technology products 3 supplier discovery workshop
TRANSCRIPT
Technology Products 3Supplier Discovery Workshop
Agenda
● Introductions: CCS
● Six Thinking Hats and Mentimeter
● Technology Products overview
● Discussion 1: Framework scope - 15 minutes
● Discussion 2: Lot 6 - Catalogue - 12 minutes
● Discussion 3: Purchasing platform - 15 minutes
● ------ Break ------
● Discussion 4: Direct award - 15 minutes
● Discussion 5: One stop shop - 10 minutes
● Discussion 6: Commercials - 10 minutes
● Conclusion & close
Mission
Our goal in Technology Products & Services is:
● To be the primary route of choice for our customers and suppliers to provide quality technology products and innovative support services, to deliver and support our customer’s technology strategies
● With easy to use flexible commercial agreements, offering multiple ways to buy including digital purchasing, from our diverse mix of quality tested suppliers from all market sectors
● Providing exceptional ‘value for money’ for customers with competitive product pricing and efficiencies through improved services, which will lead to increasing our category spend from £1.2bn 2017/18 to at least £2.5bn by 2022
CCCCS
Our customers
Devolved Administrations
Health
Education
Local Government
Charities / Third Sector
Emergency Services
Government Departments
Housing Associations
The areas we work in
£520m savings by
2019/20
cloud & digital solutions
network services
software
technology products & services
workforce services
employee and people services
advisory services
travel
fleet
office services
marketing, communications& research
financial services
contact centres
facilities management
maintenance & repair
utilities & fuels
construction
£520m savings by
2019/20
£420m savings by
2019/20
£540m savings by
2019/20
SMEs:Increase SMEs’ share of CG procurement spend
Support prompt payment manifesto commitment - develop new policy which links eligibility for government contracts to complying with principles of the Prompt Payment Code
Growth:Ensure government procurement drives vfm, economic growth and jobs
Simplification:Embed the flexibilities of the new regulations; cut red tape – be compliantReform/simplify CCS documentation and processes; easy to do business
Transparency:Enable more transparent commercial information via open contracting dataDeliver initiatives on anti-corruption and beneficial ownership
Delivering policy priorities
Anticipated Timeline
Prior Information Notice (PIN) placed in OJEU May 2018
Contract Notice placed in OJEU / competition begins August 2018
Tenders received by / Evaluation begins Sept/ Oct 2018
Award of contracts / Implementation activity begins November 2018
Expiry of existing Framework Agreements 30 October 2018
This timetable is indicative and subject to change by CCS
Six Thinking Hats & Mentimeter
Six Thinking Hats Edward de Bono Six Thinking Hats®
Yellow Hat – Benefits and feasibility
White Hat - Information
Green Hat - Possibilities, alternative and new Ideas
Blue Hat - Managing the thinking process FACILITATOR ROLE
Black Hat – Risks, difficulties and problems
Red Hat - Feelings and intuitions
Mentimeter
Devices on, but in silent mode please!
Open your browser and go to WWW.MENTI.COM
Enter the code: 85 36 4
Today’s Format
Round Table Discussion:
A time limited round table discussion on a specific topic, taking into account certain considerations, plus the 6-hat questions that we would like you to respond to following the discussion.
Your facilitators will help your table get the discussion started, you will be notified when the discussion time is closed and the response portal is open for you to respond.
Responses:
We will ask for a number of 6-hat responses from you; the responses will appear in order on your device(s). Use your device to respond to each of the questions. In general, you will have around two minutes to respond for each hat colour, apart from red-hat which will be 30 seconds.
Technology Products 2- Overview
Technology Products 2(RM3733)
Available from 31st October 2016 for a two year term
Great choice of commodity IT products and associated services
Flexible routes to market (further comp & direct award)
Dynamic catalogue functionality
Call-off contracts can be up to 5 years
60 Suppliers (53% SME) across 6 Lots
Framework developed in collaboration with
ESPO, YPO, NEPO & MOD
Technology Products 2Lot Structure
Further competition / Catalogue(List X Approved)Technology
Products 2 Lot Structure
Further competitionAggregations & eAuctions Resellers
Further competition, Aggregations & eAuctions Manufacturers
Direct Award - PriceReseller, Manufacturers & SME’s
Technology Products 2 Spend £m By Lot
Total spend since go live - £753m
Technology Products 2 Spend By Sector
Total spend since go live - £671m
Who are you?
5 minutes
Discussion 1: Framework scope
Scope
Round Table Discussion 1:
Take 8 minutes to discuss with your fellow delegates, what you think about the scope of our Technology Products 2 framework, taking into consideration aspects such as IOT, Health tech, Smart Cities, Service wraps, Infrastructure as a Services, etc.. Think about any restrictions, the number or lots, the mix of suppliers, resellers and vendor ratios.
Responses 1- 4
Yellow Hat: How does the scope meets the needs of your organisation?
Black Hat: What if any, are the negatives about the scope?
Green Hat: What additional aspects could be included to improve the scope?
Green Hat: How would you structure the Lots to support the scope?
15 Minutes
Scope
Straw Poll
5 minutes
Discussion 2:Catalogue
Catalogue
Round Table Discussion 2:
Spend 6 minutes discussing with your fellow delegates the placement of the Catalogue Lot (Lot 6 at present) and the future TP3 agreement. Consider how customers currently buy and how they may wish to buy through it in the future.
Responses 1- 4
Red Hat: How would you feel if we removed it from TP3 and it was placed under its own commercial agreement?
Red Hat: How do you perceive Our customers would you feel?
Yellow Hat: What benefits may it have being independent?
Black Hat: What are the negatives to it being independent?
12 minutes
Discussion 3:Purchasing Platform
Purchasing Platform
Round Table Discussion 3:
Take 8 minutes to share with your fellow delegates your thoughts on the current TP2 Purchasing Platform (Crown Marketplace). Spend some time considering aspects such as the frequency and ease of pricing and content refresh, the content source (Cnet), any automation that could may be required and the ordering process itself.
Responses 1 - 4
Yellow Hat: What do you like about it?
Black Hat: Are there any problems with the functionality / platform?
Green Hat: Tell us how we can improve the platform for you, our Suppliers?
Green Hat: Tell us how we can improve the platform for Our customers?
15 minutes
Purchasing Platform
Straw Poll
5 minutes
Discussion 4:Direct award
Process: Direct award
Round Table Discussion 4:
Take 6 minutes to discuss the direct award mechanism under the current framework, consider the process, the risks of legal challenge and the potential for supplier lock ins.
Responses 1 - 4
Yellow Hat: What are the positives of the existing direct award format?
Black Hat: What are the disadvantages?
Green Hat: Suggest possibilities, alternatives and new ideas on how direct award may be improved for TP3?
White Hat: Provide an example of another direct award mechanism that has worked for you and your customer?
15 minutes
Discussion 5:One stop shop
Process: One stop shop
Round Table Discussion 5:
Briefly discuss the One Stop Shop provision in Technology Products 2; consider aspects such as contract duration, value for money and benchmarking. Take about 5 minutes.
Responses 1 - 3
Green Hat: What are the positive aspects of the one stop shop?
Black Hat: What are the negative aspects of the one stop shop?
Green Hat: Suggest new possibilities, alternatives and ideas on how a one stop shop contracting model could operate for TP3?
10 minutes
Discussion 6:Commercials & Margin
Commercial
Round Table Discussion 6:
Technology Products 2 has capped margins of 3.5% on hardware and 2.5% on software. The margin caps gives customers quantitative assurance that value can be achieved via the framework. Discuss the application of capped margins in a commercial agreement. If removed, how would we demonstrate good value prior to a further competition? You have 5 minutes of discussion time
Responses 1 - 3
Yellow Hat: What are the positives of having Capped Margins?
Black Hat: What are the negatives of having Capped Margins?
Green Hat: Are there alternative ways that CCS can ensure value to our customers without using capped margins, please propose what they may be?
10 minutes
Lot 6 - Catalogue
Straw Poll
5 minutes
Conclusion & close
Conclusion and Close
Your feedback is important to us!
5 minutes
Keeping in touch
@gov_procurement
Crown Commercial Service
www.gov.uk/ccs
0345 410 2222