the Exhibitor/SupporterRegistration implies full acceptance by the Exhibitors/Supporters of the exhibition / supporter regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event.The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the application to participate.No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.Obligation and Rights of Organiser The Organiser undertakes to allocate exhibition space/supporter items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Supporters. The Organiser reserves the right to offer to a different firm any stand, space or supporter item that has not been occupied by the event of the opening of the Congress, with no obligation to provide compensation to the defaulting Exhibitor / Supporter.

Liability InsuranceEquipment and all related display materials installed by Exhibitors / Supporters are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporters. The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Supporter shall hold harmless the Organiser from any and all damages/claims including those usually covered by a fire and extended coverage policy. The Supporter/Exhibitor will purchase insurance policies for the above listed damages.

Exhibition RegulationsThe Exhibition Manager, acting under direction of the Organising Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees.All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient

see-through areas, which ensure clear views of surrounding exhibits.In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitors responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitors risk and expenses.Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours. Payment is to be made in accordance with the conditions of payment listed in the prospectus.Should the Exhibitor /Supporter fail to make a payment on time, the Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ supporter items or seek compensation for non-fulfilment of contract.Participation by Exhibitors/Supporters is dependent upon compliance with all rules, regulations and conditions stated herein.Access to the exhibition is authorised on presentation of a badge issued by the Organiser. Exhibitors badges will not be mailed in advance and may be collected from the Exhibition Managers desk.The Organiser ensures daily cleaning of the aisles. Exhibitors /Supporters are responsible for the cleaning of their stands.The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed.Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor.Any special decoration or fittings must be submitted to the Organiser for prior authorisation.Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors.The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made.

Industry Codes of PracticeAll Exhibitors and Supporting Companies must comply with applicable national and international rules, regulations and industry standards regarding exhibition areas. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organiser to any suits, demands by the Supporters/Exhibitor/any third party.

CME Absolutely no promotional activities will be permitted in the same room immediately prior to, during, or after a CME activity. Exhibit materials must be in a room or area separate from the education and the exhibits must not interfere, or in any way, compete with the learning experience. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitors space only; canvassing or distributing promotional materials outside the exhibitors rented exhibit space is not permitted.

WELCOME FROM THE CONGRESS PRESIDENT WELCOME LETTER OF ACACONGRESS OBJECTIVESCONGRESS COMMITTEESPRELIMINARY TIMETABLEPRELIMINARY LIST OF THEMES (as of 15.02.2016)PREVIOUS CONGRESS SPONSORS LUPUS 2015GENERAL INFORMATIONABOUT MELBOURNEABOUT THE VENUE - MCECCME ACCREDITATIONCATEGORIES OF SUPPORTEDUCATIONAL SUPPORT OPPORTUNITIES PROMOTIONAL SUPPORT OPPORTUNITIES ADVERTISING SUPPORT OPPORTUNITIESEXHIBITIONLUPUS FLOOR PLAN

ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORSBOOKING FORM AND CONTRACTTERMS AND CONDITIONS

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