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TC/PC Report Format and Related Issues

Presented by Joaquin H. CastroP&E Deputy Director for Rockets, Space & Advanced Propulsion

NIS Meeting, AIAA 2014 Space, San Diego, Ca.5 August 2014

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Agenda

• Why do we write TC Annual Reports? Overall construct/philosophy/History What data needs to be captured and WHY; is it captured for immediate

dissemination or for archival record? Who is the customer? What’s the tempo –updated twice a year (group and annual reports)? What is the retention and retrieval approach? The written reports are

not posted to any website; have to contact Betty for archival copies.

• Suggested DRAFT Format and example for Annual Report

• How should reports be handled?

2

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Proposed Format

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“TC/PC Name” Committee

January 20XX to December 20XX Annual Reportor

January 20XX to June 20XX Interim Report

PC or TCLogo

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Committee Overview

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LiaisonsGas Turbine Engines (Name)Liquid Propulsion (Name)Energetic Comp & Sys (Name)Fluid Dynamics (Name)High Speed ABP (Name)Hybrid Rockets (Name)Nuclear Propulsion (Name)Solid Rockets (Name)ASME/IGTI (Name)ICLASS (Name)ILASS Asia (Name)ILASS Europe (Name)

Chair(Name) Phone: (xxx) xxx-xxxxEmail: xxxxxxxx@xxxx.xxx

Vice Chair/Chair-Elect(Name) Phone: (xxx) xxx-xxxxEmail: xxxxxxxx@xxxx.xxx

Secretary/Treasurer(Name) Phone: (xxx) xxx-xxxxEmail: xxxxxxxx@xxxx.xxx

SC “X” NameSC Chair Name

SC “X” NameSC Chair Name

EducationChair Name

AwardsChair Name

MembershipChair Name

PublicationsChair Name

Technical ProgramsChair Name

WebmasterChair Name

Members

• XX Total / Last year Total.

– XX Regular xx

– X Associate x– XX International xx

• Category

– XX Industry (XX% xx*)– XX Academia (XX% xx*)– XX Government (XX% xx*)

• International members

–X Country x–X Country x–X Country x–X Country x–X Country x–X Country x–X Country x–X Country x–X Country x

Subcommittees

“TC/PC Name” Committee

Imbedded Roster file required, see Comment Note

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“TC/PC Name” Committee

Recent Conference Performance

Issues / Help Needed

Forum Name Year Forum Name Year

Abstracts Received: XXXAbstracts Accepted: XXSessions: XX ( X Invited)Withdrawals/No-Shows: XXPresented: XX ( X Invited)

• • • •

Accomplishments

• • • • • • • • • • • • •

•

Initiatives & Plans

Financial Status and Other Activities

• • •

Abstracts Received: XXAbstracts Accepted: XXNo. of Sessions: XXWithdrawals/No-Shows: XX/XXPapers presented: XX (X ITAR)

PC/TCLogo

Activity Summary - January 20XX to December 20XX (MM/DD/YYYY)

Use this area to identify areas that you believe are important issues and require help from TAC

Use this area to identify areas of innovation, new ideas, initiatives or other important committee efforts

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Forum Participation

• List Forum/Conference related activities and plans• What are the top 3 successes and top 3 disappointments form

last years’ conference?• How can we improved the Forums?• List top 5 Sessions / Panels sponsored or co-sponsored for the

Forum Lessons learned, what worked, what did not worked and why?

• List other relevant topic areas (if any) committee would like to sponsor in the future and why?

• List members of the Forum Organizing Committees (TAOs) and succession plan

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“TC/PC Name” Committee

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Committee Meetings

• Provide (One page) Summary of last year’s meetings and plan for next year’s meeting Location, date, Forum (Face-to-face or via phone or web meeting) ExampleSpring Meeting Held in Conjunction with the USAF / Aerospace Corporation Space Power Workshop (SPW), El Segundo, CA, on 4/23/2013. Meeting Minutes Embedded in Appendix

Summer Meeting Held in Conjunction with the AIAA Joint Propulsion Conference (JPC) / International Energy Conversion Engineering Conference (IECEC), San Jose, CA, on 7/16/2013.

Winter Meeting To Be Held First Week Feb 2014 (Tentative)

Next Face-to-Face Meeting to Be Held at 2014 SPW in May 2014

Telephone meetings held on March 23 2013 and September 9 2013

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“TC/PC Name” Committee

Imbedded meeting minutes file required, see Comment Note

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Honors & Awards Activities

• Provide Summary of Honors and Awards Activities Sponsored Awards Nominations Awardees' Selection Status of nomination year-to-year slate

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“TC/PC Name” Committee

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HSABP TC Example

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High Speed Air Breathing Technical Committee

January 2014 to July 2014 - Interim Report

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T.C. Overview

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TC LiaisonsHyTASP: R. Starkey, D. Musielak JANNAF: P. Drummond, S. BeckelEuropean Orgs.: TBD Aero Thermal TC : Moehlenkamp; Fluid Dynamics TC: H. HassanGround Test TC : TBD Propellants & Combustion: TangiralaPublic Policy CVDs: J. Castro AIAA Sections: D. Musielak AIAA University Chapters : J. Malo-MolinaNASA: D.R. Reddy, J. LeeGreen Energy PC: M. BradleyPGC PC: D. Paxson

T.C. ChairDr. Dora Musielak Phone: (817) 422-9511Email: dmusielak@uta.edu

Vice Chair/Chair-ElectDr. Venkat Tangirala Phone: 518-387-5010Email: tangiral@ge.com

MembershipDr. Timothy O’Brien

CommunicationsDr. Jeff Dalton

Honors & AwardsDr. Orval (Rusty) Powel

EducationDr. Dora Musielak (acting)

Conferences: P&E JPCDr. Joel Malo-Molina

Conferences: SciTech ASMDr. Ron Springer

P&E ABP NominationsDr. Han Madhanabharatam

WebmasterDr. Dora Musielak (acting)

TC Members

• 43 Total / 50

– 35 Regular 37

– 4 Associate 5– 4 International 8

• Category

– 22 Industry 19 (51% 38)– 12 Academia 18 (28% 36)– 9 Government 13 (21% 26)

• International members

–1 Belgium 1–1 Italy 2–1 Japan 2–1 Russia 1

Subcommittees

HSABP Technical Committee

AIAA HSABP TC Roster

31 July 2014

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HSABP Technical Committee

Recent Conference Performance

Issues / Help Needed

P&E Forum JPC2014 SciTech ASM2015

Abstracts Received: 52Abstracts Accepted: NASessions: 9 ( 1 Invited)Withdrawals/No-Shows: NAPresented: NA ( NA Invited)

• Coordination with session chairs to ensure each and every session is chaired

• Determine new methods to engage TC members with travel restrictions

• Bring back Speaker’s Briefing each morning

Accomplishments

• Published 2 Newsletters – Issue 7 @ SciTech2014, and Issue 8 @ P&E Forum 2014

• TC leadership transition completed on June 1• Organized 10 sessions (7 paper / 3 poster) for 2014 P&E

and 3 joint sessions (GTE, ABPSI, P&C) and 1 ITAR session

• Participated in selection of 2014 ABP Award winner• Selected 2013-2014 HSABP Best Paper Award• Accepted 3 new TC regular members, and 2 associate

members• Continued to update SharePoint • Began an Education Series published via SharePoint• Produced Business Cards to Promote TC• Launched LinkedIn Network Site• Supported AIAA/IGTI Engine Design Competition• Supported Pressure Gain Combustion PC• Energize Education Activities, devising new course

offerings and modern forms of delivery• 2014 Year-In-Review Article• Pursue high-speed component for PAW• Recruit YP, women, International and Government

members to balance representation• Develop new banner easy to transport

Initiatives & Plans

Financial Status and Other Activities

• $1808 • Planned expenditures: TC Banners, TC Business Cards

Abstracts Received: 67Abstracts Accepted: 58No. of Sessions: 10Withdrawals/No-Shows: 10/XXPapers presented: 46 (2 ITAR)

T.C. Activity Summary - January 2014 to July 2014 (07/31/2014)

31 July 2014

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Forum Participation

• HSABPTC participates in SciTech and P&E Forum – Technical Sessions, Special Sessions, and General TC Meetings

• Top 3 successes form P&E Forum Special session on supersonic combustion simulation More papers presented compared with last year’s JPC

• Top 3 disappointments from P&E Forum Fewer papers authored by US organizations compared with internationals (20/26) Venue too large Not enough informal meeting spots to network between sessions

• How can we improved the Forums? Emphasize Speaker’s Briefing Breakfasts informal meetings with speakers and co-

chairs give opportunity to meet face-to-face before session, ensure chairs are present, build rapport, and ease first-time speakers nervousness.

Add more coffee break meeting spots to network between sessions Add more invited sessions

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HSABP Technical Committee

31 July 2014

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Forum Participation

• Top 5 Sessions sponsored and co-sponsored for P&E Forum Lessons learned: coordination of session chairs is crucial for success.

• Other relevant topic areas (if any) TC would like to sponsor in the future and why? Pressure Gain Combustion Technologies growing interest in R&D status

• Members of the Forum Organizing Committees (TAOs) and succession plan Tim O’Brien (P&E Forum JPC) Joel Malo-Molina Ron Springer (SciTech ASM) Dan Paxson

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HSABP Technical Committee

31 July 2014

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TC Meetings

• Summary of meetings and plan for next year’s meetings Bi Annual TC General Meeting held in conjunction with SciTech ASM

2014, National Harbor, MD, on 13 January 2014. Bi Annual TC General Meeting held in conjunction with P&E Forum JPC

2014, Cleveland, OH, on 28 July 2014. Meeting Minutes. Next telephone meetings planned for September 2014, and November

2014 Monthly email status reports from subcommittee chairs are planned,

starting in September 2014

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HSABP Technical Committee

Imbedded Minutes file

31 July 2014

Adobe Acrobat Document

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Honors & Awards Activities

• Summary of TC’s Honors and Awards Activities HSABP TC sponsors three awards: Air Breathing Propulsion (ABP) Award,

HSABP Best Paper Award, and Gordon Oates ABP Graduate Award Received 5 nominations for ABP Award Dr. Aswhani from Maryland University was selected as the winner of the

ABP Award ABP Status of nomination year-to-year slate Will continue to identify

potential candidates to nominate Nominations for HSABP Best Paper Award nominations are submitted by

session chairs at both SciTech and P&E Forum conferences HSABP Awardees Selection Each year we receive as many as 30 and as

few as 10 nominations for best paper HSABP Status of nominations See above Gordon Oates ABP Graduate Award recently reinstated.

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HSABP Technical Committee

31 July 2014

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31 July 2014