ten steps to creating a sharepoint support model
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Ten Steps to Creating a SharePoint Support Model. Geoff Evelyn. Identifying the problem. - PowerPoint PPT PresentationTRANSCRIPT
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Ten Steps to Creating a SharePoint Support Model
Geoff Evelyn
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“Good Customer service should be non-negotiable and service providers shouldn't hide behind self-service tools and technology when it comes to knowing their products and taking care of their customers”
“It takes 12 positive customer experiences to make up for one negative experience” (Parature)
“70% of buying experiences are based on how the customer feels they are being treated“ (McKinsey)
IDENTIFYING THE PROBLEM
“89% of customers have stopped doing business with a company after experiencing poor customer service” (RightNow Customer Experience Impact Report)
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In this session we will solve the problem
• Practical techniques for creating first class SharePoint support environments
• Strategic and Measured approach for the creation of a support model
– Ten key steps in building support built on• What needs to happen?• Why does it need to happen?• Where should it happen?
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• Identify Staff Capability– Current Skills– Required Skills
• Build an Inventory– Map SharePoint– Map Integration Services– Infrastructure– Contacts
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Ten Steps to Creating SharePoint Support
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A SharePoint Customer is anybody who consumes what they perceive you have produced…
Whether or not the customer’s perception is correct…
Whether or not you had produced it…
Whether or not you had intended to produce it…
What is a Customer?
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• Build the Customer Map• Identify Customer
Importance• Language
Chief Executive
CorporateExecutive
Communications
Procurement
HelpDesk Operations
SharePoint Support
Finance
Strategy
Engineering
D = Decision makerI = InfluencerC = ConsentP = Player (target for Training)
+ = Positive attitude- = Negative attitudeO = neutral attitudeI = attitude unknown
+D
-I
+C
?D
?D
+I
? I/P
+ + D
?C/P/I
Legal
+ + D
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Ten Steps to Creating SharePoint Support
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• Market SharePoint Support
• Establish Call Procedures
• Setup Training and Awareness Channels
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Ten Steps to Creating SharePoint Support
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• Confirm where ownership of request lies
• Chart the work and showcase• Ensure Customer feedback
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Ten Steps to Creating SharePoint Support
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• 360 degree feedback• Use UAT to confirm
success• Analyse Failures and
Successes• Be Proactive!
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Ten Steps to Creating SharePoint Support
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• Justify ROI– Time taken to solve– Lost user productivity
• Record resolutions– How Do I– FAQs
• SharePoint Helpdesk 2013
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Ten Steps to Creating SharePoint Support
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• Build Business Rules– Policy aids Standards
• Establish or use existing Change Control Mechanisms
• Develop Statement of Operations
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Ten Steps to Creating SharePoint Support
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SolutionsPriorities
Quality surveys
Enquiries
Solutions
Complaints
Impressions
Complaints
THE OUTSIDE WORLD
USERS
HELPDESK
SHAREPOINT RESOLVERS
Results
Resource requests
Influencer marketing
Results
Resource requests
Commercial pressures
SUPPORT ADMIN
Commercial pressures
• Get Out and Mix• Create Channels
and Utilise• Evangelise your
Support offerings• Learn Customer
Language
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Ten Steps to Creating SharePoint Support
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• Don’t just Survey everyone
• Carry out Random Phone Polling
• Consider Participation Rewards
• Conduct and LISTEN to what people say
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Ten Steps to Creating SharePoint Support
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• Review and Schedule– Repeat steps 1 to 9
• Be aware of the solution delivery model
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Ten Steps to Creating SharePoint Support
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Summary• Customer Centricity is key to support delivery• Support Model should ultimately achieve enhanced
User Productivity• Support is not just for Problem Solving, it’s for
continuously anticipating and enhancing the user experience
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Resources• Get the book
– SharePoint 2013 User Adoption and Governance, Chapter 8• Other Resources
– SharePoint 2013 Helpdesk Site Templatehttp://www.sharepointgeoff.com/sharepoint-2013-helpdesk-site-available/
– Starting off a successful SharePoint Platform Support modelhttp://www.sharepointgeoff.com/starting-off-a-successful-sharepoint-platform-support-model/
– 7 ways of identifying a Super-Duper SharePoint Support Personhttp://www.sharepointgeoff.com/7-ways-of-identifying-super-duper-sharepoint-support-person/
– How much knowledge do you have to support SharePoint?http://www.sharepointgeoff.com/how-much-knowledge-do-you-have-to-support-sharepoint/
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It’s SharePointGeoff!• Home: http://www.sharepointgeoff.com• Email: [email protected]• Twitter: @geoffeve• Yammer: Geoff Evelyn• Been using SharePoint since 2003 !• 3 x SharePoint MVP• Author:
– SharePoint 2013 User Adoption and Governance– Managing and Implementing SharePoint 2010 Projects – M.O.S SharePoint 2010 Study Guide– Co-Author M.O.S Microsoft Office 2010 Study Guide
• Institutions:– Analysts and Programmers– Information Management Systems– Engineering Technology– Chartered Institute of Information Technology
• Mad on the Saxophone
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Questions?