terena general assembly meeting berlin, 6-7 october 2014 · 6b. projected outlook 2014 slide 18...

TERENA General Assembly MeetingBerlin, 6-7 October 2014

Apologies have been received from:Jan Węglarz and Stanisław Starzak (PSNC)Agathoclis Stylianou (CYNET)

Proxies:Katarzyna Trudnowska – Bobeł: PSNC with proxy

Slide 2

1. Welcome and Apologies

2. Approval of Agenda3. Minutes of the 43rd meeting

› The GA is asked to approve the agenda –GA(14)024

› The GA is asked to approve the minutes of the 43rdGA meeting (Paris, 26 June 2014) –GA(14)020r1

4c. Changes in Representative

Hayrettin Bucak has succeeded Ahmet Kaplan as the Representative of ULAKBIM.

4d. Outstanding membership feesOUTSTANDING MEMBERSHIP FEES (ON 22 SEPTEMBER 2014) GA(14)026

Organisation Ctry debt 2012 debt 2013 debt 2014 total debt

BREN BG 4,498.11 8,095.26 11,983.95 24,577.32

MARNET MK 2,708.39 2,548.43 5,256.82

LITNET LT 2,584.00 2,584.00

MREN ME 290.84 290.84

ASNET-AM AM 1,162.80 1,162.80

EMBL 2,584.00 2,584.00

Tata 2,864.81 2,864.81

Level 3 2,893.65 2,893.65

Huawei 2,513.50 3,019.95 5,533.45

Alcatel-Lucent (PAID!) 2,513.50 3,019.95 5,533.45

Google 2,584.00 2,584.00

TOTAL 4,498.11 15,830.65 35,536.38 55,865.14

5. TERENAMembers Satisfaction Survey

2014

TERENA General AssemblyOctober 2014

John DyerBusiness & Technology StrategistTERENA

[email protected]

Undertaken IndependentlySurvey Lab (UK)

› Launched at GA May 2014

› Sent to GA members only

› 77% response rate› NRENs 34 (2013 : 31)› Assoc & Int’l 9 (2013 : 7)

Slide 7

When Interpreting the Data

› Regarding the Survey:

› Population responding is small (43)› Sixteen did not respond› Not all participants responding answered all questions

› Regarding TERENA:

› TERENA is a Grass-roots organisation, driven by community› Not all members have same priorities or plans› Some TERENA activities may appear niche but are important

to some members, whilst unimportant to others.

Use care interpreting the data

Slide 8

Established activities compared withNew/Niche activities

Slide 9

IMPORTANCE

PA

RTI

CIP

ATI

ON

IMPORTANCEP

AR

TIC

IPA

TIO

N

Established Task Forces New/Niche Activities

About TERENA

VERY POSITIVE

SOMEWHATPOSITIVE

NEUTRAL

OVERALLSATISFACTION

WILLINGNESSTO

RECOMMEND

SECRETARIATEFFECTIVENESS

KEEPINGMEMBERSINFORMED

EASE OFGETTING

INVOLVED

SOMEWHATNEGATIVE

Membership Costs and Value

Slide 11

COST IS VERYREASONABLE

COST IS ABOUT RIGHT

COST IS HIGH

PROVIDES EXCELLENT VALUE for MONEY

PROVIDES GOODVALUE for MONEY

PROVIDES ADEQUATEVALUE for MONEY

MEMBERSHIP COST VALUE FOR MONEY

Task Forces

Slide 12

AWARENESS

PA

RTI

CIP

ATI

ON

IMPORTANCEP

ERFO

RM

AN

CE

Community Services

Slide 13

IMPORTANCE

QU

ALI

TY

AWARENESS

Publications

Slide 14

IMPORTANCE

QU

ALI

TY

AWARENESS

Additional Feedback

Suggested Additional Collaborations

› Leading European Research Universities (LERU)

› RIPE

› Libraries & e-Infrastructures

› European E-Infrastructures

› Governments / Politicians

General comments

Slide 15

› Survey too long . . .

› New member – Will appreciate more support & workshop participation . . . .

› Appreciate good organisation & transparent communications

› Having an organisation like TERENA is vital to our community . . . . .

› Good luck for the re-org …!

Summary

› Awareness of activities should be improved

› Improving the ease of involvement in activities needs to addressed

› Some NRENs find membership cost high

› Innovation is by its very nature niche but needs to be supported

› CSS timing needs to be changed so the findings can feed more quickly into the Activity Plan

Slide 16

6a. Activity plan 2015› Builds on the strategy adopted in 2012.› Takes into account consequences of proposed

restructuring. › In particular in service development, management

and marketing areas.

› Consolidated budget for DANTE and TERENA to be presented e.g. in Zagreb if restructuring proposals are accepted.

› Uncertainties include future of current H2020 proposals: GN4, AARC, e4ERA.

Slide 17

6b. Projected outlook 2014

Slide 18

Budget Outlook2014 2014

INCOMEMembership fees 1,121 1,118Earmarked contributions 2,306 1,869Interest received 50 40Late payment charges 0 6Other income 2 4

TOTAL INCOME 3,479 3,038

EXPENDITUREPersonnel costs 1,836 1,767Other administrative costs 392 397Travel/meetings 307 304Minor projects funding 50 45Membership subscriptions 4 4Contracted services 867 856Financial expenses 22 21Bad debts written off 0 0Project results previous years 21 -87

Total expenditure 3,500 3,307

RESULT -20 -269

6b. Projected outlook 2014

Slide 19

› Result can still change› Loss due to lower income from funded projects due to less

time than foreseen spent on EU projects (GN3plus and AAI).

› 100 k€ authorized for restructuring, but this excluded staff and overhead costs; with staff etc., expected to be around 186 k€.

› Extra expense of 35 k€ due to later start of anticipated project.

› (Various other pluses and minuses)› Reserves sufficient (might drop to 1,421 k€ from current

1,690 k€)› One-off unexpected 300 k€ income not yet included.

6c. Contribution categories of National Members

› The GA is asked to decide that all members of TERENA will be in the same category in 2015 as they were in 2014.

6d. Membership fees 2015

› Fee unchanged between 2008 and 2013. › This has caused an erosion of fee income in real terms

› Last year, it was decided to return to the practice of earlier years and to adjust the fee for inflation. For 2015, that would mean an adjustment of 2.6%

› The GA is asked to set the membership fee unit for 2015 at € 5,302.

6d. Budget proposal 2015

› Continued extra restructuring costs of approximately 190 k€ largest factor to explain projected deficit of 112 k€

› New project proposals submitted: AARC e4ERA, MAGIC

› If all new projects are approved, some extra staff will be needed.

› If no new project is approved, we can’t continue the contracts of some staff on temporary contracts.

› Risks will need careful monitoring and management.

Slide 22

6d. Budget proposal 2015Budget Outlook Budget

2014 2014 2015

INCOME

Membership fees 1,121 1,118 1,148Earmarked contributions 2,306 1,869 2,687Interest received 50 40 40Late payment charges 0 6 0Other income 2 4 4

TOTAL INCOME 3,479 3,038 3,879

EXPENDITURE

Personnel costs 1,836 1,767 1,937Other administrative costs 392 397 381Travel/meetings 307 304 522Minor projects funding 50 45 50Membership subscriptions 4 4 4Contracted services 867 856 1,164Financial expenses 22 21 21Bad debts written off 0 0 0Project results previous years 21 -87 -88

Total expenditure 3,500 3,307 3,991

RESULT -20 -269 -112

7. Technical Programme

Slide 24

› Technical Programme and onwards› Meetings and new member(s)› Update on Special Interest Groups (SIG) and Task

Forces (TF)› Services and projects› REFEDS› Thank you!

Slide 25

Agenda Technical Programme Update

› In a merged organisation … previous decisions still stands.

› Depends on us how we members use these tools!

› Performing an update of the terms of the technical programme

Slide 26

TERENA Technical programme onwards

› Existing collaboration platforms:

› Task Force

› Special Interest Group (SIG)

› TERENA small projects

› Other means / one time workshops etc

› Please have a look at:http://www.terena.org/activities/

Slide 27

TERENA Technical programme onwards

› Welcome to Rob Evans from JANET!

› Every second TTC meeting is done by VC

› The TAC meeting in Dublin and the TTC highlighted the need for a permanent TAC body. Work is on-going.

Slide 28

Meetings and members

Special Interest Group update

› New (and first) Special Interest Group (SIG) established at the TTC-meeting:

Information Security Management SIG(former CISO)

First workshop held in Amsterdam, more than 30 people attended.

› See http://www.terena.org/activities/ism/ for more information.

Task force updates

› EMC2

› The community has not stepped forward with a request to preserve EMC2

› As of September 2014 EMC2 is no longer a Task Force in TERENA (current charter expired)

› No new chair stepped forward after the current chair stepped down.

› Mailing lists, wiki etc is preserved!

Task force updates

› TF-CSIRT

› “TF-CSIRT is a task force that promotes collaboration and coordination between CSIRTs in Europe and neigbouring regions…”

› Task Force with many organisations outside of the educational sector as members.

› Procurement for new Trusted Introducer (TI) service completed.

Task force updates

› TF-NOC

› Upcoming meeting in Madrid 21-22 of Oct

› TF-Storage› Owncloud agreement exceeds 100.000 end user

licences!

Task force updates

› TF-RTC (work in progress, not yet approved)

› A TF in the area of WebRTC is under development from a number of members.

› Charter not finalised but has the TTCs early blessing and will be approved in the next meeting.

› Peter Szegedi at TERENA is coordinating the effort

Services and projects

› OER Pilot (small project)› “The TERENA Open Educational Resource portal pilot

is an ongoing effort to create a central hub for metadata aggregation for the education and research community.”

› Small project that runs until Dec 2014

› SCHAC update (small project)› Writer contracted to update specification

Services and projects

› TCS:

› Procurement completed and new supplier selected, Digicert

› Final contract negotiations on-going

› Smooth transition important

› Costs have adapted closer to market value, we will see an increase for 2015 – please budget accordingly

REFEDS

› REFEDS› Federation policy comparison› Technical trust and business trust are separate

issues. eduGAIN addresses the technical trust› REFEDS federation policy analysis shows that minor

differences in policy do not impact interfederation. › Differences in Federation Operator Practices impact

significantly.

› Upcoming REFEDS meeting at Internet2 meeting and a December meeting in Europe

REFEDS

› REFEDS Steering Committee members

› Andrew Cormack (JANET(UK)› Miro Milinovic (SRCE)› Mehdi Hached (RENATER)› Thomas Lenggenhager (SWITCH)› Valter Nordh (NORDUNET)› Ken Klingenstein (Internet2)

Next TTC meetings

› November 5’th in Amsterdam

› People:http://www.terena.org/about/people/ttc.php

› Minutes:http://www.terena.org/about/ttc/minutes/

Thank you for paying attention!

› Further questions, comments etc?

Valter Nordh

[email protected]

+46 707 884742

8. Conferences and Workshops

https://tnc15.terena.org/

Call for Participation opens today!

Contact us if you are interested in knowing more about hosting the TNC in 2016!

8. Conferences

44th TERENA General Assembly6 – 7 October 2014BerliinGERMANY

Helmut SverenyákTERENA VP [email protected]

TNC2014, 19. – 22. 5. 2014Dublin, Ireland

› Organised by TERENA› Hosted by HEAnet

› 661 participants › 30 european countries› 25 non- european

› 600/61

› 116 speakers› 23 Session chairs› 8 exhibitors› 43 vendors› 17 staff

TNC 2014, Dublin Ireland

Slide 43

Evaluation

› 1/3 of participants returned evaluation forms› High rating› Very positive compliments on programme and

organisation› http://www.terena.org/publications/tnc2014-

proceedings/

› HEAnet› PC led by E. Huizer› TERENA staff

Slide 44

Slide 45

15 - 18 June 2015, Porto, PortugalFCT/FCCN

TNC 2015

Programme Committee 2015Chair: Klaas Wierenga CISCO

MembersGuido Aben AARnet Australia Johan Dolenc EUNIS/UMEAErik-Jan Bos NORDUnetTomi Dolenc Arnes SloveniaJoao Nuno Ferreira FCT PortugalJosé Maria Fontanillo RedIRIS Spain Lukas Hämmerle SWITCH SwitzerlandNikol Harris TERENAAna Hunsinger Internet 2 USALeif Laaksonen CSC FinlandDiego Lopez Telefonica I+DReimer Karlsen-Masur DFN Germany Lucy Lynch ISOCJanos Mohacsi NIIF / HUNGARNET Hungary Chris Phillips CANARIE CanadaLeonidas Poupoulos GRNET GreeceVictor Reis HEANET IrelandRoberto Sabatino DANTEBrook Schofield TERENAAfrodite Sevasti GRNET Greece

TNC 2015 Schedule

› 6 October – Call for papers› 3 November – Registration open› 28 November – Extended abstracts › 15 April – Full papers/Posters/

Lightning talks› 5 May – preregistration ends› 15 – 18 June TNC2015 › (tnc2015.terena.org)

Slide 47

TNC 2016, 2017 …

› Candidates still invited

Slide 48

9. TF-CPR and TF-MSP

10. Secretariat mattersValentino Cavalli Acting Secretary General

John Dyer Business and Technology Strategist

Michael Nowlan CTO 19/39

Licia Florio Project Development Officer

Péter Szegedi Project Development Officer

Brook Schofield Project Development Officer

Nicole Harris Project Development Officer

Alessandra Scicchitano Project Development Officer

Dick Visser Senior System Engineer

Christian Gijtenbeek Senior Software Engineer

Bert van Pinxteren Chief Administrative Officer

Laura Durnford Senior Communications Officer

Wilma Overdevest Financial Administrator 33/39

Gyöngyi Horváth Conference and Workshop Organiser

Karim Mostafi Communications Officer

Jim Buddin Training Coordinator

Magda Haver Project Management Assistant 32/39

Nadia Sluer Project Management Assistant

Sigita Jurkinaitė Project Management Assistant 24/39

Hanna Cherigui Secretary

Mirko Ampt Assistant Bookkeeper 12/39

Johanna Saladas Data Analyst 16/39

› › End of day 1

terena general assembly meeting berlin, 6-7 october 2014 · 6b. projected outlook 2014 slide 18...

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