SPEED POST/ REGISTERED POST

Tender No. D-15014/5/2012-S&S Lal Bahadur Shastri National Academy of Administration

(Govt. of India) Mussoorie- 248179

Phone: 0135-2632236 Ext.-2307 Fax: 0135-2632350/ 2632720

Dated: 14-5-2012

NOTICE INVITING TENDERS FOR RATE CONTRACT

(Tender No. D-15014/5/2012-S&S)

LBS National Academy of Administration, Mussoorie needs to enter into a rate contract for

ONE YEAR (from 1.7.2012 to 31-3-2013) for supply of PRINTING MATERIAL & RELATED

STATIONERY ITEMS. Sealed tenders superscribed as "RATE CONTRACT FOR SUPPLY OF

PRINTING PAPER" are invited by the undersigned from authorized distributors/ dealers/ suppliers

for supply of Printing Material & Stationery so as to reach this office by 4.00 P.M. on or before

30.05.2012. The tenders will be opened on the at 5:00 P.M on same day. Those tenderers who want

to remain present, at the time of opening of tenders may do so at the prescribed time and date.

The tender conditions and other necessary details are appended as below.

This tender enquiry has Schedules and appendices as follows:

(i) Annexure-1: Detail of work to be Executed through this tender (ii) Annexure-2: Terms and Conditions of the Contract (iii) Annexure-3: Bid Form

(iv) Annexure-4: Format for Bid Security Form (In case of Bank Guarantee)

(v) Annexure-5: Format for Security Deposit Form (In case of Bank Guarantee)

(vi) Annexure-6: Format for Performance Guarantee (In case of Bank Guarantee)

(vii) Annexure-7: Price Bid- Rate offered by the tenderer (viii) Annexure-8: Performa for Technical Information

(ix) Annexure-9: Performa for letter of authorization for attending Bid Opening

Sl. Key Event Date

1. Last Date for Submission of Bids 30-5-2012 (1600 hrs.)

2. Date of opening of Bid 30-5-2012 (1700 hrs.)

3. Cost of Tender documents NIL

4. Earnest Money Rs. 40000/- in shape of FDR or Bank Guarantee from a Commercial Bank

5. Venue for opening of bid Office of the Chairman, Tender Opening Committee, LBSNAA Campus, Mussoorie

Detailed Tender document can be obtained from the undersigned and can also be

downloaded from our portal at http://www.lbsnaa.gov.in at free of cost. Tender is to be sent at the following address:-

The Director, Lal Bahadur Shastri National Academy of Administration, MUSSOORIE (UTTARAKHAND)- 248179

Undersigned/ Shri S.S. Bist, A.A.O, Store & Supply may be contacted for any clarification.

(Nidhi Sharma)

Deputy Director & i/c of Store & Supply Section

EPABX- 0135-2222307

INTRODUCTION

LBSNAA is an institute of the Central Government under the Department of Personnel and Training.

It is situated at Mussoorie and undertakes the training of IAS Officers and Probationers of the All

India and Central Services selected through the UPSC.

Scope of Work

i) LBSNAA is proposing to enter into a rate contract for nine months (1-7-2012 to 31-3-

2013) to buy certain items required by it (given in Annexure-1) from those who are

willing and capable to supply the same. Rates are, therefore, invited for items mentioned

in the (Annexure-I) from the reputed vendors/suppliers of these items.

ii) The contract may be extended for the following period of one year (1-4-2013 to 31-3-2014)

subject to mutual agreement of both the parties.

iii) Sealed bids along with the Earnest Money Deposit (EMD) amounting to Rs. 40000/-

(Rs. Fourty thousands only) in shape of FDR or Bank Guarantee from a commercial

Bank valid for 90 days are invited from the reputed Vendors/Suppliers for the supply of

these items. Bids received without the EMD will be rejected summarily. All bids duly

sealed/taped and clearly marking the type of content, bidder's name and address on the

top of the sealed envelopes.

Instruction to Bidders

i) The Bid Security should be submitted in its original form. Copies shall not be accepted.

ii) The Bid Security of unsuccessful bidder will be discharged/returned as promptly as

possible positively within a period of 30 days after the expiration of the period of bid

validity or placement of order whichever is later, without any interest.

iii) The successful Bidder’s bid security will be discharged upon the Bidder furnishing the

performance security, without any interest. Alternatively, the Bid Security could also be

adjusted against Performance Security, if it is paid thorough DD/BC.

iv) The firms registered with DGS&D, NSIC, Govt. Public Undertakings, Central

Autonomous Bodies, if any, are exempted from payment of Bid Security provided such

registration includes the item they are offering which are manufactured by them and not

for selling products manufactured by other companies.

v) In case a bidder intimates at the time of tender opening in writing that the bid security

is kept inside the financial bid, then in such cases, the technical bid of the party would be accepted provisionally till opening of the financial bids which the party has attached

the bid security.

ANNEXURE 1

SCHEDULE OF ITEMS TO BE

PROCURED THROUGH THIS TENDER (as and when required during the contract period)

Sl. No.

Name of Items Specification Quantity

1. Printing Paper

Colour- White

70 GSM

Size A-3 [420 mm x297 mm] Ream of 500 sheet

2800 Reams

2. Photocopy Paper

Colour- White

75 GSM

Size A-4 [210 mm x297 mm] Ream of 500 sheet

2500 Reams

3. Photocopy paper

Colour- Mix (Yellow, Pink, Green, Blue )

Exact No. of each kind of paper will be informed at the time of supply order

75 GSM

Size A-4 [210 mm x297 mm] Ream of 500 sheet

300 Reams

4. Executive Bond Fine Paper (Oamelle Offwhite color)

100 GSM

Size A-4 [210 mm x297 mm] Packet of 100 sheets

500 Reams

5. Leatherite Card Sheet in Cream + Offwhite color

120 GSM approx.

Size A-3 [420 mm x297 mm]

10000 No.

6. Glazed Card Sheet (White Color)

120 GSM approx.

Size A-3 [420 mm x297 mm] 5000 No.

INSTRUCTIONS TO BIDDERS/TENDERERS

The services required, bidding procedures, bid form, contract terms and instructions are

prescribed in the bidding documents. The bidder is expected to examine all instructions,

forms, terms and conditions, specifications, schedule to tender, and other documents before

quoting. Failure to furnish all information required or submission of bid substantially

responsive to the bidding documents in every respect will be at the bidder’s risk and may

result in rejection of its bid.

Paper Samples: Five full sheets in respective sizes folded as a sample of each variety of stores

items quoted for, should be enclosed duly stamped & signed indicating size, brand, make,

name of Manufacturer etc

(Nidhi Sharma) Deputy Director &

i/c Store & Supply Section

ANNEXURE 2

TERMS AND CONDITIONS OF THE

CONTRACT

1. The Tender

The bidders shall indicate the prices for each and every item indicated in the specifications.

(a) Material is to be supplied at store of LBSNAA as and when required even it may be of smaller quantity.

(b) The prices quoted must be net per unit as shown in the Schedule and must include all charges

for delivery at the Stores of LBSNAA at Mussoorie.

(c) The rate must be stated for each item separately both in words and figures. If there is

discrepancy between the price quoted in word and figures, the price quoted in words would be

treated as final

(d) The price quoted by the tenderers should be inclusive of VAT.

(e) Quoted prices should be firm and inclusive of octroi, freight and forwarding charges, handling

charges, loading and unloading charges, insurance charges, any other tax/charges.

(f) All the items will be carried out on the basis of only written orders from the LBSNAA from time

to time.

(g) The LBSNAA is not bound to accept the lowest rate and reserves the right to reject any/ all

offers without any reasons.

(h) Quotations for part items indicated in schedule of goods will only be accepted in case of non-availability of quotations for all items contained in the schedule of goods.

The prices once accepted by LBSNAA shall remain valid till the successful execution of the order or

the period of rate contract (1-7-2012 till 31-3-2013) whichever is later.

2. Terms of Delivery

i. The order for supply of Printing Material & Stationery specified in the tender document will be placed as and when the items are required.

ii. The Printing Material & Stationery must be delivered within 10 days counted from the date of placement of order for the same.

iii. The Printing Material & Stationery must be delivered at the Store of LBSNAA, Mussoorie within the working hours i.e. 9:00 A.M. to 5:00 P.M. at his own risk and cost. Failure to

deliver Printing Material & Stationery at the above mentioned time and place will be deemed

as non-delivery.

iv. Liquidated damages @ 1 % per week subject to maximum at 10% of contract value will be imposed if the stores are not supplied within the specified time for delivery or at the

specified place as mentioned and risk purchase will be done at the cost of the Contractor.

v. If Printing Material & Stationery are not supplied within 10 days of placing the order, the contract shall become liable to be terminated and the Security Deposit will be forfeited.

3. Submission of Bids

3.1 Sealing and Marking of Bids

The bidder must submit his Bid in two sealed envelops as mentioned below:

a) Envelop No. 1:- Documents establishing Bidders eligibility Called “Technical Bid Envelop” containing:-

i. Bid Letter (on the letter head of firm) (as per format in annexure-3)

ii. Technical Information Sheet (in Annexure-7). Bid consisting of all technical details along with commercial terms & conditions. Each page will be duly signed and serially numbered. Corrections or overwriting duly attested.

iii. Earnest Money Deposit: The Bids submitted without the EMD in the shape of Fixed Deposit Receipt/ Banker’s Cheques from any of the commercial banks in favour of the Director, LBSNAA, Mussoorie will be summarily rejected. No request as to submission of EMD at a later date will be entertained.

iv. Copy of valid Central/State Sales Tax/ VAT/ TIN registration certificate (self attested copy of the same to be attached).

v. Details of Permanent Account Number (Self attested copy of the same to be attached).

vi. Technical bid deviation certificate for the quoted item.

b) Envelop No. 2: Called “Commercial Bid Envelop” which shall contain duly filled prescribed Bid form (Price Bid as per Annexure-5) quoting the rates.

c) Envelop No. 3: Both, i.e. Technical Bid and Commercial Bid Envelopes shall be sealed separately and shall clearly indicate “Envelop No. 1- Technical Bid” and “Envelop No. 2- Commercial Bid” respectively. Both the sealed envelopes shall be kept in envelop No. 3 (Main envelop) and shall be addressed to the Director, LBSNAA, Mussoorie. Please write the Tender Notice No.; last date for submission of tender; Envelop type i.e. Technical or commercial on each Envelop and seal all the Envelopes.

3.2 Deadline for Submission of Bids

i. Bids must reach LBSNAA not later than the time and date specified in the Tender

Document. In the event of the specified date for the submission of bids being declared a

holiday for LBSNAA, the bids will be received till the next working day.

ii. The Director, LBSNAA may, at his discretion extend this deadline for submission of bids in which case all rights and obligations of LBSNAA and bidders previously subject to the

deadline will thereafter be subject to the deadline as extended.

3.3 Late Bids

Any bid received by LBSNAA after the deadline for submission of bids prescribed by LBSNAA will be

rejected and/or returned unopened to the bidder.

4. Bid Opening and Evaluation

4.1 Opening of the Bids

LBSNAA will open all the Bids on the date, time and the place specified in the Tender document if the EMD is submitted as per requirement. The bid will be opened in the presence of bidders’

representatives, who may choose to attend the same. The bidder or bidders’ representatives present

there, shall sign a register evidencing their attendance

5. Award of Contract

5.1 Award Criteria

LBSNAA will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that

the Bidder is determined to be qualified to perform the Contract satisfactorily.

5.2 LBSNAA’s Right to accept any Bid and to reject any or all Bids

Director, LBSNAA reserves the right to accept or reject any bid in part or full, and to annul the

bidding process and reject all bids at any time prior to award of Contract, without thereby incurring

any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or

Bidders of the grounds for LBSNAA’s action.

5.3 Notification of Award

Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder in writing by letter or by fax, to be confirmed in writing by speed post or hand delivered letter, that its

bid has been accepted.

The notification of Acceptance will constitute the formation of the Contract.

5.4 Signing of Contract

At the same time as LBSNAA notifies the successful Bidder that its bid has been accepted, LBSNAA

will send the Bidder the contract agreement incorporating all agreements between the parties.

Within seven (7) days of receipt of the Contract Form, the successful Bidder shall sign and date the two copies of Contract and return it to LBSNAA.

5.5 Performance Security

The successful tenderer would have to sign a Deed of Agreement between the firm and the LBSNAA and should deposit performance security to the tune of 8 % (Eight percent) of the contract value in

the shape of Account payee Demand Draft, Fixed Deposit Receipt from a commercial Bank, Bank

Guarantee from a Commercial Bank or deposit at call in favour of the Director, L.B.S. National

Academy of Administration, Mussoorie which can be forfeited, if the supply is not made within

stipulated time or as per the specification of Printing Material & Stationery indicated in the supply

order. The performance security shall remain with the Academy beyond 60 days of the date when

the rate contract is over. The EMD paid by the tenderer can be adjusted towards the performance

security on written request of the tenderer.

5.6 Corrupt or Fraudulent Practices

i. Vendors shall observe the highest standard of ethics during the procurement and execution of the contract.

ii. LBSNAA will reject a proposal for award if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in competing for the contract in

question.

6. Payment

i. The Printing Material & Stationery received will be subjected to inspection by the officer of the LBSNAA authorized to inspect the same. If these are not found in accordance with the

specifications mentioned in the contract document, these will become liable to be rejected.

ii. All the expenditure related to removal and replacement of these rejected Printing Material &

Stationery will have to be borne by the Supplier.

iii. The Purchaser’s decision as regards the rejection shall be final and binding on the

Contractor.

iv. Payment will be made only for those Printing Material & Stationery which are found to be

satisfactory in quality.

v. 100% payment for the quantity of Printing Material & Stationery received will be made

within 60 days of receipt of bill in good condition.

7. Other conditions applicable to Contract

7.1 Address of the contractor and Notices and Communication on Behalf of the Purchser

(i) For all purposes of the contract, including arbitration there under, the address of the Contractor

mentioned in the tender shall be the address to which all communications addressed to the

Contractor shall be sent, unless the Contractor has notified a change by a separate letter

containing no other communication and sent by registered post, acknowledgement due. The

Contractor shall be solely responsible for the consequences of any omission to notify a change of

address in the manner aforesaid.

(ii) Any communication or notice on behalf of the Purchaser in relation to the contract may be

issued to the contractor by the Director or any other officer authorized by him on his behalf and

all such communications and notices may be served on the Contractor either by Registered Post

or speed post or by ordinary post or by hand delivery at the option of such officer.

7.2 Responsibility of the Contractor for executing the contract

(i) The Contractor shall perform the contract in all respects in accordance with the terms and

conditions thereof. The Printing Material & Stationery and every constituent part thereof,

whether in the possession or control of the Contractor, his agents or servants or a carrier or in

the joint possession of the Contractor and the Purchaser, his agent or servants shall remain in every respect at the risk of the Contractor until their actual delivery to the Purchaser at the

stipulated place or destination on where so provided in acceptance of tender until their delivery

to a subordinate office of the LBSNAA. The Contractor shall be responsible for all loss,

destruction, damage or deterioration of or to the Printing Material & Stationery from any cause

whatsoever while the Printing Material & Stationery after their approval are awaiting dispatch of

delivery or are in the course of transit from the contractor to the Purchaser, or as the case may

be to any of its subordinate offices.

(ii) Purchaser’s Right of Rejection

It shall be lawful for the Purchaser to reject the Printing Material & Stationery or any part,

portion of supply thereof within reasonable time after actual delivery thereof to him at the place of destination specified in the Schedule if such Printing Material & Stationery or part,

portion of supply thereof is not in all respects in conformity with the terms and conditions of

the contract and the prescribed specifications.

(iii) Consequence of Breach

(a) Should the Contractor or Partner in the Contractor firm commits breach of either of

the conditions, it shall be lawful for the Director, LBSNAA, to cancel the contract and

purchase or authorize the purchase of the Printing Material & Stationery at the risk

and cost of the Contractor.

(b) The decision of the Director, LBSNAA, as to any matter of thing concerning or arising

out of this sub-clause or on any question whether the Contractor or any partner of

the Contractor firm has committed shall be final and binding on the Contractor.

7.3 Quoting of the rates by Contractor

(i) The price charged for the Printing Material & Stationery supplied under the contract by the

Contractor shall in no event exceed the lowest price at which the Contractor sells the Printing Material & Stationery of identical description to any other person during the period.

(ii) If it is discovered that the Contractor has contravened the above condition, then without

prejudice to any other action which might be taken against him, it shall be lawful for the

Director, LBSNAA to terminate the contract and purchase the items of Printing Material &

Stationery at the risk and cost of the Contractor.

7.4 Law covering the contract (i) The contract shall be governed by the Law of Contract for the time being in force.

(ii) Irrespective of the place of delivery, the place of performance or place of payment under the

contract, the contract shall be deemed to have been made at the place from which the

acceptance of tender has been issued.

(iii) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been

issued shall alone have jurisdiction to decide any dispute arising out of or in respect of this

contract.

7.5 Warranty

Supplier warrants that the Printing Material & Stationery supplied under this contract are new,

unused and shall have no defect, arising form design, materials or workmanship or from any act or

omission of the supplier that may develop under normal use of supplied Printing Material &

Stationery.

7.6 Arbitration

Except where otherwise provided in the Contract, all questions and disputes relating to the meaning of the specifications, and instructions herein before mentioned and as to the quality of the

materials, as to any question, claim, right, matter or thing whatsoever, in any way arising out of or

relating to the Contract, Specifications, estimates, instructions, orders or these conditions or

otherwise concerning the works, or the execution of the same whether arising during the process of

the work or after the completion or abandonment thereof shall be referred to the sole arbitration of a

person nominated by the Director, LBSNAA, and if he is unable or unwilling to act to the sole

arbitration of some other person appointed by him willing to act as such arbitrator. The submission

shall be deemed to Subm ission to Arbitration under the meaning of the Arbitration Act, 1940 or

any satisfactory modification of reenactment thereof for the time being in force, conclusive and

binding on all parties of the Contract.

7.7 Payment under the contract (i) No payment in advance shall be considered.

(ii) Payment for delivery of the Printing Material & Stationery will be made on submission of

bills within 60 days subject to inspection and finding the Printing Material & Stationery

acceptable and in accordance with the instructions given in the Acceptance of Tender.

(iii) Counter conditions by the tenderers for matters concerning payment of bills shall not be acceptable.-

7.8 Dispute and Applicable Law (i) Venue of arbitration shall be Mussoorie/ Dehradun.

(ii) All disputes in this connection shall be settled in Dehradun jurisdiction only.

(iii) LBSNAA reserves the right to accept any bid and to reject any or all bids and also cancel

the tender or modify the requirement without assigning any reasons. LBSNAA will not be

under obligation to give clarifications for doing the aforementioned.

Signature with stamp of Tenderer

ANNEXURE -3

Format for Bid Form

(on the letter head of the firm submitting the bid document)

To The Director Lal Bahadur Shastri National Academy of Administration, Mussoorie- 248179. Ref: Bid document No Dated-------------------- Sir,

Having examined the bidding documents, we, the undersigned, hereby submit the financial

bid for supply of Printing Material & Stationery and services as per the schedule of requirements

and in conformity with the said bidding documents.

We hereby offer to supply the Printing Material & Stationery / Services at the prices and

rates mentioned in the Bid.

If our bid is accepted, we will submit a bank guarantee for the sum equivalent to 40000/- (Rs.

Forty Thousands only) for the due performance of the Contract, in the form prescribed by the

LBSNAA, Mussoorie.

We do hereby undertake, that, in the event of acceptance of our bid, the supply of Printing

Material & Stationery/Services shall be made as stipulated in the schedule to the Bid document and

that we shall perform all the incidental services.

We enclose herewith the complete Bid as required by you. This includes:

Bid Letter Price Schedule(Appendix-7(

Technical Bid Form

We agree to abide by our offer for a period of 90 days from the date fixed for opening of the bid

documents and that we shall remain bound by a communication of acceptance within that time. We have carefully read and understood the terms and conditions of the bid document and we do

hereby undertake to supply as per these terms and conditions. Certified that the bidder is:

A sole proprietorship firm and the person signing the bid document is the sole

proprietor/constituted attorney of sole proprietor, or

A partnership firm, and the person signing the bid document is a partner of the firm and he

has authority to refer to arbitration disputes concerning the business of the partnership by virtue of

the partnership agreement/ by virtue of general power of attorney,

or

A Company, and the person signing the bid document is authorized to sign the bid on behalf

of the company and he has authority to refer to arbitration disputes concerning the business of the

company by virtue of the agreement/ by virtue of general power of attorney,

(NOTE: Delete whatever is not applicable. All corrections / deletions

should invariably be duly attested by the person authorised to sign

the bid document.)

We do hereby undertake, that, until a formal work order is prepared and executed, this bid,

together with your written acceptance thereof and placement of letter of intent awarding the work

order, shall constitute a binding contract between us. Dated this day of ___________ 2012 Signature of Bidder

Details of enclosures Full Address:

Telephone No.

Telegraphic Address:

Fax No.

E-mail:

COMPANY SEAL

ANNEXURE-4

(IF BANK GUARANTEE IS GIVEN)

FORMAT FOR BID SECURITY FORM

Whereas ……………………… 1(hereinafter called “the Bidder”) has submitted its bid dated ………………………..

(date of submission of bid) for the supply of ………..… ………………………….………… (name and/or description

of the goods) (hereinafter called “the Bid”).

KNOW ALL PEOPLE by these presents that WE …………………… (name of bank) of …………………………… (name of the country), having our registered office at ……………………..

(address of Bank) (hereinafter called “the Bank”), are bound unto …………………… (name of

Purchaser) (hereinafter called “the Purchaser”) in the sum of ……………………………… for which

payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and

assigns by these presents. Sealed with the Common Seal of the said Bank this ………………. day of

……… 2012………… THE CONDITIONS of this obligation are:

(i) If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder

on the Bid Form; or

(ii) If the Bidder, having been notified of the acceptance of its bid by the Purchaser during

the period of bid validity:

fails or refuses to execute the Contract Form if required; or

fails or refuses to furnish the performance security, in accordance with the

Instructions to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand,

without the Purchaser having to substantiate its demand, provided that in its demand the

Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or

both of the two conditions, specifying the occurred condition or conditions.

This guarantee shall remain in force up to and including forty five (45) days after the period of the

bid validity, and any demand in respect thereof should reach the Bank not later than the above

date.

……………………………..

(Signature of the Bank)

___________________

Name of Bidder

ANNEXURE-5

(IF BANK GUARANTEE IS GIVEN)

FORMAT FOR SECURITY DEPOSIT

FORM

To

_______________________________________________________ (Name of Purchaser)

WHEREAS ……………………………………………….(Name of supplier) hereinafter called “the Supplier”

has undertaken, in pursuance of contract No………………………….. dated ……………. 2012 to supply

……………………………..(Description of goods and Services) hereinafter called “the order”.

AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you

with a Bank guarantee by a recognized bank for the sum specified therein as security for

compliance with the Supplier’s performance obligations in accordance with the order.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of …………… …………… …………… …………… ……… (Amount of the

Guarantee in Words and figures) and we undertake to pay you, upon your first written demand

declaring the supplier to be in default under the order and without cavil or argument, any sum or

sums within the limit of …………………… (Amount of Guarantee) as aforesaid, without your needing

to prove or to show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the ……….. day of ………..2012

Signature and Seal of guarantors

………………………………… …………………………………

Address :……………………….

………………………………….

Date …………………..2012

All correspondence with reference to this guarantee shall be made at the following address:

______________________________________________________________________

(Name & address of the bank)

ANNEXURE-6

FORMAT FOR PERFORMANCE

SECURITY FORM

(BANK GUARANTEE FORM)

To

The Director

Lal Bahadur Shastri National Academy of Administration,

Mussoorie -248179

WHEREAS ……………………………………………….(Name of supplier) hereinafter called “the Supplier” has undertaken, in pursuance of contract No………………………….. dated ……………. 2012 ……… to

supply ……………………………..(Description of goods and Services) hereinafter called “the order”.

AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you

with a Bank guarantee by a recognized bank for the sum specified therein as security for

compliance with the Supplier’s performance obligations in accordance with the order.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the

Supplier, up to a total of ……… ……… ………… …… ……… …… …… …… …… …… …… …… ……

…… (Amount of the Guarantee in Words and figures) and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the order and without cavil or

argument, any sum or sums within the limit of …………………… (Amount of Guarantee) as aforesaid,

without your needing to prove or to show grounds or reasons for your demand or the sum specified

therein.

This guarantee is valid until the ……….. day of ………..2012

Signature and Seal of guarantors

…………………………………

Date …………………..2012

Address :……………………….

………………………………….

All correspondence with reference to this guarantee shall be made at the following address:

______________________________________________________________________

(Name & address s of the bank)

ANNEXURE-7

FORMAT FOR PRICE BID BY TENDERER

Full name and address of the tenderer in addition to telephone No. and mobile No. if any should be quoted in all the communication

To

The Director, LBS National Academy of Administration, Mussoorie

Date:

Dear Sir,

1) I/ we have carefully read the content of the tender for supply of items mentioned below to

LBSNAA and hereby offer to supply the items mentioned below at the rate given below

2) I/ We undertake to pay all taxes, as required under law, on aforesaid supplies. Purchaser will

pay only the Retail Price less the above quoted discount.

3) I/We understood the instruction to the tenders and conditions of contract in the schedule to

the Tender form and accept them, subject of paragraph thereof.

4) I/We am/are fully aware of the nature of stores requirement and my/ our offer is to supply

stores strictly in accordance with your requirements.

5) I/We agree to arrange supplies in accordance with the nomenclature and specifications given in

the schedule to tender, Deviations, if any, are indicate here.

DETAIL OF WORK TO BE EXECUTED THROUGH THIS TENDER (Items, specification and their

quantity for Purchase)

Sl. No.

Name of Items & Specification Quantity Brand/

Name

Rate per unit

inclusive of all taxes

*

1. Printing Paper

Colour/ White

70 GSM

Size A-3 [420 mm x297 mm]

Ream of 500 sheet

2800

Reams

2. Photocopy Paper

Colour/ White

75 GSM

Size A-4 [210 mm x297 mm]

Ream of 500 sheet

2500

Reams

3. Photocopy paper

Colour/ Mix (Yellow, Pink,

Green, Blue )

75 GSM

Size A-4 [210 mm x297 mm]

Ream of 500 sheet

300

Reams

4. Executive Bond Fine Paper

(Oamelle Offwhite color) of 100

GSM in pack

500

Reams

5. Leatherite Card Sheet

200 GSM approx.

Size A-3 [420 mm x297 mm]

10000 No.

6. Glazed Card Sheet

Colour (white color)

Size A-3 [420 mm x297 mm]

5000 No.

(Authorised signatory & stamp)

Name:………………………..

Place: ………………………..

Date: ………………………… Seal

ANNEXURE-8

FORMAT FOR TECHNICAL INFORMATION

(Please go through the terms and conditions stipulated in tender Document before filling up this

proforma)

1. Name and complete address of

the firm / Organisation

Tele. No.

FAX No.

Email ID

2.

Status of the organization

(i.e. whether proprietorship,

partnership, Pvt. Ltd./ Public Ltd.

Company, Regd. Under Societies

Regn. Act etc)

3. Registration No. of the

Organisation

(Please attach Certificate of Regn/

Incorporation)

4. Name of the authorized person of

the firm/ CEO/ Proprietor

Telephone No.

FAX No.

Mobile No.

Email ID

6. Business of the Organisation

(i.e. whether Dealer, Agent)

(Enclose a copy fo dealership/

agent Certificate

7. CST No., if any

Service Tax No. if any

PAN No. of the Organisation

8. Details of EMD (Enclosed DD) DD No. __________________ ___________ dated _____ for Rs.

___________ drawn on ________ ______ ______ ______ Bank in favour of Director, LBSNAA, Mussoorie

10. Do you agree with the terms and conditions stipulated in Tender

Document

9. Name & address of three prominent Organisations provided with similar services by you in the recent past (Please also furnish copies of the supply orders)

Declaration:

a) It is certified that the information furnished above is correct.

b) We have gone through the terms and conditions stipulated in Tender Document and confirm

to abide by the same. Disagreement and solution proposed has been listed in a separate

sheet and being attached with this Bid. A copy of the Terms and Conditions with its each

page signed, in token of acceptance of the same is enclosed.

c) We understand that the decision of the Office of the LBSNAA to accept/ reject “the points of

disagreements and proposed solution provided by us” would be final and binding;

d) The signatory to this bid is authorized to sign such bids on behalf of the organization.

Note: Attach copies of supporting documents

Signature……………………………………..

Name………….………………………………..

Designation…………………………………..

Contact No. …………………………………..

Date. …………………………………..

Place ……………………………………

ANNEXURE-9

LETTER OF AUTHORISATION FOR

ATTENDING BID OPENING

To

The Director,

LBSNAA, Mussoorie

Subject- Authorisation for attending bid opening on __________________________ date) in the

Tender of _________________________________________________

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf of ___________________________________________________ (bidder) in order of preference given below.

Order of Preference Name Specimen Signature

I.

II.

Alternate Representative

Signature of bidder

OR

Officer authorized to sign the bid

Document on behalf of the bidder

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where

it is restricted to one, first preference will be allowed. Alternate representative will be

permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received.