tds-sap cin

Release V2.470

February 2005

English

J82 – Procurement of External Services (New)

SAP AGNeurottstr. 1669190 Walldorf

Scenario Business Process Procedure

Germany

© SAP AG of 28

SAP Best Practices J82 – Procurement of External Services: BPP

Copyright

© Copyright 2005 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

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Abbreviations

R Required entry field

(used in the end-user procedures)

O Optional entry field


C Conditional field


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ContentsJ82 - Procurement of External Services..............................................................................................7

1 Procurement of External Services – Procurement Process..........................................................7

Creating Service Master...............................................................................................................7

Purchase Order............................................................................................................................ 8

Message Output.........................................................................................................................12

Creation and Acceptance of Service Entry Sheet.......................................................................14

Invoice Verification for Services..................................................................................................15

Withholding Tax Processing (Tax Deduction at Source)................................................................18

Withholding tax Remittance Challan...........................................................................................18

Updating Bank Challan Number for TDS Payment.....................................................................23

Vendor TDS Certificate Print......................................................................................................24

e – File Returns (Annual Return)................................................................................................27

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J82 - Procurement of External Services

1 Procurement of External Services – Procurement Process

UseExternal Services Management is an application component within Materials Management Module. It covers from creation of service master, bid invitation, order placements process, entering and accepting services and finally invoice verification process.

Prerequisites The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks.

Service Master record

o AMC Charges for Testing Machine

Vendor Master record

o INJ82V01

Creating Service Master

UseThe service master record counts as part of the master data within External Services Management and serves as a source of data for you to draw upon when creating services. This enables you to save time and reduces the frequency of errors, since you need only enter the complete service descriptions in the service master record once.

Procedure1. Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics Materials Management Service Master Service Service Master

Transaction code AC03

2. On the Display Service screen, make the following entries:

3. Choose on Create new service icon or choose F5 (white paper icon) to create new service master.

4. Then you will get Create Service Master Record screen, make the following entries:

Field name Description R/O/C User action and values Comment

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Service Number

Service master record (internally assigned)

R You can see %_1 will be displayed on this field, leave it as blank. System will assign internal service number

Leave blank

Service description R Annual Mait. Contract for Testing M/C.

Input the value

Service Category

Service Category R Service: purchasing Select from drop down

Base unit of Measurement

Base unit of Measurement

R MON for Monthly Input Monthly payment

Basic Data

Mat/srv.grp Material Group or Service Group

R 01

Division Division O 01

Valuation class

Valuation class R 3200

Long Text

This is free input place. You can fully input the service specification.

O Annual Maintenance Contract for Testing Machine.

5. Choose enter to complete the entries.

6. Choose Save icon or Control + S to save the entries.

Result Service Master Record is created.

Purchase Order

UseA purchase order is a legal document used to record an individual purchase with the vendor. It also basis for making and accepting Service Entry Sheet as a proof of performing service and invoice verification processes also depends on this.

Prerequisites

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1. Before creating purchase order ensure that G/L Account 58120000 is created as cost element for controlling area BP01 with validity date (purchase order date should fall within this validity period).2. Posting without tax allowed tick is there in Control data of G/L Account master record.

3. Tax category field is filled with * (asterisk) in Control data of G/L Account master record.

4. Posting automatically only tick is not there in Create/bank/interest tab of G/L Account master record. (Transaction Code FS00).

1. Before creating purchase order if this vendor is subject to Tax Deduction at Source (TDS) or with holding tax please ensures that necessary entries in vendor master is updated.

2. On vendor master record screen Withholding Tax Accounting screen maintain the following entries: (Transaction Code FK02, Control data).

With. T. type W/tax code Liable Rec. ty

Withholding transaction type

Withholding tax code Liability Receipt type

I1 (TDS on Invoice)

I1 Tick the check box CO

P1 (TDS on Payment)

P1 Tick the check box CO

EA (ECess on EWT)

EA Tick the check box CO

E1 (ECess on EWT)

E1 Tick the check box CO

This will ensure for this vendor TDS is deducted at invoice verification stage.

3. TDS Payable Account 13113940 maintain on Open Item basis, to follow the TDS challan updation process. (Transaction Code FS00, Control data).

Please ensure that Purchase Order Value does not exceed to INR 9,99,999.00, if the purchase order value crosses this limit a release procedure is applied on this purchase order. To know how to release purchase order, please refer to BPP of building block J84 and step 2 Release or Purchase Order.


SAP Easy Access menu Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known

Transaction code ME21N

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2. On the Create Purchase Order screen, make the following entries:

Field name Description R/O/C User action and values CommentShopping Cart Symbol

Order type R Choose Framework Order from drop down list

Choose

Purchasing document number

Number can be internally or assigned

O Leave blank

Vendor Vendor number R Vendor number INJ82V01

Doc. date Purchase order date R Date PO created (defaults to today’s date)

Header Section HeaderPurchasing Organization

Purchasing organization code

R Purchasing Organization known or via match code searchBP01

Purchasing Group

Purchasing group code

R 001

Company Code

Company code for purchase

R Enter if not defaulted in from purchasing org or groupBP01

Select Additional Data tabValidity start Validity start R Give the starting date of

this order, for example01.04.2003

Validity end Validity end R Give the end date of this order, for example31.03.2004

Item Overview

Item Overview

Item number Item number within document

R Will default by system

Acct. assignment category

Account where costs are allocatedFor a consumable material. For a stock material it is not required

C K for cost center For cost center

Item category Type of purchase C D for Service For ServiceMaterial Material number R Leave blank

Short text Text from the material master record

R Annual Maintenance Contract

PO Quantity Required units / quantity

R Defaulted by system

Unit of measure

Unit that good or service is purchased

R Defaulted by system

Category of delivery date

Indicates whether the delivery date is to be

R default

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entered and displayed as a calendar day, week or month.

Delivery Date Date material is required R Enter delivery dateNet Price Vendor selling price

for good or serviceR Leave it blank for this

scenarioCurrency Currency used for plant R Defaulted from vendor

masterPer Price per unit R Default Order unit The unit of measure

for which material is purchased

R Default

Material group

Grouping together of materials by characteristics

R Enter material groupYG10270 – External services

Plant Facility where goods or services are produced or sold.

R Enter plantBP01

Storage Location

Location where stock is stored

R

tracking number

Number that facilitates monitoring of the procurement of required materials

O Enter if known Can be used in List display to list all PO’s created by a certain buyer. Potential entry is employee number.

Requisitioner To whom material or service is ordered

O

Purchase req Reference document number

C Use tool bar button to reference other purchasing documents

Requisn. Item

Purchase requisition item no

C

Outline Agreement

Reference document number

C Enter contract number if you want create Release Order.

Agreement Item

Item number C Enter contract line item number for Release Order

Item Details Item DetailsSelect Services tabService number

Service master record number

R Select the service you have created in above stepFor example 3000000

Short text Short text R Defaulted from service master

Quantity Quantity R 12 For one year contract

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Unit of measurement

Unit of measurement R Defaulted from service master

Gross price Gross price per unit of measurement selected in service master

R 2000.00

Select Account assignment tabG/L Account G/L Account R 58120000CO Area Controlling area R Defaulted by system

BP01Cost Center Cost Center R 1201 - purchasing Select from drop

down listChoose EnterSelect Invoice tabTax code Enter Tax code R V0 Select S2 tax

code

Since the procurement services covered with service tax of 10% (for example only, check for legal requirement), it is advised to create condition record for 10% (explained in J82 configuration document).GR-based IV Goods Receipt based

invoice verificationO Tick this check box

Srv.-based IV Service based invoice verification

O Tick this check box

3. The Purchase Order may be posted by Choosing on the Save or choose Control + S for saving.

Result A message will be displayed stating that the purchase order was saved, with the purchase order number, please note this purchase number.

Example Framework order created under the number 4500000021.

Message Output

UseA Purchase Order needs to be printed for transmitting to vendor.


SAP Easy Access menu Logistics Materials Management Purchasing Purchase

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Order Messages Print/Transmit

Transaction code ME9F

2. On the Message Output screen, make the following entries:

Field name Description R/O/C User action and values CommentPurch. Doc. DataDocument Number

Purchase Order # O Input the purchase order number you created above

Vendor Vendor # O Choose from drop down menu

Purchasing Organization

Purchasing Organization #

O Choose from drop down menuBP01

Purchasing Group

Purchasing Group # O Choose from drop down menu001

Document Type

Identifier allowing differentiation between the various kinds of purchasing document in the SAP system

O Choose from drop down menu

Document Date

Date on which the purchasing document was created.

O Enter Document date or choose from drop down menu

Message DataApplication Subdivides the usage

of a condition for the use in different application areas

R EF defaults for Purchase Order

Message type

Specifies the kind of output

O Choose from drop down menuNEU

Transmission time-spot

You can process the message immediately or at a later time. If processing later you must use report program RSNASST00

O Choose from drop down menu

Processing status

Indicates the status-1 indicates the process was successful.2 indicates an error0 indicates the process has not yet started

C Default is 0

Creation date Date the message is create

O Enter date or choose the drop down menu

Time created Displays the time the C Defaults to time started

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message was created

3. Choose on the Execute.

4. On screen Message Output select the appropriate Document number and perform the following:

Choose Output Message and/or

Choose Display Message and/or

Choose Message Detail and /or

Choose Trial Printout

Creation and Acceptance of Service Entry Sheet

UseThe services actually performed (work actually done) by a service vendor is recorded in a Service Entry Sheet with reference to the purchase order.


SAP R/3 Menu Logistics Materials Management Service Entry Sheet Maintain

Transaction code ML81N

2. On the Service Entry Sheet screen, make the following entries:

3. Choose on Other Purch. Orders icon or Shift + F5, system will popup new screen.

4. In this screen against Purchase Order field give the purchase order number which is created in above steps and choose enter to continue.

5. You will get new Service Entry Against Purchase Order

6. Here on this screen Choose Create Entry Sheet (white paper icon) or Shift + F1 to get new entry sheet.

7. System allocates service entry sheet number internally and you will get the number on screen.

8. For example the following screen name will come:

9. On the 1000000### Create Entry Sheet screen, maintain the following entries:


Short text Shot text of entry sheet

R Example - Bill for the month of November 2003

Freely maintainable short text

- Select Service selection icon at the bottom of screen to adopt the data.

- System will give a popup screen with purchase order number on that, choose enter to continue.

- System will give new screen Select Services as Reference the services list from purchase order is

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displayed here.

- Select the line item 10 and Choose on Services or F9 (Adopt services) icon on top of screen.

- You can observe the system copied the service line item from purchase order with open item quantity i.e. 12 months.

- Change the quantity as per your requirement. For example in this scenario we are going to make entry sheet for 1 month only. Correct that 12 months as 1 month at line item level.

Quantity Quantity of service entry sheet

R Replace 12 with 1 Only one month entry sheet.

- With this the basic information of service entry sheet is fully completed. As per the requirement you can fill other fields also if required.

- To accept the service Choose on Accept icon or Control + F1 (Green flag icon).

You can see the traffic light is become Yellow color. That means it is ready to save the service entry sheet.

10. To save the entries Choose on Save icon or choose Control + S.

11. If any information / warning messages come please ignore them before saving, also please note the acceptance document number.

Result Service entry sheet saved, acceptance document 50000000## posted

Invoice Verification for Services

UseIn this process of Logistics Invoice Verification all the Incoming Invoices are verified in terms of their content, prices and arithmetic. When the invoice is posted, the invoice data is saved in the system. The system updates the data saved in the invoice documents in Materials Management and Financial Accounting.


SAP Easy Access menu Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice

Transaction code MIRO

2. If you are opening for the first time this transaction, system will ask for Company Code, please give BP01 to go in side the transaction.

3. On the Enter Incoming Invoice: Company Code BP01 screen, make the following entries:


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Transaction Invoice R Select Invoice from drop down list

Header Data Header data of Invoice R Defaulted by system

Basic tab Basic information tab R Select basic information tab to give initial information

Invoice Date Invoice Date R Enter the Vendor invoice date

Reference Invoice reference O Enter the vendor invoice reference

For Example

KISHAN01

Posting date Posting Date R Enter the posting date of document

System will give current date as default

Amount Invoice Amount R Enter invoice gross amount including taxes and duties

2,200.00

Currency R Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order

INR

Calculate tax Check box calculate tax

O Check this tick box, system will calculate tax amount

Tax code R Select the tax code from drop down list –

V0

Rs. 200.00 system will calculate the tax amount

Bus.place/sectn

Business place or section code

O Enter Section code – BP01, if the Vendor is subject to Withholding Tax

Ensure only Section code is entered. First filed represents the Business place and the second filed represents the Section Code.

Text Text O Enter text if required for reference

Payment tab Payment tab R Select payment details tab

BaselineDt Base line date for R Enter the base line date for Will be defaulted

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payment payment if payment terms entered in PO

Pmnt terms Payment terms O Payment terms of document, if entered will be defaulted from purchase order

Due on Payment due on O Will be calculated by system

Grayed out

Discount Cash discount O Enter if cash discount is offered by vendor

Hide Header data for getting full screen of items if required.

Purchase order / Schedule Agreement

R Select Purchase order / Schedule Agreement in the reference document category from drop down list

Defaulted for user

Purchase order number

R Enter the purchase order number which you created above

Goods / service items R Select Goods / Service items in indicator from drop down list

Defaulted

Layout Layout of invoice verification

R Select All information from drop down list

Choose Enter

Select Withholding Tax Tab

W/taxcode Withholding Tax Code O I1 – The entry defaulted from the Vendor Master Record. If the nature of services are tax deductible, keep the TDS code as it is without change

Recommended to remove the P1 withholding tax code at the time of invoice posting and deduct the TDS at the time of Invoice posting it self using the I1 tax code

W/tax code Withholding Tax Code O P1 – The entry defaulted from the Vendor Master Record. If the nature of services are tax deductible and it will be deducted at the time of Payment only, then, keep the TDS code as

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it is without change and Remove the I1 tax code

W/tax code Withholding Tax Code O EA – Ecess on EWT Recommended to remove the EA

W/tax code Withholding Tax Code O E1 – Ecess on EWT

4. Choose Enter to complete the document feeding part.

5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.

Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color.

6. If you want to see the accounting postings in simulation mode, choose Simulation push button on middle of fourth row of your screen.

7. Choose Save posting the document.

Result Logistics Invoice verification document is posted.

Example Document no. 5105600123 created

Withholding Tax Processing (Tax Deduction at Source)

Withholding tax Remittance Challan

UseTax withheld from the Vendor, at the time of Invoice posting / payment, need to be paid to the Government using ITS Challan. When you create a remittance challan, the system identifies which withholding tax items need to be remittance challan. The following activities will be carried out by the system:

Post an accounting document to clear these items from the withholding tax payable account to the bank account that you want to transfer the tax.

System will generate an internal remittance challan number

Prerequisites The Vendor must be assigned the recipient type.

Maintain the internal remittance challan numbers for the fiscal year.

TDS Payable Account must be maintained on Open Item basis.

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Withholding tax liability must be posted through invoice process or payment process with Section Code Assignment in the Vendor Line item.


SAP R/3 Menu SAP CIN Menu entry Tax deduction at Source Extended withholding Tax Vendor Challan Post

Transaction code J1INCHLN

2. On the Create Remittance Challans screen, make the following entries:


Company Code

Company Code R BP01 Select the Company Code

Fiscal year Fiscal year R Fiscal year Current Fiscal year, based on the Tax deduction documents posted in the system

Business Place/ Section Code

Section Code used at the time of Invoice posting for reporting purpose

R BP01 Assign the Section Code

Details of Withholding Tax Items

Document Number

Accounting documents which are posted in system

O Choose the selection criteria

Posting Date To select the account documents posting date to be considered

O Enter the date range

Example 01.01.2004 to 31.03.2004

Choose the selection criteria based on the documents posted in the system and for which Withholding tax need to be paid

Section Official Withholding Tax Section Code

R 194C194A Interest income other than securities

194C Payment to contractors

194D Insurance Commission

Official Section code for which Tax is remitted through this payment document

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194I Rent

194J Prof/Technical services

195 Payment to foreign nationals

Payment Due Dates

Tax payment due date O Choose the selection criteria

Vendors Vendor key O Tax can be paid for a specific vendor also

Recipient Types

Recipient types of the vendors

O CO

CO- Corporate

OT – Others

GO - Government

Select the corresponding recipient type to whom the tax remittance challan is being made. If the filed left to blank all the line items will be selected by the system i.e Corporate and non-corporate

Tax Remittance Details

Document Date

Document Date to be consider to post the Remittance challan accounting document

R For example:

06.12.2003

Remittance challan outgoing payment document, document date

Posting Date Posting date to be considered to post the Remittance challan accounting document

R For example:

06.12.2003

Remittance challan outgoing payment document, posting date

Bank Account

General Ledger Account maintained for the Bank Account

R 24510000 Cheques issue account

Business Area

Business Area O Blank If the business area is active select the suitable business area

Bank Charges

Any bank charges to post along with the remittance challan

O Keep blank If bank is collecting any additional bank charges

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3. Select the Execute icon or choose F8 to proceed further.

4. On the “Post Outgoing Payments: Header Data” screen, make the following entries.


Document Date

Document Date R For example:

06.12.2003

Defaulted by the system based on the previous entry

Posting Date Posting Date R For example:

06.12.2003

Defaulted by the system based on the previous entry

Document Type

Document Type R SA Bank Payment Document to be used

Posting Period

Posting Period R Defaulted from the Posting date automatically by the system

Company Code

Company Code R BP01 Defaulted by the system

Currency Document Currency R INR Defaulted by the system

Reference Reference O 194C/CO/Nov2003 Freely maintainable

Doc. Header Text

Header Text O TDS Remittance for Oct.2003

Freely maintainable

Clearing Text Clearing Line Item Text

O TDS Challan Payment for Nov.2003 /Corporate

Freely maintainable

Account Bank Account R 0024510000 Bank Account defaulted by the system based on the previous step entry

Amount Credit Amount R 1 Defaulted by the system. If you know in advance what is the TDS payable amount that can be entered instead Rs.1.

Value Date Value Date R For example

06.12.2003

Defaulted by the system based on the posting date

Text Text for the Line item O TDS Challan Payment for Enter the Line

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Nov.2003 /Corporate Item Text as required

Open Item selection

Account TDS Payable Account selection

C Keep blank

Account Type S R Default value

Standard Open Items

Select the check box R Default value

5. Select the “Process Open Items” on the “Post Outgoing Payments: Header data” screen:

6. On the “Choose Selection Criteria” pop screen select the any one of the option Document Number to select the open line items of Tax payable (Document Number / Reference / Payment Orders).

7. Choose enter to continue the processes

8. System will display on the “Post Outgoing Payment: Process Open Items” withholding tax payable line items.

9. Select the line amount for which TDS payable. If the line item is not selected, select the line item by putting the cursor on the INR Gross Amount field and double Choose on it.

10. System will display the total amount Assigned in the right bottom of the screen and note down the amount or copy the same.

11. Choose the document overview icon or choose Shift+F2. System will Post Outgoing Payments: Display Overview screen double Choose on the Bank Line item.

12. System will display the Post Outgoing Payment: Correct G/L account item assign the actual amount in the amount field, please change the amount from 1 to 47.00

13. Simulate the document using Document Simulate, System will display on the “Post Outgoing Payment: Process Open Items” withholding tax payable line items, Select the line amount for which TDS payable. If the line item is not selected, select the line item by putting the cursor on the INR Gross Amount field and double Choose on it, then do Simulate the document using Document Simulate again.

14. System will display the accounting entry to be posted, verify the accounting entry system generated, if it meets your requirements, post the document.

15. PK Account No Short Text INR Amount

16. 001 50 0024510000 Chq hnd/Rem trnst 47.00--

17. 002 40 0013113940 W Tax (TDS) pble 47.00

18. To post the document use Document Post or choose Ctrl+S.

ResultSystem will post an accounting document to clear the open item of Withholding tax payable and it will assign the internal remittance challan number, please note the challan number.

Example Display the Create Remittance Challans screen and assigns the internal remittance challan

number.

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CoCo. Clg.Doc FY Sec. WTC Int.Challan no. Pay.date Amount Paid Sur Cha.Tax

BP01 1900000001 2003 194C I1 000000001004 28.11.2003 45.36 4.12

Document 100000014 was posted in company code BP01.

Updating Bank Challan Number for TDS Payment

UseOn receipt of the amount, the House Bank will acknowledge the same on the Income Tax Challan and returns copy to you. When the bank sends you a bank challan, you enter the bank challan in the system. The system stores the bank challan number in all remitted withholding tax items by means of proof that you have remitted the tax and uses the same while printing Withholding Tax Certificates and Annual Returns.

PrerequisitesHouse bank must be created where the challan deposited. The house bank can be different than your own bank.

Challan remittance number range must be defined in the system for the fiscal year. (Number range objects name - J_1ICHLNNO - Internal number range for challans).


SAP R/3 Menu SAP CIN Menu entry Tax deduction at Source Extended withholding Tax Vendor Challan Update Bank Challan Update

Transaction code J1INBANK

2. On the Bank Challan Update screen, make the following entries:


Company Code

Company Code R BP01

Fiscal Year Fiscal Year in which document posted

R 2003

Challan Clearing Number

Outgoing accounting payment document number for posting the challan remittance

R input the challan clearing number which the system generated above

Which is posted in the previous step

Internal Number

Internal remittance challan Number

O 1004 Automatically defaulted by the system based on the

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100000014 accounting document entry

Internal Challan date

Internal Challan date O 28.11.2003 Automatically defaulted by the system based on the 100000014 accounting document entry

Bank Challan Number

Bank Challan Number R 271 (External Challn number assigned by the Banker)

Actual challan number

Bank Challan Date

Bank Challan Date R For example 28.11.2003 (External Challan date assigned by the Banker)

Payment date based on the remittance challan

Bank Key Bank Key R SBI – house back key

3. Check all the entries

4. To update the entries in the system choose Execute icon or F8

Result Challan details will be stored into the system and system will display on the Bank Challan Update screen.

Example CoCo Clg. Doc FY Int.Chan.No Chan.date Ex.Cha.No. Ex.Ch.Date Hou.Bank

BP01 100000014 2003 000000001004 28.11.2003 271 28.11.2003 SBI

Once executed the values of external challan number, external challan date and House Bank details cannot be changed.

Vendor TDS Certificate Print

UseYou need to issue the Tax Certificate to the Vendor for each type of services separately i.e. Official Section Code wise. Tax Certificate has to be generated as per the format of Form 16A. The Tax certificate contains various details, Company address and Tan number, Vendor PAN number, Vendor Address, Tax details, External Challan remittance, External Challan date, etc., some among them.

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PrerequisitesTax certificate numbers has been defined for the current fiscal year. (Number range object J_1ICERT- Withholding Tax Certificates (India))

Maintain the PAN number in the additional data of the Company Code Global Parameters.

Maintain the TAN number in the Search Term 2 of the Section Code definition.


SAP R/3 Menu SAP CIN Menu entry Tax deduction at Source Extended withholding Tax Vendor Certificate Print

Transaction code J1INCERT

2. On the Print Withholding Tax Certificates for Vendors screen, make the following entries:


Company Code

Company Code R BP01 Enter the company code key

Fiscal year Fiscal year for which certificates are printing

R 2003 Fiscal year for which tax certificates to be issued

Business Place

Business Place ie. Tax reporting office

R BP01 Tax deduction office key which is created in the system and assigned while posting the documents

Section Official Tax deduction section

R 194C

194A Interest income other than securities

194C Payment to contractors

194D Insurance Commission

194I Rent

194J Prof/Technical services

195 Payment to foreign nationals

Select the section code for which tax certificate being issued

Posting Posting date of tax R For example :01.11.2003 to You can issue

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Dates deduction document 28.11.2003 the Tax certificate for a total fiscal year also based on your requirements

Bank Challan Numbers

External Bank Challan number

O 271 Enter bank challan number if known otherwise leave blank this field

Bank Challan dates

External Bank Chllan Date

R For example: 28.11.2003 Enter the date on which amount paid and endorsed by the Bank. Otherwise leave the filed blank

Vendors Vendors O INJ82V01 Vendor Key to whom the certificate need to be issued

Certificate Date

Certificate issue date which will be printed on the certificate

R For example: 28.11.2003 Certificate date

Signatory Name of the person who is going to sign the Certificate

R Enter the name Name of the Authorized signatory to sign the Tax Certificate

Designation Designation of the person in the Company, who is going to sign the certificate

R Enter the Designation Designation of the Authorized signatory

Place of Printing

Place of issue of the certificate

R Bangalore Place from which certificate issued

3. Execute the transaction and system will pop up the Print output device screen, Enter the Outour device. The output results can be seen on the Print Preview options. At the time of Print preview system will not assign the Tax Certificate number. It will display output on the screen.

4. Cancel the output on the by using the Cancel icon on the Print preview screen and use the back to go to ‘Print Withholding Tax Certificates for Vendors’ screen and to issue the print

5. If you seen the output in the Print Preview option execute the transaction again in the step 3 assign the output devise screen, enter the printer name, number of copies, check the Print immediately, Check for New spool request, and select the Print icon or choose Ctrl+P.

© SAP AG of 28


6. System will print the TDS Certificates, TDS summary (Challan No. wise) and TDS Summary (TDS Certificate wise) and the same can be seen Own Spool Requests (System Own Spool Requests)

Result Tax Certificate number assigned and updated necessary values.

Output generated for TDS Certificate and issued to print.

e – File Returns (Annual Return)

Use

As per the legal requirement this e-file needs to be mailed or submitted to Income Tax Authorities annually.

PrerequisitesTDS is deducted and TDS certificate is printed


Transaction code J1IEFILE

2. On the Report J_1I_EFILE screen, make the following entries:


Company Code

Company Code R BP01 Enter the company code key

Deductor Status

Deductor status R O If you are not central government organization

Deductor State Co

Deductor state code R 2 – for Andhra Pradesh For example only

Fiscal period Fiscal period R 01.04.2004 to 31.03.2005 For example period only

Tax Deduction Account Number

Tax Deduction Account Number

R Enter your TAN number

For example: BP

Section Code Section Code R BP01

© SAP AG of 28


Signatory Signatory R Nagaraju For example only

Designation of Signatory

Designation of Signatory

R Sr. Consultant For example only

Date of Signing

Date of Signing R 20.10.2004 For example only

Place Place R Hyderabad For example only

3. After completing the above data, choose Address Details tab at bottom of screen

4. Here in this Address Details tab input the correct details.

5. After the above steps, choose Output processing options tab at the bottom of screen.

6. Choose ALV output check box.

7. Choose e-File generation check box.

8. Choose Presentation Server radio botton.

9. Input any external file name with appropriate path for storing the e-file generated by system.

10. Choose Execute (F8) to display e-file report.

11. System also gives message saying file has been saved. Please use this file for e-filing with Income Tax Authorities.

© SAP AG of 28

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