tender specifications btc/ctb tan 119...btc tan 104 specifications page 4 of 46 1 administrative and...

TENDER SPECIFICATIONS BTC/CTB TAN 119 OF 9 JANUARY 2018 “CONTRUCTION OF RANGER POSTS FOR TANZANIA WILDLIFE MANAGEMENT AUTHORITY IN KILOMBERO VALLEY NAVISION CODE: TAN-1102711

TABLE OF CONTENTS

1 ADMINISTRATIVE AND CONTRACTUAL PROVISIONS ................................................................ 4

1.1 GENERAL POINTS ......................................................................................................... 4

1.1.1 Derogations from the Royal Decree of 14.01.2013 ................................................................. 4 1.1.2 The contracting authority ......................................................................................................... 4 1.1.3 Institutional framework of BTC ................................................................................................. 4 1.1.4 Rules governing the public contract ......................................................................................... 5 1.1.5 Definitions ................................................................................................................................ 5 1.1.6 Confidentiality........................................................................................................................... 7 1.1.7 Deontological obligations ......................................................................................................... 7 1.1.8 Applicable law and competent court ........................................................................................ 8

1.2 OBJECT AND SCOPE OF THE CONTRACT ........................................................................ 8

1.2.1 Type of contract ....................................................................................................................... 8 1.2.2 Object of the contract ............................................................................................................... 8 1.2.3 Lots .......................................................................................................................................... 8 1.2.4 Duration .................................................................................................................................... 8 1.2.5 Variants .................................................................................................................................... 8 1.2.6 Quantities ................................................................................................................................. 9

1.3 PROCEDURE ................................................................................................................ 9

1.3.1 Award procedure ...................................................................................................................... 9 1.3.2 Publication................................................................................................................................ 9 1.3.2.1 Semi-official notification ...................................................................................................... 9 1.3.3 Conflicts of interests and arrangements .................................................................................. 9 1.3.4 Information ............................................................................................................................... 9 1.3.5 Tender .................................................................................................................................... 10 1.3.5.1 Scope of the tender ........................................................................................................... 10 1.3.5.2 Data to be included in the tender ...................................................................................... 10 1.3.5.3 Period the tender is valid ................................................................................................... 11 1.3.5.4 Samples, documents and certificates to be attached to the tender ................................... 11 1.3.5.5 Copies ................................................................................................................................ 11 1.3.5.6 Determination, components and revision of the prices ...................................................... 11 1.3.5.7 Elements included in the price ........................................................................................... 11 1.3.5.8 Price revision .................................................................................................................... 12 1.3.6 The right to submit tenders and opening of tenders .............................................................. 12 1.3.6.1 The right to submit a tender and how to submit tenders .................................................. 12 1.3.6.2 Change or withdrawal of a tender that has already been submitted ................................ 12 1.3.6.3 Opening of tenders ........................................................................................................... 13 1.3.7 Selection criteria– Regularity of the tenders– Award criteria ................................................. 13 1.3.7.1 Access rights and selection criteria .................................................................................. 13 1.3.8 Regularity of tenders .............................................................................................................. 14 1.3.9 Negotiations ........................................................................................................................... 14 1.3.10 Award criteria:. ....................................................................................................................... 14 1.3.10.1 Awarding the public contract ............................................................................................. 14 1.3.11 Concluding the contract ......................................................................................................... 15

1.4 SPECIFIC CONTRACTUAL AND ADMINISTRATIVE PROVISIONS .......................................... 15

1.4.1 Definitions (Art. 2) .................................................................................................................. 15 1.4.2 Correspondance with the building contractor (Art. 10) .......................................................... 15 1.4.3 Managing official (Art. 11) ...................................................................................................... 16 1.4.4 Subcontractors (Art. 12 to 15) ................................................................................................ 16 1.4.5 Confidentiality (Art. 18) .......................................................................................................... 16 1.4.6 Intellectual property (Art. 19 to 23) ........................................................................................ 16 1.4.7 Insurance (Art. 24) ................................................................................................................. 17 1.4.8 Performance bond (Art. 25 to 33) .......................................................................................... 17 1.4.9 Conformity of the performance (Art. 34) ................................................................................ 18 1.4.10 Plans, documents and items made by the contracting authority (Art 35). ............................. 18 1.4.11 Detailed plans and work plans prepared by the contractor.................................................... 19

1.4.11.1 Construction planning ....................................................................................................... 19 1.4.11.2 Master plan ....................................................................................................................... 19 1.4.11.3 Implementation documents ............................................................................................... 20 1.4.11.4 Products or equipment used for this contract. .................................................................. 21 1.4.12 Amendments of the contract (Art. 37 to 38/19 and 80) .......................................................... 21 1.4.13 Control and supervision of the public contract ....................................................................... 22 1.4.13.1 Means of control (Art. 82) ................................................................................................. 24 1.4.13.2 Liability of the building contractor (Art. 84) ....................................................................... 25 1.4.13.3 Means of action of the contracting authority (Art. 44-51 and 85-88) ................................ 26

1.4.13.3.1.1 Failure of performance (Art. 44) ......................................................................................26 1.4.14 Penalties (Art. 45) .................................................................................................................. 26 1.4.14.1 Special penalties ............................................................................................................... 26 1.4.14.2 Fines for delay (Art. 46 et seq. and 86) ............................................................................ 27 1.4.15 Payment of the works (Art. 66-72 and 95) ............................................................................. 30 1.4.16 Litigation (art. 73) ................................................................................................................... 31

2 FORMS 32

2.1 INSTRUCTIONS FOR COMPILING THE TENDER ................................................................ 32

2.2 IDENTIFICATION OF THE TENDERER .............................................................................. 33

2.3 INTEGRITY STATEMENT FOR THE TENDERERS ............................................................... 34

2.4 TENDER FORM – PRICES ............................................................................................ 36

2.5 SIGNING THE TENDER ................................................................................................. 37

2.6 LIST OF TECHNICAL STAFF .......................................................................................... 38

2.7 LIST OF SIMILAR PROJECTS COMPLETED (LAST 5 YEARS) ............................................. 39

2.8 LIST OF MINIMAL EQUIPMENT REQUIRED: ..................................................................... 40

2.9 SELECTION FILE ......................................................................................................... 41

3 TECHNICAL SPECIFICATIONS...................................................................................................... 46

BTC TAN 104 Specifications

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1 Administrative and contractual provisions

1.1 General points

1.1.1 Derogations from the Royal Decree of 14.01.2013

Chapter 1.4 of these Tender Specifications (CSC/Cahier spécial des charges) includes the

administrative and contractual provisions that apply to this public contract as a derogation

of the Royal Decree of 14.01.2013 or as a complement or an elaboration thereof.

These Tender Specifications derogate/ from Article(s) .27(bond) from the General

Implementing Rules- GIR (Royal Decree of 14.01.2013).

1.1.2 The contracting authority

The contracting authority of this public contract is the “Belgian Technical Cooperation”,

further called “BTC”, public-law Company with social purposes, with its registered office at

Rue Haute 147, 1000 Brussels in Belgium (enterprise number 0264.814.354, RPM/RPR

Brussels).

BTC, the Belgian Development Agency, supports developing countries in their fight against

poverty on behalf of the Belgian government. Besides this public service mission on behalf

of the Belgian government BTC also provides services on behalf of other national and

international organisations contributing to sustainable human development1.

For this public contract BTC is represented by Mr. Tom Smis, the Resident Representative

who is mandated under the mandate structure to award the public contract (and hence to

sign the "justified decision" on the basis of an evaluation report + sign the notification

letters.

1.1.3 Institutional framework of BTC

The general reference framework in which BTC operates is the Belgian Law on

Development Cooperation of 19 March 20132 as well as the Belgian Law of 21 December

1998 establishing the Belgian Technical Cooperation as a public-law company, changed

by the Laws of 3 November 2001, of 12 June 2012, of 27 December 2012 and of 15

January 20133.

The following developments are also a leitmotiv in BTC operations: We mention as main

examples:

• In the field of international cooperation: the United Nations millennium goals

and the Paris Declaration on the harmonisation and alignment of aid;

• In the field of fighting corruption: the Law of 8 May 2007 approving the

United Nations Convention against Corruption, adopted in New York on 31

October 20034, as well as the Law of 10 February 1999 on the Suppression

1

For more information see http://www.btcctb.org/showpage.asp?iPageID=34 and the Law of 21 December 1998 establishing the Belgian Technical Cooperation, changed by the Laws of 13 November 2001 and 30 December 2001. 2 Belgian Official Gazette of 30 December 1998, of 17 November 2001, of 6 July 2012, of 15 January 2013 and of 26 March 2013. 3 Belgian Official Gazette of 1 July 1999. 4 Belgian Official Gazette of 18 November 2008.


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of Corruption transposing the Convention on Combating Bribery of Foreign

Public Officials in International Business Transactions;

• In the field of Human Rights: the United Nations’ Universal Declaration of

Human Rights (1948) as well as the 8 basic conventions of the International

Labour Organisation5 on Freedom of Association (C. n°87), on the Right to

Organise and Collective Bargaining (C. n°98), on Forced Labour (C. n°29

and 105), on Equal Remuneration and on Discrimination in Respect of

Employment (C. n°100 and 111), on Minimum Age for Admission to

Employment (C. n°138), on the Prohibition of the Worst Forms of Child

Labour (C. n°182);

• In the field of respecting the environment: Agenda 21 (the 1992 Rio

Summit), the Plan of Implementation of the World Summit on Sustainable

Development (Johannesburg 2002), as well as initiatives of the European

Union, like for instance The European Union Strategy for Sustainable

Development, which was adopted in 2001 in Göteborg.

• In the field of environmental protection: The Climate Change Framework

Convention in Paris, 12 December 2015;

1.1.4 Rules governing the public contract

The following, among other things, apply to this public contract:

• The Law of 17 June 2016 on public procurement6 ;

• ;

• The Royal Decree of 18 April 2017 on the Award of Public Procurement

Contracts in the classic sectors7;

• The Law of 17 June 2013 on justification, information and means of appeal

for public contracts and certain contracts for works, supplies and services8

• The Royal Decree of 14 January 2013 establishing the general rules for the

performance of public contracts and of public works concessions5;

• Circulars of the Prime Minister with regards to public contracts5;

• Law of 20 March 1991 governing the approval of contractors of works, as

well as the various implementing decrees of this law;

• The General Regulations on Industrial Safety, the Law of 04.08.1996 on

well-being of workers in the performance of their work and the "Code on well-

being at work" (in particular the Royal Decree of 25.01.2001 on temporary

and mobile construction sites), including any subsequent changes thereto.

1.1.5 Definitions

The following definitions apply to this contract:

• The tenderer: The natural person (m/f) or legal entity that submits a tender;

5 http://www.ilo.org/ilolex/english/convdisp1.htm. 6 Belgian Official Gazette 14 July 2016. 7 Belgian Official Gazette 09 May 2017. 8 Belgian Official Gazette of 21 June 2013.


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• The successful tenderer / building contractor: The tenderer to whom the

contract is awarded;

• The contracting authority: BTC, represented by the Resident Representative

of BTC in Tanzania;

• The tender: The commitment of the tenderer to perform the public contract

under the conditions that he has submitted;

• Technical specifications: A specification in a document defining the

characteristics of a product or a service, such as the quality levels, the

environmental performance levels, the design for all kinds of uses, including

access for people with disabilities, and the evaluation of conformity, of

product performance, of the use of the product, its safety or its dimensions,

as well as requirements applicable to the product as regards trade names,

terminology, symbols, testing and test methods, packaging, marking or

labelling, instructions for use, the production processes and methods, as

well as the evaluation and conformity procedures;

• Variant: An alternative method for the design or the performance that is

introduced either at the demand of the contracting authority, or at the initiative

of the tenderer;

• Option: A minor and not strictly necessary element for the performance of

the contract, which is introduced either at the demand of the contracting

authority, either at the initiative of the tenderer;

• Summary bill of quantities: The contract document, in a public works

contract, which splits up the performance in different items and specifies the

quantity or the method to determine the price for each of them

• Inventory: A contract document, in a public supply contract or a public

services contract, which splits up the performance in different items and

specifies the quantity or the method to determine the price for each of them;

• BDA: Belgian Public Tender bulletin;

• OJEU: Official Journal of the European Union;

• OECD: Organisation for Economic Cooperation and Development;

• General Implementing Rules ('GIR'): Rules given in the Royal Decree of

14.01.2013 establishing the general rules for the performance of public

contracts and of public works concessions;

• The Tender Specifications (Cahier spécial des charges/CSC): This

document and its annexes and the documents it refers to;

• Corrupt practices: The offer of a bribe, gift, gratuity or commission to any

person as an inducement or reward for performing or refraining from any act

relating to the award of a contract or implementation of a contract already

concluded with the contracting authority;

• Litigation: Court action.


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1.1.6 Confidentiality

The tenderer or contractor and BTC are bound to secrecy vis-à-vis third parties with

regards to any confidential information obtained within the framework of this contract and

shall only divulge such information to third parties after receiving the prior written consent

of the other party. They shall disseminate this confidential information only among

appointed parties involved in the assignment. They guarantee that said appointed parties

will be adequately informed of their obligations in respect of the confidential nature of the

information and that they shall comply therewith.

1.1.7 Deontological obligations

Any failure to comply with one or more of the deontological provisions may lead to the

exclusion of the candidate, the tenderer or the successful tenderer from other public

contracts concluded with BTC.

For the duration of the contract, the successful tenderer and his staff respect human rights

and undertake not to go against political, cultural or religious customs of the beneficiary

country. The tenderer or successful tenderer is bound to respect fundamental labour

standards, which are internationally agreed upon by the International Labour Organisation

(ILO), namely the conventions on union freedom and collective bargaining, on the

elimination of forced and obligatory labour, on the elimination of employment and

professional discrimination and on the abolition of child labour.

Any attempt of a candidate or a tenderer to obtain confidential information, to proceed to

illicit arrangements with competitors or to influence the evaluation committee or the

contracting authority during the investigation, the clarification, evaluation of tenders and

applicants comparison procedures shall lead to the rejection of the application or the

tender.

Moreover, in order to avoid any impression of risk of partiality or connivance in the follow-

up and control of the performance of the contract, it is strictly forbidden to the successful

tenderer to offer, directly or indirectly, gifts, meals or any other material or immaterial

advantage, of whatever value, to the employees of the contracting authority who are

concerned, directly or indirectly, by the follow-up and/or control of the performance of the

contract, regardless of their hierarchical position.

Any tender will be rejected and any (public) contract will be cancelled once it appears that

the contract awarding or its performance induced the transfer of ‘extraordinary commercial

expenditure’. Extraordinary commercial expenditure is any commission that is not

mentioned in the main contract or that does not result from a contract in good and due

form referring to that contract, any commission that is paid for no actual legal service, any

commission transferred into a fiscal paradise, any commission transferred to a beneficiary

that is not clearly identified or to a company that obviously merely serves as a façade.

The successful tenderer of the public contract commits to supply, upon the demand of the

contracting authority, any supporting documents related to the performance conditions of

the contract. The contracting authority shall be allowed to proceed to any control, on

paperwork or on site, which it considers necessary to collect evidence to support the

presumption of unusual commercial expenditure. Depending on the gravity of the facts

observed, the successful tenderer having paid unusual commercial expenditure is liable to

have his contract cancelled or to be permanently excluded.


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1.1.8 Applicable law and competent court

The public contract must be performed and interpreted according to Belgian law.

The parties commit to sincerely perform their engagements to ensure the good

performance of this contract.

In case of litigation or divergence of opinion between the contracting authority and the

successful tenderer, the parties shall consult each other to find a solution.

If agreement is lacking, the Brussels courts are the only courts competent to resolve the

matter.

1.2 Object and scope of the contract

1.2.1 Type of contract

Public contract for works

1.2.2 Object of the contract

This public contract consists of the construction of two stations for rangers of the Tanzania

Wildlife Management Authority (TAWA) in Kilombero and Malinyi Districts of Morogoro

region.

The facilities will be used by TAWA field personnel to support their law enforcement

deployment and conservation management role in the Kilombero Valley, overseen from

the main TAWA office in Ifakara Town.

The locations are as follows:

Location #1 is Kamwene Village in Mlimba, with approximate coordinates: E146120

N9025028

Location #2 is tentatively identified in Mtimbira (Karengakero) in Malinyi District – it will be

confirmed by TAWA ahead of the installation and construction.

1.2.3 Lots

The contract has one lot, which is indivisible.

A tender for part of a lot is inadmissible.

The description of the lot is included in part 2 of these Tender Specifications

1.2.4 Duration

1.2.5 The contract begins upon award notification. The contract will end with the completion and acceptance of stipulated works, which are to be completed within 90 calendar days since award.

1.2.5 Variants Each tenderer may submit only one tender. Variants are forbidden


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1.2.6 Quantities

The tender is a lumpsum contract. The estimates included in the specifications below are

given for information purposes only. The contractor must therefore be able to perform

these quantities for the period that covers the duration of the public contract.

1.3 Procedure

1.3.1 Award procedure

This contract is awarded in accordance with Article 42, §1, 1° a) of the Law of 14 July

2016 pursuant to a negotiated procedure, without prior publication, taking into account the

estimated amount of the public contract.

1.3.2 Publication

1.3.2.1 Semi-official notification

These Tender Specifications are published on the BTC website (https://www.btcctb.org/content/btc-tenders ).

The contract notice is also published through local newspapers.

1.3.3 Conflicts of interests and arrangements

The tenderers' attention is drawn to Art. 52 of the Law of 17 June 2016 (Prior participation

of tenderers) and Art. 51 of the Royal Decree of 18 April 2017 (Conflicts of Interest -

Tourniquet).

Any infringement of these measures which may be likely to distort the normal conditions of

competition is punishable in accordance with the provisions of Art. 5 of the Law of 17 June

2016 on public procurement. In practice, this penalty consists, as the case may be, either

of rejecting the offer or of terminating the contract.

1.3.4 Information

The awarding of this contract is coordinated by Mr Giuseppe Daconto, KILORWEMP

International Technical Assistant and co-Manager. Throughout this procedure all contacts

between the contracting authority and the (possible) tenderers about this public contract

will exclusively pass through this service / this person. (Possible) tenderers are prohibited

to contact the contracting authority any other way with regards to this contract, unless

otherwise stipulated in these Tender Specifications.

Until 25 January 2018, tenderers may ask questions about the tender documents and the

contract. Questions shall be addressed in writing to: Mr Giuseppe Daconto

[email protected].

They shall be answered in the order received. The complete overview of questions asked

shall be published on BTC website (www.btcctb.org) / tenders) at the latest 12 calendar

days before the final date for receipt of tenders at the address mentioned above. Until the

notification of the award decision, no information shall be provided about the evolution of

the procedure.

https://www.btcctb.org/content/btc-tenders

mailto:[email protected]


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The tenderer is supposed to submit his tender after reading and taking into account any corrections made to the contract notice or the tender documents that are published on the BTC website

1.3.5 Tender

1.3.5.1 Scope of the tender

The tenderer must accept without any reserve the whole of the Specifications. Should the

tender documents prove to contain deficiencies, errors and/or unclear provisions, then the

tenderer must immediately point these out in writing to the contracting authority.

By submitting a tender, the tenderer declares renouncing to his own (sales) conditions,

even if these are mentioned in any of the annexes to his tender. Any other statement will

be considered a condition leading to the irregularity of the tender.

1.3.5.2 Data to be included in the tender

The tender of the tenderer will consist of the physically separate sections mentioned

below (see point “Forms”):

• The identification form;

• The power of attorney;

• The integrity statement for the tenderers;

• The access right and qualitative selection documents;

• The financial offer & tender form;

• The technical offer.

The tenderer is strongly advised to use the tender forms in annexe. When not using this

form, he is fully responsible for the perfect concordance between the documents he has

used and the form.

The tenderer clearly designates in his tender which information is confidential and/or

relates to technical or trade secrets and shall therefore not be disseminated by the

contracting authority.

The following information will be included in the tender:

- The global price in figures (excluding VAT), supported by the itemized and priced

BoQ

- The total amount of the tender in words and figures (excluding VAT)

- The amount of VAT

- The signature of the person or persons, depending on the case, who has or have

a mandate for signing the tender

- The function of the person or persons, depending on the case, who signs/sign the

tender

- The date on which the above-mentioned person or persons, depending on the

case, has/have signed the tender


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1.3.5.3 Period the tender is valid

The tenderers are bound by their tender for a period of 90 calendar days, as from the day

following the date for the opening of tenders.

1.3.5.4 Samples, documents and certificates to be attached to the tender

The tenderers attach the following to their tender:

- All the documents demanded pertaining to access rights and selection criteria;

- All documents demanded pertaining to award criteria;

- The statutes and any other document required to establish the mandate of the

signer(s);

1.3.5.5 Copies

Two original copies of the completed tender will be submitted on paper. An additional soft

copy including an excel file of the prices BoQ shall be submitted on a CD-ROM.

1.3.5.6 Determination, components and revision of the prices

All prices given in the tender form must obligatorily be given in Tanzanian shillings.

This public contact is a lump sum contract, i.e. a contract in which a flat rate price covers the whole performance of the contract or each of the items of the inventory.

The value-added tax is dealt with on a separate line in the summary bill of quantities.

According to Article 37 of the Royal Decree of 18 April 2017, the contracting authority may for the purpose of verifying the prices carry out an audit of any and all accounting documents and an on-site audit to check the correctness of the indications supplied.

1.3.5.7 Elements included in the price

The tenderer is deemed to have included in his global price for the contract for works all the costs, measures and charges inherent to the performance of the contract, namely:

• 1° If appropriate, the measures imposed by occupational safety and health

legislation;

• 2° All the works and supplies, such as bracing, sheet piling and drainage,

necessary to prevent landslips and other damage and to remedy these if

necessary;

• 3° The perfect preservation, possible shift and redeployment of cables and

pipes which might be encountered during excavation, earthworks and

dredging, provided that these achievements are not the legal responsibility of

the owners of such cables and pipes;

• 4° Removal, within the confines of the excavations, earthworks and dredging

which may be necessary for construction of the structure, of:

• a) earth, mud and gravel, stones, rubble, riprap of any kind, masonry

remains, turf, plants, bushes, stumps, roots, coppices, debris and waste

materials;

• b) Any rock whatever its size where the contract documents state that the

earthworks, excavation and dredging are to be carried out in land known to


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be rocky, and in the absence of this statement, any rock and any blocks of

masonry or concrete the individual volume of which does not exceed half a

cubic metre;

• 5° The transportation and removal of excavated material, either away from

the property of the contracting authority, or to locations within the sites for re-

use, or to designated dumping sites, in accordance with the requirements of

the contract documents;

• 6° All overheads, incidental expenses and maintenance costs during

contractual performance and the warranty period.

• 7° Customs and excise duties;

• All the works which, by their nature, depend on or are associated with those

described in the contract documents are also included in the contract price.

1.3.5.8 Price revision

This contract will have no price revision.

1.3.6 The right to submit tenders and opening of tenders

1.3.6.1 The right to submit a tender and how to submit tenders

Without prejudice to any variants, each tenderer may only submit one tender per contract.

The tender must reach the BTC office by 1500 hours of 31 January 2018.

It is submitted in a properly sealed envelope bearing the following information:

“Tender BTCTAN119 for the construction of TAWA Ranger Posts in Kilombero Valley”

It may be submitted:

a) By mail (registered mail)

In this case, the sealed envelope is put in a second closed envelope addressed to:

Belgian Technical Cooperation to the attention of Mr. Tom Smis, Resident Representative 4th floor, Oasis Park Building (across the entrance of Best Western Peninsula Hotel, Haile Selassie rd) Oysterbay Dar es Salaam.

b) Delivered by hand to the same address above with acknowledgement of receipt.

The service can be reached on working days during office hours: from 8 am to 13 pm and from 1 pm to 4 pm. (Phone number 022 2667724)

1.3.6.2 Change or withdrawal of a tender that has already been submitted

When a tenderer wants to change or withdraw a tender already sent or submitted this must be done in accordance with the provisions of Articles 43 and 85 of the Royal Decree of 18 April 2017.


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To change or withdraw a tender already sent or submitted, a written statement is required, which will be correctly signed by the tenderer or his representative. The object and the scope of the changes must be described in detail. Any withdrawal must be unconditional.

The withdrawal may also be communicated by fax or electronic means, provided that it is confirmed by registered letter deposited at the post office or against acknowledgement of receipt at the latest the day before the tender acceptance deadline.

When the tender is submitted via e-tendering, the tender is modified or withdrawn in accordance with Article 43, §2 of the Royal Decree of 18 April 2017.

Thus, a tender that is modified or withdrawn after the signing of the submission report means that a new submission report, signed in accordance with paragraph 1, must be sent.

The object and the scope of the changes must be described in detail.

The withdrawal must be pure and simple.

When the submission report drawn up following the modifications or withdrawal set out in sub-paragraph 1 does not bear the signature referred to in paragraph 1, the modification or withdrawal is without consultation deemed null and void. This nullity applies only to the modifications or withdrawal, not to the tender itself.

1.3.6.3 Opening of tenders

The tenders will be opened behind closed doors.

The attention of the tenderers is drawn to the fact that they have to allow delegates of the contracting authority to visit their installations under the framework of the analysis of the tenders by the contracting authority.

1.3.7 Selection criteria– Regularity of the tenders– Award criteria

1.3.7.1 Access rights and selection criteria

Exclusion grounds

The mandatory and optional exclusion grounds are advised in the appendix to these tender specifications.

By submitting this tender, the tenderer certifies that he is not in any of the cases of exclusion listed in the Articles 67 - 69 of the Law of 17 June 2016 and the Articles 61 - 64 of the Royal Decree of 18 April 2017.

The contracting authority will verify the exactitude of this Declaration on honour for the tenderer with the best tender.

For that purpose, the contracting authority will ask the tenderer concerned to provide information or documents allowing the contracting authority to verify the tenderer's personal situation by the fastest means and within the term set by the contracting authority.

The contracting authority will itself ask for information or documents that it can obtain free of charge by digital means from the instances that manage the information or documents.

Access rights


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By submitting this tender, the tenderer certifies that he is not in any of the cases of exclusion listed in the Forms. The contracting authority will verify the exactitude of this implicit Declaration on honour for the tenderer with the best tender. For that purpose, the contracting authority requests a number of supporting documents listed in the forms and may ask the tenderer concerned to provide additional information or documents allowing the contracting authority to verify the tenderer's personal situation by the fastest means and within the term set by the contracting authority. The contracting authority will itself ask for information or documents that it can obtain free of charge by electronic means from the instances that manage the information or documents.

Selection criteria

Moreover, by means of the documents requested, the tenderer must prove in the "selection file" that he is sufficiently able, from an economic and financial as well as from a technical point of view, to successfully perform this public contract. The specifications of the selection file are included in section 2.9 below.

1.3.8 Regularity of tenders

Before proceeding to the evaluation and the comparison of the tenders, the contracting

authority examines whether the tender has any formal or material defects that could

disrupt or prevent this evaluation.

Tenders that have reservations about the tender documents, that show formal errors (e.g.

that have not been signed) or that are incomplete, unclear or ambiguous, or that contain

elements that do not correspond to reality, may be rejected from the procedure.

1.3.9 Negotiations

The formally and materially regular tenders shall be evaluated as to content by an

evaluation commission. This evaluation shall be conducted on the basis of the award

criteria mentioned below. The contracting authority may decide to conduct negotiations

with the most advantageous tenderers. After these negotiations, the tenderers can submit

a best and final offer. The tenderer whose tender is regular and the most advantageous on

the basis of the award criteria mentioned below shall be designated the successful

tenderer for this contract.

1.3.10 Award criteria:.

The contracting authority selects the regular offer that it finds to be most advantageous,

taking account of the following criteria:

The price: 100%,:

1.3.10.1 Awarding the public contract

The contract will be awarded to the (selected) tenderer who submitted the most

advantageous, possibly improved, tender on the basis of the criteria mentioned above. We

need to point out though, that in conformity with Art. 85 of the Law of 17 June 2016, there

is no obligation for the contracting authority to award the contract.

The contracting authority can either renounce to award the contract, either redo the

procedure, if necessary through another awarding procedure.


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1.3.11 Concluding the contract

Pursuant to Art. 88 of the Royal Decree of 18 April 2017, the contract is formalized by the

notification to the chosen tenderer of the approval of his tender. Notification is by

registered letter.

So, the full contract agreement consists of a public contract awarded by BTC to the

chosen tenderer in accordance with the following documents, in the order of precedence:

• the registered letter of notification of the award decision,

• these tender documents and the annexes,

• The approved offer of the contractor and all of its annexes;

• if any, minutes of the information session and/or clarifications and/or the addendum,

• any later documents that are accepted and signed by both parties.

1.4 Specific contractual and administrative provisions

This chapter contains the specific contractual provisions that apply to this public contract

as a deviation of the ‘General Implementing Rules of public contracts’ of the Royal Decree

of 14 January 2013, modified by the Royal Decree of 22 June 2017, or as a complement

or an elaboration thereof. The numbering of the articles below (in parenthesis) follows the

numbering of the General Implementing Rules articles. Unless indicated, the relevant

provisions of the General Implementing Rules shall apply in full.

These tender documents derogate from the article 27 of the General Implementing Rules.

1.4.1 Definitions (Art. 2)

- Managing official: The official or any other person who manages and controls the

performance of the contract;

- Performance bond: Financial guarantee given by the successful tenderer to cover

his obligations until final and good performance of the contract;

- Acceptance: Observation by the contracting authority that the performance of all

or part of the works, supplies or services is in compliance with good practice and with the

terms and conditions of the contract;

- Progress payment: Payment of an instalment under the contract after service

delivery is accepted;

- Advance: Payment of part of the contract before service delivery is accepted;

- Amendment: Agreement established between the contracting parties during

contract performance in view of changing documents applicable to the contract.

1.4.2 Correspondance with the building contractor (Art. 10)

Notifications by the contracting authority are addressed to the domicile or to the registered offices mentioned in the tender. The contracting authority allows the use of electronic means for the purpose of notification. Whether electronic means are used or not, when communicating, sharing and storing information, data must be kept complete and confidential.


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1.4.3 Managing official (Art. 11)

The management and the control of the performance of the contract are in the hands of:

Mr Giuseppe Daconto International Technical Assistant and Co-Manager, KILORWEMP c/o MNRT, Mpingo House, Nyerere Road, Dar es Salaam, Tanzania [email protected]

Once the contract is concluded, the managing official is the main contact point for the service provider. Any correspondence or any questions with regards to the performance of the contract shall be addressed to him, unless explicitly mentioned otherwise in these Tender Specifications.

The managing official is fully competent to regard the monitoring of the performance of the contract. He can order any changes to the market that are relevant to its purpose and remain within its limits.

However, are not part of its competence, the signing of amendments and any other decision or agreement involving a derogation of the essential terms and conditions of the tender. For such decisions, the contracting authority shall be represented as specified in the article “Contracting Authority”.

In no way, the lead officer is entitled to amend the terms and conditions (for instance, performance time ...) of the contract, even if the financial impact would be zero or negative. Any commitment, modification or agreement derogating from the conditions stipulated in the tender documents and not notified by the contracting authority must be considered as null and void.

1.4.4 Subcontractors (Art. 12 to 15)

The fact that the contractor entrusts all or part of his commitments to subcontractors does

not release him of his responsibility towards the contracting authority. The latter does not

recognize any contractual relation with these third parties.

The contractor remains, in any case, the only person liable towards the contracting

authority.

The contractor commits to having the contract performed by the persons indicated in the

tender, except for force majeure. The persons mentioned or their replacements are all

deemed to effectively be involved in the performance of the contract. Any replacements

must be approved by the contracting authority.

1.4.5 Confidentiality (Art. 18)

The building contractor and his employees are bound by a duty of reserve concerning the information which comes to their knowledge during performance of this contract. This information cannot under any circumstances be communicated to third parties without the written consent of the contracting authority. The building contractor may, nevertheless, give this contract as a reference, provided that it indicates its status correctly (e.g. ‘in performance’) and that the contracting authority has not withdrawn this consent due to poor contract performance.

1.4.6 Intellectual property (Art. 19 to 23)

The contracting authority acquires the intellectual property rights created, developed or

used during performance of the contract.

mailto:[email protected]


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1.4.7 Insurance (Art. 24)

The contractor takes out insurance policies covering its liability for occupational accidents

and its third party liability for the performance of the contract.

The contractor also takes out any other insurance policy imposed by the contract

documents.

§ 2. Within thirty days from contract conclusion the contractor provides evidence that he

has taken out these insurance policies through a certificate stating the extent of the liability

covered required by the contract documents.

At any time during contract performance, the contractor provides such certificate within

fifteen days following the reception of such a request from the contracting authority.

1.4.8 Performance bond (Art. 25 to 33)

The performance bond is set at 5% of the total amount, excluding VAT, of the contract. The amount thus obtained will be rounded up to the nearest 1000 TZS. In accordance with the legal and regulatory provisions, the performance bond may be constituted either of cash or of public funds or may take the form of a collective performance bond. The performance bond may also take the form of a surety bond issued by a credit institution meeting the requirements of the law relating to the status and control of credit institutions, or by an insurance company meeting the requirements of the law relating to the control of insurance companies and approved for branch 15 (bonds). As a derogation from Article 27, the performance bond may be posted through an establishment that has its registered office in Tanzania. The contracting authority maintains the right to accept or refuse the posting of the bond through that institution. The tenderer shall mention the name and address of this institution in the tender. This derogation is founded on the idea of providing possible local tenderers with an opportunity to submit a tender. The successful tenderer must, within 30 calendar days, as from the day of the awarding of the contract, furnish proof that he or a third party has posted the bond in one of the ways set out below: 1° in the case of cash, by transfer of the amount to the bpost account number of the Caisse des Depôts et Consignations [bpost bank account n° BE58 6792 0040 9979 (IBAN), PCHQBEBB (BIC)] or an equivalent public body (hereinafter referred to as “public body fulfilling a similar function”); 2° in the case of public funds, by depositing such funds with the government cashier at the head office of the Banque Nationale in Brussels or one of its provincial agencies, for the account of the Caisse des Depôts et Consignations, or a public body fulfilling a similar function; 3° in the case of a collective performance bond, through the depositing, by a company lawfully practising this profession, of a joint and several performance bond with the Caisse des Depôts et Consignations or a public body fulfilling a similar function; 4° in the case of a surety, by the written undertaking of the credit institution or the insurance company. This proof must be provided as applicable by submission to the contracting authority of: 1° the deposit receipt of the Caisse des Depôts et Consignations or a public body fulfilling a similar function; or


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2° a debit notice issued by the credit institution or the insurance company; or

3° the deposit acknowledgement issued by the government cashier or public body

fulfilling a similar function; or

4° the original of the joint and several performance bond stamped by the Caisse des Depôts et Consignations or a public body fulfilling a similar function; or 5° the original of the written undertaking issued by the credit institution or the insurance company issuing a surety bond. These documents, signed by the depositor, must state for whom the performance bond has been constituted, its precise allocation through a brief statement of the purpose of the contract and the reference number of the contract documents, together with the name, first name and full address of the successful tenderer and, if applicable, of the third party making the deposit, with the words "lender" or "representative" as applicable. The period of 30 calendar days specified above will be suspended during the period of closure of the successful tenderer’s business during paid annual holidays and the days off in lieu stipulated by regulation or by a compulsory collective labour agreement. Proof that the required performance bond has been posted must be sent to the address that will be mentioned in the contract award notification. Request for the acceptance procedure to be carried out: For the final acceptance: This is equal to a request to release the whole of the performance bond.

1.4.9 Conformity of the performance (Art. 34)

The works must comply in all respects with the contract documents. Even in the absence

of technical specifications in contract documents, the works, supplies and services must

comply in all respects with good practice.

The technical specifications applicable to the contract may be supplemented by templates,

samples, models, types and other similar items, which carry the mark of the contracting

authority.

If the works are defined by plans, models as well as samples, the plans will determine the

form of the product, its dimensions and the kind of material of which it consists. The

models are only considered for the control of the finishing of the product and the samples

for its quality.

1.4.10 Plans, documents and items made by the contracting authority (Art 35).

Upon request, the successful tenderer will receive, free of charge:

1° A copy of the Tender Specifications and its annexes and a copy of its approved tender

and annexes;

2° A complete set of copies of the plans on which contract awarding was based. The

contracting authority will be responsible for the conformity of these copies with the original

plans.


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The contractor preserves and keeps available to the contracting authority all the

documents and correspondence relating to the award and performance of the contract,

until final acceptance.

1.4.11 Detailed plans and work plans prepared by the contractor

The contractor prepares at its own expense all the detailed plans and work plans it

requires for successful performance of the contract.

The contract documents specify which plans require approval by the contracting authority,

which has 30 days to approve or reject the plans starting from the date on which they are

submitted to it.

Any corrected documents are resubmitted for approval to the contracting authority, which

has 15 days to approve them, provided that the corrections requested are not the result of

new demands made by the contracting authority.

1.4.11.1 Construction planning

How the planning is submitted is to be discussed with the managing official.

The first planning is to be introduced within 10 calendar days following tender award

notification and it is to be updated every month during construction.

This draft construction planning provides, in addition to deadlines for the "on-site" works

as such, the timing for the different preliminary achievements such as the establishment of

documents prescribed by the technical provisions, implementation plans and detailed

plans, calculation notes, selection of equipment and materials, including the approval of

related documents, the supplies, workshop or factory work, preliminary tests and

conformity tests, etc.

After it has been studied and remarks have been made and following approval of the

Managing Official, the plans become contractually binding.

1.4.11.2 Master plan

The building contractor undertakes to deliver a master plan to be approved by the

Contracting Authority and his/her advisors within 10 calendar days following conclusion of

the contract.

This plan must sufficiently anticipate situations to allow the Works Management to take

decisions or provide answers or supply the documents that are incumbent upon it.

The master plan will be updated at least every month and must be consistent with the

construction planning. It will be aligned with the construction planning and will be based

on the same document.

The successful tenderer will be sole manager of the planning of all activities required to

perform this public contract.

In particular he will plan:

- Set dates for delivering implementation plans that he needs;

- The placing of orders to his suppliers and subcontractors;

- The presentation in due time of samples and technical forms of products submitted for

preliminary technical acceptance;


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- Measuring the works and the workshop manufacture period;

- Indication of deadlines dates for decisions to be taken by the Contracting Authority;

- Indication of deadline dates for the conclusion of modifications to orders being

performed;

- Indication of deadline dates for the achievement of works performed by other companies;

- Registration, in due time, of the measurements of the works;

- Etc.

1.4.11.3 Implementation documents

These plans take into account the Tender Specifications and technical provisions, the

design drawings of the project developer and general architecture plans, stability plans

and special techniques plans annexed to these Tender Specifications.

All implementation plans and detail plans are to be submitted for approval to the

contracting authority along with calculation notes, technical approvals and technical forms

and in particular those related to the works and the equipment listed below (non-

exhaustive list):

- Upgrade foundations in view of works planned

- Stability: plans for slabs, posts and beams, stairs or any prefabricated component

- Sealing

- Finishing of rooms (walls, floor and ceiling)

- Inside and outside drainage

- List of stones

- Roof covering, roof carpentry

- Façades

- Partition walls

- False ceilings

- Furniture based on tender documents

- Light layout plan

- Plan of metal joinery (banisters, hand rails, gangway, porch)

- Outside joinery List of inside joinery Plan of special techniques

The managing official may refuse technical forms which are partial, incomplete or too

commercial and do not provide the technical information required for assessment and

approval.

Samples of ironware, heating, electricity or plumbing fixtures or any similar pieces will be

submitted for approval to the managing official and for advice to the project developer's

and the approved model will remain on the construction site until the placement of the last

piece of its kind.

At the request of the contracting authority, the building contractor will also provide the

following documents during the performance period:

• Samples of materials proposed corresponding to the technical forms;


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• Colour shade cards to determine the choice of colours;

• Test reports, technical manuals, technical approvals, technical forms, etc.;

1.4.11.4 Products or equipment used for this contract.

Establishment of "As Built" plans

During performance, the building contractor shall revise and update the plans to the last

detail in order to accurately reproduce the works and installations and their specifics as

built.

When the works are completed and in view of provisional acceptance of the works, the

building contractor is to submit the complete plans and diagrams of the works and

installations as built.

When the works are completed and in view of provisional acceptance, the building

contractor is to submit technical files including:

technical specifications with brands names, types, origin of the equipment installed,

users manuals, explaining the functioning of all equipment,

maintenance manuals, explaining everything that needs to be done for the maintenance

and care of the equipment (regular control and maintenance, list and codes of spare

parts...),

and test reports, tuning and adjustment reports.

1.4.12 Amendments of the contract (Art. 37 to 38/19 and 80)

Indemnities following the suspensions ordered by the contracting authority during performance (Art. 38/12) The contracting authority reserves the right to suspend the performance of the contract for a given period, mainly when it considers that the contract cannot be performed without inconvenience at that time. The performance period is extended by the period of delay caused by this suspension, provided that the contractual performance period has not expired. If it has expired, the return of fines for late performance will be agreed. When services are suspended, based on this clause, the contractor is required to take all necessary precautions, at his expense, to protect the services already performed and the materials from potential damage caused by unfavourable weather conditions, theft or other malicious acts. The contractor has a right to damages for suspensions ordered by the contracting authority when:

- the suspension lasts in total longer than one twentieth of the performance time and at least ten working days or two calendar weeks, depending on whether the performance time is expressed in working days or calendar days;

- the suspension is not due to unfavourable weather conditions; - the suspension occurred during the contract performance time.

Within thirty days of their occurrence or the date on which the contractor or the contracting authority would normally have been aware of this, the contractor reports the facts or circumstances succinctly to the contracting authority and describes precisely their impact on the execution and cost of the contract. It is brought to mind that in accordance with Article 80 of the Royal Decree of 14/01/13, the building contractor shall be required to continue the works without interruption, notwithstanding any disputes, which might result from the determination of the new prices. Any order amending the contract during performance of the contract shall be issued in writing. However, minor amendments need only be entered in the works logbook.


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The orders or entries shall specify the changes to be made to the initial terms of the contract and to the plans.

Setting global price – Calculation of the price The global prices of changed works, which the building contractor is bound to carry out, are determined in the following order of priority:

1. In accordance with the global prices of the approved tender; 2. By default, in accordance with the unit or global prices inferred from the approved

tender; 3. By default, in accordance with the unit or global prices from another public

contract of BTC; 4. By default, in accordance with the unit or global prices to be agreed upon on the

occasion. In the latter case, the building contractor shall justify the new unit price by detailing the supplies, man-hours, equipment hours and general costs as well as profits.

Setting unit or global prices – Procedure to follow The building contractor submits his proposal for the execution of the complementary achievements or his new prices within 10 calendar days from the request of the managing official (unless the latter has specified a shorter deadline) and before executing the works considered. This proposal is submitted on the basis of a standard form that will be provided by the managing official and will come with all necessary annexes and justifications. This form of agreed prices is established on the basis of a format from BTC. The building contractor will attach at least the following annexes and documents to it:

• The amending order from the contracting authority and more in general the justification of the modification of the works;

• The calculation of new global price;

• The quantities to be implemented for the existing items and for any new items;

• If appropriate, the tenders of subcontractors or suppliers consulted;

• Any other documents he deems pertinent. After executing the achievement and at the latest upon establishment of the final settlement of account, the building contractor shall transfer the invoices that have been sent to him by subcontractors and suppliers to the managing official. He shall certify on these invoices not having received any credit note or compensation from the supplier or subcontractor for the invoice. When the building contractor defaults on providing an acceptable new price proposal or when the contracting authority deems the proposal made unacceptable, the contracting authority will set the new unit or global price as of right, all rights of the building contractor being preserved. Unforeseen circumstances As a rule, the contractor is not entitled to any modification of the contractual terms due to circumstances of which the contracting authority was unaware. A decision of the Belgian State to suspend cooperation with a partner country is deemed to be unforeseeable circumstances within the meaning of this article. Should the Belgian State break off or cease activities, which implies therefore the financing of this contract, BTC will do everything reasonable to agree a maximum compensation figure.

1.4.13 Control and supervision of the public contract

Control and supervision of the public contract

Scope of the control and supervision (Art. 39) The contracting authority may have the preparation and the performance of the delivery supervised or controlled at any location by all appropriate means. The contractor is required to provide the representatives of the contracting authority with all the information and facilities needed for carrying out their task.


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The fact that such supervision or control has been carried out by the contracting authority does not relieve the contractor of its liability should delivery eventually be rejected due to defects of any kind.

Technical acceptance procedures (Art. 41) Concerning technical acceptance, it is necessary to distinguish between: 1° preliminary technical acceptance within the meaning of Article 42; 2° Ex post technical acceptance within the meaning of Article 43; The contracting authority may waive all or part of the technical acceptance procedures where the contractor can prove that the products have been controlled by an independent body during their production, in accordance with the specifications of the contract documents. In this respect, any other certification procedure in force in a Member State of the European Union is regarded as comparable to the Belgian conformity certification procedure and deemed equivalent.

Provisional technical acceptance (Art. 42) As a general rule, products may not be used if they have not been accepted by the managing official or his or her representative. All equipment proposed must be approved by the contracting authority. This approval is obtained on the basis of the preliminary technical forms that have been elaborated by the building contractor and are submitted to the managing official. The technical forms give a general overview of the equipment and give specifications and choices made for the project. The contracting authority refuses technical forms which are partial or incomplete and that do not provide the technical information required for examination and approval. Once the comments made are in the possession of the building contractor, he will take them into account and will complete the technical form in order to have it approved. Technical acceptance may be carried out at various stages of production. Products that at a given stage do not satisfy the technical acceptance tests imposed will be declared unfit for technical acceptance. The successful tenderer is responsible for storing and conserving his products in view of any risks run by his company and this until provisional acceptance of the works. Except for approved products, the costs pertaining to the preliminary technical acceptance are borne by the building contractor. In any case, the costs include: - Costs pertaining to tasks of the acceptance experts, including travel and accommodation costs of acceptance experts. - Costs pertaining to collecting, packaging, and transporting samples, regardless where or whereto, - Costs pertaining to tests (preparation, manufacture of testing tools, the tests as such (in this respect, the circular letters pertaining to setting rates for tests apply)). - Costs pertaining to the replacement of products that are faulty or damaged.

Ex post technical acceptance (Art. 43) Ex post technical acceptance will obligatorily be carried out for any defects to works or equipment components that would have remained hidden after completion of the works. Provision of land (Art. 77)

The building contractor shall bear all costs pertaining to land that is needed for the

installation of his construction sites, storing supplies, preparing and handling materials as

well as land needed for storing soil, excavated soil that is known to be unsuitable for reuse

as landfill, material from demolition, general waste of any kind and excess earth.

He is liable, vis-à-vis adjoining landowners, for any damage to private property while

achieving the works or storing the materials.

The enclosing hoardings may not be used for advertising.

No advertising is allowed on the sites used, except for "Construction site information".

Labour conditions (Art. 78)


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All the legal, regulatory and contractual provisions relating to the general conditions of

work and health and safety in the workplace will apply to all personnel on the contractor’s

site.

The contractor, all persons acting as a subcontractor at any stage and all persons

providing personnel, shall be required to pay their respective personnel salaries, bonuses

and allowances at the rates established by law, by collective agreements concluded by

company agreements.

The contractor shall keep available to the contracting authority at all times, at a location

designated by the latter, a list, updated on a daily basis, of all the personnel it employs on

the site.

This list must contain at least the following personal information:

The name; First name; Actual occupation per day on the construction site; Date of birth;

Profession; Qualification.

The contractor for the performance of this public contract with the contracting authority will

have to master the following languages: English

Organisation of the construction site (Art. 79)

The building contractor shall comply with the legal and regulatory provisions governing

building works, road works, health and safety in the workplace as well as the provisions of

collective, national, regional, local and company agreements.

During the performance of the works, the building contractor shall be required to maintain

the security of the site for the duration of the works and, in the interests of his own

employees and the officials of the contracting authority and third parties, to take all

necessary measures to ensure their safety.

The building contractor shall, under his sole responsibility and at his own expense, take all

necessary measures to ensure the protection, preservation and integrity of existing

buildings and works. He shall also take all the precautions required by best building

practices and any special circumstances to protect neighbouring properties and to prevent

any disturbance to them through his fault.

The building contractor shall bear all costs of and implement all necessary measures to

signal in daylight, at night as well as in fog, the construction sites and storage sites that

are located where vehicles and pedestrians circulate. He is to completely enclose his sites

along temporary or permanent sidewalks as well as along temporary or permanent traffic

arteries. Such enclosing and hoarding will also ensure the protection of the construction

site during the construction period against any outside intrusion.

The building contractor shall supply a purpose-made notification billboard for this

construction site with dimensions and following the model offered by the contracting

authority prior to starting the works.

This informative panel will be put in place when construction work starts along the public

road in a place that is to be defined by the contracting authority.

1.4.13.1 Means of control (Art. 82)

The building contractor shall notify the contracting authority of the precise location of

works in progress on its site, in his workshops and factories and on the premises of his

subcontractors and suppliers.


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Without prejudice to the technical acceptance operations to be carried out on site, the

building contractor shall at all times grant to the managing official and other officials

appointed by the contracting authority free access to the sites of production, for the

purposes of monitoring strict application of the contract, in particular concerning the origin

and quality of the products.

If the building contractor implements products that have not been accepted or that do not

meet the demands of the Tender Specifications, the managing official or his representative

may forbid the further pursuit of the works concerned, until these refused products are

replaced by others that meet the contract's conditions, without this decision generating an

extension of the performance period or any entitlement to compensation. The building

contractor is notified about the decision by means of a written report.

• Works logbook (Art. 83)

Upon contract award notification, the building contractor makes the necessary Works

logbooks available to BTC.

Once the works have started, the building contractor shall supply 2 copies with all

necessary information for establishing the Works logbooks on a daily basis to the

contracting authority's agent. This concerns:

• Weather conditions;

• Interruptions to works caused by adverse weather conditions;

• Working hours;

• The number and capacity of workers employed on the site;

• Materials supplied;

• Equipment actually used and equipment out of service;

• Unforeseen events;

• Amending orders of minor impact;

• The attachments and quantities performed for each item and in each zone of the

construction site. The attachments constituting the true and detailed representation of all

works performed, in quantity, dimensions and weights.

Delay in providing the above documents may result in the application of penalties.

When the building contractor does not formulate any remarks in due form and within

above-mentioned deadlines, he is deemed to be in agreement with the annotations made

in the logbooks or detailed attachments.

When these observations are not deemed justified, the building contractor will be notified

accordingly by registered letter.

1.4.13.2 Liability of the building contractor (Art. 84)

The building contractor shall be held liable in respect of all works performed by him or his subcontractors until final acceptance of all works. During the warranty period, the building contractor shall carry out on the work, as required, all the works and repairs necessary to restore it to a good state of operation, and maintain it in this state. Any repairs to shortcomings are performed in compliance with the instructions of the contracting authority's.


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1.4.13.3 Means of action of the contracting authority (Art. 44-51 and 85-88)

The contractor's default is not solely related to the works as such but also to the whole of the building contractor's obligations. Moreover, in order to avoid any impression of risk of partiality or connivance in the follow-up and control of the performance of the contract, it is strictly forbidden to the building contractor to offer, directly or indirectly, gifts, meals or any other material or immaterial advantage, of whatever value, to the employees of the contracting authority who are concerned, directly or indirectly, by the follow-up and/or control of the performance of the contract, regardless of their hierarchical rank. In case of violation, the contracting authority may impose a lump-sum fine to him for each violation, which can be to up to three times the amount obtained by adding up the (estimated) values of the advantage offered to the employee and of the advantage that the contractor hoped to obtain by offering the advantage to the employee. The contracting authority will decide independently about the application and the amount of this fine. In addition, in case of suspicion of fraud or of bad workmanship during performance, the building contractor may be required to demolish the whole or part of the works executed and to rebuild them. The costs of demolition and reconstruction will be borne by the building contractor or the contracting authority, according to whether the suspicion is found to be justified or not. This clause is without prejudice to the possible application of other measures as of right provided in the GIR, namely the unilateral termination of the contract and /or the exclusion of contracts of the contracting authority for a determined duration.

1.4.13.3.1.1 Failure of performance (Art. 44)

The contractor is considered to be in failure of performance under the contract: 1° when the delivery is not carried out in accordance with the conditions specified in the contract documents; 2° at any time, when the delivery has not progressed in such a way that it can be fully completed on the due dates; 3° when it does not observe written orders, which are given in due form by the contracting authority. Any failure to comply with the provisions of the contract, including the non-observance of orders of the contracting authority, is recorded in a report (‘process verbal’), a copy of which will be sent immediately to the contractor by registered mail or equivalent. He may assert his right of defence by registered letter addressed or equivalent to the contracting authority within fifteen days from the date of dispatch of the report (process verbal). Silence on his part after this period shall be deemed as acknowledgement of the reported facts. Any defects detected that can be attributed to the contractor render it liable to one or more of the measures provided for in Articles 45 to 49, 86 and 87

1.4.14 Penalties (Art. 45)

1.4.14.1 Special penalties

Because of the significance of the works, are burdened, without the need for

notice and by the breach only, with a daily penalty of 200.000 TZS euros for

every calendar day of non-performance:

• <<Non-delivery of administrative and technical documents such as <…>:

because not having delivered the documents listed by the time set during

construction site meetings or by administrative order.

• <<Absence from construction site meetings or coordination meetings: For

every absence a penalty will be imposed to the building contractor who has not

attended or has not been validly represented at meetings which he was

supposed to attend.


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• <<Delay in executing observations or administrative orders of the

contracting authority's via the managing official. Where the lists of observations

result from construction site visits, in particular in case of “painting order”, or

upon acceptance, have not been fulfilled by the time set by the managing

official, the contractor will be penalised per calendar day of delay until

performance is effectively carried out.

• <<Change of one of the key staff members without prior agreement of the

contracting authority: A lump sum penalty is applied per day of default, ending

when, either the managing official obtains the approval of the contracting

authority for the new member’s being put in place, or the replaced member is re-

established in its duties, or both parties agree about a new person as a

replacement that is jointly accepted. When the penalties are applied, these may

in no case be recuperated retrospectively, even here agreement is found.

If a shortcoming to one of the stipulations mentioned above is found in

accordance with Article 44 §2 of the Royal Decree of 14 January 2013, the

contracting authority may allow a period to the building contractor to repair the

shortcoming and to inform it about this reparation by registered mail. In this

case, the successful tenderer is notified of the deadline along with the failure of

performance report mentioned in Art. 44 §2 of the Royal Decree of 14 January

2013.

If no term is indicated in the registered letter the contractor is to repair the

shortcomings without any further delay.

1.4.14.2 Fines for delay (Art. 46 et seq. and 86)

The fines for delay differ from the penalties referred to in Article 45. They are

due, without the need for notice, by the mere lapse of the performance term

without the issuing of a report and they are automatically applied for the total

number of days of delay.

Fines are calculated following the formula given in Article 86 §1.

Without prejudice to the application of fines for delay, the contractor continues to

guarantee the contracting authority against any damages for which it may be

liable to third parties due to late performance of the contract.

In case the works being the object of these Tender Specifications were not

completed within the period set in point 1.4.18, the following fine will be applied

as of right for every working day of delay without the need for notice, simply by

the expiry of the period in question:

R= 0,45*((M * n²)/N²)

Where,

R = the sum of the fines to be applied for a delay of n working days;

M = the initial value of the contract;

N = the number of working days initially specified for performance of the

contract;

n = the number of working days of delay.


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However, if the factor M does not exceed 75,000 euros and, at the same time, N

does not exceed 150 working days, the denominator N2 will be replaced by 150

x N.

If the contract includes several parts or several stages, each of which has its

own period N and value M, each of them will be deemed a distinct contract for

the application of fines.

If, without setting parts or stages, the Tender Specifications stipulate that partial

periods apply, failure to observe these will be penalised by special fines provided

for in the Tender Specifications, or, in the absence of such a provision, by fines

calculated in accordance with the formula referred to in Art.86§1 of the Royal

Decree of 14.01.2013, in which the factors M and N refer to the total contract.

However, the maximum sum of fines associated with each partial period of P

working days will be:

Rpar = (M /20)*(P/N)

Measures as of right (Art. 47 and 87)

When, upon expiry of the period mentioned in Article 44, §2, the contractor has

not taken action or has presented means deemed unjustified by the contracting

authority, the contracting authority may apply the measures as of right described

in paragraph 2.

However, the contracting authority may apply measures as of right without

waiting for the expiry of the deadline given in Article 44, §2, when the contractor

has explicitly recognised the defects found.

The measures as of right are:

1° Unilateral termination of the contract. In this case the entire performance

bond, or if no bond has been posted an equivalent amount, is acquired as of

right by the contracting authority as lump sum damages. This measure excludes

the application of any fine for delay in performance in respect of the terminated

part of the contract;

2° Performance under own management of all or part of the non-performed

contract;

3° Conclusion of one or more replacement contracts with one or more third

parties for all or part of the contract remaining to be performed.

The measures referred to in 1°, 2° and 3° will be taken at the expense and risk

of the defaulting contractor. However, any fines or penalties imposed during the

performance of a replacement contract will be borne by the new contractor.

Other sanctions (Art. 48)

Without prejudice to the sanctions provided in these Tender Specifications, the

successful tenderer defaulting on performance may be excluded by the

contracting authority from its contracts for a three-year period. The contractor in

question will be given the opportunity to present a defence and the reasoned

decision will be notified to him.

Acceptance, guarantee and end of the contract (Art. 64-65 and 91-92) Acceptance of the works performed (Art. 64-65 and 91-92)


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The managing official will closely follow up the works during performance. The

services will not be accepted until after fulfilling audit verifications, technical

acceptance and prescribed tests.

Provisional acceptance is provided upon the completion of performance of the

works forming the object of the contract and, on expiry of a warranty period, a

final acceptance marking full completion of the contract.

The total or partial taking of possession of the work by the contracting authority

does not constitute provisional acceptance.

The contracting authority disposes of a period for verification of thirty days

starting on the complete or partial end date for the works, set in conformity with

the modalities in the contract documents, to carry out the acceptance formalities

and to notify the result to the building contractor.

When the work is completed on the date set for its completion, and provided that

the results of the technical acceptance inspections and prescribed tests are

known, a report confirming provisional acceptance or refusing acceptance will be

drawn up.

When the work is terminated before or after this date, the building contractor

notifies the managing official thereof, by registered letter or e-mail showing the

exact date of dispatch, and request, on that occasion, to proceed to provisional

acceptance. Within 15 days after the date of receipt of the contractor’s request,

and provided that the results of the technical acceptance inspections and

prescribed tests are known, a report confirming provisional acceptance or

refusing acceptance will be drawn up.

The warranty period commences on the date on which provisional acceptance is

given and last for <<one year/two years>>.

Within 15 calendar days preceding the date of expiry of the warranty period, a

report confirming final acceptance or refusing acceptance will be drawn up.

The building contractor shall be held liable in respect of all works performed by

him or his subcontractors until final acceptance of all works.

During the warranty period, the building contractor shall carry out on the work,

as required, all the works and repairs necessary to restore it to a good state of

operation, and maintain it in this state.

However, after provisional acceptance, the building contractor will not be liable

for damage the causes of which are not attributable to him.

The successful tenderer who, during the warranty period, does certain works or

partial works, shall restore the adjacent parts (such as paint, wallpaper, parquet

floor...) if these have been damaged because of the repairs undertaken.

In buildings or other property that are being occupied the successful tenderer

may not hinder or endanger said occupation in any way for the performance of

his works. The successful tenderer shall bear all costs for the measures needed

for that purpose.

During the warranty period, which amounts to 2 years, the building contractor

shall carry out on the work, as required, all the works and repairs necessary to

restore it to a good state of operation, and maintain it in this state.


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From the time of provisional acceptance and without prejudice to the provisions

of paragraph 1 relating to its obligations during the warranty period, the building

contractor shall be responsible for the solidity of the work and the proper

execution of the works in accordance with Articles 1792 and 2270 of the Civil

Code.

Any breach of the contractor's obligations during the warranty period will be

reported ("procès-verbal") and lead to measures as of right, in accordance with

Article 44 of the GIR.

Acceptance costs

Travel costs and costs for the stay of the representative of the contracting

authority will be borne by the building contractor.

When drawing up his tender the tenderer shall take into account the following

acceptance costs:

Price of the contract in case of late performance (Art. 94)

The price of the works performed during a period of delay attributable to the

building contractor will be calculated in accordance with whichever of the

following procedures proves the more advantageous to the contracting authority:

• by assigning to the constituent elements of the prices contractually

specified for revision the values applicable during the period of delay in

question; or

• by assigning to each of these elements an average value (E) established

as follows:

E= _e1 x_t1_+_e2__x__t2_+…+(en__x__tn)

t1+t2+…+tn

where,

e1, e2, ... en, represent the successive values of the element in question during

the contractual period, which may be extended insofar as the delay is not

attributable to the building contractor;

t1, t2, ... tn, represent the corresponding periods for applying these values,

expressed in months of 30 days, each fraction of a month being ignored and the

periods of suspension of performance of the contract not being taken into

consideration.

• The value of E is calculated to the second decimal place.

1.4.15 Payment of the works (Art. 66-72 and 95)

Payment is made in instalments on a monthly basis, on the basis of the progress reports that are established by the building contractor and the permanent supervisor and approved by the managing official. For each item, the progress report includes:

• Total quantities to be achieved in accordance with departure measurements;

• The quantities already achieved and registered in the progress report of the preceding month;

• The quantities achieved during the month;


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• Total quantities achieved by the end of the month;

• The unit prices of the order;

• The total prices of the quantities achieved during the month for each of the items;

• The total price of the invoice of the month. Mind: It should be understood that no advance payments may be requested and payment will be made only after performance and acceptance. No advance is granted. Payment will be by bank transfer only.

The Contracting Authority has a verification period of 30 days from the date of receipt of

the declaration of claim and the detailed statement of the works as specified in article 95

of the GIR.

Payment will be made within 30 days from the date of the end of the verification referred to above. .

The invoice shows the full details of the works that justify the payment. The invoice is signed and dated and includes the statement ”Certified true and sincere for the amount of ……… Tanzanian shillings (amount in words)”, as well as the reference BTC-TAN 119 and the name of the managing official, (Mr Giuseppe Daconto, International Technical Assistant and Co-Manager, KILORWEMP) The invoice that does not include this reference cannot be paid.

The invoice address is:

Resident Representative BTC P. O. Box 23209 Dar es Salaam.

1.4.16 Litigation (art. 73)

All disputes relating to the execution of this contract shall be settled exclusively by the

competent courts of the judicial district of Brussels. The vehicular language is French or

Dutch.

The contracting authority shall in no case be responsible for damages caused to persons

or goods which are the direct or indirect consequence of the activities necessary for the

performance of that contract. The successful tenderer shall guarantee the contracting

authority against any action for damages by third parties in this respect.

In the event of a "dispute", that is to say legal action, correspondence should also be sent

to the following address:

Belgian Technical Cooperation s.a.

Legal Department of the Logistics and Purchasing Department (L & A)

Attention: Ms. Inge Janssens

Rue Haute 147, 1000 Brussels, Belgium


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2 Forms

2.1 Instructions for compiling the tender

The tender forms are available in English.

The tender forms must be submitted in two hard copies, one of which mentions ‘original’ and the other mentions ‘duplicate’ or ‘copy’. The bidder also needs to include a soft copy of the BoQs in excel format in a CD rom.

The different parts and annexes of the tender must be numbered.

Prices shall be given in TzSh and shall be rounded off to 1,000 TzSh.

Erasures and alterations, additions or changes in the tender forms must be accompanied by a signature next to the erasure and alteration, addition or change concerned.

This also applies to erasures and alterations, additions or changes made by means of a correction ribbon or correcting fluid.

The tender shall have the original hand-written signature of the tenderer or of his representative.

If the tenderer is a company / association without legal body status, formed by separate natural or legal persons (temporary group or temporary partnership), the tender must be signed by each of these persons.

Summary of documents/forms to be submitted:

Identification of the tenderer (form supplied)

Tender form (price offer)

Schedule of prices (according to BoQ provided)

Integrity statement (implicit declaration of honor)

Signing of the tender (form supplied)

List of technical staff and CV of assigned supervisor (certified engineer)

List of similar projects completed over the last 5 years (supported by completion certificates)

List of minimal equipment required

Approved financial statements for the last 3 financial years

Business licence

Company profile

Certificate of VAT registration

TIN registration certificate

Certificate of Registration Number to social security funds e.g., PPF/NSSF/GEPF and LAPF


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2.2 Identification of the tenderer

Name and first name of the tenderer or name of the company and legal form

Capacity or profession (natural person)

Nationality of the tenderer and of staff (if different)

Domicile / Registered office

Telephone number and fax number

National Social Security Office registration number

Enterprise number

Represented by the undersigned

(Surname, first name and function)

Contact person (telephone number, fax number, possibly e-mail address)

If different: Project manager (telephone number, fax number, e-mail address)

Account number for payments

Financial institution

Under the name of

Signature(s):


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2.3 Integrity statement for the tenderers

By submitting this tender, the tenderer declares on honour the following (cf. Art. 52 and

seq. of the Law of 17 June 2016):

• Neither members of administration or staff members, or any person or legal person

the tenderer has concluded an agreement with in view of performing the contract, may

obtain or accept from a third party, for themselves of for any other person or legal

person, an advantage appreciable in cash (for instance, gifts, bonuses or any other

kind of benefits), directly or indirectly related to the activities of the person concerned

for the account of BTC.

• The board members, staff members or their partners have no financial or other

interests in the firms, organisations, etc. that have a direct or indirect link with BTC

(which could, for instance, bring about a conflict of interests).

• He has read and understood the articles about deontology and anti-corruption

included in the tender documents and declares going along completely and respecting

these articles.

He is also aware of the fact that the personnel of BTC are tied to the provisions of an ethical code, which states that: “In order to ensure the impartiality of personnel, they are not allowed to solicit, demand or receive gifts, bonuses or any other kind of benefits for themselves or third parties, whether in exercising their function or not, when said gifts, bonuses or benefits are linked to that exercising. Note, that what matters most here is not so much the enrichment resulting from accepting gifts, bonuses or benefits of all kinds, rather than the loss of impartiality, which is required from the staff member when exercising his/her function. Privately, staff members do not accept any financial or other bonus, gift or benefit for services rendered”.

If above-mentioned contract is awarded to the tenderer, he declares, moreover, agreeing with the following provisions:

• In order to avoid any impression of risk of partiality or connivance in the follow-up and

control of the performance of the contract, it is strictly forbidden to the contractor of the

contract (i.e. members of administration and workers) to offer, directly or indirectly,

gifts, meals or any other material or immaterial advantage, of whatever value, to the

employees of BTC who are concerned, directly or indirectly, by the follow-up and/or

control of the performance of the contract, regardless of their hierarchical position.

• Any (public procurement) contract will be terminated, once it appears that contract

awarding or contract performance would have involved the obtaining or the offering of

the above-mentioned advantages appreciable in cash.

• Any failure to conform with one or more of the deontological terms may lead to the

exclusion of the contractor from this contract and from other contracts for BTC.

• The contractor of the public contract commits to supply, upon the demand of the

contracting authority, any supporting documents related to the performance conditions

of the contract. The contracting authority will be allowed to proceed to any control, on

paperwork or on site, which it considers necessary to collect evidence to support the

presumption of unusual commercial expenditure.

Finally, the tenderer takes cognisance of the fact that BTC reserves the right to lodge a complaint with the competent legal instances for all facts going against this statement and that all administrative and other costs resulting are borne by the tenderer.


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Name and first name: ……………………… Duly authorised to sign this tender on behalf of: ……………………… Date: ……………………… Signature: ………………………


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2.4 Tender Form – Prices

By submitting this tender, the tenderer commits to performing the present public contract

in conformity with the provisions of the Tender Specifications / –, this public contract and

explicitly declares accepting all conditions listed in the Tender Specifications and

renounces any derogatory provisions such as his own conditions.

The unit prices for each item in the summary bill of quantities are established relative to

the value of these items in relation to the total value of the tender. All general and financial

costs as well as the profits are distributed between the various items in proportion to their

weight.

The tenderer submits a tender for the following lumpsum price in accordance with the provisions of the Tender Specifications :

Item Amount with no VAT in TZS

Global price

VAT percentage: ……………%.

In annex, the tenderer attaches the priced BoQ to support the quoted lumpsum price.

Certified true and sincere,

Signature(s):


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2.5 Signing the tender

By submitting this tender, the tenderer commits to performing the present public contract in conformity with the provisions of the Tender Specifications / – and explicitly declares accepting all conditions listed in the Tender Specifications and renounces any derogatory provisions such as his own conditions.

Done in two copies in ………………, on ………………….20…

Signature(s):

Name(s):


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2.6 List of technical staff

Role Name and

surname

Title Qualifications Total years

of

experience

Length of

service

with

company

(years)

1. Engineer

supervisor

(certified and

registered)

2. Civil works

technician

3. Electrical

works

technician

4. Plumber

Attach CV of staff member assigned with technical supervision of the project.


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2.7 List of similar projects completed (last 5 years)

(attach completion certificates)

Client Project Total

value

excluding

VAT

Date of

completion


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2.8 List of minimal equipment required:

S/N Name of the equipment Description/make/year/how many

1. Concrete mixer

2. Ladder

3. Masonry equipment

4. Plumbing kit

5. Electric kit

6. Generator

7. Dumper

8.

9.

10.

11.

12.

13.


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2.9 Selection file

In view of the qualitative selection of the tenderers, the information or documents mentioned below must be attached to the tender (see “Qualitative selection”).

The tenderer shall each time indicate the number of the annex.

By submitting this tender, the tenderer declares on honour the following (cf. Art. 67-69 of

the Law of 17 June 2016 and 61-64 of the Royal Decree of 18 April 2017):

He has not been found guilty by a judgement which has the force of res judicata of a crime

that blemishes his professional integrity:

1° Participation in a criminal organisation as defined in Art. 324bis of the Criminal

Code or in Art. 2 of Council Framework Decision 2008/841/JAI of 24 October 2008 on the

fight against crime;

2° Corruption, as defined by Art. 246 and 250 of the Criminal Code or Art. 3 of the

Convention on the fight against corruption involving officials of the European Communities

or officials of the Member States of the European Union or Art. 2.1 of the Council

Framework Decision 2003/568/JAI of 22 July 2003 on the fight against corruption in the

private sector;

3° Fraud within the meaning of Art. 1 of the Convention on the protection of the European

Communities’ financial interests, approved by the Law of 17 February 2002;

4° Terrorist offenses or offenses related to terrorist activities, as defined in Art. 137 of

the Criminal Code, Art. 1 or 3 of Council Framework Decision 2002/475/JHA of 13 June

2002 on the fight against terrorism, or inciting, aiding or abetting an offence as referred to

in Art. 4 of that Framework Decision;

5° Money laundering or terrorist financing as defined in Art. 5 of the Act of 11 January

1993 on preventing use of the financial system for purposes of money laundering and

terrorist financing, or in Art. 1 of Directive 2005/60/EC of the European Parliament and of

the Council of 26 October 2005 on the prevention of the use of the financial system for the

purpose of money laundering and terrorist financing;

6° Child labour and other forms of trafficking in human beings as defined in Art.

433quinquies of the Criminal Code or Art. 2 of Directive 2011/36/EU of the European

Parliament and of the Council of 5 April 2011 on preventing and combating trafficking in

human beings and protecting its victims, and replacing Council Framework Decision

2002/629/JHA;

7° Occupation of third-country nationals who are unlawfully staying within the

meaning of Art. 35/7 of the Act of 12 April 1965 on the protection of workers' remuneration

or within the meaning of the Act of 30 April 1999 on the occupation of Foreign Workers

He has paid his social security contributions in accordance with Belgian legislation or

the legislation of the country where he has his registered office (cf. Art. 62 of the Royal

Decree of 18 April 2017);

He is in order with his obligation pertaining to the payment of his taxes in accordance

with Belgian legislation or the legislation of the country where he has his registered office

(cf. Art. 63 of the Royal Decree of 18 April 2017);

Non-compliance with the above-mentioned conventions shall be considered a serious

mistake in professional duties within the meaning of the Law of 17 June 2016. In witness


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whereof he has established this declaration on honour which he declares true and sincere

for all legal intents and purposes.

Name and first name: ……………………… Duly authorised to sign this tender on behalf of: ………………………


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Date: ……………………… Signature: ………………………Access rights –

See Art. 61 et seq. of the Royal Decree of 15.07.2011

Document to be supplied for verification

In accordance with Article 20 of the Law of 15 June 2006 any tenderer is excluded from accessing the contract, regardless of the stage of the procedure, if he has been found guilty by a judgement which has the force of res judicata of which the contracting authority has knowledge, for: 1° Participation in a criminal organisation as defined in Article 324bis of the Criminal Code 2° Corruption, as defined by Article 246 of the Criminal Code 3° Fraud within the meaning of Article 1 of the Convention on the protection of the European Communities’ financial interests, approved by the Law of 17 February 2002 4° Money laundering as defined by Article 3 of the Law of 11 January 1993 on the prevention of the use of the financial system for the purposes of money laundering and of terrorist financing In view of the application of this paragraph, the contracting authority has the right to ask the tenderer to provide the necessary information or documents. When the contracting authority has doubts about the personal situation of these candidates or tenderers, it can contact the competent Belgian or foreign authorities to obtain the information it considers necessary information in this respect.

#1 - Implicit declaration of honour (see article 1.3.7.1)

And supporting documents as listed under 2.1

In accordance with Article 20 of the Law, a candidate or tenderer can be excluded from accessing the contract, regardless of the stage of the procedure: 1°If he is bankrupt or put into liquidation, has ceased activities, is involved in composition with creditors, or is in any analogous situation arising from a similar procedure provided for in other national regulations; 2°If he has filed for bankruptcy, if he is in winding-up procedure or composition with creditors, or if he is in any similar procedure provided for in other national regulations; 3°If he has been found guilty by a judgement which has the force of res judicata of a crime that blemishes his professional integrity; 4°If he has committed a serious mistake in his professional duties; 5°If he has failed to meet his obligations in terms of paying social security contributions, in accordance with the provisions of Article 62; 6°If he has not paid up his taxes in accordance with Belgian legislation or the legislation of the country where he has his registered office, in accordance with the provisions of Article 63; 7°If he has been found guilty of misrepresentation in supplying the information required under this chapter or if he has not provided that information.

as above point


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§1. The Belgian tenderer employing staff subject to the law of 27 June 1969 modifying the statutory order of 28 December 1944 on social security for employees must be in order with National Social Security Office obligations. §2. The foreign tenderer must, at the latest the day before the final date for receipt of tenders: 1° Be in order with the obligations with regards to social security contributions according to legal provisions of the country where he is established; 2° Be in order with the provisions of §1, if he employs staff subject to the law of 27 June 1969 modifying the statutory order of 28 December 1944 on social security for employees. §3. At any stage of the procedure, the contracting authority may investigate, by whatever means it chooses, the situation with regards to the payment of social security contributions of any tenderer. For the foreign tenderer, certification from the competent authority stating that he is in order with obligations with regards to the payments of social security contributions that apply by law in the country of establishment.

as above point

The tenderer will be excluded from taking part in the contract, if he has been found guilty by a judgement which has the force of res judicata of a crime that blemishes his professional integrity.

as above point

The tenderer may not have committed a serious mistake in his professional duties, duly established in a way which the contracting authority can justify; Moreover, by signing the tender, the tenderer undertakes to respect the standards defined in the basic conventions of the International Labour Organisation (ILO) and in particular: 1° Prohibition of forced labour (Conventions n° 29 on forced labour, 1930, and n° 105 on the abolition of forced labour, 1957) 2° Right to Union freedom (Convention n° 87 on union freedom and the protection of union rights, 1948) 3° Right to Organise and to Bargain Collectively (Convention n° 98 on the Right to Organise and to Bargain Collectively, 1949) 4° Prohibition of Discrimination in Respect of Employment and Remuneration (Conventions n° 100 on Equal Remuneration, 1951 and n° 111 concerning Discrimination in Respect of Employment and Occupation, 1958) 5° Minimum Age for Admission to Employment (Convention n° 138 on the minimum age, 1973), as well as the Prohibition of the Worst Forms of Child Labour (Convention n° 182 on the worst form of child labour, 1999). Non-compliance with the above-mentioned conventions shall be considered a serious mistake in professional duties within the meaning of Article 61, § 2, 4° of the Royal Decree of 15 July 2006. The preceding provisions apply without prejudice to other provisions listed in Article 61 of the above-mentioned Royal Decree.

as above point

The tenderer must be in order with his obligation pertaining to the payment of his taxes in accordance with Belgian legislation or the legislation of the country where he has his registered office, in accordance with the provisions of Article 63 of the Royal Decree of 15 July 2011.

as above point

The tenderer shall be excluded from taking part in the contract if he has been found guilty of misrepresentation in supplying the information required under this chapter or if he has not provided that information.

as above point


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Economic and financial capacity – See Art. 67 of the Royal Decree of 18.04.2017


The tenderer must have achieved a total turnover for each of the last three years of at least 300 million Tanzanian shillings from similar works.

Financial Statements for the last three financial years or a document listing all assets and liabilities of the enterprise, certified true by a certified accountant or by a registered auditor. In case the enterprise has not yet published its Financial Statements, an interim balance certified true by a certified accountant or by a registered auditor.

Technical aptitude: See Art. 68et seq. of the Royal Decree of 18.04.2017


The tender must be a registered business entity with track record in similar works Business Licence

Company profile (incl. ownership)

The tenderer must dispose of staff that can perform the contract properly. The tenderer includes in his tender an overview of staff that will be used for the performance and in particular work supervision for this contract. In this document the tenderer lists the staff members' degrees as well as their professional qualifications and experience and length of service with the company. The staff member assigned to supervise the project needs to include at least:

1. Certified civil works engineer with at least 10 years’ experience in relevant works and project supervision (supervisor)

2. Civil works technicians with at least 5 years’ experience in similar works

3. Electrical works technicians with at least 5 years’ experience in similar works

4. Plumbing technician with at least 5 years’ experience

List of technical staff (form provided) and CV of assigned supervisor.

The tenderer must dispose of at least 3 references of similar works delivered over the five last five years for construction projects of this nature and size.

List with the main similar construction projects that have been delivered over the last five years including the amount and date as well as the public or private recipients. The services are proved by certificates drawn up or approved by the competent authority or, where the consignee was a private purchaser.

The tenderer must dispose of technical equipment to be able to perform the contract properly.

List of minimal equipment required (form supplied)


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3 Technical specifications

The technical specifications are annexed in a separate digital file and consist of:

1. Drawings

2. Itemised BoQ

KITCHEN

2400

RADIOROOM

STORE OFFICE

COVEREDPASSEGE

LADIES GENTS

PAVING BLOCKS

3000

AR

MA

RY

RO

OM

BED

RO

OM

CO

VER

EDPA

SSA

GE

1050

STO

RE

7870

2360

Arm

rac

k

900

DIN

ING

RO

OM

BED

RO

OM

CO

VERED

PASSA

GE

STOR

E

Elevatedwater tank

GENERATOR

BOAT SHADE

2000

DRAWING No.

.. ..

GAME POST BUILDINGSGENERAL SITE PLAN

GAME POST FOR KILOMBERO VALLEYRAMSAR SITE/KILOMBERO GAMECONTROLLED AREA.

AutoCAD SHX Text

CCC

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Title:

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STATUS

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Scale

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Job No.

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1:50

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Designed:

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Checked:

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Date: DECEMBER, 2017

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Drawn:

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ENG. Mawalla

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Majid Mpinga

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Consultant:

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Approved:

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R E V I S I O N S

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O

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REV

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Client:

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B

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A

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C

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CHECKED

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Drg. No.

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SIGN

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DATE

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BY

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CHECKED

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CHECKED

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BY

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CHECKED

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BY

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BY

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APPROVED

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Client:

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Project:

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GP-000

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REV

3810

RADIOROOM

STORE

12000

1500

479

1260 1500 1739 876 1500 1750

A

A

PLAN

2400 OFFICE

1400

690 900 4351500415 900 415

1500

479

441

G.S 50mmØ column4Nos.

441

1390 COVERED

PASSEGE

1500 670 550 900 300 900 1500 435

1000 1500 885

Container withfull insulated

Containerrest on concreteslab

2380

3980 1957 5993

SECTION A-A

Galvanized roofing ridge capGalvanized roofing sheets

All Steel truss to be fixed on top of container

100mm concrete base slab150mm hard core

G.S 50mmØ column

2400

2400

150

2400

CO

VER

EDPA

SSA

GE

690 690


300mm well compacted selected filling

230

A

BD

C

1400

TRUSS CONNECTION


TYPICAL DETAILS FORTRUSS CONNECTION

DRAWING No.

.. ..

GAME POST BUILDINGSOFFICE

PLAN AND SECTION


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L60x60x6

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400x400x6mm STEEL BEARER PLATE

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L60x60x6

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120mm Z-PURLIN

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300x175x75x8mm THICK PLATE

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50mm black pipe column

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UB-152x89x16kg/m

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DETAIL `A' SCALE 1:25

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16mm Dia BOLT (GRADE 8.8)

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DETAIL `B' SCALE 1:25

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L60x60x6

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120mm Z-PURLIN

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300x160x8mm THICK GUSSET PLATE

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ELEVATIONS


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G.S 50mmØ column

2400

2400

150

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VER

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230

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7890

3000

6450 1500 2000 1500 55012000

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1500 542

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ROOM

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A

2008

1050

STORE45

015

0045

0



grilledVentilationwindow


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7870

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900

DININGROOM BED

ROOM

COVEREDPASSAGE

1500

2400

2951 1500 2000 150012000

15001999

900 1067 1500 1730 900 1500 1500 550

450

1500

450

550

450

1500

450

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A

STORE




600 238 1284200

4960 1000 5960

2360

SECTION A-A




G.S 50mmØ column

2400

2400

150

2400

CO

VER

EDPA

SSA

GE

690 690



230

A

BD

C

1400

TRUSS CONNECTION



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Majid Mpinga

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Majid Mpinga

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PLAN

KITCHEN

2400

3000

1500

460

460

A

A

875 900 1245

FRONT VIEW

LEFT SIDE VIEW

RIGHT SIDE VIEW

REAR VIEW

570

2900 1204

904

690690

Galvanized roofing ridge capGalvanized roofing ridge capGalvanized roofing sheetsSteel truss to Eng. detail drawings

Ceiling board

150mm block work

100mm concrete base slab150mm hard core300mm well compacted selected filling

230

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PLAN SECTION ANDELEVATIONS


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Majid Mpinga

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BOAT SHADE

50mmØblack pipecolumns@ 600 c/c

Grilled allaround A

A24

20

4000

SCTION A-A

150

3000

Galvanized roofing ridge capGalvanized roofing sheetsAll Steel truss to be fixed on top of Container

50mmØ black pipecolumns @ 600 c/c square

welded

Opening grilled gate


500x200mm concrete column support baseat each column

200

500

BD

A

C

PLAN

2000


DRAWING No.

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GAME POST BUILDINGSBOAT SHADE



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Majid Mpinga

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REV

BOAT SHADE

Container

50mmØblack pipecolumns@ 600 c/c

Grilled allaround A

A24

10

4000

SCTION A-A

150

3000

Galvanized roofing ridge capGalvanized roofing sheetsAll Steel truss to be fixed on top of Container

50mmØ black pipecolumns @ 600 c/c square

welded

Opening gate


500x200mm concrete column support baseat each column

200

500

BD

A

C

PLAN


DRAWING No.

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GAME POST BUILDINGSBOAT SHADE



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Majid Mpinga

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REV

1750

725

5,150

1500

1439

2,200

1150

2,150

5,350

950

350mm x350mmx50mm 1:3 cement:sand mix. paving

slabs.

B

B

600

PLAN

1655

1750

5,150

1500

2,200

1150

950

1655

172 179

733

1446

743 743

825 800

265

1200 1200

wc wc

1000

654

LADIES

1017 600 745 600 600

HWB

Roof layout

To Septic andSoakway pit

1:12 ramp 1:12 ramp

URINALS

12005851200

275 150

1015

132

179

1500

817

2,150

GENTS

Water supply pipe

Water supply pipe

3315

1503 bath bathwc wc

817 817 817

DRAWING No.

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Majid Mpinga

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REV

1900

600

250

2500

250

550

30003,3

00

2500

250

1,000

3,750

>=90

0

SECTION B-B

60mm thickreinforced withBRC wire mesh

inspectionchamber cover

350x350mm insidedimensionsinspectionchamber

wood rafter100x50mm.

wood purlin50x50mm.

corrugated ronsheet

wall plate100x75mm.

100-150mm Hardcore material

100 mm Concrete floor slab, 1:3:6Damp Proof Membrane

50 mm thick cement/sand screed

well compacted earthfill material

GLGL

850

3315 1503

ROOF PLAN

SLO

PE

SLO

PE

Wall layout

DRAWING No.

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GAME POST BUILDINGSTOILET

ROOF PLAN & SECTION AND


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Majid Mpinga

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LEFT ELEVATION

FRONT ELEVATION RIGHT ELEVATIONGLGLGLGL

GLGL

REAR ELEVATIONGLGL

DRAWING No.

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GAME POST BUILDINGSTOILET

ELEVATIONS


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Majid Mpinga

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REV

compartment 1

Baffle wall 150mm thickbefore plastering

compartment 2

PLAN

4710

2600 1500

230 mm Cem sandblock wall

230mm thick Massconcrete base

grade 25

150 mm Cem sandblock wall

200x150 mmRC.Beam grade 25

liquid level line600x600 mm air

tight cast ironinspection cover

water proofcem.san wall

plaster

150mm dia.std.TEE PVC.pipe

grade D

150mmdia.std.PVC.pipe

grade D

150mmdia.std.PVC.pipe

grade D

SEPTIC TANK DETAIL SECTION

230

100600600600600400

1400

230

230

100

1800

1500

210

1000

400

15002600

300

230 mm Cemsand block

wall

4000

8300

2500

200225

8300

225 200

8300

infil gravel andsand

230 mm block wall

Liquid level

Effective CesspitDepth below inletlevel of enffluent

Weep holes everyother joint bothhorizontally and

vertically

150mm RC,sladsoakpit cover 1;2;4

mix.12mmBRS.Mesh bars

200c/c high tensilebars.410N/mm2

CESSPIT DETAIL SECTION

950

600

500

SECTION B-B

B

B

1500

1960

GLGLGL

DRAWING No.

.. ..

GAME POST BUILDINGSSEPTIC/ SOAK WAY PIT

PLAN & SECTION


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Title:

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STATUS

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Scale

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Job No.

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1:50

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Designed:

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Checked:

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Drawn:

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ENG. Mawalla

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Majid Mpinga

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Consultant:

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Approved:

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R E V I S I O N S

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O

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REV

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Client:

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B

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A

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C

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CHECKED

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Drg. No.

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SIGN

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DATE

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BY

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CHECKED

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CHECKED

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BY

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CHECKED

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BY

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BY

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APPROVED

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Client:

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GP-012

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REV

ITEM DESCRIPTION AMOUNT

SECTION NO. 1 PRELIMINARIES AND GENERAL ITEMS

PRELIMINARY PARTICULARS

Name of the Project

AThe project shall be known as PROPOSED CONSTRUCTION GAME POST FOR KILOMBERO VALLEY

Nature

B

The Works comprises of the following: Construction of single storey buildings for kilombero game controlled area using blockworks and steel converted containers

Location

C The site for the proposed Works is located at Ramsar site at kilombero game controlled area

Employer

DThe Employer is MINISTRY OF NATURAL RESOURCES AND TOURISMTANZANIA WILDLIFE MANAGEMENT AUTHORITY

Architect

E The Architect is

Quantity Surveyor

F The Quantity Surveyor is ………………………………………

Structural & Services Engineer

G The Structural & Services Engineer is

Sign Board

H

The Contractor is to erect a display board indicating the name of the project and the names of the various firms and persons engaged on the Works. The dimensions, design and construction of the same are to be to the satisfaction of the Architect and are 2000mm wide x 900mm high. wrting in capital letters, maximum 60mm high. The signboard to include the name and logo of the Client, names of Architect, Structural Engineer and Quantity Surveyor. Location to be agreed with the Architect.

To Collection

Page 1 of 47


Temporary accommodation and facilities for use of the Employer's

Representatives on Site

AThe Contractor shall provide temporary office accomodation and facilities for use by a Resident Engineer and Architect's staff to acceptable standards.

Plant, Tools and Vehicles

B

The contractor shall be responsible for the provison of all plant, tools, and vehicles and workmen required for the works except in so far may be stated otherwise herein or except for such items specifically and only required for the use of and provided by Nominated Subcontrator as described herein.

Setting out of works and tolerances

C

The Contractor shall survey the reinforced concrete structure floor by floor immediately after the completion of each section of the work. The survey (to be given to the Architect within seven days before superincumbent work is constructed) shall record on a drawing the position, levels, dimensions and alignments of all parts of the structure and shall show clearly any divergence from the specified tolerances

Testing of materials

D

The Architect may, whenever he considers it desirable, test any materials before they leave the maker's premises as well as after delivery on the site, and the Architect shall be at liberty to reject any materials after delivery should he consider them unsatisfactory, notwithstanding the preliminary test and approval of the materials at the maker's premises. The costs of these tests are to be borne by the Contractor. When directed by the Architect, samples of materials (the samples being taken by approved sampling methods) are to be supplied by the Contractor for laboratory tests and shall delivered by the Contractor at his own cost to the Architect's office or otherwise as directed.

To Collection

Page 2 of 47


Temporary protection of works

A

The Contractor shall allow for and provide and/or maintain during the execution of the Works all shoring, strutting, needling and other supports and shall take all other precautions and adopt such expedients as may be necessary to preserve the stability of all buildings, structures, fences, walls land and property, roads and footpath, sewers, drains, gullies and other services(including those of adjoining owners) that may in any way be affected by the work to be executed under the Contract immediately he has taken possession of the Site and until completion of the Works. The Contractor shall hold the Employer completely indemnified against all or any claim for damage or losses accruing from any settlement resulting from such shoring and strutting or the lack thereof and the striking and removal of same

Scaffolding

B

The Contractor shall provide, erect, maintain, alter and adapt as necessary and dismantle when no longer required and remove on completion all necessary scaffolding or staging, including boards, for the whole of the Works including works to be carried out by nominated sub-contractors The Contrctor must also provide here 25 x 25 square mesh as described earlier for protection of passsers-by.

Protection of the Works from inclement weather

CThe Contractor shall protect the Works as necessary against damage or the harmful effects of weather conditions

Water for the Works

D

The Contractor shall provide water for the whole of the Works including that required by sub-contractors together with all necessary temporary connections, plumbing, storage, tools, fittings, etc., give notice to the local water supply authority, pay all charges and clear away all temporary works on completion and make good

Lighting and power for the Works

EThe Contractor shall provide all necessary and adequate temporary lighting and power including all necessary leads, lamps and fittings, etc., and pay all charges for electric current or other fuel consumed

Safety, health and welfare of work people

FThe Contractor shall provide such welfare and safety measures and amenities required by the nature and situation of the Works up to a suitable standard

To CollectionTemporary accommodation for use of the Contractor

Page 3 of 47


A

The Contractor shall provide suitable and approved offices for the agent, foreman, etc., and all other necessary temporary office and similar accommodation which he may require for his own and sub-contractors' workmen and proper storage accommodation for his own materials and for those supplied by nominated suppliers and pay all charges connected therewith.

BThe Contractor shall provide proper, temporary and approved latrine accommodation connected to main drainage where possible, for all workmen employed on the site and keep same clean and disinfected

C

The Contractor shall allow for moving all such temporary storage accommodation and materials as necessary to meet the needs of the Works and taking down and clearing away on completion or when no longer required and making good all work disturbed

Site Cleaning and Removal of Rubbish

D

The Contractor shall remove all rubbish, debris and surplus material, etc., including that arising from sub-contractors' work, etc., at regular and frequent intervals during the carrying out of the Contract to maintain a clean and safe site and on completion clean all floors and pavings, clean all glass on both sides, remove all paint splashes, clean out all rainwater heads and down-pipes, drains, gullies, manholes, etc., touch up all paintwork and leave the whole of the Works in a clean and perfect condition to the satisfaction of the Architect in readness for immediate occupation and use

Progress Photographs

E

The Contractor shall arrange for a selection of progress photographs to be taken each month throughout the Contract. The photographs will comprise twelve colour prinits and twelve black and white prints suitably annotated and taken to show the various elements of the construction, both internally and externally.

To CollectionCOLLECTION

Prelims 1

Prelims 2

Prelims 3

Prelims 4

BILL NR.1-PRELIMINARIES AND GENERAL ITEMS CARRIED TO

GENERAL SUMMARY

Page 4 of 47

BILL Nr 2 - PRIME COST AND

PROVISIONAL SUMS

ITEM DESCRIPTION QTY UNIT RATE AMOUNT

Statutory Authorities

AElectrical main connection for Incoming power supply/Solar power installation

1 Sum 7,000,000

B Electrical installation to the buildings 1 Sum 3,000,000

CWater main connection from relevant Authority including provision of Meter

1 Sum 1,500,000

D Water installation 1 Sum 500,000

E Allow amount for provision of furnitures 1 Sum 10,000,000

PRIME COST AND PROVISIONAL

SUMS CARRIED TO GENERAL

SUMMARY

22,000,000

pc sum 5 Page 5 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT BILL NR 3 OFFICE BUILDING

ELEMENT NR 1: SUBSTRUCTURE

(PROVISIONAL)

EARTHWORKS

Site preparation

ASite clearance including cutting down bushes and

46 m² -

BExcavate oversite to remove top soil average 150 mm, cart away and depisit away from site.

46 m² -

Excavation

CExcavate foundation trenches not exceeding 1.50m deep; starting at stripped level

10 m³ -

Disposal

DEarthfilling to make up levels, compacting as per drawings 300mm thick

46 m² -

Hardcore or other approved filling as

described

E150 mm thick well rammed and compacted bed under floors blinded with 25 mm thick murram or quarry dust.

46 m² -

Anti-termite Treatment

FChemical anti-termite treatment, excuted complete by an approved specialist under a ten-year guarantee, to surfaces of hardcore.

46 m² -

Damp proof membrane

G

Cabrodamp or equal and approved damp-proof membrane, laid over blinded hardcore( measured separately) with 300 side and end laps ( measured net-allow for laps)

46 m² -

To Collection - CONCRETEWORK

Plain in-situ concrete grade 20 nomnal mix

ratio 1:2:4

A 100 mm thick beds 46 m² -

B Foundation 5 m² -

Page 6 of 47


Sawn Formwork generally

CVertical edges of beds over 75 but not exceeding 150mm depth

32 m -

To Collection - COLLECTION

Page Nr 3/1/1 -

Page Nr 3/1/2 -


CARRIED TO SUMMARY -

ELEMENT NR 2: FRAME & WALLING

METAL WORK

Supply deliver to site and fix steel

containers

A40 feet (12190x2440x2590mm) standard steel containers as approved by the engineer including the following associated works

1 No -

Page 7 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT 1. Insulation of the container with appropriate material 2. patritioning of the container as per drawings with appropriate material 3. cutting chases for windows and fixing alminium windows as per drawing 4. cutting chases for doors and fixing steel doors as per drawing 5. Painting surfaces of the container 6. Making good all distrubed work

Steel columns

50mm diameter galvanised steel columns

housed to concrete base

B

50mm Diameter column, 2400mm long with one end welded with and including 3mm mild steel plate size 150 x 150mm and embedded into concrete with all other accessories , primed and painted

4 No -



ELEMENT NR 3 : ROOFING

Structural steelwork

Unframed steelwork, weldable steel to BS 4360

Grade 43A, bolted and welded site connections

including all accessories

A Z-purlin size 4" x 2" x 3/4" x 2 mm thick 72 m -

B 60mm top & bottom chords 74 m -

C 50mm struts 48 m -

ROOF COVERING

D 28G corrugated iron roofing sheets 62 m² -

Page 8 of 47


E Ditto to gabled sides 6 m² -

F 26 Gauge ridge piece 500 girth 12 m -

ELEMENT NR 3. ROOFING CARRIED TO

SUMMARY -

ELEMENT NR 4: FINISHING, PAINTING AND

DECORATIONS

FINISHINGS

EXTERNAL FLOOR FINISHINGS

INSITU FINISHES

Morter cement and sand 1:4

A 40mm thick screed to floor 17 m² -

Page 9 of 47


ELEMENT NR 4: FINISHING, PAINTING

AND DECORATIONS CARRIED TO

SUMMARY

-

SUMMARY OF MEASURED WORKS

A Element no. 1 - Substructure -

B Element no. 2 - Frames & Walls -

C Element no. 3 - Roofing -

DElement no. 4 - Finishings, Painting and

Decorations-

Page 10 of 47


TOTAL OFFICE HOUSE TO SUMMARY -

Page 11 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT BILL NR 4 BEDROOM & ARMY ROOM

BUILDING


(PROVISIONAL)

EARTHWORKS

Site preparation


48 m² -


48 m² -

Disposal

CEarthfilling to make up levels, compacting as per drawings 300mm thick

47 m² -


described

D150 mm thick well rammed and compacted bed under floors blinded with 25 mm thick murram or quarry dust.

46 m² -


EChemical anti-termite treatment, excuted complete by an approved specialist under a ten-year guarantee, to surfaces of hardcore.

5 m² -

Damp proof membrane

F


46 m² -

To Collection -

CONCRETEWORK


ratio 1:2:4


Page 12 of 47





32 m -


Page Nr 4/1/1 -

Page Nr 4/1/2 -




METAL WORK

Supply and deliver to site steel containers



1 No -

Page 13 of 47


1. Insulation of the container with appropriate material 2. patritioning of the container as per drawings with appropriate material 3. cutting chases for windows and fixing alminium windows as per drawing 4. cutting chases for doors and fixing steel doors including Steel heavy armour door at armary room as per drawing 5. Painting surfaces of the container 6. Making good all distrubed work

Steel columns



B


5 No -



ELEMENT NR 3: ROOFING




AZ-purlin size 200 x 75 x 20 x 4.5mm thick weighing 12.6 kg per linear metre

72 m -

B 60mm top bottom chords 74 m -


ROOF COVERING



Page 14 of 47




SUMMARY -

ELEMENT NR 4 : FINISHING, PAINTING

AND DECORATIONS

FINISHINGS


INSITU FINISHES



Page 15 of 47




SUMMARY

-





DElement no. 4 - Finishings, Painting and

Decorations-

Page 16 of 47



Page 17 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT BILL NR 5 DINING & BEDROOM


(PROVISIONAL)

EARTHWORKSSite preparation


47 m² -


47 m² -

Disposal

CEarthfilling to make up levels, compacting as per drawings 300mm thick

47 m² -


described

D150 mm thick well rammed and compacted bed under floors blinded with 25 mm thick murram or quarry dust.

47 m² -


EChemical anti-termite treatment, excuted complete by an approved specialist under a ten-year guarantee, to surfaces of hardcore.

5 m² -

Damp proof membrane

F


47 m² -

To collection -

CONCRETEWORK


ratio 1:2:4


Page 18 of 47





32 m -


Page Nr 5/1/1 -

Page Nr 5/1/2 -




METAL WORK



1 No -

Page 19 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT 1. Insulation of the container with appropriate material 2. patritioning of the container as per drawings with appropriate material 3. cutting chases for windows and fixing alminium windows as per drawing 4. cutting chases for doors and fixing steel doors as per drawing 5. Painting surfaces of the container 6. Making good all distrubed work

Steel columns



B


5 No -



ELEMENT NR 3: ROOFING




AZ-purlin size 200 x 75 x 20 x 4.5mm thick weighing 12.6 kg per linear metre

72 m -

B 60mm top bottom chords 74 m -


ROOF COVERING


Page 20 of 47




ELEMENT NR 3 ROOFING CARRIED TO

SUMMARY -

ELEMENT NR 5: FINISHING, PAINTING AND

DECORATIONS

FINISHINGS


INSITU FINISHES



Page 21 of 47




SUMMARY

-





DElement no. 4 - Finishings, Painting na

Decorations-

Page 22 of 47



Page 23 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT BILL NR 6 KITCHEN HOUSE


(PROVISIONAL)

EARTHWORKS

Site preparation


11 m² -


11 m² -

Excavation


4 m³ -

Disposal


8 m² -


described


7 m² -



7 m² -

G

Ditto at rate of 8 litres per linear metre per 300mm depth per 300mm width to backfilling to one side of wall foundations

11 m -

To Collection - Damp proof membrane

A


7 m² -

CONCRETEWORK

Page 24 of 47



ratio 1:2:4

B 100 mm thick beds 7 m² -

C Strip footing 2 m³ -

D steps and ramps 1 m³ -

BLOCKWORK

Blockwork; solid concrete blocks;

B.S.6073 Type A, compresive strength 3.5

N/sq.mm in cement mortar(1:3)

E 230 mm thick walling 6 m² -

F500 gauge polythene damp-proof membrane laid over blinded hardcore (measured separately)

7 m² -

DPC B.S 743 Type 5A; Hessian based;

lapped at joints and angles; bedded in

cement mortar (1:3)

G Horizontal 230 mm wide 11 m -

Insitu finishings; cement and sand mortar

(1:4); External render.

H To plinth 12mm thick 5 m² -

Painting; external work; prepare and apply

three coats of black bituminous paint on

renders surfaces:

J Walls over 300 mm high 5 m² -


Page Nr 6/1/1 -

Page Nr 6/1/2 -

Page 25 of 47




ELEMENT NR 2: FRAME

CONCRETE WORK

Reinforced concrete grade ‘25’ including

vibrating around reinforcement

A Horizontal beams 1 m³ -

Reinforcement, bars;BS 4461; hot rolled

derfomed high yield steel, straight or bent

(provisional)

B irrespective of sizes 120 Kg -

Fair finish Formwork to:

C Sides and soffits of horizontal beams 6 m² -

Page 26 of 47


ELEMENT NR 2: FRAME CARRIED TO

SUMMARY -

ELEMENT NR 3 : WALLING

Cills

A250 x 75mm Rebated, weathered and throated cills finished fair all round

2 m -

EXTERNAL WALLING

Concrete blocks; BS 6073 type A,7.0 N per square millimetre; solid; in cement mortar (1:4)

Walls

B 150 mm thick 32 m² -

Page 27 of 47


ELEMENT NR 3 : WALLING CARRIED TO

SUMMARY -


STRUCTURAL TIMBERS

Cypress;grade 2; pressure impregnated, treated with insecticide

A 150X50mm Rafters ceiling joists & struts 18 m -

B 150X100mm wall plates 11 m -

C 50X50 mm purlins 11 m -

D20x300mm Approved local hardwood Fascia and Barge boards

11 m -

ROOF COVERING

E 28G corrugated iron roofing sheets 9 m² -

F 26 Gauge valley piece 500 girth 4 m -

Page 28 of 47



SUMMARY -

ELEMENT NR 5 DOORS

Mninga/Mkongo; selected Hard wood

Panelled doors; 45 x 150mm tops rails and slides, 45 x 175mm bottom rails; 45 x 150mm intermidiate rails; two panels infilled with 35 x 100mm tongued, grooved and vee joined one side vertical boarding

A 900 x 2100 x 50mm 1 Nr. -

Frames

B 145 x 50mm 6 m -

IRONMONGERY

Supplying and fixing ironmongery "UNION" or equivlent to the Architect's approval

To softwood,hardwood or the like with screws

C butt hinges; 100mm; brass 1 Prs -

Dtwo level mortice locks and sets lever handle furniture

1 Nr. -

E brass flush bolts 1 Nr. -

F rubber doo stop 1 Nr. -

Page 29 of 47


ELEMENT NR 5. DOORS CARRIED TO

SUMMARY -

ELEMENT Nr 6: WINDOWS

ALUMINIUM SLIDING WINDOWS

Supply and fix the following standard

Aluminium sliding windows as

manufactured by Aluminium Africa, or

other equal and approved manufacterer

including framings, glazing

fittings,fixings,ironmongery, aluminium

mosquito gauze and all necessary

paintings:

A Size 1500 mmx 1500 mm high 1 Nr -

Page 30 of 47


ELEMENT Nr 6; WNDOWS CARRIED TO

SUMMARY -

ELEMENT NR 7 : FINISHINGS

INTERNAL FLOOR FINISHINGS

FLOOR FINISHINGS

INSITU FINISHES



B Skirtings;150mm wide 11 m -

INTERNAL WALL FINISHINGS

Plaster;12mm first coat of cement and sand (1:4);3mm second coat of cement and lime putty(1:5);steel trowelled to smooth:

C15mm two coat work;to concrete or blockwork base;generally to walls

32 m² -

EXTERNAL WALL FINISHINGS

Render;cement and sand(1:4);Wood floated

D15mm one coat work;to concete or blockwork base;generally to walls

32 m² -

Page 31 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT ELEMENT NR 7: FINISHINGS CARRIED TO

SUMMARY -

ELEMENT NR 8: PAINTING AND

DECORATIONS

INTERNAL PAINTING

Painting, Internal work, three coats, silk

acrylic emulsion paint, plaster surface

A Walls generally 32 m² -

Varnishing, internal work, prepare and

apply three coats of clear polyurethane

clear vanish, wood surfaces

B General surfaces over 300mm girth 4 m² -

C 200- 300mm girth 6 m -

D 250mm fascial boards 15 m -

EXTERNAL PAINTING

Painting, External work, three coats

weather guard paint; cement render

surfaces

E Walls generally 32 m² -


DECORATIONS CARRIED TO SUMMARY -



Page 32 of 47


B Element no. 2 - Frames -

C Element no. 3 - Walls -

D Element no. 4 - Roofing -

E Element no. 5 - Doors -

F Element no. 6 - Windows -

G Element no. 7 - Finishings -

H Element no. 8 - Painting & Decorations -

TOTAL KITCHEN HOUSE TO SUMMARY -

Page 33 of 47

ITEM DESCRIPTION QTY UNIT RATE AMOUNT BILL NR 8 TOILETS


(PROVISIONAL)

EARTHWORKS

Site preparation


34 m² -


34 m² -

Excavation


34 m³ -

Disposal


34 m² -


described


35 m² -



35 m² -

G

Ditto at rate of 8 litres per linear metre per 300mm depth per 300mm width to backfilling to one side of wall foundations

21 m -

To Collection -

Damp proof membrane

A


35 m² -

Page 34 of 47


CONCRETEWORK


ratio 1:2:4

B 100 mm thick beds 35 m² -

C Strip footing 7 m³ -

Reinforced in-situ concrete grade 20

nomnal mix ratio 1:2:4

D Horizonal beams 2 m³ -

E steps and ramps 1 m³ -


F Sides of ground beams 21 m² -

G Edges of beds n.e 150mm depth 21 m -



(provisional)

H irrespective of sizes 288 Kg -

BLOCKWORK

Blockwork; solid concrete blocks;

B.S.6073 Type A, compresive strength 3.5

N/sq.mm in cement mortar(1:3)

J 230 mm thick walling 38 m² -

To Collection - DPC B.S 743 Type 5A; Hessian based;

lapped at joints and angles; bedded in

cement mortar (1:3)

A Horizontal 230 mm wide 42 m -

Insitu finishings; cement and sand mortar

(1:4); External render.

B To plinth 12mm thick 9 m² -

Painting; external work; prepare and apply

three coats of black bituminous paint on

renders surfaces:

Page 35 of 47


C Walls over 300 mm high 9 m² -


Page Nr 7/1/1 -

Page Nr 7/1/2 -

Page Nr 7/1/3 -



ELEMENT NR 2: FRAME

CONCRETE WORK

Reinforced concrete grade ‘25’ including

vibrating around reinforcement

A Horizontal beams 2 m³ -



(provisional)

B irrespective of sizes 188 Kg -


C Sides and soffits of horizontal beams 21 m² -

Page 36 of 47


ELEMENT NR 2: FRAME CARRIED TO

SUMMARY -

ELEMENT NR 3 : WALLING

Cills

A250 x 75mm Rebated, weathered and throated cills finished fair all round

3 m -

EXTERNAL WALLING

Concrete blocks; BS 6073 type A,7.0 N per square millimetre; solid; in cement mortar (1:4)

Walls

B 150 mm thick 125 m² -

Page 37 of 47


ELEMENT NR 3 : WALLING CARRIED TO

SUMMARY -


STRUCTURAL TIMBERS

Cypress;grade 2; pressure impregnated, treated with insecticide

A 150X50mm Rafters ceiling joists & struts 34 m -

B 150X100mm wall plates 26 m -

C 50X50 mm purlins 42 m -

D20x300mm Approved local hardwood Fascia and Barge boards

11 m -

ROOF COVERING

E 28G corrugated iron roofing sheets 38 m² -

Page 38 of 47



SUMMARY -

ELEMENT NR 5 DOORS

Mninga/Mkongo; selected Hard wood

Panelled doors; 45 x 150mm tops rails and slides, 45 x 175mm bottom rails; 45 x 150mm intermidiate rails; two panels infilled with 35 x 100mm tongued, grooved and vee joined one side vertical boarding

A 800 x 2100 x 50mm 4 Nr. -

Frames

B 145 x 50mm 12 m -

IRONMONGERY

Supplying and fixing ironmongery "UNION" or equivlent to the Architect's approval

To softwood,hardwood or the like with screws

C butt hinges; 100mm; brass 6 Prs -

D Indicator lock bolt 4 Nr. -

E brass flush bolts 4 Nr. -

F rubber doo stop 4 Nr. -

Page 39 of 47


ELEMENT NR 5. DOORS CARRIED TO

SUMMARY -

ELEMENT Nr 6: WINDOWS

ALUMINIUM SLIDING WINDOWS

Supply and fix the following standard

Aluminium sliding windows as

manufactured by Aluminium Africa, or

other equal and approved manufacterer

including framings, glazing

fittings,fixings,ironmongery, aluminium

mosquito gauze and all necessary

paintings:

A Size 600 mmx 600 mm high 4 Nr -

Page 40 of 47


ELEMENT Nr 6; WNDOWS CARRIED TO

SUMMARY -

ELEMENT NR 7 : FINISHINGSINTERNAL FLOOR FINISHINGS

FLOOR FINISHINGS

INSITU FINISHES



INTERNAL WALL FINISHINGS

Plaster;12mm first coat of cement and sand (1:4);3mm second coat of cement and lime putty(1:5);steel trowelled to smooth:

B15mm two coat work;to concrete or blockwork base;generally to walls

188 m² -

EXTERNAL WALL FINISHINGS Render;cement and sand(1:4);Wood floated

C15mm one coat work;to concete or blockwork base;generally to walls

63 m² -

ELEMENT NR 7: FINISHINGS CARRIED TO

SUMMARY -

Page 41 of 47



DECORATIONS

INTERNAL PAINTING

Painting, Internal work, three coats, silk

acrylic emulsion paint, plaster surface

A Walls generally 188 m² -

Varnishing, internal work, prepare and

apply three coats of clear polyurethane

clear vanish, wood surfaces

B General surfaces over 300mm girth 14 m² -

C 200- 300mm girth 12 m -

D 250mm fascial boards 11 m -

EXTERNAL PAINTING

Painting, External work, three coats

weather guard paint; cement render

surfaces

E Walls generally 63 m² -


DECORATIONS CARRIED TO SUMMARY -

ELEMENT NR 9: PLUMBING AND

ENGINEERING INSTALLATIONS

Sanitary Appliances

Page 42 of 47


Supply and fix the following sanitary

appliances including all connections

and fixing to floor or wall where

necessary

A

Eestern type W.C suite vitrious china to B.S 3402 complete with p-trap, flushing tank with single push button and other accessories

4 Nr 0

Wash Hand Basin

B

560 x 750 White vitreous china wash hand basin complete with brackets, 32mm waste chain and plug and 32mm bottle trap

4 Nr 0

Toilet Roll Holder

C150 x 150mm Recessed white vitreous china toilet roll holder built into blockwork

4 Nr 0

Mirrors

D 450 x 600 mm Mirror Pilkington or equally approved fixed with domex screws to blockwork requiring plugging 35 Nr 0

Floor Traps

E150x100mmdiameter floor trap complete with stainless steel grating bedded in Concrete

4 Nr 0

F shower complete with roses 2 Nr 0

To Collection 0Soil and Pipe work

AAllow for all soil water installations;including pipe works and all other fittings

1 Item 0

Cold Water Installations

Page 43 of 47


B

Allow for Service pipework; IPS Fusion pipes; IS0 9001:2000 and other accessories for cold water installations Approved; fixing in accordance with manufacturer's

1 Item 0

C 3000 litres plastic cold water storage tank 1 Nr 0

D

Allow for construction of foul water manholes of internal dimension 350 x350mm, depth to invert level not exceeding 900mm complete with heavy duty cast iron frame and cover (outside manholes) Making them good

9 Nr 0

EConstruction of the septic tank together with all associated accessories

1 Nr 0

To Collection 0

COLLECTIONPage 7/9/1 0

Page 7/9/2 0

ELEMENT NR 9 PLUMBING & ENG

INSTALLATIONS CARRIED TO

SUMMARY

0

SUMMARY OF BILL NR.9, MEASURED

WORKS


B Element no. 2 - Frames -

C Element no. 3 - Walls -

D Element no. 4 - Roofing -

E Element no. 5 - Doors -

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F Element no. 6 - Windows -

G Element no. 7 - Finishings -

H Element no. 8 - Painting na Decorations -

JElement no. 9 - PLUMBING & ENG

INSTALLATIONS-

TOTAL TOILETS TO SUMMARY -

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BILL NR 8 EXTERNAL WORKS

FENCING

CONCRETE WORK

Precast unit

A

Supply and install Intermediate pre cast concrete fencing post 125mm x 100mm x 2650mm high overall length spaced at regular interval not exceeding 3 m , cranked tops at an angle of 43 degrees facing outwards 600 mm long carrying three lines of barbed wires.

27 No

B

Supply and install Concrete Struts 100mm x 100mm x 3250mm bottom ends set not less than 600mm vertically below ground level in holes 600mm x 300mm. All struts to be bolted with M12 diameter steel bolts to the straining post at 45 degree angle. Including all associated works

54 No

METAL WORK

C

Supply and install galvanised chain link fencing, 2 m high, including straining and barbed wire. Samples of chainlink mesh, straining, barbed wire and concrete post to be provided to the Engineer for quality check and approval prior to erecting the fence.

160 m

Metal Gate

D

supply and Install Pre fabricated two panel entrance gate each panel size 2.1m x 2.05m high, external frame constructed from 50mm x 3mm steel tube and braces from 40mm x 3mm steel tube, chain link shop welded and complete with draw bolt hasp, staple and pad lock which shall be locked and operated from inside or outside and gate shall be hung from three hinges

1 NO

Boat shade house

EConstruct boat shade house size 2410x6000mm as per drawings

1 Item

EXTERNAL WORKS TO GENERAL SUMMARY

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Cost estimate General Summary

GENERAL SUMMARY

S/N DESCRIPTION UNIT AMOUNT (TZS)

A Preliminary and General 4% 0

B Provisional and prime cost sum 22,000,000

C Office building 0

D Bedroom & Army room 0

E Dining & Bedroom 0

F Kitchen house 0

G Toilets 0

H External works 0

J SUB-TOTAL 1 22,000,000

SUB-TOTAL 2 22,000,000

GRAND TOTAL 22,000,000

PROPOSED CONSTRUCTION OF GAME POST FOR KILOMBERO VALLEY RAMSAR SITE/KILOMBERO GAME CONTROLLED AREA

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tender specifications btc/ctb tan 119...btc tan 104 specifications page 4 of 46 1 administrative and...

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