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Ref. No. Dir/Phys/2013/2431 Date: March 07, 2013

M/s_____________________________________________

Subject : Purchase of various instruments for Department of Applied Physics.

Dear Sir,

1. Sealed tenders are invited for the purchase of Physics (Optics) Lab instruments forResearch & Development purposes. The tender document with detailedspecifications, terms and are attached herewith.

2.You are requested to send your offer addressed to The Director, Shri G. S. Instituteof Technology & Science, 23, Sir M. Visvesvaraya Marg, Indore - 452003, Indiaalong with Demand Draft towards EMD and tender document fee (if downloadedfrom institute website) in sealed envelope duly superscribed as Quotation for OpenTender for Physics Lab Instruments No. Dir/Phys/2013/2431,due on March 14,2013 at 4.00PM.

3.Please, read the Instructions, terms conditions given in the pages 1-3 of the tenderdocument, before submitting the offers.Use the prescribed Proforma A and Bonly for filling the tender document.In support of details filled in Proforma Aand B additional document may be attached as annexures.

4.Tender without EMD and tenders submitted after due date shall not be entertained.

(Director)

Email : [email protected], URL : http://www.sgsits.ac.in; Phone: +91 731 2544415, 2434095, 2541567; Fax : 2432540

SHRI G. S. INSTITUTE OF TECHNOLOGY & SCIENCE INDORE(Grantin Aid Autonomous Institution Established in 1952)

23, Sir M. Visvesvaraya Marg (Park Road), Indore 452003 India

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TENDER DOCUMENT

Contents Page. No.

1.General Instructions 3

2.Terms & Conditions for supply 4 5

3.Technical Bid 6 7

4.Commercial / Financial Bid 8 11

_____________________________________________________________

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GENERAL INSTRUCTIONS

1.The tenderer should go through the conditions laid in the tender form carefully and submit thequotation as per condition laid. Any deviation, if any, be clearly stated.

2.Tender document should have two parts viz., (i) technical bid and (ii) Commercial bid. Both thesebids should be sealed separately in Envelopes A and B respectively and submitted together in anEnvelope C, referring enquiry number & Due date.

3.Please mention in your quotations clearly the rate of Packing/Forwarding/Freight/Insurance/sales-tax/excise duty/CST to be charged in absence of which it will be presumed that the prices quoted areinclusive of Packing/forwarding/Freight/Insurance/CST/Sales-Tax/Excise duty etc. and other Govt.levies.

4.If this document is downloaded from Institute website a DD for Rs.300/- in favour of Director,SGSITS, Indore towards tender fee, must be submitted along with the quotation. Offers / Documentswithout tender fee will be rejected.

5.A compulsory EMD as mentioned for each item in the form of aDemand Draft in favour ofDirector, SGSITS, Indoreshould be submitted along with the tender document on or before14-0 3 -201 3 , 4:00 pm in the office of Director, SGSITS, Indore superscribed with the Advt Nov.Ref.No. Dir/Phys/2013/2431.

6.Offers submitted after due date/time or submitted without tender document fee or submittedwithout EMD fee deposit will be rejected.7.Tender document should be accompanied with:7.1.DD of EMD in a sealed Envelope - A7.2.DD. of tender document fee (if downloaded from institute website) in a sealed envelope - A7.3.Technical Bid in a sealed Envelope - A7.4.Catalogue Brochures of the products offered (Envelope - A)7.5.Relevant document related to the firm (Envelope A)7.6.List of reputed Customers (Envelope A)7.7.Commercial / Financial Bid in a sealed envelope B7.8.Any other necessary documentNote:In absence of above documents and tender/offer submitted after due date/time shall not be

considered.

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TERMS & CONDITIONS FOR SUPPLY

1. Sealed tenders technical and commercial/financial bids in separate envelopes (A and B), subject tothe under mentioned terms and conditions are invited for supply of the articles /equipments as

mentioned therein which must reach the office of Director, SGSITS, Indore on or beforeMarch 14,201 3 , upto 4:00pm superscribed with Ref. No. Dir/Phys/201 3 / 2431

2.The rates quoted should be firm and include all charges for delivery FOR Indore/College siteinclusive of packing and forwarding etc.

3.Prequalification of bidder: The only eligible bidders are as follows:3.1. Qualified Manufacturers of the Material / Suppliers.

All manufacturers/suppliers of the tendered items eligible to bid. The bidder shall attacha certificate to this effect with their bid. Preferably, they shall have their own sales officein India. The bidder may be asked to submit a document in support. The quotationsigned in original having original seal/stamp will only be accepted.

3.2. Authorised Dealers of the Qualified Manufacturers of the Material:A recent and valid authorization certificate from the qualified manufacturers/suppliersfor the supply of Optics and Optical Components must be attached with the offer. Offerswithout valid authorization certificate will be rejected without any intimation to the

bidder.4.Evaluation Criteria for Pre-Qualification:For the purpose of pre-qualification, applicant will be evaluated in the following manner:-4.1. The application will first be scrutinized on basis of the following criteria

a) The Firm should be registered under any prevailing law in India.b) The Firm should have minimum 3 (three) years experience in the relevant

area of the product bidding for.c) The Firm must have at least 2 (Two) purchase orders with the value not

less than Rs. 2.00 (Two) Lacs each. Copies of purchase order must beenclosed as documentary evidence.

d) Average annual financial business turn over of the Firm should be at leastRs. 10.00 (Ten) lacs during the last 2 (two) preceding years should be

submitted.e) Copies of TIN, PAN, etc. issued in the name of Firm should be submitted..4.2. Those firms qualifying the initial criteria, as set out in paras 4.1 will then be evaluated on

the following criteria: Financial Information, Purchase order executed and Details of thecompany.

5.No overwriting be done on the rates and units. The rates shall always be quoted in both figures andwords and correction if any must be signed by the tenders.

6.The complete detailed specifications along with accessories, if any, be clearly mentioned in thequotation giving the guarantee/Warantee period. Facilities to service be also indicated. Descriptiveliterature, full technical data and drawing must be furnished along with tenders.

7.In case of imported goods, the country of origin, make, model, brand name etc. must be mentionedand the following information should be furnished along with (i) FOB value price, (ii) C.I.F. value in

Indian / foreign currency, (iii) Customs duty at Port clearance, (iv) profit, (v) mode of payment, etc.The institute will arrange duty exemption certificate and the custom duty will not beincluded in the price where this is arranged by the Institution.In case prices/rates offered atFOB/CIF at any Indian port/airport, institute will arrange the clearance of consignment.

8.No claim for any tax or duty, not stipulated in the tender will be admitted at any stage.9.Tenderer will furnish the list of addresses where similar equipment has been supplied in the past.10.Tender may be accepted in part or in full or may be rejected without assigning any reason.11.Delivery period must be mentioned against each item after the order has been placed. The goodsmust be delivered within the stipulated period Ex-stock offer will get preference.

12.Ordinarily, the payment is made after the goods have been received and inspected at the destination.In case the goods are rejected these have to be removed by the tenderer at his own cost. The rejectedgoods must be replaced by the tenderer within 15 days of the dispatch of registered notice

intimating that the goods have been rejected, failing which the order may be cancelled.

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13.In case, the Director desires to inspect the goods at makers premises, the tenderer shall provide allthe facilities to the officer deputed for this purpose.

14.Unless otherwise stipulated the tender will be valid for 90 days from the due date of the tender.15.In case of dispute, the decision of the Director shall be final.16.Ordinarily the payment will be made within 3 weeks, after satisfactory demonstration/receipt of thegoods as per required specifications. However, for goods directly imported from a foreign countryand for prices quoted in foreign currencies payment against shipment shall be permitted through

wire transfer. In such cases the information regarding fright forwarder, packing forwarding, totalprice FOR SGSITS, Indore, etc. must be given.17.Tenders will be liable to rejection

17.1. If the bidder does meet the pre-qualification requirements.17.2. If the country of manufacture and of the origin of material used in manufacture of

articles is not noted in the tender.17.3. If the tender is not in the prescribed proforma supplied given in the tender document.17.4. If the cost of the tender document is not accompanied if the same is downloaded from

the web site.17.5. If the tender is not accompanied by a DD for the required Earnest Money Deposit.17.6. If the Tender is received after due date/time.17.7. If the tenderer fails to fulfill the criteria laid down for evaluation of the Technical and

Commercial bids as mentioned in the Tender document17.8. If the tenderer enters any restriction on other conditions in his tender.17.9. If the tenderer enters one rate in figures and another in words and declines to abide by

the lower of the two.17.10.If the tenderer alters the period of supply or expunges any clause in the form of tender,

and any delay in supply would invite a fee of 1% per week17.11.If the tender is presented without signature.17.12.The equipment mentioned in the tenders must meet all the technical specifications.

Any item of the equipment not accompanied by the technical brochure printed by theoriginal manufacturer will be dealt as not meeting the technical specifications.

17.13.The tenders must meet all the requirements contained in this tender document17.14.Authorization letter duly signed by the manufacturer in case of Authorized Dealer

17.15.In the event of violation / non-adherence to any other essential requirements mentionedelsewhere within this Tender document

18.Two copies of purchase order in white (original) and green (duplicate) colors will be issued to the firmsecuring order. (A) White indent copy (original) of the order shall be attached with the bill forpayment/adjustment. Payment shall not be made without the original WHITE INDENT.(B) In case the white copy is misplaced or lost by the firm the following certificate on Non-JudicialStamp paper of Rs. 50/- (Rs Fifty only) be sent alongwith the bill for payment.

PROFORMACertified that original Indent No. _________ dt. ____________ for the supply of __________was to be submitted alongwith the bill for payment for Rs. ____________ but the same ismisplaced. The claim is put-up for the first time and in case the original is found, no furtherclaim will be made.

Place : _____________ Sign. with rubber stampDate : ______________

19.Earnest Money to be refunded, only after the full/final payment/adjustment of the purchase orderand on a written request by the tenderer/supplier.

20.Instruction manuals containing instructions for installations operating instructions, circuit diagram,list of spare parts and instructions for trouble shooting must be supplied and included in the cost ofthe equipment.

21.Terms and conditions for AMC/Repair should be specified wherever applicable.22.The tender should be submitted in sealed envelope superscribing the enquiry referencenumber by person or by Registered Post/Speed Post/ Courier on or before the due date.

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TO BE KEPT IN ENVELOPE ARef. No. Dir/Phys/2013/2431 Date: March 07, 2013

Technical Bid

Consignee: The Director,Shri G S Institute of Technology & Science,

23, Sir M. Visveshvaraya Marg,Indore 452003 MP India

Place of Installation/Delivery: Department of Applied Physics,Shri G S Institute of Technology & Science,Indore 452003 India

From

To,The Director,Shri G S Institute of Technology & Science,23, Sir M. Visveshvaraya Marg,Indore 452003 MP India

Sir,

With reference to your above Tender Notice, we offer our technical bid for the supply equipment

given in the tender document.

1.Name and address of applicant :2.Telephone, Mobile No. :Fax No. and :e-mail address :

3.Legal status: (Attach copies of original document defining the legal status)

a) An individualb) A proprietary Firmc) A Firm in partnershipd) A limited company,Attach attested photocopies detailing: i) Registration Number , ii) Organization/Place ,

iii) Other relevant details , iv) Name and title of Director(s) / officer withdesignation and contact details who will be directly concerned with this work.4.If you are not the, manufacturer of the item, submit proof of document for authorisedAgent / Subsidy / Representative / Principal

5.Have you or your constituent partner(s) been debarred/black Listed from tendering in anyorganization at any time? If so, give details.

6.Any other information considered necessary but not included above may be added as

Signature of authorised person with seal 6

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Annexures. (Annexure Nos. ______________)7.Financial Analysis details to be furnished duly supported by figures in Balance Sheet /Profit and Loss Account for 2 (Two) years and certified by the Chartered Accountant, assubmitted by the applicant to the Income Tax department (copies to be attached) :

S. No. Details 2010-11 2011-12 Annexure No.

(i) Gross Anuual Turnover Annexure -

(ii) Profit / Loss Annexure -

(iii) Financial Position Annexure -

(iv) Up-to-date Income Tax Clearance Certificate. Annexure -

(v) PAN No. Annexure -

(vi) TIN No. Annexure -

(vii)CST No. Annexure -

8.Details of major purchase orders awarded / executed during last five years:

S. No.Name & Address of theClient

Details ofComponents / Devices

Supplied

CurrentStatus ofDelivery

Any penalties /litigation pendingwith the client

1

2

3

4

5

Details of Payment

S.No. Details of Payment D.D. No. & Date Name of the Bank & Place Amount Rs.1. Cost of Application

(If downloaded from website)Rs.300/-

2 Compulsory Earnest Money Deposit (EMD)*

For Item No - 1 Rs.4,500/-For Item No - 2 Rs. 18,000/-For Item No - 3 Rs. 3,600/-

Authorized Signatory *

Date: Name:

Place: Designation:

(* Authorized signatory should be the same at all places in the Tender/Offer)


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TO BE SUBMITTED IN A SEALED ENVELOPE B

Ref. No. Dir/Phys/2013/2431 Date: March 07, 2013

Commercial Bid

Name of the Company/Firm :

Address :

Phone/Fax Numbers/E-mail ID :

Name of Indian representative :

Address :

Phone/Fax Numbers/E-mail ID :

Price of the system conforming to required specifications (item wise):

S.No.

Detailed Description of Items Make &Model1

QuantityRequired

Base Price2

1 Opto-Mechanical components (EMD- Rs.4,500)

1.1 Galvo-mirror system with all accessories Should be a complete 1D (single axis)scanning Galvo mirror package consisting ofGalvo system, suitable mirror, power supply,mirror heat sink, XY Mount, bracket, Driver,Optical position encoder, driver card cover,cage system mount, Tip/Tile mount adaptoretc.

Maximum beam diameter : 5mm (orsimilar)

Finish : protectedsilver finish

Damage threshold : 100W/cm2 Repeatability : 15micro-rad

Linearity : 99.5%

Resolution : 15micro-rad

2 sets

1.2 Motorised linear translational stage andcontroller Metric

Motor Type : DC Servo or Piezo

Travel range : at least 25mm

Axis: 3 axis with suitable baseplates, anglebracket etc.

Top plate : M6 threaded holes at 1in

1 set


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S.No.


QuantityRequired

Base Price2

matrix

Minimum increment : 0.1mm

Maximum speed : 3mm/s

Resolution : 50nm or better

Load capacity : 2kg (H & V) Controller & Power supply : The DC ServoMotor or Piezo stage with suitable encoderand feedback with at least 30000 counts perrevolution and appropriate limit switches atends

The price should include suitable DC motor /Piezo controller (USB), cables, power supply,USB controller hub and software. The ASCIIcommand list should also be supplied.

1.3 100X Plan Fluorite Objective

Outer Diameter : 24-28mm Length (from tip to end): less than 50mm

Magnification : 100x

Numerical Aperture : more than 1.25

Working distance : 0.2mm or better

Parfocal length : 45mm

Design Wavelength : high power, visible toNIR

Threading : Standard RMSthread

Immersion Oil - Suitable low auto-fluoresence

immersion oil of quantity (30ml+30ml) should besupplied with MO.

2

1.4 Hand held IR Viewer

Type IR Viewer (hand heldtype)

Resolution 50 l/mm (or similar)

Field of View 25

Wavelength range 350nm - 1700nm (orbetter)

Magnification 1.4X or better

Focus Range 0.15m to Infinity

Size Miniature hand heldtype

The IR viewer should be supplied with ahandle, IR Filter, suitable lens and casefor safe keeping.

01

1.5 Fiber optics Circulator (Polarizationindependent)

Wavelength range : 830/850nm

Operating bandwidth : +-10nm

Isolation : > 20dB

Return loss : > 45dB

1


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S.No.


QuantityRequired

Base Price2

Max PDL : 0.2 dB

1.6 Superluminescent diode (SLD) and Photodiode(PD)Superluminescent Diode (Qty 5)

Peak Wavelength - 830nm

Spectral Width - 25nm

Average output power - 5mW

Divergence - 20deg (parallel)35deg (perp)

With an option to measure the powermonitor current

Photodiode (Qty 10)

Maximum bias voltage - 10V

Working range - 400nm to 900nm orbetter

Effective sense area - 0.2mm x 0.2mm

Radiation sensitivity - 0.3A/W or better

Package - T0-18/Ceramic/Plastic or any OEMType

5 SLDand10PD

2 Data acquisition systems (EMD Rs. 18,000)

2.1 High speed data acquisition HardwareNumber of channel: 2; Form Factor: PCI slot (PCIeprfereable);Resolution: 8bit (or 16bitpreferable);Sampling rate: 2GS/s (20GS/sRIS);Triggering: Digital / Analog;Frequency range: 0

1GHz;On board memory: 8MB; Minimum Voltagerange : +-50mV; I/O Connector : SMB / BNC.Appropriate connectors (2set) with BNC on one endshould be provided.; Driver VI for LabVIEW or ASCIIcommand list should be provided.; If alternativesolution with Chasis and module is provided inaddition to the above specifications except formfactor of USB & GPIB shall be assumed.Accessories: Price should include for all accessories such assuitable cables, driver software, charger, batteries,power supply, etc.equivalent to NI-PCI-5154 or Agilent U1071A or

better

1 Set

2.2 Low cost data acquisition hardwareNumber of channel: 2; Form Factor: USB; Resolution:8bit (or better 16bit preferable); Sampling rate:100MS/s; Triggering: Digital / Analog; Frequencyrange: 0 50MHz; On board memory: 8MB;Minimum Voltage range : +-20mV; I/O Connector:SMB / BNC. Appropriate connectors (2set) with BNCon one end should be provided.; Driver VI forLabVIEW or ASCII command list should be provided.Accessories : Price should include for all accessories

such as suitable cables, driver software, charger,

1 set


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S.No.


QuantityRequired

Base Price2

batteries, power supply, etc., equivalent to NIUSB5133 or better

2.3 Handheld DSO with Datalogger and DMMNumber of channel : 2, Analog Bandwidth :

40MHz (or better), Resolution : 8bit (or better), H-Sweep rate : 50ns/div to 50S/div with trigger optionVertical resolution : 5mV/div to 5V/div, Dataacquisition rate: 200MS/s (2.5GS/s RIS), Recordedlength: 125kB per ch. (more preferred), Screenresolution: 3.8in (color LCD/TFT) 320x240 (or better)Math Options: Ch.A+Ch.B, Ch.A-Ch.B, FFTInterface with PC: USB, suitable software should besupplied for interfacing. Optional USB Flash / SD /MMS storage.Accessories: Price should include forall accessories such as suitable cables, driver software,charger, batteries, power supply, etc. (Agilent U1604B

equivalent or better.)

1 set

3 Computer and Accessories (EMD- Rs3,600)

3.1 Convertible Laptop Tablet PC 10.1 inchIntel Core i5 or i7 Processor (1.33 GHz, 3MB L3Cache) with Turbo Boost up to 2.13 GHz (or betterprocessor available).10.1"HD WXGA or betterLEDbacklight LCD, finger capacitive multi-touch screenwith pen input,4 GB (or better) DDR3800 MHzSDRAM memory(with additional empty slot), 250GB SATA 5400 RPM hard drive, (500GB or betterpreferred), Integrated Bluetooth, 802.11 a/b/g/ncompatible wireless (WWLAN / WiFi connectivity,wireless broadband module), Web Camera,Fingerprint Sensor (optional), dedicated Smart Cardslot, integrated TPM, light sensor, Spill-resistantkeyboard with touchpad, high capacity Lithium ion(6Hi-cell,5800mAh). Any open source Linux / DOS orGenuine Windows 8 Professional 32-bit (MUI) :Warranty 1 year, warranty for additional two yearsmay be given.Equivalent to Sony Vaio Duo 11 or DellXP12 or Lenova Yoga 13 or better

01 set

3.2 TFT Monitor (All-in-one Personal Computer)with PC:3rd generation i5core processor, upto 3.2GHz turbo boost,, HD Graphic support with orwithout multitiuch, 21.5in or better LED display,500GB HDD, 4GB DDR3 RAM, DVD-RW, integratedWebcam, Wireless and wired LAN, wireless mouseand keyboard, card reader, preinstalled windows 864bit, Graphics card with 1GB, 4USB, HDMI,warranty 1 year;Equivalent to Lenova C440 or HPPavilion 23-b206 or HP Envy 23-d020 or better.

3

3.3 External Hard Disk 1TBSATA 02

3.4 External DVD RW Portable, Slim tray type, Super 01


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S.No.


QuantityRequired

Base Price2

multidrive DVDRW+-, USB 2.0 (USB 3.0 preferable),

1-Give model number(s) of the product offered by you which matches with the specifications.2 - Mention any additional charges (such as VAT / CST / Custom / Excise / Fright / PackingForwarding etc.), if needed to be added. Otherwise the base price will be treated as unit price

inclusive of all tax / VAT/ Fright etc.

Authorized Signatory *

Date: Name:

Place: Designation:

(* Authorized signatory should be the same at all places in the Tender/Offer)
