tender for “asset performance management (apm) …...maintenance (rcm) and aims-sap interface. as...

CRFQ 1000289693 E-Tender System ID : 29702

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CPO REFINERIES

TENDER FOR

“Asset Performance Management (APM) Software License and

Support for BPCL Group Refineries”

REQUEST FOR QUOTATION

CRFQ Number – 1000289693

E-Tender System ID: 29702

Tender Calendar Details

Stage Name Start Date End date and

Time

Tender release 29.09.2017 16.10.2017

11:00 hrs IST

Technical bid opening 16.10.2017, 11:30 hrs IST

Priced Bid Opening Will be intimated later


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REQUEST FOR QUOTATION

Asset Performance Management (APM) Software License and Support For

BPCL Group Refineries

1.0 This is a limited E-tender and only the bidder(s), who have been issued this e-

tender, can submit their bid through e-platform.

E-Bid in 2 parts is invited for the tender for “Asset Performance Management

(APM) Software License and Support For BPCL Group Refineries” in complete

accordance with tender documents and its attachments.

1.1 All prospective bidders are requested enroll onto our e-tendering platform

https://bpcleproc.in/ maintained by M/s. E-procurement Technologies Ltd, our

authorized Service Provider for E-tendering.

1.2 Upon logging in to the e-procurement website, bidders can download the bid

documents and shall thoroughly go through the same. All documents required for

the bid, shall be uploaded on the appropriate place in the E-Procurement web site,

digitally signed. No physical scanned documents need to be uploaded except those

specifically indicated.

1.3 As a pre-requisite for participation in the tender, bidders are required to

obtain a valid Digital Signature Certificate of Class 2B or Class 3 (Signing and

Encryption/Decryption) and above as per Indian IT Act from the licensed

Certifying Authorities operating under the Root Certifying Authority of India

(RCIA), Controller of Certifying Authorities (CCA). The cost of obtaining the

digital certificate shall be borne by the bidder.

1.4 Bidders are advised to read the Instructions for participating in the electronic tenders

directly through internet (Bid Submission Manuals are available on the above

mentioned e-procurement site) and get conversant with the process of online

submission of the tenders well in time so as to submit tenders by the due date.

1.5 E-Bidding instructions are also attached along with the tender document for

reference and guidance.

2.0 BRIEF DESCRIPTION:

Bharat Petroleum Corporation Limited (BPCL) is an oil and gas company

headquartered in Mumbai, Maharashtra, India. The corporation has two refineries

viz. Mumbai Refinery (MR) located at Mumbai and Kochi Refinery (KR) located at

Kochi. Numaligarh Refinery Limited (NRL) is a subsidiary company located at

Numaligarh and Bharat Oman Refineries Limited (BORL) is a joint venture

company located at Bina. BPCL has 6 SBU’s viz. Aviation, Retail, Refinery, LPG,

Industrial & Commercial and Lubricants. The marketing locations, R&D centers

and offices of BPCL and its group of companies are spread across India/abroad.

Bharat Petro Resources Ltd (BPRL) is also a subsidiary company of BPCL and is an

upstream and exploration production centre. In addition to the above, BPCL also has


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its shareholding in around 15 subsidiary, joint ventures and associate companies.

The Asset Integrity Management System (AIMS) i.e. Asset Performance

Management (APM) software is in use at MR and KR, since its implementation in

the year 2008. It includes modules viz. Inspection Management System (IMS),

Thickness Monitoring (TM), Risk Based Inspection (RBI), Reliability Centered

Maintenance (RCM) and AIMS-SAP interface.

As part of standardization, BPCL Group Refineries intend to have enterprise license

of AIMS software solution which will be implemented across BPCL-MR, BPCL-

KR, NRL, BORL and respective Pipelines.

3.0 OFFER VALIDITY:

The Offer shall be valid for a period of 180 days from Tender Due Date / Extended

Tender Due Date for placement of order.

4.0 TAXES AND DUTIES :

Your quoted rates shall be inclusive of all Indian taxes and duties except Goods and

Services Tax (GST). GST shall be quoted separately and shall be applicable extra on

the quoted basic prices.

5.0 EARNEST MONEY DEPOSIT (EMD) :

The interest-free Earnest Money Deposit (EMD) of Rs 1,00,000/- (Rupees One

Lakh Only) to be submitted by way of crossed account payee Demand Draft drawn

on any nationalized / scheduled bank in favour of "BHARAT PETROLEUM

CORPORATION LTD" payable at Mumbai. The EMD shall be submitted to BPCL

prior to the due date & time of opening of the "Pre-qualification Bid".

The following categories of bidders are however exempted from depositing EMD:

a) Units falling under Micro & Small Enterprises (MSEs) category and

registered with authorities specified under Public Procurement Policy for

MSEs.

b) Units registered with National Small Industries Corporation (NSIC).

Such bidders must upload appropriate proof along with their "Pre-qualification to

show that they are eligible for the exemption from EMD. The exemption would be

extended only if their registration is available for tendered item and registration

certification is valid as on date of quotation.

Registration with DGS&D will not entitle the Bidder to claim exemption from

payment of EMD.


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5.1 "Earnest Money Deposit" (EMD), wherever applicable, shall be paid separately by

Demand Draft (DD)/ Banker's Cheque drawn in favour of Bharat Petroleum

Corporation Limited and payable at Mumbai.

5.2 EMD can be deposited through Electronic Funds Transfer to BPCL’s bank account.

Details of Bank for Electronic Fund Transfer:

Beneficiary-Bharat Petroleum Corporation Limited

Name of the Bank- Standard Chartered Bank,

M G Road, Address-90, M G Road, Fort, Mumbai-400 001,

IFSC Code-SCBL0036001,

MICR Code-400036002,

Type of Account-11(Current),

Account No:22205020115.

5.3 Alternatively EMD can also be paid by way of "Bank Guarantee" as per BG format

attached, from any Bank recognized as Scheduled Bank by Reserve Bank of India,

in favour of M/s. Bharat Petroleum Corporation Ltd. Mumbai.

5.4 The Bank Guarantee in lieu of EMD shall be furnished on non-judicial stamp paper

of value not less than Rs. 500/- (Rupees Five hundred only) and in the prescribed

Proforma given in the Tender Document.

5.5 The Bank Guarantee shall be kept valid for a period of 90 days beyond the validity

period of the offer for claim.

5.6 Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be

sent separately to DGM, CPO-Refineries, BPCL. Copy the DD/ Banker's cheque/

BG as the case may be, along with proof of dispatch to be uploaded along with "Pre-

qualification Bid". Bids without EMD are liable to be rejected.

5.7 EMD of unsuccessful bidders shall be released after the completion of BQC

evaluation/ Technical evaluation / Price bid evaluation as applicable. However, in

case of successful bidder the EMD shall be released on receipt of performance bank

guarantee.

5.8 Forfeiture of EMD - A tenderer who has submitted their bid shall not be permitted

to alter/ amend or withdraw the bid, not withstanding that the bid(s) has/ have not

yet been opened/ finalized. A tenderer who purports to alter/ modify withdraw their

offer after submission, within the validity of the offer shall be liable to have their

offer rejected and their EMD forfeited/encashed.

5.9 The Earnest Money deposited by successful tenderer shall be forfeited if the

successful tenderer fails to honour the offer terms prior to ordering and Contractual

terms after issuance of FOI/ PO.

5.10 Offers received without scan copy of EMD (DD/BG/Valid NSIC Certificate) in the

e-tender and physically not received within 7 days after “Pre-qualification Bid”


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opening date (as indicated in the NIT or corrigendum thereof) are liable to be

rejected.

5.11 No interest shall be paid by BPCL on the earnest money deposit by the tenderer.

6.0 DELIVERY PERIOD :

As mentioned in the tender document.

7.0 GENERAL TERMS AND CONDITIONS OF CONTRACT / SPECIAL

CONDITIONS OF CONTRACT

Attached General Terms and Conditions of Contract and Special Conditions of

contract shall be applicable for this contract.

8.0 SUBMISSION OF TENDER:

8.1 Bids should be submitted in "TWO BID SYSTEM", i.e., "Unpriced

Technical Bid” & "Priced Bid" through e-tendering portal.

8.2 "Un-Priced Technical Bid", i.e. Techno-Commercial Bid, shall be

complete with all technical and commercial details (other than price) duly

filled, signed and stamped essentially containing the following documents

shall be submitted/ uploaded:-

i) Scan Copy of EMD (Demand draft/ Bank Guarantee/ Valid NSIC

Certificate) or Registration/ Exemption Certificate (if any).

ii) Performa of Holiday List to be submitted properly filled.

iii) Scanned copy of Bidder’s PAN, GST Registration certificate.

iv) Integrity Pact Document duly filled, signed and stamped on each page.

v) Un-Priced copy of Price Schedule with an indication "Quoted" or "Not-

Quoted" against each item. Please do not indicate prices in Un-Price Bid.

vi) Details of taxes and duties as per the format FORM-A attached.

vii) Acceptance / Deviation : Bidders are requested to have all their queries

clarified before bidding. Bidders are required to confirm and accept all the

terms and conditions of the Tender. However, if they still have deviations

from our Tender and the attachments, they can indicate deviations in the

Form-B giving reference to clause no.

viii) Duly signed Tender document as a token of acceptance.

ix) Any other supporting documents/ information in support of the Un-priced

Bid.

8.3 "Priced Bid" shall be submitted online. Bidders shall input their prices online

in the template created in the E Tendering portal.

8.4 Bids complete in all respects should be uploaded in BPCL e-tendering portal

on or before the due date & time. Each page of all documents, submitted by

the bidder, shall be duly signed & stamped, and then scanned and uploaded


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in the portal. The offer shall be submitted in the Portal under the digital

signature of the bidder.

8.5 Offer submitted by Telex/ Telegraphic/ Fax/ E-Mail or Hard copy in sealed

covers, shall not be accepted.

8.6 BPCL shall not be responsible for any delay in uploading of offer.

9.0 TENDER OPENING:-

The deadline for bid submission is 11:00 Hrs on the due date mentioned. The bids

can be submitted in the e-procurement website upto the tender due date and time.

The Un-priced Technical bids will be opened online through e-procurement website

https://bpcleproc.in, on the same day at 11.30 Hrs.

9.1 Un-priced Technical bids:- The Un-priced Technical Bids (Techno-

Commercial Bid) will be opened first and evaluated.

9.2 Priced bids:- Priced Bids of only techno-commercially acceptable bidders

will be opened subsequently. The date and time of opening Price Bids shall

be intimated separately to the techno-commercially acceptable bidders and

the price bids shall be opened through e-portal. Such Techno-Commercially

acceptable bidders can view/ witness the "Price Bids" opening through the e-

portal.

10.0 CONTACT PERSONS:

Please note that tender against tender enquiry is invited through e-tendering mode.

In case of any clarification regarding the tender, following are the contact persons:-

10.1 FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling

or while participating in this e-Tender, please E-Mail to the following E-Mail ID

along with the snapshots of the errors being faced to:

M/s E-procurement Technologies Ltd,

E Mail - [email protected] / [email protected] & with a copy to:

[email protected]

(OR)

Contact the following helpdesk numbers:

Mr. Ajay Nandangi : Mobile 91 8433615195

All India +91 79 4027 0573


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10.2 FOR TECHNICAL CLARIFICATIONS:

For any technical clarifications regarding this RFQ, please contact:

Shri. Atul Patil, D.G.M. (IS REF SYS), BPCL, Mumbai Refinery

Tel. No. 022 2553 3523,

EMAIL: [email protected]

Ms. Trupti Purandare, Manager IS, BPCL, Mumbai Refinery

Tel No. 022 2553 3508.

E mail : [email protected]

10.3 FOR COMMERCIAL CLARIFICATIONS:

For any commercial clarifications regarding this RFQ, please contact:

Procurement Manager - Shri. P P Bhate, BPCL- Mumbai Refinery, Mahul, Mumbai,

Tel no. 022 - 25533010. Email: [email protected]

(OR)

Procurement Leader - Shri. A.R.Menon, BPCL - Mumbai Refinery, Mahul,

Mumbai,

Tel no. 022 - 25533142. Email: [email protected]

11.0 INTEGRITY PACT (IP):

11.1 Proforma of Integrity Pact (IP) shall be returned by the Bidder/s along with the bid

documents, duly signed by the same signatory who is authorized to sign the bid

documents. All the pages of the Integrity Pact shall be duly signed, scanned and

uploaded along with other documents. Bidder's failure to upload the IP duly signed

along with bid documents shall result in the bid not being considered for further

evaluation.

11.2 If the Bidder has been disqualified from the tender process prior to the award of the

contract in accordance with the provisions of the IP, BPCL shall be entitled to

demand and recover from Bidder Liquidated Damages amount by forfeiting the

EMD/ Bid Security as per provisions of IP.

11.3 If the contract has been terminated according to the provisions of the IP, or if BPCL

is entitled to terminate the contract according to the provisions of the IP, BPCL shall

be entitled to demand and recover from Contractor Liquidated Damages amount by

forfeiting the Security Deposit/Performance Bank Guarantee as per provisions of the

IP.

11.4 Bidders may raise disputes/complaints, if any, with the nominated Independent

External Monitors (IEM), appointed by Central Vigilance Commission (CVC). The

IEM's name, address & contact number is given below:


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Shri. S.S.N. Moorthy Shri. Shantanu Consul

ADDRESS ADDRESS

GFQ, Ist Floor, B. Block, Summit

Apts. Mettupalayam Road,

Coimbatore - 641 043

No.9MCHS (IAS Officers Colony),

16th Main, 5

th C Cross, BTM 2

nd

stage, Bangalore – 560 076

[email protected] [email protected]

Mob. 09500998610 Mob. 09740069318

12.0 GENERAL POINTS:

12.1. BPCL reserves the right to extend due dates of tender, accept or reject any tender in

part or full, without assigning any reason whatsoever. BPCL also reserves its right

not to accept the lowest rates quoted by the bidders and also to give purchase/price

preference to eligible Enterprises, as admissible under the existing policies of

Government of India and to JVs/ Subsidiaries as per BPCL guidelines.

12.2 COST OF BIDDING: The Bidder shall bear all costs associated with the preparation

and submission of Bid, all activities in connection with bidding. BPCL will in no

case be responsible or liable for these costs regardless of the conduct or outcome of

the bidding process. Each Bidder accept and agrees, as a condition of submitting its

Bid that it waives any and all claims against BPCL, its Co-ventures and their

affiliates, for remuneration or restitution relating to its costs and expenses in.

12.3 CONTENTS OF BIDDING DOCUMENT: The Bidder is expected to examine

carefully all instructions, conditions, forms and terms given in the Bidding

Documents. Failure to furnish all information required by the Bidding Document or

not responsive to the requirements of the Bidding Document will be at the Bidder’s

risk, and may result in rejection of the bid.

Amendment of Bidding document

BPCL may, for any reason either at their own initiative or in response to the

clarification requested by prospective bidders, issue amendment in the form of

addendum during the bidding period or subsequent to receiving the bids. Any

addendum thus issued shall become part of bidding document and Bidder shall

submit `Original' addendum duly signed and stamped in token of his acceptance. If

addendum is issued during the bidding period, Bidder shall consider the impact in

his bid. If addendum is issued subsequent to receiving the bids, Bidder shall follow

the instructions issued along with addendum with regard to submission of impact on

quoted price/ revised price, if any.

12.4 OWNER’S RIGHTS TO ACCEPT / REJECT ANY OR ALL BIDS: BPCL reserves

the right to reject any or all the tenders without assigning any reasons whatsoever.

Also BPCL reserves the absolute right to reject any or all the bids/tenders solely


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based upon the past unsatisfactory performance by the bidder/bidders in BPCL, the

opinion/ decision of BPCL regarding the same being final and conclusive

12.5 LANGUAGE OF BIDS: The bid prepared by the Bidder and all correspondence and

documents relating to the bid, exchanged by the Bidder and BPCL, shall be written

in the English language. All information in the “Bid” shall be in English language.

Information in any other language shall be accompanied with its translation in

English. Failure to comply with this condition shall disqualify a “BID”. In the event

of any contradictions between meanings as derived from various languages of the

“BID”, the meaning as derived from English language copy of the “BID” shall

govern.

12.6 CONFIDENTIALITY OF BID DOCUMENT: The bidder shall not disclose any

information contained in the bid document or otherwise supplied in connection with

this bid to any third party, except for the purpose of preparing its bid and shall

require any such third party to treat such information as confidential.

12.7 PROCESS TO BE CONFIDENTIAL: After the opening of bids, information

relating to the examination, clarification, evaluation and comparison of bids and

recommendations concerning to award of contract shall not be disclosed to Bidders.

Canvassing in any form by the Bidder or by any other Agency on behalf of the

Bidder after submission of the Bid may disqualify the said Bid. Any effort by a

Bidder to influence the owner in the process of examination, clarification,

evaluation and comparison of Bids, and in decisions concerning award of contract,

may also result in the rejection of the said Bid.

12.8 WRONG INFORMATION: If the Bidder deliberately gives wrong information in

his Bid to create circumstances for the acceptance of his Bid, Owner reserves the

right to reject such Bids without any reference to the Bidder.

12.9 CLARIFICATIONS OF BIDS: As part of examination, evaluation and comparison

of Bids, the Owner may at his discretion, ask Bidders individually for clarification

or call them for discussion of their Bid.

For Techno-Commercial clarifications, bidders shall normally be given a cutoff date

for furnishing clarifications. Clarifications received after the specified cutoff dates

are liable not to be considered for evaluation. Technical Query (TQ)/Commercial

Query (CQ) shall be issued to bidders through E-Mail/E Tendering platform. Reply

of TQ/CQ shall also be received through E-Mail/E-Tendering platform.

12.10 SIGNING OF BID: The Bid must contain the name, designation, residence and

place of business of the person or persons submitting the Bid, and must be signed

and sealed by the Bidder with his usual signature. The names of all persons signing

should also be typed or printed below their signature.

Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the Bid. The Bidder’s name stated in the Bid shall be the EXACT

LEGAL NAME OF FIRM / COMPANY / CORPORATION, etc. as registered or

incorporated.


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The bid shall be signed by the bidder or a person or persons duly authorized to sign

on behalf of the bidder. Such authorization shall be indicated by written power of

attorney accompanying the bid.

12.11 TAX DEDUCTED AT SOURCE :

Income Tax deduction at source (TDS) at the applicable rates will be deducted from

the running bills. Necessary certificates in this regard will be issued from BPCL.

12.12 FIRM PRICES : The Contract Price shall remain firm and fixed till the completion

of Work in all respects and no escalation in prices on any account shall be

admissible to the BIDDER / CONTRACTOR.

ATTACHMENTS TO THE TENDER

1. PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

2. SCOPE OF WORK, GENERAL TERMS AND CONDITIONS OF

CONTRACT AND SPECIAL CONDITIONS OF CONTRACT.

3. UNPRICED BID FORMAT

4. INTEGRITY PACT

5. FORM-A – FORMAT FOR TAXES AND DUTIES

6. FORM B – ACCEPTANCE -DEVIATION FORM

7. E-BIDDING INSTRUCTIONS.

8. PROFORMA OF DECLARATION OF HOLIDAY LISTING

9. VENDOR ADVISORY – ENVIRONMENTAL

10. QEHS POLICY

11. POLICY OF HOLIDAY LISTING OF VENODRS IN BPCL

**************


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SSEECCTTIIOONN--11

PPRROOFFOORRMMAA OOFF BBAANNKK GGUUAARRAANNTTEEEE FFOORR EEAARRNNEESSTT MMOONNEEYY DDEEPPOOSSIITT


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PROFORMA OF BANK GUARANTEE

(On non-judicial paper of appropriate value)

FOR EARNEST MONEY

To

Bharat Petroleum Corporation Ltd.

(CPO) Refineries

Mumbai Refinery, Mahul

MUMBAI 400074

Dear Sirs,

M/s.

_________________________________________________________________________

_________

have taken tender for the supply of

____________________________________________________________

for Bharat Petroleum Corporation Ltd.

The tender Conditions of Contract provide that the Bidder shall pay a sum of Rs. ______

(Rupees___________________________________________________________________

_______________) as earnest money /initial / full security deposit in the form therein

mentioned. The form of payment of earnest money / security deposit includes guarantee

executed by Schedule ‘A’ Bank, undertaking full responsibility to indemnify Bharat

Petroleum Corporation Ltd. in case of default.

The said______________________________________ have approached us and at their

request and in consideration of the premises

we__________________________________________________________

______________having our office at have agreed to give such guarantee as hereinafter

mentioned.

1. We___________________________________________________________________

hereby

undertake and agree with you that if default shall be made by M/s.

_____________________________________ in performing any of the terms and

conditions of the tender or in payment of any money payable to Bharat Petroleum

Corporation Ltd. We shall on demand pay to you in such matter as to you may direct the

said amount of Rupees_______________________________only or such portion thereof

not exceeding the said sum as you may from time to time require.

2. You will have the full liberty without reference to us and without effecting this guarantee

postpones for any time or from time to time the exercise of any of the powers and rights

conferred on you under the contract with the said_____________and to enforce or to for

bear from endorsing any power of rights or by reason of time being given to the said which

under law relating to the sureties would but for provision have the effect of releasing us.

3. Your right to recover the said sum of

Rs.__________________(Rupees__________________ ____________________) from us

in manner aforesaid will not be affected or suspended by reason of the fact that any dispute


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or disputes have been raised by the said M/s.__________________

________________and/or that any dispute or disputes are pending before any officer,

tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation or

winding up, dissolution or change of constitution or insolvency of the said______________

____________________but shall in all respects and for all purposes be binding operative

units payment of all money due to you in respect of such liabilities is paid.

5. Our liability under this guarantee is restricted to

Rupees__________________________________ Our guarantees shall remain in force

until_____________________________________________ unless a suit or action to

enforce a claim under_________________________________________ Guarantee is filed

against us within six months from _____________________________(which is date of

expiry of guarantee) all our rights under the said guarantee shall be forfeited and shall be

relieved and discharged from all liabilities thereunder.

6. We have power to issue this guarantee in your favour under Memorandum and Articles

of Association and the undersigned has full power to do under the Power of Attorney dated

__________________granted to him by the Bank.

Yours faithfully


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SECTION 2

SCOPE OF WORK, GENERAL TERMS AND CONDITIONS OF CONTRACT

AND SPECIAL CONDITIONS OF CONTRACT


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Scope of Work for AIMS Software License and Support

1. Background

Bharat Petroleum Corporation Limited (BPCL) is an oil and gas company

headquartered in Mumbai, Maharashtra, India. The corporation has two refineries viz.

Mumbai Refinery (MR) located at Mumbai and Kochi Refinery (KR) located at Kochi.

Numaligarh Refinery Limited (NRL) is a subsidiary company located at Numaligarh and

Bharat Oman Refineries Limited (BORL) is a joint venture company located at Bina.

BPCL has 6 SBU’s viz. Aviation, Retail, Refinery, LPG, Industrial & Commercial and

Lubricants. The marketing locations, R&D centers and offices of BPCL and its group of

companies are spread across India/abroad. Bharat Petro Resources Ltd (BPRL) is also a

subsidiary company of BPCL and is an upstream and exploration production centre. In

addition to the above, BPCL also has its shareholding in around 15 subsidiary, joint

ventures and associate companies.

The Asset Integrity Management System (AIMS) i.e. Asset Performance Management

(APM) software is in use at MR and KR, since its implementation in the year 2008. It

includes modules viz. Inspection Management System (IMS), Thickness Monitoring

(TM), Risk Based Inspection (RBI), Reliability Centered Maintenance (RCM) and AIMS-

SAP interface.

As part of standardization, BPCL Group Refineries intend to have enterprise license of

AIMS software solution which will be implemented across BPCL-MR, BPCL-KR, NRL,

BORL and respective Pipelines.

2. Scope of Work

2.1 Supply of Software Licenses

2.1.1 Supply of enterprise license for latest version of APM software solution for the

modules as detailed in Annexure–I.

2.1.2 Enterprise software license shall be perpetual.

2.1.3 The supplied software license shall be for usage for four Refineries viz. BPCL-MR,

BPCL-KR, NRL and BORL and pipelines of respective companies with no restriction on

Refinery throughput capacities or length of pipelines.

2.1.4 AIMS solution for BPCL-MR and BPCL-KR shall be on single server instance.

2.1.5 APM Software Licenses to be provided for three instances per site/server location viz.

Production system with high availability (hot standby with active-active cluster),

Development and Quality combined in one system and Disaster Recovery (DR for

business continuity in case of disaster at production site). Server instances can be

located within site premises or in different regions / locations or on cloud. System

shall be switched over (failed over) from production to hot standby or DR in case

production system is failed at any of the sites or for testing of Business Continuity

Plans.


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2.1.6 BPCL shall have rights to host the APM system in physical server or virtual

environment or over public cloud platform without any license restrictions and

commercial implications.

2.1.7 Software license shall be for unlimited number of users and unlimited number of

assets. There shall be no limitation on the number of concurrent users.

2.1.8 Interface software licenses to be supplied to connect to all the systems as mentioned

in Annexure–II which lists third party systems required to be interfaced with APM

software at respective site. Vendor shall ensure compatibility of APM software with

these third party systems for uninterrupted data flow.

2.1.9 License key shall be software based only.

2.1.10 Supply of latest version of software solution compatible with –

a. VMware ESXi server virtualization platform Version 5.5 and above

b. Server Operating System: Windows Server 2012 and above, 64 Bit

c. SQL Server 2014 and above, 64 Bit

d. Client Operating System Windows 10 and above, 32/64 Bit

e. Client access over Internet Explorer 11 and above

f. Microsoft Office 2013 and above

g. Adobe Acrobat Reader

2.1.11 Supply intermediate versions of APM software if required for staging, while migrating

APM software modules hosted at BPCL, from current version to latest version. This is

to ensure smooth migration in case in-place or single-step migration from current to

latest version is not possible.

2.1.12 The Licensing Agreement must comply with the applicable legal requirements. The

EULA/SLA (i.e. End user license agreement/ Software license agreement) will be a

common agreement and shall be signed by M/s GE and BPCL, NRL, BORL. This will be

an enterprise license agreement for BPCL group of Refineries / companies which shall

have access to APM Modules as mentioned in point 2.1.1 of this section.

2.1.13 In future, if M/s BPCL decide to include the name of any of its affiliates / joint

ventures / subsidiary / group companies then provision to be done to amend the

company names in the EULA agreement.

2.1.14 BPCL Group refineries / companies shall be entitled for use of any additional

feature/functionality introduced in the modules/sub modules mentioned in

Annexure-I, during the period of software maintenance and support.

2.1.15 BPCL/BORL/NRL will have full right to terminate the contract with M/s. GE by giving a

3 months notice in advance.

2.1.16 The software support shall be uninterrupted even in case of any merger/ acquisitions/

de-merger or similar eventualities to the Vendor Company or software products /

components etc supplied by vendor.

2.2 Software Maintenance and Support

2.2.1 Vendor shall quote for the Software Maintenance and Support Services contract for 5

years.

2.2.2 24x7 online support shall be provided for APM software modules specified in

Annexure–I and for interfaces.

2.2.3 Vendor shall provide new version releases, upgrades, service packs, hot fixes, bug

fixes and patches during the entire period of Software Maintenance and Support

contract. During the entire period of Software Maintenance and Support contract,


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vendor shall ensure that notification is provided to the relevant IT teams when

releases are available. Vendor shall provide the compatibility matrix for interfacing

systems on timely basis as per the upgrade roadmap.

2.2.4 Access to global support site and web account shall be provided to the key staffs of

BPCL group of companies/refineries for accessing the knowledge base, technical

material, and for logging issues etc.

2.2.5 PO for the Software Maintenance and Support contract will be issued annually.

3. Terms and Conditions

3.1 Vendor to confirm acceptance of scope of work, deliverables, terms and conditions.

List of deviations if any, to be submitted explicitly giving reference of the specific

point. In case of no deviation, submit NIL deviation statement.

3.2 Vendor shall submit un-priced bid as a part of technical bid and format should be

same as Annexure-III “Bill of Material”.

3.3 Vendor to provide documents for

a. Hardware and software requirement specification for APM software

b. Software compatibility matrix for interfaces with other systems viz. SAP, IP21

etc as mentioned in Annexure-II

c. Document confirming that all the SAP interface connectors are certified by SAP

d. Services provided as part of Software Maintenance and Support.

4. Payment Terms

4.1 Supply of Software

4.1.1 100% payment on software license activation and on submission of original

invoice and due certification by BPCL, NRL and BORL Engineer-in-charge

respectively.

4.2 AMC for Software Maintenance and Support

4.2.1 AMC for Software Maintenance and Support for 1st year shall start from date

of software license activation. Payment for 1st year of AMC will be done on

submission of original invoice and due certification by BPCL, NRL and BORL

Engineer-in-charge respectively.

4.2.2 PO for AMC shall be placed annually for 2nd, 3rd, 4th and 5th year.

4.2.3 Payment of AMC for 2nd, 3rd, 4th and 5th year will be done annually at the

beginning of the year on submission of original invoice and due certification by

BPCL, NRL and BORL Engineer-in-charge respectively.


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5. Delivery Period / Contract Period :

Kindly quote best delivery schedule for supply of enterprise license for APM Software

for BPCL Group Refineries ( in 6 weeks) from the date of receipt of Contract Purchase

Order whereas software license activation validity shall be till 31st March 2018.

AMC for Software Maintenance and Support for 1st year shall start from date of

software license activation.

Effective date for the contract shall be the date of software license activation and not

from the LOA / purchase order date / license agreement date.


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Annexure–I

APM Work Process/Modules to be procured under

Enterprise License for BPCL Group Refineries

APM Foundation

Enterprise APM Framework

Asset Criticality Analysis

Metrics and Scorecard

APM Connect Plus with SAP Adapter

Policy Designer

APM Developer License

APM Mechanical Integrity

Risk Based Inspection

Inspection Management

Thickness Monitoring

API 581 Calculator

APM Asset Strategy

Reliability Centered Maintenance

Failure Modes & Effects Analysis

Asset Strategy Management

Asset Strategy Implementation

Lifecycle Cost Analysis

Asset Strategy Library

APM Failure Elimination

Root Cause Analysis

Reliability Analytics

APM Asset Health

Asset Health Manager

Mobile Inspection (Rounds, Lubrication)

Interface software

APM Connect Studio

SAP EAM Adaptor (a-e)

a. SAP Work Management Interface Adaptor

b. SAP Asset Criticality Analysis Adaptor

c. SAP Technical Characteristics Adaptor

d. SAP Process Integration (PI/XI) Adaptor

e. ASI for SAP Adaptor

OPC and OSI PI Adaptor

System One Adaptor

Emerson AMS Adaptor

___________________________________________________________


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Annexure-II

Systems at BPCL-MR to be interfaced with APM Software

1. SAP ECC 6.0 EHP6, PO Version 7.5

2. Aspen IP21 8.7, upgrade planned to version 10

3. ThermoFisher Sample Manger LIMS 11.1 with Oracle as backend, upgrade planned

to version 12 with SQL as backend

4. BPMAI – XHQ by Siemens version 4.6, upgrade planned to version 5.0

5. EDMS – COMOS by Siemens version 10.1

6. Emerson AMS Suite 5.61

7. SystemONE version 6.85/6.90

Systems at BPCL-KR to be interfaced with APM Software

1. SAP ECC 6.0 EHP6, PO Version 7.5

2. Aspen IP21 7.1, upgrade planned to version 10

3. ThermoFisher Sample Manger LIMS 11.1 with SQL as backend, upgrade planned to

version 12 with SQL as backend

4. BPMAI – XHQ by Siemens version 4.5, upgrade planned to version 5.0

5. EDMS – COMOS by Siemens version 10.1


7. SystemONE version 6.90

Systems at NRL to be interfaced with APM Software

1. SAP ECC 6.0 EHP8

2. Aspen IP21 version 8

3. Sigraph


5. Prognos 12

6. SystemONE 6.89/6.90

Systems at BORL to be interfaced with APM Software

1. SAP ECC 6.0 support pack 33, No EHP, No Xi

2. ExaQuantum 2.85, Web services is also enabled

3. Thermofisher LIMS

4. System ONE V 6.50 SP1


6. Bentley Project Wise 08.11.09.122, upgrade planned to version V8i(SELECTseries 3)

_______________________________________________________________


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Annexure-III

Bill of Material

1. Supply of enterprise license for APM Software for BPCL Group Refineries

2. Software Maintenance and Support

2.1 Software Maintenance and Support for 1st year

2.2 Software Maintenance and Support for 2nd year

2.3 Software Maintenance and Support for 3rd year

2.4 Software Maintenance and Support for 4th year

2.5 Software Maintenance and Support for 5th year


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GENERAL TERMS AND CONDITIONS OF CONTRACT

1. SECURITY DEPOSIT TOWARDS PERFORMANCE :

1.1 To ensure performance of the contract and due discharge of the contractual obligations,

the successful contractor will have to provide security deposit of 10% of the contract value

within 30 days of receipt by him of the notifications of acceptance of tender.

This Security deposit may be furnished in the form of an Account payee Demand Draft

payable to BPCL or Bank Guarantee in the prescribed format. The contractor shall have the

option to adjust any Earnest Money Deposit (EMD), if paid in forms other than Bank

Guarantee, towards security deposit if he so desires.

In the case of security deposit submitted in the form of Bank guarantee, the Bank Guarantee

shall be valid and remain in force till the completion of contractual completion period,

defect liability period of 12 months plus a claim period of 3 months. The Bank Guarantee

shall be in the form prescribed.

The security deposit will be retained till the successful completion of the work and

thereafter till the expiry of the defect liability period, if applicable. This retention

money/Bank guarantee held shall be released after the expiry of the defect liability period

provided that any defects appearing during that period are corrected by the contractor and

subject to Clause 1.2 below.

If the Contract Value is in more than one currency, the Security deposit shall also be in

multiple currencies amounting to 10% for each currency of awarded contract. In the case of

value/rate/quantity contracts, the security deposit shall be based on individual release orders

issued.

1.2 If the contractor/ sub-contractor or their employees shall break, deface or destroy any

property belonging to the Owner or other agency during the execution of the contract, the

same shall be made good by the Contractor at his own expenses and in default thereof, the

Engineer-in-Charge may cause the same to be made good by other agencies and recover

expenses from the contractor (for which the certificate of the Engineer-in-Charge shall be

final). These expenses can be recovered from the security deposit if recovery from other

sources is not possible.

1.3 All compensation or other sums of money payable by the contractor to the Owner under

terms of this contract may be deducted from his security deposit/retention money or from

any sums which may be or may become due to the contractor by the Owner on any account

whatsoever and in the event of his security deposit/retention money being reduced by

reasons of any such deductions. The contractor shall within ten days thereafter make good

any sum or sums, which may have been deducted from his security Deposit/retention

money. No interest shall be payable by the Owner from sum deposited as security

deposit/retention money.

1.4 The security deposit shall be held by the Owner, as security for the due performance of

the Contractor’s obligations under the contract, provided that nothing herein stated shall


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make it incumbent upon the Owner to utilize the security deposit/retention money in

preference to any other remedy which the Owner may have, nor shall be construed as

confining the claims of the Owner against the contractor to the quantum of the Security

Deposit/retention money.

1.5 The Bank guarantee if submitted shall be from any Indian scheduled bank or an

international bank of repute having a branch in India or a corresponding banking

relationship with an Indian scheduled bank. The security deposit/retention money shall be

in Indian Rupee in the case of domestic bidders and in the quoted currency in the case of

foreign bidders (INR/USD/EURO as the case may be.).

2. TIME OF PERFORMANCE:

2.1 The work covered by this contract shall be commenced as detailed in the purchase order

or as per the instructions of the Engineer in charge and be completed in stages on or before

the dates as mentioned in the time schedule of completion of work. The contractor should

bear in mind that time is the essence of this agreement. Request for revision of Completion

time after tenders are opened will not receive consideration.

2.2 Time Schedule of Completion: The general time schedule of completion is given in the

tender document. Contractor should prepare a detailed monthly and weekly execution

programme, jointly with the Engineer-in-Charge within two weeks of receipt of Letter of

Intent or acceptance of tender. The work shall be executed strictly as per the time schedule

given in this document. The period of completion given includes the time required for

testing, rectifications, if any, retesting and completion in all respects to the entire

satisfaction of the Engineer-in-Charge.

3. FORCE MAJEURE:

Any delays in or failure of the performance of either party hereto shall not constitute default

here under or give rise to any claims for damages, if any, to the extent such delays or failure

of performance is caused by occurrences such as Acts of God or the public enemy

expropriation or confiscation of facilities by Govt./authorities, compliances with any order

or request of any Government authorities, acts of war, rebellion or sabotage or fires, floods,

explosions, riots or strikes. The contractor shall keep records of the circumstances referred

to above and bring these to the notice of Engineer-in-Charge in writing immediately on

such occurrences.

4. EXTENSION OF TIME:

If the contractor shall desire an extension of the time for completion of the work on the

grounds of his having been unavoidably hindered in its execution or on any other grounds,

he shall apply in writing to the Engineer-in-Charge within two weeks of the date of

hindrance on account of which he desires such extension as aforesaid, and the Engineer-in-

Charge shall if in his opinion (which shall be final), reasonable grounds have been shown

thereof, authorize such extension of time as may in his opinion be necessary or proper.

In the event of extension of Time of the contract, if granted, the contractor shall be required

to suitably extend the period of Bank Guarantee if submitted, towards security

Deposit/retention money suitably.


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5. LIQUIDATED DAMAGES FOR DELAY:

5.1 Time is the essence of the contract. In case the contractor fails to complete the whole

work within the stipulated period, he shall be liable to pay liquidated damages of 0.5% of

the value of contract per week and or part thereof of the delay subject to a maximum of 5%

of the value of the contract. The parties agree that this is a genuine preestimate of the

loss/damage which will be suffered by the owner on account of delay on the part of the

contractor and the said amount will be payable on demand without there being any proof of

the actual loss or damages having been caused by such delay/breach. The owner shall be at

liberty to adjust or deduct the said amount of liquidated damages from any amount due to

the contractor including Security Deposit.

5.2 The owner shall be at liberty to deduct or retain from any amount payable to the

contractor periodically, the proportionate or full amount of liquidated damages as the case

may be for the delay periodically caused by the contractor.

6. ARBITRATION:

a) Any dispute or difference of any nature whatsoever, any claim, cross-claim, counter-

claim or set off of the Company against the Contractor or regarding any right, liability, act,

omission or account of any of the parties hereto arising out of or in relation to this

agreement shall be referred to and finally resolved by Sole Arbitrator, who shall be

appointed by Director (Refineries) of BPCL as per the procedure given in sub-clause (b)

given herein below.

b) Procedure for appointing the sole arbitrator: A party wishing to commence an arbitration

(the “Claimant”) shall file with the Director (Refineries) of BPCL a Notice of Arbitration

which shall comprise:

i. a demand that the dispute be referred to arbitration;

ii. a reference to the arbitration clause or the arbitration agreement that is invoked and

a copy of it;

iii. a reference to the contract out of or in relation to which the dispute arises and where

possible, a copy of it;

iv. a brief statement describing the nature and circumstances of the dispute, specifying

the relief claimed and, where possible, an initial quantification of the claim amount.

v. any other details which the claimant wishes to refer and rely upon.

Upon receipt of the above notice of arbitration, the Director (Refineries) of BPCL shall

appoint the Sole Arbitrator as per the provisions of the Arbitration and Conciliation Act,

1996.

c) The venue of arbitration shall be Mumbai (in case of Mumbai Refinery) or Kochi (in

case of Kochi Refinery). The award of the arbitrator so appointed shall be final, conclusive

and binding on all parties to the agreement subject to the provisions of the Arbitration &

Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules

made thereunder for the time being in force shall apply to the arbitration proceedings under

this clause.


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d) The arbitrator shall have power to order and direct either of the parties to abide by,

observe and perform all such directions as the arbitrator may think fit having regard to the

matters in difference i.e. dispute, before him. The arbitrator shall have all summary powers

and may take such evidence oral and/or documentary, as the arbitrator in his absolute

discretion thinks fit and shall be entitled to exercise all powers under the Indian Arbitration

& Conciliation Act 1996 including admission of any affidavit as evidence concerning the

matter in difference i.e. dispute before him.

e) The parties against whom the arbitration proceedings have been initiated, that is to say,

the Respondents in the proceeding, shall be entitled to prefer a cross-claim, counter claim or

set off before the Arbitrator in respect of any matter in issue arising out of or in relation to

the Agreement without seeking a formal reference of arbitration for such counter-claim,

cross claim, or set off and the Arbitrator shall be entitled to consider and deal with the same

as if the matters arising therefrom has been referred to him originally and deemed to form

part of the reference made by the Director(Refineries).

f) The arbitrator shall be at liberty to appoint, if necessary any accountant or engineering or

other technical person to assist him, and to act by the opinion so taken.

g) The arbitrator shall have power to make one or more awards whether interim or

otherwise in respect of the dispute and difference and in particular will be entitled to make

separate awards in respect of claims of cross claims of the parties.

h) The arbitrator shall be entitled to direct any one of the parties to pay the costs to the other

party in such manner and to such extent as the arbitrator may in his discretion determine

and shall also be entitled to require one or both the parties to deposit funds in such

proportion to meet the arbitrators expenses whenever called upon to do so.

i) The parties hereby agree that the courts in the city of Mumbai (in case of Mumbai

Refinery) or Kochi (in case of Kochi Refinery) alone shall have jurisdiction to entertain any

application or other proceedings in respect of anything arising under this agreement and any

award or awards made by the Sole Arbitrator hereunder shall be filed (if so required) in the

concerned courts in the city of Mumbai (in case of Mumbai Refinery) or Kochi (in case of

Kochi Refinery) only.

7. JURISDICTION :

The contractor shall be governed by the Laws in force in INDIA. The contractor hereby

submits to the jurisdiction of the Courts situated at Mumbai (Ernakulam-in the case of

Kochi Refinery), for the purpose of actions and proceedings arising out of the contract and

the courts at Mumbai (Ernakulam-in the case of Kochi Refinery), only will have

jurisdiction to hear and decide such actions and proceedings.

8. RISK PURCHASE CLAUSE :

BPCL reserves the right to curtail or cancel the order either in full or part thereof if the

vendor fails to comply with the delivery schedule and other terms & conditions of the order.

BPCL also reserves the right to procure the same or similar materials/equipment through

other sources at vendor's entire risk, cost and consequences. Further, the vendor agrees that

in case of procurement by the owner from other sources the differential amount paid by the


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owner shall be on account of the vendor together with any interest and other costs accrued

thereon for such procurement.

9. OPERATION OF CONTRACT:

9.1 Law Governing:

Regardless of the place of contracting, place of performance or otherwise, this Agreement,

and all amendments, modifications, alterations, or supplements, thereto shall be governed

by the laws of India and respective state laws for the nature, validity and interpretation

thereof.

9.2 Non-Waiver of Default:

Any failure by the Owner or Contractor at any time, or from time to time, to enforce or

require the strict keeping and performance of any of the terms or conditions of this

agreement, or to exercise a right hereunder, shall not constitute a waiver of such terms,

conditions or rights, and shall not affect or impair same, or the right of the Owner or the

Contractor, as the case may be at any time to avail itself of same.


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SPECIAL CONDITIONS OF CONTRACT

GENERAL:

This Special Conditions of Contract (SCC) shall be read in conjunction with the General

Terms and Conditions of Contract (GTC), including its amendments, specifications of

work, drawings and any other document forming part of this contract wherever the context

so requires.

BIDDER / CONTRACTOR shall adhere to all the instructions covered under GCC & SCC

including all design standards, as stipulated in the respective sections and should be in a

position to submit the required records as evidence for review of OWNER as and when

required and shall carry out changes based on PMC / OWNER review.

Not withstanding the sub-division of the document into separate sections and volumes

wherever done, every part of each shall be deemed to be supplementary of every other part

and shall be read with and as part of the contract so far as it may be practicable to do so.

Where any portions of the GCC are repugnant to or at variance with any provisions of the

special conditions of contract, then, unless different intentions appear, the provisions of the

special conditions of contract shall be deemed to override the provisions of the GCC shall

to the extent of such repugnancy, or variations prevail.

The materials, design and workmanship shall satisfy the applicable relevant Indian

Standards, the job specifications contained herein and codes referred. Where the job

specifications stipulate requirements in addition to those contained in the standard codes

and specifications, these additional requirements shall also be satisfied. In the absence of

any Standard / Specifications / Codes of practice for detailed specifications covering any

part of the work covered in this bidding document, the instructions / directions of BPCL

will be binding upon the Contractor.

A) TAXES AND DUTIES

Your quoted rates shall be inclusive of all applicable taxes and duties except Goods

and Services Tax (GST) which shall be quoted separately in the enclosed form

(Form-A). Please note that submission of this form along with Technical / Un-

priced Bid is mandatory.

Your rates shall remain firm till completion of work. The applicability of GST as a

percentage rate of total quoted price shall be clearly mentioned in this form. If the

information is not provided, it will be assumed that GST is included in your quoted

price. No claim for GST will be entertained subsequently. Please note that

registration for GST is mandatory for receipt of GST payments from BPCL. In

absence of valid registration, your offer will remain invalid and will not be

considered for evaluation. In case GST is not applicable, please indicate the same as

"Nil" while submitting this form.


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GST, if applicable, shall be paid after verifying GST Registration no. Break up of

Basic cost, GST as applicable shall be provided in all your invoices along with GST

registration no. & SAC code for the services provided.

Any statutory variation in GST or introduction of any new taxes and duties within

the contractual completion period shall be to BPCL account, against submission of

documentary evidence for substantiating the variation by way of relevant

notification. However in case of delay in completion period beyond the contractual

date, for reasons attributable to contractor, any increase in these rates or any new

taxes and duties introduced during the period beyond the contractual completion

date shall be borne by the contractor, whereas any decrease shall be passed on to

BPCL.

Input tax credit towards GST, if available to BPCL-KR, shall be considered for

evaluation.

B) INCOME TAX & CORPORATE TAX

Income Tax deduction at source (TDS) at the applicable rates will be deducted from

the running bills. Necessary certificates in this regard will be issued from BPCL.

Corporate Tax Liability if any shall be to Contractor’s account.

C) POST ORDER EXECUTION & CORRESPONDENCE:

Correspondence regarding execution, payments and subsequent correspondence etc.

shall be with P & CS Dept of individual Refinery after issue of purchase order.

***************


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SSEECCTTIIOONN--33

UUNNPPRRIICCEEDD BBIIDD FFOORRMMAATT

(VENDOR SHALL INDICATE QUOTED/ NOT QUOTED IN THIS FORMAT)

(TO BE FILLED ONLINE ON E-PORTAL)


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SSEECCTTIIOONN 44

IINNTTEEGGRRIITTYY PPAACCTT


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IINNTTEEGGRRIITTYY PPAACCTT

Between

BBhhaarraatt PPeettrroolleeuumm CCoorrppoorraattiioonn LLiimmiitteedd ((BBPPCCLL)) hheerreeiinnaafftteerr rreeffeerrrreedd ttoo aass ""TThhee

PPrriinncciippaall"",, AAnndd

……………………………………………………………………………………………..herei

nafter referred to as "The Bidder/ Contractor/ Supplier".

PPrreeaammbbllee

The Principal intends to award, under laid down organization procedures, contract/s for

“Asset Performance Management (APM) Software License and Support For BPCL

Group Refineries”. The Principal values full compliance with all relevant laws and

regulations, and the principles of economic use of resources, and of fairness and transparency

in its relations with its Bidder/s, Contractor/s and Supplier/s.

IInn oorrddeerr ttoo aacchhiieevvee tthheessee ggooaallss,, tthhee PPrriinncciippaall ccooooppeerraatteess wwiitthh tthhee rreennoowwnneedd

iinntteerrnnaattiioonnaall NNoonn--GGoovveerrnnmmeennttaall OOrrggaanniissaattiioonn ""TTrraannssppaarreennccyy IInntteerrnnaattiioonnaall"" ((TTII))..

FFoolllloowwiinngg TTII''ss nnaattiioonnaall aanndd iinntteerrnnaattiioonnaall eexxppeerriieennccee,, tthhee PPrriinncciippaall wwiillll aappppooiinntt aann

IInnddeeppeennddeenntt EExxtteerrnnaall MMoonniittoorr wwhhoo wwiillll mmoonniittoorr tthhee tteennddeerr pprroocceessss aanndd tthhee eexxeeccuuttiioonn ooff

tthhee ccoonnttrraacctt ffoorr ccoommpplliiaannccee wwiitthh tthhee pprriinncciipplleess mmeennttiioonneedd aabboovvee..

SSeeccttiioonn 11 -- CCoommmmiittmmeennttss ooff tthhee PPrriinncciippaall

(1) The Principal commits itself to take all measures necessary to prevent corruption and

to observe the following principles:

a) No employee of the Principal, personally or through family members, will in

connection with the tender, or the execution of the contract, demand, take a

promise for or accept, for himself/ herself or third person, any material or

immaterial benefit which he/she is not legally entitled to.

b) The Principal will, during the tender process, treat all Bidders with equity and

reason. The Principal will, in particular, before and during the tender process,

provide to all Bidders the same information and will not provide to any Bidder

confidential/ additional information through which the Bidder could obtain an

advantage in relation to the tender process or the contract execution.

c) The Principal will exclude from the process all known prejudiced persons.


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(2) If the Principal obtains information on the conduct of any of its employees which is a

criminal offence under the relevant Anti-Corruption Laws of India, or if there be a

substantive suspicion in this regard, the Principal will inform its Vigilance Office and

in addition can initiate disciplinary actions.

SSeeccttiioonn 22 -- CCoommmmiittmmeennttss ooff tthhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr

((11)) TThhee BBiiddddeerr// CCoonnttrraaccttoorr// SSuupppplliieerr ccoommmmiittss iittsseellff ttoo ttaakkee aallll mmeeaassuurreess nneecceessssaarryy ttoo

pprreevveenntt ccoorrrruuppttiioonn.. HHee ccoommmmiittss hhiimmsseellff ttoo oobbsseerrvvee tthhee ffoolllloowwiinngg pprriinncciipplleess dduurriinngg hhiiss

ppaarrttiicciippaattiioonn iinn tthhee tteennddeerr pprroocceessss aanndd dduurriinngg tthhee ccoonnttrraacctt eexxeeccuuttiioonn..

a) The Bidder/ Contractor/ Supplier will not, directly or through any other person

or firm, offer, promise or give to any of the Principal's employees involved in

the tender process or the execution of the contract or to any third person, any

material or immaterial benefit which he/she is not legally entitled to, in order

to obtain in exchange, any advantage of any kind whatsoever during the tender

process or during the execution of the contract.

b) The Bidder/ Contractor/ Supplier will not enter with other Bidders into any

undisclosed agreement or understanding, whether formal or informal. This

applies in particular to prices, specifications, certifications, subsidiary

contracts, submission or non-submission of bids or any other actions to restrict

competitiveness or to introduce cartelisation in the bidding process.

c) The Bidder/ Contractor/ Supplier will not commit any offence under the

relevant Anti-Corruption Laws of India; further the Bidder/ Contractor/

Supplier will not use improperly, for purposes of competition or personal gain,

or pass on to others, any information or document provided by the Principal as

part of the business relationship, regarding plans, technical proposals and

business details, including information contained or transmitted electronically.

d) The Bidder/ Contractor/ Supplier will, when presenting his bid, disclose any

and all payments he has made, is committed to, or intends to make to agents,

brokers or any other intermediaries in connection with the award of the

contract.

(2) The Bidder/ Contractor/ Supplier will not instigate third persons to commit offences

outlined above or be an accessory to such offences.

SSeeccttiioonn 33 -- DDiissqquuaalliiffiiccaattiioonn ffrroomm TTeennddeerr PPrroocceessss aanndd EExxcclluussiioonn ffrroomm FFuuttuurree CCoonnttrraaccttss

IIff tthhee BBiiddddeerr,, bbeeffoorree ccoonnttrraacctt aawwaarrdd,, hhaass ccoommmmiitttteedd aa ttrraannssggrreessssiioonn tthhrroouugghh aa vviioollaattiioonn

ooff SSeeccttiioonn 22 oorr iinn aannyy ootthheerr ffoorrmm ssuucchh aass ttoo ppuutt hhiiss rreelliiaabbiilliittyy oorr ccrreeddiibbiilliittyy aass BBiiddddeerr

iinnttoo qquueessttiioonn,, tthhee PPrriinncciippaall iiss eennttiittlleedd ttoo ddiissqquuaalliiffyy tthhee BBiiddddeerr ffrroomm tthhee tteennddeerr pprroocceessss

oorr ttoo tteerrmmiinnaattee tthhee ccoonnttrraacctt,, iiff aallrreeaaddyy ssiiggnneedd,, ffoorr ssuucchh rreeaassoonn..


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(1) If the Bidder/ Contractor/ Supplier has committed a transgression through a violation

of Section 2 such as to put his reliability or credibility into question, the Principal is

also entitled to exclude the Bidder/ Contractor/ Supplier from future contract award

processes. The imposition and duration of the exclusion will be determined by the

severity of the transgression. The severity will be determined by the circumstances of

the case, in particular the number of transgressions, the position of the transgressors

within the company hierarchy of the Bidder and the amount of the damage. The

exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

(2) A transgression is considered to have occurred if the Principal after due consideration

of the available evidences, concludes that no reasonable doubt is possible.

(3) The Bidder accepts and undertakes to respect and uphold the Principal's absolute right

to resort to and impose such exclusion and further accepts and undertakes not to

challenge or question such exclusion on any ground, including the lack of any hearing

before the decision to resort to such exclusion is taken. This undertaking is given

freely and after obtaining independent legal advice.

(4) If the Bidder/ Contractor/ Supplier can prove that he has restored/ recouped the

damage caused by him and has installed a suitable corruption prevention system, the

Principal may revoke the exclusion prematurely.

SSeeccttiioonn 44 -- CCoommppeennssaattiioonn ffoorr DDaammaaggeess

(1) If the Principal has disqualified the Bidder from the tender process prior to the award

according to Section 3, the Principal is entitled to demand and recover from the

Bidder liquidated damages equivalent to Earnest Money Deposit/Bid Security.

(2) If the Principal has terminated the contract according to Section 3, or if the Principal

is entitled to terminate the contract according to Section 3, the Principal shall be

entitled to demand and recover from the Contractor/ Supplier liquidated damages

equivalent to Security Deposit/ Performance Bank Guarantee.

(3) The Bidder agrees and undertakes to pay the said amounts without protest or demur

subject only to condition that if the Bidder/ Contractor/ Supplier can prove and

establish that the exclusion of the Bidder from the tender process or the termination of

the contract after the contract award has caused no damage or less damage than the

amount of the liquidated damages, the Bidder/ Contractor/ Supplier shall compensate

the Principal only to the extent of the damage in the amount proved.

SSeeccttiioonn 55 -- PPrreevviioouuss TTrraannssggrreessssiioonn

(1) The Bidder declares that no previous transgression occurred in the last 3 years with

any other Company in any country conforming to the TI approach or with any other

Public Sector Enterprise in India that could justify his exclusion from the tender

process.


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(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from

the tender process or the contract, if already awarded, can be terminated for such

reason.

SSeeccttiioonn 66 -- EEqquuaall ttrreeaattmmeenntt ooff aallll BBiiddddeerrss// CCoonnttrraaccttoorrss// SSuupppplliieerrss//SSuubbccoonnttrraaccttoorrss

(1) The Bidder/ Contractor/ Supplier undertakes to demand from all subcontractors a

commitment in conformity with this Integrity Pact, and to submit it to the Principal

before contract signing.

(2) The Principal will enter into agreements with identical conditions as this one with all

Bidders, Contractors/ Suppliers and Subcontractors.

(3) The Principal will disqualify from the tender process all Bidders who do not sign this

Pact or violate its provisions.

SSeeccttiioonn 77 -- PPuunniittiivvee AAccttiioonn AAggaaiinnsstt VViioollaattiinngg BBiiddddeerrss// CCoonnttrraaccttoorrss//SSuupppplliieerrss//

SSuubbccoonnttrraaccttoorrss

IIff tthhee PPrriinncciippaall oobbttaaiinnss kknnoowwlleeddggee ooff ccoonndduucctt ooff aa BBiiddddeerr,, CCoonnttrraaccttoorr,, SSuupppplliieerr oorr

SSuubbccoonnttrraaccttoorr,, oorr ooff aann eemmppllooyyeeee oorr aa rreepprreesseennttaattiivvee oorr aann aassssoocciiaattee ooff aa BBiiddddeerr,,

CCoonnttrraaccttoorr,, SSuupppplliieerr oorr SSuubbccoonnttrraaccttoorr wwhhiicchh ccoonnssttiittuutteess ccoorrrruuppttiioonn,, oorr iiff tthhee PPrriinncciippaall

hhaass ssuubbssttaannttiivvee ssuussppiicciioonn iinn tthhiiss rreeggaarrdd,, tthhee PPrriinncciippaall wwiillll iinnffoorrmm tthhee VViiggiillaannccee OOffffiiccee..

SSeeccttiioonn 88 -- IInnddeeppeennddeenntt EExxtteerrnnaall MMoonniittoorrss

(1) The Principal has appointed competent and credible Independent External Monitors

for this Pact. The task of the Monitor is to review independently and objectively,

whether and to what extent the parties comply with the obligations under this

agreement.

(2) The Monitor is not subject to instructions by the representatives of the parties and

performs his functions neutrally and independently. He reports to the Chairperson of

the Board of the Principal.

(3) The Bidder/ Contractor/ Supplier accepts that the Monitor has the right to access

without restriction to all Project documentation of the Principal including that

provided by the Bidder/ Contractor/ Supplier. The Bidder/ Contractor/ Supplier will

also grant the Monitor, upon his request and demonstration of a valid interest,

unrestricted and unconditional access to this project documentation. The same is

applicable to Subcontractors. The Monitor is under contractual obligation to treat the

information and documents of the Bidder/ Contractor/ Supplier/ Subcontractor with

confidentially.

(4) The Principal will provide to the Monitor sufficient information about all meetings

among the parties related to the Project provided such meetings could have an impact


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on the contractual relations between the Principal and the Bidder/ Contractor/

Supplier. The parties offer to the Monitor the option to participate in such meetings.

(5) As soon as the Monitor notices, or believes to notice, a violation of this agreement, he

will so inform the Management of the Principal and request the Management to

discontinue or heal the violation, or to take other relevant action. The Monitor can in

this regard submit non-binding recommendation. Beyond this, the Monitor has no

right to demand from the parties that they act in a specific manner, refrain from action

or tolerate action. However, the Independent External Monitor shall give an

opportunity to the Bidder/ Contractor/ Supplier to present its case before making its

recommendations to the Principal.

(6) The Monitor will submit a written report to the Chairperson of the Board of the

Principal within 8 to 10 weeks from the date of reference or intimation to him by the

'Principal' and, should the occasion arise, submit proposals for correcting problematic

situations.

(7) If the Monitor has reported to the Chairperson of the Board a substantiated suspicion

of an offence under relevant Anti-Corruption Laws of India, and the Chairperson has

not, within reasonable time, taken visible action to proceed against such offence or

reported it to the Vigilance Office, the Monitor may also transmit this information

directly to the Central Vigilance Commissioner, Government of India.

(8) The word 'Monitor' would include both singular and plural.

SSeeccttiioonn 99 -- PPaacctt DDuurraattiioonn

This Pact begins when both parties have legally signed it. It expires for the Contractor/

Supplier 12 months after the last payment under the respective contract, and for all other

Bidders 6 months after the contract has been awarded.

If any claim is made/ lodged during this time, the same shall be binding and continue to

be valid despite the lapse of this pact as specified above, unless it is discharged/

determined by Chairperson of the Principal.

SSeeccttiioonn 1100 -- OOtthheerr PPrroovviissiioonnss

((11)) TThhiiss aaggrreeeemmeenntt iiss ssuubbjjeecctt ttoo IInnddiiaann LLaaww.. PPllaaccee ooff ppeerrffoorrmmaannccee aanndd jjuurriissddiiccttiioonn iiss

tthhee RReeggiisstteerreedd OOffffiiccee ooff tthhee PPrriinncciippaall,, ii..ee.. MMuummbbaaii.. TThhee AArrbbiittrraattiioonn ccllaauussee

pprroovviiddeedd iinn tthhee mmaaiinn tteennddeerr ddooccuummeenntt// ccoonnttrraacctt sshhaallll nnoott bbee aapppplliiccaabbllee ffoorr aannyy

iissssuuee// ddiissppuuttee aarriissiinngg uunnddeerr IInntteeggrriittyy PPaacctt..

(2) Changes and supplements as well as termination notices need to be made in writing.

Side agreements have not been made.

(3) If the Bidder/ Contractor/ Supplier is a partnership or a consortium, this agreement

must be signed by all partners or consortium members.


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(4) Should one or several provisions of this agreement turn out to be invalid, the

remainder of this agreement remains valid. In this case, the parties will strive to come

to an agreement to their original intentions.

……………………… ……………………………

For the Principal For the Bidder/ Contractor/

Supplier

Place: Mumbai Witness 1 : ………………

(Signature/Name/Address)

Date : 29.09.2017 Witness 2 : ………………

(Signature/Name/Address)


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SSEECCTTIIOONN--55

FORM A – FORMAT FOR TAXES AND DUTIES


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FORM-A

A NAME OF WORK : Asset Performance Management (APM) Software

License and Support For BPCL Group Refineries

B COLLECTIVE RFQ

No. : CRFQ NO: 1000289693. E Tender System ID : 29702

C NAME OF BIDDER :

D SAC Code

E CGST Rate (Percentage

of total quoted price)

F SGST Rate (Percentage


G IGST Rate (Percentage


H

UTGST Rate

(Percentage of total

quoted price)

I INVOICING

LOCATION

_____________

SIGNATURE

NAME & ADDRESS

Note:

1. Filling up and submission of this form is mandatory.

2. A copy of GST registration certificate to be provided along with this form.

Additional Notes:

1. Bidders are required to indicate Goods and Service Tax (GST) (in percentage) as

applicable.

2. TDS (Tax Deducted at Source) : TDS shall be deducted from the invoice value by

BPCL and necessary certificate shall be issued by BPCL.


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SECTION 6

FORM-B – ACCEPTANCE - DEVIATION FORM


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FORM B

FORMAT FOR ACCEPTANCE AND DEVIATION

A NAME OF

WORK :

Asset Performance Management (APM) Software License

and Support For BPCL Group Refineries

B

COLLECTIVE

RFQ No

CRFQ NO: 1000289693 E Tender System ID : 29702

C NAME OF

BIDDER :

TABLE – 1

Sl.

No. DOCUMENT

ACCEPTED

WITHOUT ANY

DEVIATIONS

WITH

DEVIATIONS

1 SCOPE OF WORK

2 GENERAL TERMS AND CONDIITIONS

3 SPECIAL CONDITIONS OF CONTRACT

Note:- Bidders are required to confirm acceptance of all terms and conditions mentioned in

the tender document. Duly filled in, Signed, stamped and scanned copies of Tender, special

Conditions of Contract (SCC)/ Special Purchase conditions, special instructions to bidders,

scope of work, specification, Scalable requirements, Agreed Terms & Conditions , unpriced

part of price schedule are to be uploaded in the web. The format given above in Table 1 is to

be filled for all other documents. Any deviations, taken may be stipulated in the format given

in Table 2 (below).

TABLE – 2

DEVIATIONS

Sl.

No.

Bid Document

Reference Subject Deviation

Page Clause

1

2

3

I/We confirm that I/ we have studied all the Terms and Conditions of the RFQ/ tender

document and confirm our acceptance of the same except for the clauses mentioned above in

this deviation form.


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In case our offer is successful, we will submit hard copies of all documents duly signed and

stamped on all pages.

___________________________

SIGNATURE WITH NAME & ADDRESS, SEAL AND DATE.

Note:

1. Filling up and submission of this form is mandatory.

2. If a document is accepted without any deviation, the vendor is required to put a tick

mark in the respective column against the document. If there are deviations, the

vendor is required to put a tick mark in the respective column against the document

and indicate the deviation(s) in the format given for indicating the same.

3. Successful bidder is required to submit hard copies of all documents duly signed and

stamped on all pages.


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SECTION-7

E-BIDDING INSTRUCTIONS


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INSTRUCTIONS TO BIDDERS ON E-TENDERING

1.0 GUIDELINE FOR E-PROCUREMENT SYSTEM:

Bharat Petroleum Corporation Ltd. has gone for online submission of bid through e-

procurement system on https://bpcleproc.in. Bidders are advised to read the Instructions for

participating in the electronic tenders directly through internet (Bid Submission Manuals are

available on the above mentioned e-procurement site).

To participate on tenders hosted by BPCL on e-procurement site, bidders are required to have

a digital certificate and do “Enrollment” (Register on site) by creating one User Id on the

above site.

Bidders shall make their own arrangement for e-bidding. The Un-priced Technical Bids along

with all the copies of documents should be submitted in e-form only through BPCL e-

Procurement system. Before the bid is uploaded, the bid comprising of all attached

documents should be digitally signed using digital signatures issued by an acceptable

Certifying Authority (CA) in accordance with the Indian IT Act 2000. If any modifications

are required to be made to a document after attaching digital signatures, the digital signature

shall again be attached to the modified documents before uploading the same.

Late and delayed Bids / Offers after due date / time shall not be permitted in E-procurement

system. However if bidder intends to change the bid already entered may change / revise the

same on or before the last date and time of submission deadline. No bid can be submitted

after the last date and time of submission has reached. The system time (IST) that will be

displayed on e-Procurement web page shall be the time and no other time shall be taken into

cognizance. Bidders are advised in their own interest to ensure that bids are uploaded in e-

Procurement system well before the closing date and time of bid. No bid can be modified

after the dead line for submission of bids.

BPCL shall not be responsible in any way for failure on the part of the bidder to follow the

instructions. Further BPCL in any case will not be responsible for inability of the bidder in

participating in the event due to ignorance, failure in Internet connectivity or any other

reason. It is advised that the bidder uploads small sized documents preferably (up to 5 MB) at

a time to facilitate in easy uploading into e-Procurement site. BPCL does not take any

responsibility in case of failure of the bidder to upload the documents within specified time of

tender submission.

Bidders are required to Login with their User ID & Password (along with Digital Certificate)

on e-tendering site (https://bpcleproc.in), then click on “Dashboard”, click on “Action” button

against required Tender, If the required tender number/ details are not available in the first

displayed page, then they can click on “more” button, for proceeding to next page(s). They

will get “Download files” as well as “Tender Common Forms” on the same page. For

participating in tender and for download Tender Documents, click on “Participate”. In the

same menu, one can upload the scanned, signed stamped documents in “Edit Bid Common

Forms”.


of 49

For downloading Java, please click on “Download JRE 6” on login page or more details

about Bidding steps. Also, “New User Instruction Manual” from log in page can be referred.

Bidders are required to save / store their bid documents for each item into their computers

before submitting their bid into e-tender.

2.0 CONTACT PERSONS:-

FOR E-TENDERING RELATED ISSUES:

If tenderers need some clarifications or are experiencing difficulties while enrolling or while

participating in this e-Tender, please E-Mail to the following E-Mail ID along with the

snapshots of the errors being faced to:

Email - [email protected]

(OR) Contact the following helpdesk numbers: All India +91 79 4027 0573 .


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SECTION - 8

PROFORMA OF DECLARATION OF HOLIDAY LISTING


of 49

ANNEXURE – I

PROFORMA OF DECLARATION OF HOLIDAY LISTING

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s. _____________

which is submitting the accompanying Bid / Tender nor any other concern in which I am a

proprietor nor in any partnership firm in which I am involved as a Managing Partner have

been placed on holiday list declared by Bharat Petroleum Corporation

Limited/MOP&NG/any other Oil PSEs, except as indicated below:

(Here given particulars of holiday listing and in absence thereof state “NIL”).

In the case of a Partnership Firm

We hereby declare that neither we, M/s. __________________ submitting the accompanying

Bid / Tender nor any partner involved in the management of the said firm either in his

individual capacity or as proprietor of any firm or concern have or has been placed on

holiday list declared by Bharat Petroleum Corporation Limited/MOP&NG/any other Oil PSEs,

except as indicated below:


In the case of Company

We hereby declared that we have not been placed on any holiday list declared by Bharat

Petroleum Corporation Limited/MOP&NG/any other Oil PSEs, except as indicated below:


It is understood that if this declaration is found to be false in any particular, Bharat Petroleum

Corporation Limited shall have the right to reject my / our bid, and, if the bid has resulted in a

contract, the contract is liable to be terminated.

Place: ____________ Signature of the Bidder______________

Date: ____________ Name of the Signatory_______________


of 49

SECTION-9

VENDOR ADVISORY – ENVIRONMENTAL


of 49

SECTION 10

QEHS POLICY


of 49

SECTION 11

POLICY OF HOLIDAY LISTING OF VENODRS IN BPCL

SECTION 9

SECTION 10

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