ema2 & tempus info day ljubljana , 07.12.2012
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EMA2 & Tempus Info Day Ljubljana , 07.12.2012. EMA2 Project Management and organization of the partnership. OVERVIEW. Erasmus Mundus Programme JoinEU -SEE – Western Balkan Lot „Evolution“, partners , aims Methodology JoinEU -SEE management structure & tools Recommendations. - PowerPoint PPT PresentationTRANSCRIPT
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
EMA2 & Tempus Info DayEMA2 & Tempus Info DayLjubljana, 07.12.2012Ljubljana, 07.12.2012
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
OVERVIEWOVERVIEW
Erasmus Mundus Programme
JoinEU-SEE – Western Balkan Lot
„Evolution“, partners, aims
Methodology
JoinEU-SEE management structure & tools
Recommendations
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
The Erasmus Mundus ProgrammeThe Erasmus Mundus Programme
1 programme – 3 actions– Action 1: Joint programmes
• Erasmus Mundus Master Programmes (EMMP)• Erasmus Mundus Joint Doctorates (EMJD)
– Action 2: Partnerships• Former External Cooperation Windows• Mobility at all levels
– Action 3: Promotion projects• To increase the attractiveness of Europe as an educational
destination
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
WHY ERASMUS MUNDUS ACTION 2?
Advancing internationalization of higher education
Building up new cooperation links with European and third-country partners
Consolidating and expanding existing cooperation
Opening up new regions for cooperation
Putting your institution „on the map“ for academic community in third-country regions
Spin-off projects/activities
Transfer of know-how and expertise
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
JoinEU-SEEWestern Balkan Lot
Go abroad, break new ground!
www.joineusee.eu
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
JoinEU-SEE – the „evolution“JoinEU-SEE I - IV
2009 – project proposal approved for funding under EMECW
20102011 Subsequent project proposals approved for funding under EMA2 2012
Changes in consortium compositionLearning process
Scholarships granted
JoinEU-SEE I 371
JoinEU-SEE II 290
JoinEU-SEE III 313
JoinEU-SEE IV Planned: at least 267
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
JoinEU-SEE IV PartnersLot 6: Albania, Bosnia & Herzegovina, FYROM, Kosovo, Montenegro, Serbia
Western Balkan partnersAlbania, Tirana
Bosnia & Herzegovina
Banja Luka
Mostar
Sarajevo
Tuzla
Serbia
Belgrade
Novi Sad
Montenegro, Podgorica
FYR of Macedonia, Skopje
Kosovo, Prishtina
EU partnersAustria, Graz
Belgium, Antwerp
Czech Republic, Brno
Denmark, Aarhus
France, Montpellier
Germany, Berlin
Italy, Bologna
Slovenia, Maribor
Spain, Granada
United Kingdom, Cardiff
South-Eastern Europe – strategic focus in teaching and research at the University of Graz experience in working with partners from the region
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
AIMS of JoinEU-SEE
Facilitating the mutual enrichment of societies
Promoting the academic mobility of excellent students, academics and researchers
Enhancing the international co-operation capacity of partner universities by sharing good practice and knowledge in the organization of mobility programmes
Outcomes active institution-based academic mobility network
pool of well-trained students and staff
improved education and training opportunities for individuals from vulnerable and disadvantaged groups
increased cooperation with partners
increased teaching and research capacity of the partner universities
synergies with partner projects
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
METHODOLOGY
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
JoinEU-SEEManagement structure
Web platform/intranet
Meetings
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Steering CommitteeSelection Committee
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
JoinEU-SEEManagement structure
Structure representing a multilateral network of universites implementing mobility flows that operates on two levels:
global structural level Coordination Team in Graz Joint-coordinator in Sarajevo Quality Assurance team Steering and Selection Committee
local operative level Local Management Teams at the partner universities
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Project management structure
GLOBAL STRUCTURAL LEVEL
established at the University of Graz Responsible for the implementation and coordination of the project Channels communication between the partnership and the Education,
Audiovisual and Culture Executive Agency (EACEA)
established at the University of Sarajevo
Supports activities for the other partners and associates in the region Assists the Coordination Team in the implementation of the project
Coordination Team (CT) Coordination Team (CT)
Joint-coordinator (JC)Joint-coordinator (JC)
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Project management structure
GLOBAL STRUCTURAL LEVEL
Composition Chair: Joint-Coordinator Vice-Chair: Coordination Team + 6 members: 3 EU + 3 WB partners
Responsibilities Definition and implementation of the quality assurance policy of
the project Follow-up and evaluation of
Academic performance of the grantees Implementation and development of the project
Quality Assurance Team Quality Assurance Team
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Project management structure
GLOBAL STRUCTURAL LEVEL
Includes ALL partner universities Decision making > Majority principle Chair: Coordination Team Vice-Chair: Joint-Coordinator Face-to-face meetings
Establishes common rules and standardsDefines the policy of the partnership as a wholeTerms and conditions of the call for proposalsDefinition of selection procedure Ultimate allocation of the scholarships
Steering and Selection CommitteeSteering and Selection Committee
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Project management structure
LOCAL OPERATIVE LEVEL
Local Management Teams: established at every partner university
– Work according to internal regulations and needs– Include academic and administrative staff– Responsible for local visibility and dissemination– Responsible for the implementation of the mobility flows
Application & selection phase Academic offerRanking of applicationsAllocation of scholarships
Organization of the mobility phase Assistance with visa applicationAssistance with setting up learning agreement Scholarship management
„Ex-post“ phase Recognition of study outcomes
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
MANAGEMENT TOOLS
Detailed Memorandum of Understanding roles & responsibilities promotion strategy communication strategy standards and criteria for application and selection QA mechanisms student services financial management
Student/Scholar agreement
Online application tool & selection platform
Steering Committee meetings
Web platform/intranet
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
PROMOTION STRATEGY
Homepage
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
PROMOTION STRATEGY
Printed promotion materialPostersFlyersFolders
Promotion and awareness raising events in third-country region
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Online Application for a scholarship
Online application manual/tutorial download from the homepage
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
Selection procedure
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
RECOGNITION – a central issue
Awareness raising & transfer of know-how
RECOGNITION TOOLS
Conference, Ljubljana 2010 – Recognition of Study Periods Abroad co-organized by Uni Graz
Recognition workshops
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
ESSENTIALS
Know your partners and the region/countries covered by the lot
Draw up a comprehensive partnership agreement/ Memorandum of Understanding detailing the different parties‘ rights and obligations as well as management procedures
Facilitate communication and implementation of activities through online tools (e.g. database, intranet, online application)
Find a balance between coordinating/monitoring and partner autonomy
Ensure transparency of and involvement of all partners in decision making processes
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012
QUESTIONS, COMMENTS?
JoinEU-SEE – University of Graz, IRO EMA2 & Tempus Info Day, Ljubljana, 07.12.2012