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Team Manual

Metz 2009 Team Manual Page 1/25

CONTENTS

Page

1. GENERAL INFORMATION 3

1.1 France 3

1.2 City of Metz 4

1.3 Diplomatic Missions in Paris 5

2. ORGANISATIONAL STRUCTURE 6

2.1 European Athletics Council 6

2.2 European Athletics Delegates 6

2.3 European Athletics Office 6

2.4 Executive Board of French Athletic Federation 7

2.5 Local Organising Committee 7

2.6 Competition Organisation 8

2.7 Participating Federations 8

3. ARRIVALS 9

3.1 Arrival by Air 9

3.2 Arrival by Train 9

3.3 Arrival by Road 9

3.4 Visa Requirements 9

4. TRANSPORT 10

4.1 Transport Office 10

4.2 Bus Shuttle Service 10

4.3 Return to Airport 10

5. ACCOMMODATION & HOTEL INFORMATION 11

5.1 General Information 11

5.2 Information Desk 11

5.3 Official Hotels 11

5.4 Costs and European Athletics Quota 12

5.5 Payment Procedures 13

5.6 Meals 13

5.7 Meeting Rooms for Teams 13

5.8 Telephone Calls 13

6. ACCREDITATION 14

6.1 General 14

6.2 Accreditation Procedure 14

6.3 Loss of an Accreditation Card 14

6.4 Access Areas for Teams 14

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Page

7. TECHNICAL INFORMATION 15

7.1 Technical Information Centre (TIC) 15

7.2 Technical Meeting 15

7.3 Inspection of the Competition Venue 16

7.4 Dressing / Physiotherapy Rooms 16

7.5 Training 16

8. COMPETITION REGULATIONS 17

8.1 Team Composition 17

8.2 Entries 17

8.3 Competition Numbers 17

8.4 Scoring 17

8.5 Competition Clothing 18

9. COMPETITION PROCEDURE 19

9.1 Timetable 19

9.2 Warming up Before Events 19

9.3 Assembly and Call Room Procedures 19

9.4 Starter’s Commands 19

9.5 Timing 19

9.6 Drinking/Sponging and Refreshment Stations 19

9.7 Protests 19

9.8 Doping Control 20

9.9 Victory Ceremonies 20

10. MEDICAL SERVICES 21

10.1 General 21

10.2 Medical Services in the Hotel(s) 21

10.3 Medical Care at the Stadium 21

11. INFORMATION 21

11.1 Course 21

11.2 Start lists 21

11.3 Result lists and intermediate scores 21

11.4 Complete set of Result lists 21

12. SECURITY 22

13. OPENING CEREMONY 22

13.1 Opening Ceremony 22

14. DEPARTURE 22

15. CONTACT DETAILS 22

16. APPENDICES 23

Appendix 1 – Maps 24

Appendix 2 – Useful words 25




1. GENERAL INFORMATION

1.1 France

Area: 675 417 km²

Population: 64 473 140 inhabitants, density: 93.59 persons per km²

Official language: French

Capital: Paris

Type of government: Republic

Elevations: Highest: Mont-Blanc (4 807 m)

Major religion: Catholicism

Life expectancy: Women: 84 and Men: 76

GDP: 1 792 000 000 euros

Labour distribution: Manufacturing: 26.9%, Services: 68.3% and Agriculture: 4.8%

Foreign trade: Principal trade partners: Europe, United States, Japan and Africa.

Currency: The French currency is the euro. You can change your money at any bank and at the hotel reception desk. However, in the hotels the rate of exchange is less favourable. International

credit cards are accepted in hotels, shops and restaurants.

Local Time: GMT + 2 hours

Water: Metz tap water is completely safe for drinking.

Driving: Right-hand traffic

Electricity: The electric current for use in homes and hotels is 220 volts (50 Hz) and the plugs used are two round pins.

Telephone: Public telephones are installed everywhere, most will allow international calls. There are some telephone booths which accept coins and others operate with telephone cards. It is possible to buy telephone cards in the hotels. Some telephones will also accept international credit cards. The country code is

33.

Mobile phone network: French mobile phone network operate under 3G, Edge, GSM and GPRS, only phones that are manufactured to operate under these systems will work in France.

Mobile phone companies: Orange, SFR and Bouygues

Business Hours: Business hours of the main establishments are as follows:

Weekdays Saturdays Sundays

Banks 9:00 - 17:00 some- - Post Office 8:00 - 19:00 8:00 - 12:00- - Shops 9:00 - 19:00 9:00 - 19:00 Some

Administrations 9:00 - 17:00 - -




1.2 City of Metz

Metz is a city located between Paris and Strasbourg in the region of the Lorraine, chief town of the

Department of Moselle.

Metz, a city open to ...

• urban ecology, a policy it has been implementing without respite now for some thirty years, in order to build a city for People to live in,

• its heritage, which it is constantly and tirelessly maintaining and restoring, offering its inhabitants and visitors architectural surroundings of the finest quality which also represent a

voyage through the ages, • its economic environment, encouraging the setting up of new activities, a source of new

jobs for all and particularly the young, • the New Information and Communication Technologies, which it has made its speciality,

developing since 1984 a Technopole entirely dedicated to those technologies, with 200 companies providing some 4,000 jobs.

• a dynamic cultural life, centred on a number of high-calibre institutions, the Arsenal, the Opera-Theatre, the Philharmonie de Lorraine, the Museums of the Cour d'Or covering all the art forms to the satisfaction of audiences from all walks of life,

• finally, a Metz open to its European destiny, which it is building day after day with its immediate neighbours Luxembourg and Germany.

In short, a city that is simply open to life itself

Area: 41,94 km²

Population (2006): 124 435 inhabitants, density: 2 967 persons per km²

Climate in Metz: The average maximum temperature for July is 18,4 oC and the minimum average is 1,5 oC.




1.3 Diplomatic Missions in Paris

Austria 6 rue Faber – 75007 Paris +33 1 4063 3063 Belarus 38 boulevard Suchet – 75016 Paris +33 1 4414 6979 Belgium 9 rue de Tilsitt – 75017 Paris +33 1 4409 3939 Czech Republic 15 avenue Charles Floquet – 75007 Paris +33 1 4065 1300 Denmark 77 avenue Marceau – 75008 Paris +33 1 4431 2121 Estonia 17 rue de la Baume – 75008 Paris +33 1 5662 2200 Finland 1 place de Finlande – 75007 Paris +33 1 4418 1920 Germany 13-15 avenue Franklin Roosevelt – 75008 Paris +33 1 5383 4500 Great Britain and North Ireland 35 rue du Faubourg Saint-Honoré – 75008 Paris +33 1 4451 3100 Greece 17 rue Auguste Vacquerie – 75016 Paris +33 1 4723 7228 Hungary 5 square de l’avenue Foch – 75016 Paris +33 1 4500 9497 Ireland 4 rue Rude – 75016 Paris +33 1 4417 6700 Italy 51 rue de Varenne – 75007 Paris +33 1 4954 0300 Latvia 6 villa Saïd – 75006 Paris +33 1 5364 5810 Lithuania 22 boulevard de Courcelles – 75017 Paris +33 1 4054 5050 Netherlands 7-9 rue Eblé – 75007 Paris +33 1 4062 3300 Norway 28 rue Bayard – 75008 Paris +33 1 5367 0400 Poland 1 rue de Talleyrand – 75007 Paris +33 1 4317 3400 Portugal 3 rue de Noisiel – 75016 Paris +33 1 4727 3529 Romania 5 rue de l’Exposition – 75007 Paris +33 1 4705 1046 Russia 40-50 boulevard Lannes – 75016 Paris +33 1 4504 0550 Serbia 5 rue Léonard de Vinci – 75016 Paris +33 1 4072 2424 Slovak Republic 125 rue du Ranelagh – 75016 Paris +33 1 4414 5600 Spain 22 avenue Marceau – 75008 Paris +33 1 4443 1800 Sweden 17 rue Barbet de Jouy – 75007 Paris +33 1 4418 8800 Switzerland 142 rue de Grenelle – 75007 Paris +33 1 4955 6700 Turkey 16 avenue de Lamballe – 75016 Paris +33 1 5392 7112 Ukraine 21 avenue de Saxe – 75007 Paris +33 1 4306 0737




2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

President Hansjörg Wirz (SUI)

Vice-Presidents José Luis de Carlos (ESP) Svein Arne Hansen (NOR)

Treasurer Karel Pilny (CZE)

Director General Christian Milz (SUI)

Council Members Janez Aljancic (SLO) Franco Arese (ITA) Sylvia Barlag (NED) Jonathan Edwards (GBR)

Frank Hensel (GER) Dobromir Karamarinov (BUL) Philippe Lamblin (FRA) Toralf Nilsson (SWE) Ludmila Olijar (LAT) Antti Pihlakoski (FIN)

Jorge Salcedo (POR) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life President Carl-Olaf Homén (FIN)

2.2 European Athletics Delegates

Council Delegate Jorge Salcedo (POR)

Technical Delegate Frédéric Bianchi (SUI)

Doping Control Delegate Luc Magnus (BEL)

Jury of Appeal to be nominated on site

Judges Recorder Peter Marlow (GBR)

Deputy Chief Judges Gérard Lelièvre (FRA) Miloslav Lapka (CZE)

Race Walking Judges Anne Froberg (FIN) - Chief Luis Saladie (ESP) Lamberto Vacchi (ITA) Inge Marie Scholer (DEN)

Olive Dobson (GBR) Andre Brito (POR) Jean-Pierre Dahm (FRA) Manfred Bott (GER) Can Kormazoglu (TUR)

2.3 European Athletics Office

European Athletic Association, Avenue Louis-Ruchonnet 18, 1003 Lausanne, Switzerland Tel: +41 21 313 43 50 - Fax: +41 21 313 43 51 E-mail: [email protected] - Web: www.european-athletics.org

Event Coordination Ken Van Deyck (BEL)




2.4 Executive Board of French Athletic Federation

President Bernard Amsalem

Senior Vice-Presidents Michel Marle André Giraud

Vice-Presidents Marie-Claire Bruck Marcel Ferrari Gilbert Marcy Martine Prevost

General Secretary Doris Spira

Deputy Secretary François Vigneau

General Treasurer Christian Roggemans

Deputy Treasurer Solange Carfantan

Members Jean-Pierre Fournery Anne Tournier-Lasserve

General Director Jean Gracia

Head Coach Ghani Yalouz

2.5 Local Organising Committee

2.5.1 Honorary Committee

Minister of Health, Youth and Sports Roselyne Bachelot

Secretary of State in charge of Sports Bernard Laporte

City of Metz Mayor Dominique Gros

Moselle Department President Philippe Leroy

Lorraine Region President Jean-Pierre Masseret

2.5.2 Executive Committee


Representatives of French Federation Doris Spira, Annie Laurent, Christian Roggemans & Jean Gracia

Representatives of Local Athletics René Comoretto, Jean Thomas, Jean-Marcel Martin & Gérard Burg

2.5.3 Organising Committee


FFA Council Delegate Christian Roggemans

General Coordination Jean Gracia

Local Coordination Jean Thomas & René Comoretto

International Relations Julien Mauriat

Protocol Jean Thomas

Welcome & Transportation Eric Berenyi & René Nitschké

Accommodation Jean-Sébastien Menigoz & Claude Legris

Marketing Philippe Boidé

Communication & Promotion Souad Rochdi & François Abel

Television Virgile Caillet




Media Isabelle Collette

Venue, Course Alain Grouselle & Christian Bautrau

Technology Christian Bautrau

Competition Edouard Antczak, Jean-Marcel Martin

Volunteers Hervé Desmoulins

Security Bernard Boudaud

Medical Mustapha Moulla

Doping Control Michel Marle

2.6 Competition Organisation

Competition Director Christian Bautrau

Meeting Manager to be nominated

Call Room Manager to be nominated

Chief Referee to be nominated

DQ Board Operators to be nominated

TIC Manager to be nominated

2.7 Participating Federations

Austria, Belarus, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Great Britain and North Ireland, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Netherlands, Norway, Poland, Portugal, Romania, Russia, Serbia, Slovak Republic, Spain, Sweden, Switzerland, Turkey and Ukraine.




3. ARRIVALS

3.1 Arrival by Air

Luxembourg International Airport is the official airport.

Upon arrival, teams will be met by the team attachés. A welcome desk will be located on the arrival hall and will be open on Friday 22nd May and Saturday 23rd May. The opening hours will be

for both days: 9:00 – 21:00 (or until the last known arrival has been provided for).

Once luggage has been collected, team members will be escorted to buses, minibuses or cars which will take them to their hotels in Metz.

3.2 Arrival by Train

The teams arriving at Metz Railway Station will be met by the team attachés and will be escorted to their hotels.

3.3 Arrival by Road

Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them.

3.4 Visa Requirements

The following countries require visas: Belarus, Romania, Russia, Serbia, Turkey and Ukraine.

Visas should be obtained from French Embassy or Consulate before leaving your country. Should

you have any problems, or require a letter of invitation please contact the LOC.

Julien Mauriat at the French Athletic Federation, 33 avenue Pierre de Coubertin, 75640 – Paris cedex 13, France – Mobile +33 6 3210 6220 – Mail [email protected].




4. TRANSPORT

4.1 Transport office

The transport office will be located at the Organisation Headquarters located at the Railway Station and will be open from Friday 22nd May till Monday 25th May. The contact person is Eric Berenyi – Mobile +33 6 2024 5953 – Mail [email protected]. The transport office opening times

will be:

• Friday 22nd May: from 9:00 – 22:00 • Saturday 23rd May: from 9:00 – 18:00 • Sunday 24th May: from 9:00 – 18:00 • Monday 25th May: from 9:00 – 18:00

4.2 Bus shuttle service

A regular bus shuttle service will be provided between the team hotels, social functions, the technical meeting and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the hotels and the competition venue will be between 15 to 25 minutes, depending on the hotel location and traffic conditions (some hotels are located at a walking distance from the competition venue.

• Saturday 23rd May: between team hotels, competition and training venue a bus

shuttle service will be available from 15:30 to 18:30, each half an hour. This includes the Technical Meeting for Team Leaders and inspection of competition venue.

• Sunday 24th May: between team hotels and competition venue a bus shuttle service will be available from 6:00 to 17:00, each half an hour.

A bus shuttle service will be provided for the Team Leaders on Saturday 23rd May in order for them

to attend to the French Athletic Federation Dinner at the Restaurant “à la Ville de Lyon” which starts at 20:30. Exact timing will be provided at the information desk.

Transport to the Closing Dinner at Palais des Expositions which starts at 20:30 will be made available from all team hotels. Shuttle transport back to the hotels will also be available.

4.3 Return to Airport

Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks.

The teams must arrive at Luxembourg International Airport at least 90 minutes before their flight departure.




5. ACCOMMODATION & HOTEL INFORMATION

5.1 General Information

The LOC has reserved 4 three stars (***) hotels for teams, providing full board accommodation and easy accessibility to both the centre of Metz and the competition venue.

5.2 Information Desk

An information desk will be located in the lobby of each hotel, which will be open from 9:00 to 20:00 from Friday 22nd May until Sunday 24th May.

5.3 Official Hotels

Team Hotels

Hotel Name Address, Telephone, Fax, Mail & Internet site

Novotel Metz Centre (***)

Place des Paraiges - Centre Saint-Jacques 57000 – Metz

Tel. +33 3 8737 3839 Fax +33 3 8736 1000 Mail [email protected]

www.novotel.com

Mercure Metz Centre (***)

29 place Saint Thiebault 57000 – Metz


www.mercure.com

Novotel Metz Hauconcourt (***)

Autoroute A 31 57280 – Maizières-les-Metz


www.novotel.com

Résid’Home (***)

10 rue Lafayette 57000 - Metz


www.residhome.com




VIP Hotels

Hotel Name Address, Telephone, Fax, Mail & Internet site

Royal All Seasons (***)

23 avenue Foch 57000 - Metz


www.accorhotels.com

Media Hotels

Hotel Name Address, Telephone, Fax

Hôtel de la Cathédrale (***)

25 place Chambre 57000 – Metz

Tel. +33 3 8775 0002 Fax +33 3 8775 4075

Grand Hôtel de Metz (***)

3 rue des Clercs 57000 – Metz

Tel. +33 3 8736 1633 Fax +33 3 8774 1704

Alérion Hôtel (**)

20 rue Gambetta 57000 – Metz

Tel. +33 3 8766 7403 Fax +33 3 8766 1978

Cécil Hôtel (**)

14 rue Pasteur 57000 – Metz

Tel. +33 3 8766 6613 Fax +33 3 8756 9602

5.4 Costs and European Athletics Quota

According to European Athletics Regulation 810.4 accommodation and full board for the visiting teams will be paid for by European Athletics up to 2 days and for the following scoring athletes:

• Men 50 km: max 3 athletes • Men 20 km: max 3 athletes • Women 20 km: max 3 athletes

• Men Junior: max 2 athletes • Women Junior: max 2 athletes

The following rates must be paid for “out of quota” team members and for additional days:

Team Members Single room Twin room

Athletes outside the quota 100 € per person/night 80 € per person/night

Officials outside the quota 120 € per person/night 100 € per person/night

Additional nights (more than 2 nights) 120 € per person/night 100 € per person/night

All prices include meals and VAT




Each team will be allocated a minimum number of single rooms equivalent to 10% of the total number of athletes and officials within the quota. Any single rooms above the 10% threshold will be

charged at the rate of 100 € per night for athletes and 120 € per night for officials outside the quota. For additional nights the cost will be 120 € per night.

The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras.

All payments must be made in Euros.

5.5 Payment Procedures

An invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment.

Advance payments should be made in Euros by bank transfer to the following account:

• Bank account name: Fédération Française d’Athlétisme • Bank reference: Caisse d’Epargne Ile-de-France Paris

• Bank address: Agence Flandre, 90 rue de Flandre, 75019 Paris, France • Swift No: CEPAFRPP751 • IBAN: FR76 1751 5900 0004 2945 2272 941

Please note that a copy of the bank transfer will be required on arrival.

The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation

Centre. Payment can be made by credit card (Visa and MasterCard only) or by cash in Euros.

5.6 Meals

All meals will be served in the respective teams hotels. It is essential to show the accreditation card to enter the dining room. If it is necessary, vouchers will also be given to the teams and will be collected by the hotel staff at the dining room entrance.

All meals will be served according to the timetable indicated below:

• Breakfast: 07:00 – 10:00 (except on Sunday from 4:30 to 10:00) • Lunch: 11:30 – 14:00 • Dinner: 19:30 – 22:00

For lunch, dinner and throughout the day, mineral water is available free of charge. All other drinks must be paid for.

5.7 Meeting Rooms for Teams

Arrangements can be made for team meeting rooms through the information desk in each hotel. Requests shall be made at reasonable time in advance.

5.8 Telephone Calls

The telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The telephone will be made available upon

the presentation of a credit card to cover all charges.




6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for

the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry submitted trough the Teams On-Line Entry System. No changes will be accepted after the final entry deadline.

Accreditation cards will be distributed to the team leader at the Accreditation Office located at

the Organisation Headquarters located at the Railway Station, where the respective team leaders will be transported upon arrival.

6.3 Loss of an Accreditation Card

Any lost or damaged accreditation cards should be reported to the Accreditation Office. Duplicate cards can be obtained where proof of identity can be established.

6.4 Access Areas for Teams

A description of the accreditation system is included on the back of the accreditation card.

All team accreditation cards will allow access to the team seating area and warm up area. Only athletes who are about to compete will have access to the call room and to the course.

The Head of Delegation of each team is invited to the VIP Hospitality area and will be given the necessary accreditation card.

Separate cards will be issued to Team Leaders, for access to the coaching areas, the refreshment

area as well as the information deposited in the respective team’s pigeon box at the TIC.

Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station.




7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and European Athletics Technical Delegates and Competition Management, regarding technical matters.

The TIC is located at the Organisation Headquarters at the Railway Station and will be open on:

• Friday 22nd May from 15:00 to 19:00 • Saturday 23rd May from 10:00 to 19:00 • Sunday 24th May from 6:00 to 18:00 or later in case of an appeal

The TIC will be linked to all information desks set up for this event and shall be responsible for the following:

• Competition information (Start Lists, Results, etc) • Liaison points concerning technical matters between Team Delegate, Technical Delegate,

European Athletics and LOC • Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from Technical Delegates, European Athletics and LOC • Settlement of technical enquiries from delegations

• Recovery of confiscated items at the call room • Receipt of final confirmation for athletes • Receipt of protests from the teams • Official invitations ordered by the teams

Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry cards, not by the accreditation card (see point 6.4).

Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the technical meeting.

7.2 Technical Meeting

The Technical Meeting will be held on Saturday 23rd May at 17:00, in the Organisation Headquarters at the Railway Station.

Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing and in English to the TIC before 12:00 on Saturday 23rd May. The Technical Meeting will be conducted in English.

A shuttle service from the team hotels will be provided for this meeting – please refer to the information board in the athletes’ hotel.

The Technical Meeting will be attended by:

• European Athletics President (or a representative) • European Athletics Delegates • Jury of Appeal • International Officials • Representatives of the Local Organising Committee

• National Competition Officials • TIC Representatives • European Athletics Staff

7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:




• Welcome by the President of the Local Organising Committee or his representative • Welcome by the European Athletics President or his representative

• Presentation of the International Officials • Presentation of the Competition Officials • Information briefing by the Technical Delegate:

o Technical information o Call-room procedure and schedule o Numbers

o Protests o Advertising Rules and Regulations

• Competition site: o Presentation of the competition and warm up sites o Starting team position o Display of disqualifications

o Drinking, Sponging and Refreshment Stations o Finishing area o Mixed Zone

• Information briefing by the Doping Control Delegate • Victory Ceremonies, Opening and Closing Ceremonies

• Answering of questions submitted in writing by federations • Distribution of numbers

7.3 Inspection of Competition Venue

Heads of Delegation may visit the course on Saturday 23rd May from 16:00 to 18:00, inspecting access routes and other facilities which will be important to the teams.

There will be no organised tour as the presentation regarding the competition and warm up areas

will be given at the Technical Meeting.

Athletes’ seats are located in the tribune located at the arrival area.

7.4 Dressing / Physiotherapy Rooms

Tents will be installed near the arrival area for the teams.

7.5 Training

Athletes will have the possibility to train in the Lafayette street and the Jean XXIII street.

Opening hours of this facility will be on Saturday 23rd May from 16:00 to 18:00

Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the information desks in each team hotel.




8. COMPETITION REGULATIONS

8.1 Team Composition

Each Federation may enter 1 (one) men’s team and 1 (one) women’s team seniors and juniors. For each senior race 4 (four) walkers may be entered of whom 3 (three) will score. For each junior race 3 (three) walkers may be entered of whom 2 (two) will score.

8.2 Entries

Entries shall be made through European Athletics online entry system. The online entry system will be accessible on European Athletics website: www.european-athletics.org in the section “Member Federations Zone/Competition”. Member federations should use the already known ID and password.

8.2.1 Final Entries

Final entries indicating the names of the athletes and their performances in the current year, plus the names of officials must be submitted not later than 10 (ten) days before the first day of the competition.

All teams will receive a .pdf report with a status of their entries 24h before the deadline and one .pdf confirmation after closing of the system.

According to the regulations the deadlines for final entries are:

• opening date of the online entry system: 30th April 2009 • deadline for the entries: 14th May 2009 at 24.00 CET

8.2.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each delegation during

accreditation. The forms must be completed and returned immediately and not later than Saturday 23rd May at 12:00 at the TIC. Final start lists will be ready for collection after the Technical Meeting.

After the Technical Meeting justified changes due to injury, illness or other uncontrollable matters will be possible until the beginning of the respective event, provided that the Technical Delegate

has been previously informed and has accepted the change.

For more details please refer to European Athletics Regulation 803.5

8.3 Competition Numbers

The LOC will provide the teams with competition numbers at the Technical Meeting.

Each competitor receives 3 numbers. Their personal competition number shall be pinned on the front and the back of the competition clothing and on the athlete’s bag.

The competition numbers may not be cut, bent or covered in any way.

8.4 Scoring

Each team shall consist of up to 4 (four) athletes for Senior Men and Senior Women and up to 3 (three) athletes for Junior Men and Junior Women:

• The finishing positions of the teams in each event shall be decided according to the aggregates of the finishing places of the first 3 (three) finishers of each team in the Senior




events and of the first 2 (two) finishers of each team in the Junior events, the team with the lowest aggregate being the winner, and so on.

• If two or more teams have an equality of scores calculated according to the previous statement, the tie shall be decided in favour of the team with the best placed athlete.

• Any team finishing with fewer than 3 (three) athletes in the Senior events or 2 (two) athletes in the Junior events shall not be counted in the teams classification but those athletes shall be included as if they had been participating as individuals.

• In calculating teams’ scores, no adjustment to placings shall be made in respect of non

scoring athletes or athletes participating as individuals.

• A separate classification of all athletes in each event shall be compiled.

The team having the best aggregate score from all 5 (five) events shall receive a cup to be provided by the European Athletics (European Athletics Regulation 812.3.2).

8.5 Competition Clothing

Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly

applied. Please make sure to follow the IAAF Advertising Regulations (version 2009). Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room.

The European Athletics has a record of the Team vests of all Member Federations on the European Athletics website. If the uniform displayed on the website differs from your current official uniform, a

full set of photographs must be provided to the European Athletics by Friday 15th May at the latest (preferably in an electronic version):

• JPEG file, maximum resolution and size 300 dpi / 500KB • Compressed ZIP file, if possible • Mail to: [email protected] • Otherwise, the existing records will be used as reference

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete.

This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.




9. COMPETITION PROCEDURE

9.1 Timetable

• 8:00 50km Senior Men • 9:00 10km Junior Men • 10:00 10km Junior Women

• 13:30 20km Senior Women • 15:30 20km Senior Men

9.2 Warming-up before events

Warming up will take place in the Curel street and Jean XXIII street.

9.3 Assembly and Call Room Procedures

The first call for the participants will be made in the Curel street. It is the responsibility of the team

managers to ensure that their athletes are aware of the last check-in times for entry to the call room. Athletes arriving late may be excluded from participation in the event.

All athletes must report to both the call room and the last checkpoint.

Athletes must report to the Call Room before each event as follows:

Event Entry in the Call Room

50km Senior Men 20 minutes

20km Senior Men 20 minutes

20km Senior Women 20 minutes

10km Junior Men 20 minutes

10km Junior Women 20 minutes

9.4 Starter’s Commands

The starter’s commands will be given in French language:

• A VOS MARQUES • fire

9.5 Timing

The official timing will be provided by Matsport and will be displayed on the official electronic

timing instrument provided by Matsport. For all races of the elapsed time will be displayed on electronic timers located at the end of each straight.

9.6 Drinking/Sponging and Refreshment Stations

Water and sponges are provided at the Drinking/Sponging Station located on the course. For the Refreshment Station, a maximum of two officials per team will be able to provide refreshment to the athletes. Further details will be given at Technical Meeting.

9.7 Protests

Any protest shall, in the first instance be made verbally to the Referee by either the athlete or by someone acting on his/her behalf. The Referee will be identifiable by an armband.

If the Referee makes a decision, there shall be a right of appeal to the Jury. Any protest must be submitted to the TIC within 30 minutes of the announcement of the results. The results are




considered to be officially announced when the official list of results has been posted on the information board outside the TIC.

The protest is to be submitted in writing, in English on the special protest forms provided by the TIC. The protest office operates during competitions and until 30 minutes after the announcement of the last results.

A deposit of 75 € should be submitted together with the appeal. This deposit will be forfeited if the appeal is not upheld.

The protest may only be submitted by a staff member of the athlete’s own team. When the protest

is being handled, a team representative must be easily reachable in case the Jury wishes to question him. The Jury’s decision will be provided in writing.

9.8 Doping Control

9.8.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Procedures under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may

be collected immediately before, and during, the Competition.

Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Centre (DCC).

A selected athlete has to report immediately from the time of official notification, except in cases

mentioned in IAAF Anti-doping regulations (3.19). All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the

Therapeutic Use Exemption system prior to attending the Competition.

9.8.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.

All athletes setting World or European records must report to the DCC to provide a sample. Failure

to provide a sample will result in the record not being ratified.

9.8.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been selected for doping control, may present themselves for testing. These athletes must report to the TIC where they will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Station.

The cost of this control will be paid by the European Athletics and will be deducted from the member federation’s European Athletics subvention after the Championships.

9.9 Victory Ceremonies

The victory ceremonies will take place on Sunday 24th May just after each race. Athletes must wear the official team clothing for the ceremony. Further details will be provided at the Technical

Meeting.




10. Medical Services

10.1 General

The medical service is in charge of any medical assistance to the team leaders, the competition organisation, the information personnel and the honorary guests

The participating teams are responsible for taking out their own insurance to cover illness or injury to

any member of their team when travelling to and from European Athletics competitions and during the event itself (European Athletics Regulation 810.7).

In case of an emergency please contact the nearest medical aid station, in other cases the given instructions should be followed. Below is information on the medical care sites and relevant instructions. Doctor Mustapha Moulla (Tel. +33 6 8523 0080) is in charge of the medical service.

10.2 Medical Services in the Hotels

For any medical questions you can contact Doctor Mustapha Moulla

10.3 Medical Care at the course

The course medical service is responsible for any problems concerning the athletes’ health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. There are also well equipped physiotherapy facilities here. The course medical service is also

responsible for first aid in the warming up area.

There are first aid teams on the infield, supervised by a doctor and marked with red crosses.

11. Information

11.1 Course

Official announcements will be made in French and English.

11.2 Start Lists

Start Lists will be available for Team Leaders immediately after the Technical Meeting.

11.3 Result Lists / Intermediate Scores

Results will be displayed on the notice boards near the TIC.

11.4 Complete Set of Result Lists

Copies of the results of events will be distributed to each Team Manager through the TIC team pigeon boxes on the evening of competition. Completed results in the form of a booklet will be

issued and distributed to each Team Manager at the Closing Banquet.




12. Security

Instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported

immediately to any LOC information desk.

The emergency phone number is 112 with a mobile phone (police, ambulance and fire department). If necessary, the police can be contacted through the LOC information desk at your hotel.

13. Opening Ceremony

13.1 Opening Ceremony

The Opening Ceremony will take place on Saturday 23rd May at 18:30. Further information will be provided at the Technical Meeting.

14. Departure

Teams will be asked to provide full travel details in the Teams Online Entry System. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the already

registered travel details.

Departure times of the buses from the hotel to the airport will be provided and displayed at the hotel Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the team attaché might check the rooms together with the respective team leaders.

15. Contact Details

For further details about the European Cup Race Walking in Metz, please contact:

• Jean Gracia, FFA General Director • Julien Mauriat, FFA Deputy General Director

By using a common mail : [email protected]




16. Appendices

Appendix 1 - Map

Appendix 2 – Useful words


APPENDIX 1 : MAP




APPENDIX 2 – USEFUL WORDS

Yes No Good morning/afternoon Good evening Goodbye Please (formal) Please (informal) Thank you My name is How are you? Fine, thank you How much does it cost? Do you speak …? English? Where is …? Entrance Exit Danger Open Close Toilets Doctor Hotel Water Beer Wine Menu Today Tomorrow Yesterday Morning Afternoon Evening

Oui Non Bonjour Bonsoir Au revoir S'il vous plaît S'il te plaît Merci Mon nom est Comment allez-vous ? Bien, merci Combien cela coûte-t-il ? Parlez-vous …? Anglais ? Où est …? Entrée Sortie Danger Ouvert Fermé Toilettes Docteur Hôtel Eau Bière Vin Menu Aujourd'hui Demain Hier Matin Après-midi Soir

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