technical paper presentation

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TECHNICAL

PAPER PRESENTATION(in Microsoft PowerPoint)

SEDS International Conference - SEDSIC ¶07

September 22 nd & 23rd , 2007

@ VIT University, Vellore, Tamil Nadu, India

NAKSHATRATechnical Paper/Poster Presentation Event



Time-Limits

Time-Limits:

Oral Presentation (with PowerPoint): 7 minutes maximum

Question & Answer session by Judges: 2 minutes

TIME LIMIT SHOULD BE STRICTLY FOLLOWED; anyextension can lead to deduction of marks.

All the authors may choose to speak , but time-limit should not be

exceeded.

Animations & Videos (if any) may be included, but they should be

played within the same allotted time limit of 7 minutes.



Guidelines

Presentation should be done on-stage.

Format: Windows PowerPoint 2003 (.ppt)

All audio-visual equipment will be provided: computer ,

microphones, speaker system, digital projection system etc.

In case of a technical problem with the computer , the presentationmay be given from an external laptop. So it is always handy to carry

a laptop with you.

All the authors may choose to speak , but time-limit should not be

exceeded.

Each finalist team has to write a CD with their respective

PowerPoint presentation and animations or videos (if any).

This CD has to be submitted to the COORDINATORS atleast 1

hour prior to the beginning of the session that the team has been

designated to.



Important Dates:

15th September:

Deadline for sending soft copy of TECHNICAL PAPER

E-mail subject: PAPER

Format: Word 2003 (.doc) and/or PDF (.pdf)

18th September:

Deadline to send arrival details

E-mail subject: ARRIVAL

20th September:

Deadline to send soft copy of PRESENTATION

E-mail subject: PRESENTATION

This is to ensure that your presentation is within our specifications. Format: PowerPoint 2003 (.ppt) and/or PDF (.pdf)

22nd & 23rd September: NAKSHATRA at SEDSIC '07.

E-mail ID: [email protected]



Some Tips onTechnical Paper Presentation



Text

Keep the text as brief as possible.

Data looks better organized & easier to comprehendif given in POINTS.

No more than 10 lines of text (or points) per slide.

All letters on the slide should be big enough to make

it readable even at the back of the auditorium.



Slide Background & Readability

Choose an attractive picture (related to your topic, of course) as the

background for your TITLE slide.

For the other following slides, background and text should be in

contrasting colors.

A light background & dark print works well.

A dark background & light print also works well.

A light background & light print??? Not at all!

A dark background & dark print??? Not so much...



Speech & Slides

Speak confidently, clearly & loudly.

Neither be too slow nor too fast, speak in a constant comprehendible speed.

Look at the audience while you speak , not so much at the judges.

Use a little informal speech so as to capture the attention of your audience & to make it less

boring for them. Continuous scientific speech will only put them to sleep!

Ask a few questions to the audience so as to engage them in your presentation.

For a typical 7-minute presentation you should not exceed 14 slides.

Generally, you will talk at a speed of about 30-45 seconds per slide. This, of course, depends

on how much you put on the slide and how fast you talk ± but it¶s a reasonable target.

Including attractive pictures and/or photographs will make your presentation interesting.

Photographs & tables should be explained but not in detail.

Explain graphs, flow-charts & technical diagrams.

Animate your slides to a minimum, too much animation will not only increase the size of your

presentation file, it might kill your time as well.

Always practice your presentation by saying it out loud many times so as to gauge the timing

before presenting it at the conference.



A Sample

Technical Paper Presentation(7 minutes duration)

(14 slides)



1. Title Slide (1 slide)

{ Introduce yourself and the title of your paper. }

{ Use an attractive picture (related to your topic) as background). }

PAPER TITLEAuthors

Institution and/or Address



2. Introduction (1 slide)

Introduce your topic & paper title.

Be as brief as possible.

Use only relevant data.

Use short but meaningful points.

Explain every point briefly.



3-4. Problem & Theories (1-3 slides)

State the problem you¶re addressing & the

scientific theories associated with it briefly on one

or two slides.

Use examples.

A picture (on another slide, if necessary) will be

handy.

Again, be as brief as possible, use only relevantdata.

Use short but meaningful points.

Explain every point briefly.



5. Methods {OPTIONAL} (1 slide)

Briefly summarize your method of literature (or

content) analysis on one slide.



6-12. Results & Discussion (5-7 slides)

The rest of the slides are for Results (hypotheses),

Discussion & Conclusions.

Start with a brief recap of descriptive statistics, if

available. Give your hypotheses with scientific proof to support

them.

Discuss the practicality of each hypothesis if possible.

Be sure to tell the significance of your research and what

should be done next regarding it.



13. References (1 slide)

Mention the top five or six references for your

paper preference-wise in points.

Do not explain anything, just mention the

references.

Include books & research papers, if any.

Avoid commonly referred websites (like Google

or Wikipedia). Do not linger for more than 10 seconds on this

slide.



14. µThank You¶ Slide (1 slide)

Just mention µTHANK YOU¶ on this slide.

Include µQUESTIONS?¶ If you want.

THANK YOU

Questions?



NAKSHATRATechnical Paper Presentation

SESSIONS



Paper Presentation Sessions & Specifics

Session Day & Date Timings Topics Covered

Session I

Saturday,

September 22nd

2007

3:00 PM

to

4:30 PM

1. Materials used in space re-entry

vehicles

2. Clearance of space debris

Session II Saturday,September 22nd

2007

4:45 PMto

6:00 PM

3. Use of space technology/energy for

human welfare4. Protection of communication systems

from solar flares

Session III

Sunday,

September 23rd

2007

9:45 AM

to

11: 45 AM

5. Extra-galactic astronomy

6. Planetary sciences

Venue

Ambedkar Auditorium, Ground Floor Technology Tower , VIT University

Sessions



For Further Queries

Please feel free to contact the following persons for any further

queries regarding Technical Paper Presentation:

NAKSHATRA Event Coordinators

MOHSIN BIN LATHEEFIII B. Tech. Biotechnology, SBCBE, VIT University

Ph: +91-9894063698

KRISHNA MOHANTYIII B. Tech. I. T., SCS, VIT University

Ph: +91-9994627720

Email ID: [email protected]

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