testing reliability of organizational citizenship...
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International Journal of Management (IJM) Volume 6, Issue 9, Sep 2015, pp. 55-66, Article ID: IJM_06_09_007 Available online at http://www.iaeme.com/IJM/issues.asp?JTypeIJM&VType=6&IType=9 ISSN Print: 0976-6502 and ISSN Online: 0976-6510 © IAEME Publication Journal Impact Factor (2015): 7.9270 (Calculated by GISI) www.jifactor.com
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TESTING RELIABILITY OF ORGANIZATIONAL CITIZENSHIP
BEHAVIOR SCALE (OCBS) FOR NON-
TEACHING STAFF IN ACADEMICS
Ms. Niharika Singh
Skill Development centre, Second Floor, Department of Law building, Opposite PUMBA, Savitribai Phule Pune University Campus, Ganeshkhind,
Pune – 411007
Dr. Bajrang D. Kolekar
Principal, Rajaram Shinde Institute of Management
Chiplun, India
ABSTRACT
Organizational citizenship Behaviours is being researched for last three decades by the researchers. It is sometimes compared with the prosocial behaviour, organizational spontaneity, extra role behaviour and contextual
performance. Dennis Organ (1997), father of OCB has defined OCB as, “Individual Behaviour that is discretionary, not directly or explicitly
recognized by the formal reward system, and in the aggregate promotes the efficient and effective functioning of the organization.”
Different scales has been devised by the researchers to measure different
Organizational citizenship behaviour for different types of respondents. The current study aims to test the reliability of standardized questionnaire while
measuring the Organizational Citizenship Behaviour of the non – teaching staff in the academic sector. Doing this, test shall prove the relevance of the current scale for non – teaching staff that will surely direct the future
researchers to develop a new scale for non – teaching staff.
Key words: Organizational citizenship behaviour scale, Non – teaching staff
and reliability
Cite this Article: Ms. Singh. N. and Dr. Kolekar, B. D Testing Reliability of Organizational Citizenship Behavior Scale (OCBS) for Non-Teaching Staff in
Academics, 6(9), 2015, pp. 55-66. http://www.iaeme.com/IJM/issues.asp?JTypeIJM&VType=6&IType=9
Ms. Niharika Singh and Dr. Bajrang D. Kolekar
http://www.iaeme.com/IJM/index.asp 56 [email protected]
1. INTRODUCTION
Organizational citizenship behavior concept was first identified by Dennis Organ, who is considered to be the father of Organizational citizenship behavior in the year
1988. He has defined as “Individual behaviour that is discretionary, not directly or explicitly recognized by the formal reward system, and that in the aggregate promotes
the effective functioning of the organization.”
Organizational Citizenship Behavior are the explicit behaviours exhibited by employees that shows their sacrifices, their commitment and the prosperity of the
organization. They defined them as “good soldiers” who act selflessly . According to Jon L. Pierce et.al. (2002), OCBs have these key features in comments:
They are voluntary on the part of the employee.
They are intentional ; the employee consciously, decides to perform them.
They are intended to be positively valued by the employee and the organization.
The behavior primarily benefits the organization (or co-workers) and not the employees themselves.
They also agree with opinion of the researchers having the types of OCB as Altruism, Compliance, Courtesy, Sportsmanship and Civic Virtue. In a research by
Van Dyne people exhibiting OCB shall demonstrate Organizational Obedience, Loyalty and Participation. They also gave some measres to measure one’s own level
of OCB. They also gave concept of convenatal relationship that talks about mutual benefits. As far as the determinants of OCBs are concerned, they gave two types : attitudinal ( like Job satisfaction, Fairness, Commitment & Leader supportiveness ) or
dispositional (Conscientiousness, Agreeableness, Positive & Negative Affectivity )
Another interesting finding by Organ & Ryan that employee moral can be the best
predictor of whether employee will display OCB. Different management practices has direct or indirect effects on employee attitudes. Thus it shows that conducive practices or environment shall be a trigger for the high employee morale which in turn can led
to exhibition of OCB.
There was also a great curiosity among the researchers regarding why the people
should engage in such kind of activity. Hence, John W. Newstrom (2009) has talked about few reasons behind these ‘good soldiers’ engage in these actions:
Their personality disposes them to do so.
They hope that by doing so they will receive special recognition or rewards.
They are attempting to engage in image enhancement through managing the impressions that others forms of them.
There are different types of OCB which Fred Luthans (2011) has found as Loyalty OCBs, Service Delivering OCB, Participation OCBs that though all are undetected by
the reward system but they all lead to high performance and increases effectiveness.
Apart from the above mentioned adjectives OCBs has also been called as “ House
keeping behavior” by Gregory Moorhead & Ricky W. Griffin (2008) where apart from dos, they have mentioned about the don’t’s like finding fault with others, expressing displeasure, starting arguments and complaining about non – significant
things. They have also mentioned about the probable factors affecting OCB like Working condition, pay etc. Another term used for OCB was Prosocial Behavior by
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Jerald Greenberg, Robert A. Baron (1999). Prosocial Behavior is defined as the action performed by individuals or groups that assist others without expecting a favour in
return.
Just as the employees have their own reasons to exhibit such behavior, similarly
employers also need their employees to engage in Organizational Citizenship Behavior. According to Steven L. McShane et.al. (2010), “Various forms of cooperation and helpfulness to other that support the organization’s social and
psychological context.” And thus OCB take many forms: Some are directed towards individuals which is known as Organizational citizenship behavior of individual
(OCBI) and Organizational citizenship behavior of organization (OCBO).
2. MEASURES OF OCB
Different measures have been designed and developed by researchers.The researchers
have the benefit of applying the diverse variety of culture specific scales.
The first scale was designed by Bateman and Organ (1983) which was used to
measure Organizational citizenship behaviour. According to them, “OCB include any of those gestures (often taken for granted) that lubricate the social machinery of the organization but that do not directly inhere in the usual notion of task performance.”
This scale was a 30 item OCB scale that comprises of variety of types of OCB like cooperation, altruism, compliance, punctuality, housecleaning, protecting company
property, conscientiously following company rules and dependability.
A 16-item scale was developed by Smith, Organ and Near (1983). According to them, “Citizenship Behaviors comprise a dimension if individual and group
functioning… The latter was regarded as a function of the formal organizationand the logic of facts.” This scale comprises of two factors namely Altruism and Generalized
Compliance.
The third scale was given by Podsakoff, Mackenzie, Moorman, and fetter (1990), they identified the following five factors of Organizational Citizenship Behavior:
Altruism, Conscientiousness, Sportsmanship, Courtesy and Civic virtue.
Fourth scale was developed by Williams and Anderson (1991) that defined that
the Organizational citizenship Behavior has two broad categories : “ a) OCBO – behaviours that benefit the organization in general (eg. Gives advance notice when unable to come to work, adheres to informal rules devised to maintain order ), and b)
OCBI – behaviours that immediately benefit specific individuals and indirectly through this means contribute to the organization ( e.g. helps others who have been
absent, takes a personal interest in other employees)” This is a fourteen item scale with seven items on OCBO and seven items on OCBI.
Now there was a time for extension of basic domains of OCB and then Podsakoff
and MacKenzie (1994) came with a 14 item scale which identified the two new forms of OCB namely peacekeeping and cheerleading along with the other conventional
forms like Altruism, Courtesy, Civic Virtues and sportsmanship. In their words, “ Organizational Citizenship Behavior (OCBs) are discretionary behaviours on the part of a salesperson that are believed to directly promote the effective functioning of an
organization, without necessarily influencing a salesperson’s objective sales productivity.”
Another scale of OCB designed by by Van dyne, Graham and Dienesch (1994) serves the need for Political science literature. They defined the fundamental categories as follows: “ Organizational obedience reflects acceptance of the necessity
Ms. Niharika Singh and Dr. Bajrang D. Kolekar
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and desirability of national rules and regulations governing organizational structure, job description and personnel policies. “ This was a 34 item scale comprising items on
obedience, loyalty, social participation, Advocacy Participation and Functional Participation.
The Van Dyne’s scale act as theoretical foundation for Moorman and Blakely (1995) when they came out with another scale on OCB. It was a 19 item scale that comprises of items on Interpersonal Helping, Individual initiative, Personal industry
and Loyal Boosterism.
After so many research development in the western culture it was found that most
of the researches, findings and measures were influenced by the western culture hence this attreacted few researchers to design something that shall be applicable in china and may be in dfferent cultures. And hence Farh, Earley and Lin (1997) came out
with a global scale on OCB. This was a 20 item Chinese OCB scale comprising of items on Identification with the company, Altruism towards colleague,
Conscientiousness, Interpersonal Harmony and Protecting company resources.
Till 1999, there was interest in Indian research as well towards this area. Few scales were developed by some Indian researchers as well. A scale by Sharma Vivek,
Jain Sangeeta (2014) was developed for Manufacturing sector. It was a 36 item scale comprising of factors like altruism, Organizational compliance, Sportsmanship and
Loyalty. Similarly another scale
Developed by Bakhshi Arti and Kumar Kuldeep (2009) to measure OCB of employees in any Indian organization. It is a 30 item scale comprising of items on
Conscientiousness, Courtesy, Sportsmanship, Helping Co-workers and civic virtue.
Though the scale provided by Bakhshi Arti and Kumar Kuldeep (2009) claims to
be an appropriate tool for any employee in any of the Indian organization, hence the researcher tried to find out if the scale is relevant for the non teaching staff as well in the organization.
Following are the list of some measures along with their psychometric properties:
3. RATIONALE FOR PRESENT STUDY
The present study aims to verify the feasibility of already existing scale on the non teaching staff in academics by testing its reliability for the aforesaid purpose.
4. RESEARCH METHODOLOGY
4.1. Standardized Scale
A standardized scale developed by Dr. Aarti Bakhshi and Kuldeep Kumar (2009) has been adopted for this study. The scale comprises of 30 items . These 30 items can be
grouped into five sub factors.
It measures the five variables through different items in the following pattern:
Factor 1 - Conscientiousness is measured by items 1, 7, 10, 13, 17, 19, 20, 21 and 22.
Factor 2 - Courtesy measured by Items 4, 8, 16, 18, 23 and 28.
Factor 3 – Sportsmanship is measured by Items 3, 6,24,27,29,30. All the items under
this factor are negative items.
Factor 4 – Helping co worker is measured by 2, 5, 9, 11and 25.
Factor 5 – civic virtue can be measured by 12, 14,15 and 26.
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Table 1 Psychometric Properties of Various Scales
Source: Kumar Rajiv (2005), Organizational citizenship performance in Non – Governmental organizations development of a scale
According to Dr. Aarti Bakhshi & Kuldeep Kumar (2009) rating response in the questionnaire needs to be measured in points because once the data is collected, their
number can be reduced by combining the items but it cannot be increased later. Hence the 5 point likert scale is used for data collection ie Never (1), Rarely (2), Sometimes
(3), Frequently (4) and Always (5).
4.2. Sample characteristics and Collection of Data
The data was collected from the non – teaching staff of different institutes and colleges ie basically the academic sector. Among them 26% respondents are female
and 74% are males. The respondents comprises of people from various designation starting from Peon, Jr clerk, Sr. Clerk and Section Officers. Their mean age was 34
years.
The data was collected by administering the questionnaire to the respondents individually. Since some of the respondents couldn’t understand English hence the
researcher has assisted the respondents while filling the questionnaire in making them understand the components of the questionnaire.
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5. DATA ANALYSIS & INTERPRETATION
5.1. Item total Correlation
Item total correlation shows how one item is related to other item that are expected to
be measuring a common construct by finding the correlation of an item to a score (sum) of the other items. If there is low correlation, it shows that the item doesn’t fit
best into the lsit of questions. Items with high correlation show high reliability and ensures the reliability of the proposed scale as well.
Table 2 Item-Total Statistics
Scale Mean if Item Deleted
Scale Variance if Item Deleted
Corrected Item-Total Correlation
Cronbach's Alpha if Item Deleted
OCB1 108.74 102.654 .329 .691
OCB2 109.77 98.768 .372 .684
OCB3 111.39 108.438 -.062 .713
OCB4 109.87 96.573 .279 .691
OCB5 109.21 98.824 .445 .681
OCB6 111.68 112.288 -.278 .721
OCB7 109.26 94.457 .534 .670
OCB8 109.71 100.898 .168 .702
OCB9 108.85 102.979 .225 .695
OCB10 108.77 105.686 .142 .700
OCB11 108.94 101.963 .339 .689
OCB12 108.77 104.112 .236 .695
OCB13 109.18 100.148 .301 .689
OCB14 108.60 104.507 .340 .694
OCB15 109.73 97.022 .345 .685
OCB16 109.18 98.247 .325 .687
OCB17 108.81 100.159 .492 .682
OCB18 109.18 103.034 .181 .698
OCB19 108.84 101.088 .346 .688
OCB20 109.06 99.799 .361 .686
OCB21 109.02 103.655 .184 .698
OCB22 109.32 102.386 .236 .694
OCB23 109.26 99.637 .367 .685
OCB24 111.21 102.168 .168 .700
OCB25 109.73 99.022 .323 .687
OCB26 109.53 105.761 .041 .709
OCB27 110.81 99.109 .265 .692
OCB28 110.32 103.304 .096 .708
OCB29 110.71 107.685 -.044 .717
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Table 2 Item-Total Statistics
Scale Mean if Item Deleted
Scale Variance if Item Deleted
Corrected Item-Total Correlation
Cronbach's Alpha if Item Deleted
OCB1 108.74 102.654 .329 .691
OCB2 109.77 98.768 .372 .684
OCB3 111.39 108.438 -.062 .713
OCB4 109.87 96.573 .279 .691
OCB5 109.21 98.824 .445 .681
OCB6 111.68 112.288 -.278 .721
OCB7 109.26 94.457 .534 .670
OCB8 109.71 100.898 .168 .702
OCB9 108.85 102.979 .225 .695
OCB10 108.77 105.686 .142 .700
OCB11 108.94 101.963 .339 .689
OCB12 108.77 104.112 .236 .695
OCB13 109.18 100.148 .301 .689
OCB14 108.60 104.507 .340 .694
OCB15 109.73 97.022 .345 .685
OCB16 109.18 98.247 .325 .687
OCB17 108.81 100.159 .492 .682
OCB18 109.18 103.034 .181 .698
OCB19 108.84 101.088 .346 .688
OCB20 109.06 99.799 .361 .686
OCB21 109.02 103.655 .184 .698
OCB22 109.32 102.386 .236 .694
OCB23 109.26 99.637 .367 .685
OCB24 111.21 102.168 .168 .700
OCB25 109.73 99.022 .323 .687
OCB26 109.53 105.761 .041 .709
OCB27 110.81 99.109 .265 .692
OCB28 110.32 103.304 .096 .708
OCB29 110.71 107.685 -.044 .717
OCB30 112.19 107.700 -.002 .706
Table 2 shows the correlation between each item and a scale score that excludes that item. Items with negative item total correlation are not the good items and do not
significantly correlate with the total score. Thus there are four items which are not significantly correlated but due to less number of items, the insignificant items has not been excluded.
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To find out the important items out of the 30 items, these items were factor analyzed using principal component method. The factors were also rotated using
orthogonal rotation (Varimax). Ten factors having Eigen values of more than 1 with total variance of 71.661 was found.
Table 3 Total Variance Explained
Component
Initial Eigenvalues Extraction Sums of
Squared Loadings
Rotation Sums of S quared
Loadings
Total % of
Variance
Cumulative
% Total
% of
Variance
Cumulative
% Total
% of
Variance
Cumulative
%
1 5.144 17.146 17.146 5.144 17.146 17.146 3.328 11.092 11.092
2 2.928 9.760 26.905 2.928 9.760 26.905 2.644 8.813 19.905
3 2.276 7.587 34.493 2.276 7.587 34.493 2.245 7.483 27.388
4 2.070 6.900 41.392 2.070 6.900 41.392 2.209 7.364 34.752
5 1.853 6.176 47.569 1.853 6.176 47.569 2.157 7.191 41.943
6 1.670 5.568 53.136 1.670 5.568 53.136 1.858 6.192 48.135
7 1.523 5.078 58.215 1.523 5.078 58.215 1.846 6.152 54.287
8 1.453 4.842 63.056 1.453 4.842 63.056 1.747 5.825 60.112
9 1.393 4.642 67.699 1.393 4.642 67.699 1.740 5.801 65.913
10 1.189 3.962 71.661 1.189 3.962 71.661 1.724 5.748 71.661
11 .941 3.137 74.798
12 .891 2.970 77.768
13 .834 2.780 80.548
14 .770 2.566 83.114
15 .695 2.318 85.432
16 .627 2.089 87.521
17 .625 2.085 89.606
18 .515 1.717 91.324
19 .446 1.485 92.809
20 .380 1.265 94.074
21 .310 1.034 95.108
22 .276 .920 96.028
23 .262 .874 96.901
24 .209 .697 97.598
25 .191 .638 98.237
26 .167 .558 98.795
27 .120 .398 99.193
28 .099 .331 99.524
29 .085 .284 99.808
30 .058 .192 100.000
5.2. Extraction Method
Principal component Analysis. Rotation Method: Varimax with Kaiser Normalization
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Its important to identify the value of loading to be 0.33 as minimum absolute value. However, considering the sample size of 62, a loading of 0.70 was considered
significant.
Table 4 Rotated Component Matrixa
Component
1 2 3 4 5 6 7 8 9 10
OCB1
OCB2
OCB4 .792
OCB5
OCB7
OCB8 .849
OCB9
OCB10
OCB11 .790
OCB12
OCB13 .801
OCB14
OCB15
OCB16
OCB17 .745
OCB18
OCB19 .798
OCB20
OCB21
OCB22 .784
OCB23
OCB24 .781
OCB25 .755
OCB26 .822
OCB27
OCB28
OCB3
OCB30
OCB6
OCB29
Extraction Method: Principal Component Analysis.
Rotation Method: Varimax with Kaiser
Normalizat ion.
a. Rotation converged in 22 iterations.
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All the significant factor loadings are shown in the Table 5. Also the communalities for each item is shown in the Table 3. It can be seen that only 9 items
(4,8,11,13,17,19,22,24 and 25) can load significantly on different factors, so these items have been included in the scale and rest of the items who cannot show
significant loadings are excluded from the scale.
5.3. Reliability Analysis
The reliability analysis has been done using SPSS version 16.0
Table 5 Reliability Statistics
Cronbach's Alpha N of Items
.702 30
The value of Cronbach’s Alpha for the item set is 0.702 which is greater than 0.7 and
is usually considered to be good.
6. RESULTS & FINDINGS
Thus, by analyzing the above findings, it is found that for the final scale for non –
teaching staff in academic sector, only 9 items (Sr. No. 4,8,11,13,17,19,22,24 and 25) were found to be significant and can be retained . Each statement is provided by 5
alternatives on Likert scale and the respondent is free to choose the most appropriate option. Amongst the items one item no. 24 is negative and rest are positive.
While analysing the data it is found that 95% of non teaching employees have
high level of Organizational citizenship Behavior and only 5% were found to have less citizenship attitude in their behavior. Though while observing the same responses
on sub scales as follows:
Conscientiousness - Only 3% of employees were found to have low conscientious behaviour and rest 97% were found to have high conscientiousness.
Courtesy – Strangely 37% of non – teaching employees were found to be low at courteous behaviour while 63% of them have high courteous behaviour.
Helping behaviour – Where 18% of non – teaching employees don’t show helping behaviour where as approx 82% of employees are helpful in their behaviour.
Sportsmanship – Once again only 63% of employees have sportsmanship attitude
which is quite low in comparison to other attitudes.
The results show that most of the non teaching staff are high at conscious
behaviour ie they follow the rules voluntarily, do not take extra breaks, obey organization’s rules and regulations by their own will and justify their pay by working and performing in the organization accordingly. Next important finding was that 82%
of employees have helping behaviour i.e. they help their colleagues in personal and official work related problems and they take time out of their schedule to help their
colleagues. Only 63% of employees are found to have courteous and Sportsmanship behaviour. Courteousness in behaviour denotes avoiding problems with other co-workers, do not abuse right of others and prevent problems with others. Well this is
the area where the non – teaching employees need to focus. Another important factor is Sportsmanship that includes avoiding complaints on small issues, focus on what is
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right rather than wrong side and not to find faults always in the organization . Hence this is the area where the non – teaching staff needs to work upon.
7. SCOPE FOR FURTHER RESEARCH
Despite the limitations faced by the researcher namely limitation of scope, limitation
of sample size, time limitation etc, the study comes out with a relevant issue that the standardized questionnaire developed by Dr. Aarti Bakhshi & Kuldeep Kumar (2009) claimed to be an universal questionnaire for measuring the Organizational citize nship
behaviour of Employees in any Indian organization. Whereas the current study disproves this idea, as it comes out with the findings that not all the items in the
questionnaire are reliable when the standardized questionnaire is administered on the Non – teaching staff of Academic sector. Hence here is the scope for future researchers can be to design an Organizational Citizenship behaviour Scale applicable
to non-teaching staff in academics. This research paper also gives an insight that not all scales can be adopted as it is for all the kind of samples. There has to be some
modification or development of entirely new scale for measuring Organizational citizenship Behavior in different context or culture specific scales needs to be developed.
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Table 6 List of Final Items
1. I prohibit behaviour harmful to my organization.
2. I avoid taking actions that hurt others.
3. I help colleagues to solve work- related problems.
4. I engage in self – study to increase the quality of work output.
5. I fulfil the responsibilities stated in my job description.
6. I perform tasks that are expected of me.
7. I take on extra responsibilities.
8. I complain about things which are not important.
9. I help new workers to adapt even though it is not required for me to do so.