tempus scm project mobil – enhancing mobility of the croatian academic community ljubljana, 30...
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TEMPUS SCM PROJECT
MOBIL – Enhancing Mobility of the Croatian Academic Community
Ljubljana, 30 June-5 July 2007
UNIVERSITY OF LJUBLJANA
ERASMUS IN PRACTICE
• Bilateral Agreements
• Outgoing students
• Incoming students
• Teaching Staff Mobility
BILATERAL AGREEMENTS
• Basis for the exchange• WHO - departmental, faculty or university level• WHEN - All the year (recommendable before the
call for proposal for students, obligatory prior to student’s departure )
• WHAT – how many students, at what level, for which subject area, for how long (min.3 month-max 12 month)
OUTGOING STUDENTS
83
135
257
814
282
301
553
656
)8,34%(
)9,77%(
(9,15%)
)4,38%(
)2,69%(
)26,42%(
)21,29%(
)17,95%(
0 200 400 600 800 1000
1999/2000
2000/2001
2001/2002
2002/2003
2003/2004
2004/2005
2005/2006
2006/2007
OUTGOING STUDENTS
OUTGOING STUDENTS
• General information for outgoing students (web site, information meetings)
• Call for applications (selection done at the faculty level)
• Nomination to partner universities • Student’s input – finding information on host
institution’s application procedure, defining Learning Agreements, sending Application forms to host university
• Financial management of Erasmus grant (application forms for the grant, data processing,
contracts to students, transfer of 80% of the grant to student’s account)
• Collecting documents after students return• Transfer of 20% of the grant to students
TIME - TABLE• January – call for proposal for student exchange – our office• February, March -selection of students – faculty• 15 March – deadline • April – nomination of selected students to partner universities – our office• April, May, June – response from partner institutions- application procedure
instructions • June, July – applications for the grant – students to our office• August, September – financial contracts between university and students and
money transfer to students• End of September – departure of students • November – applications for the grant – second semester• January, February – financial contracts, money transfer and departure of students• February – reports from first semester, transfer of 20% of the grant to students• June, July, August - reports from second semester, transfer of 20% of the grant to
students
INCOMING STUDENTS
432
300
168
87
550
79
31
2
)17,95%(
)21,29%(
)26,42%(
)2,69%(
)4,38%(
(9,15%)
)9,77%(
)8,34%(
0 200 400 600 800 1000
1999/2000
2000/2001
2001/2002
2002/2003
2003/2004
2004/2005
2005/2006
2006/2007
INCOMING STUDENTS
INCOMING STUDENTS• General information for incoming students
(web site, booklet, individual communication by e-mail)
• Application procedure – our deadlines: 15 May, 15 November
• Processing documents – faculty level• Confirmation letters and information package• Housing (student dormitores, private)• Arrival check point
• EILC • Student organization – student visiting cards,
meal coupons, bus cards, used bikes, sport activities, social integration (parties, trips…)
• Semester start
TIME - TABLE
• February, March, April – nomination of foreign students, individual communication
• 15 May – our application deadline
• May, June – documents (Learning Agreements) processed at the faculty
• June, July – informing students by sending acceptance letters and info packages
• 31 May – deadline for EILC
• Beginning of September – arrival of students, info meeting, EILC course
• Beginning of October – arrival of students (not accepted to EILC)
• 1 November – deadline for second EILC
• 15 November – deadline for the second semester
• January – second EILC
• Beginning of February – arrival of second semester students, departure of first semester students (transcripts of records –faculty)
TEACHING STAFF MOBILITY
• Call for applications – outgoing (early September)
• Financial management of TS grants
• Reporting
ERASMUS - problems
• Outgoing students: RECOGNITION
• Incoming students: PROGRAMS IN ENGLISH
• Teaching Staff: FINANCE, LONG TERM PLANNING
Office of International Relations
Staff• Head: Katja Cerjak – Erasmus Institutional Coordinator E-mail: [email protected]
• Consultant: Helena Deršek Štuhec – Erasmus contact person-incoming students, bilateral agreementsE-mail: [email protected]
• Consultant:Bibi Ovaska Presetnik – Erasmus contact person-outgoing students, TS mobility
E-mail: [email protected]
• Consultant: Janja Vuga (Urška Ravnik) – Joint Degrees, Erasmus student placements
E-mail: [email protected] ([email protected])
http://www.uni-lj.si/mednarodno_sodelovanje_in_izmenjave.aspx
• QUESTIONS PLEASE!!
THANK YOU!
HVALA!