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Page- 1 - Signature of the Bidder

TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED INFORMATION & TECHNOLOGY DEPARTMENT

TENDER NOTICE NO. 2092/ IT/2017

TENDER DOCUMENT FOR PROVIDING WI-FI FACILITIES TO EIGHT HOTELS OF TTDC viz . HOTEL TAMILNADU-KANNIYAKUMARI, THANJAVUR, TRICHY, TIRUCHENDUR, YERCAUD, HOGENAKKAL, KANCHEEPURAM AND RAMESWARAM.

COST OF FORMS: Rs. 590/-including Taxes. Rs.640/- through post Free of cost if downloaded from

www.tamilnadutourism.org

and

www.tenders.tn.gov.in

http://www.tamilnadutourism.org/

http://www.tenders.tn.gov.in/


TENDER NOTICE NO. 2092/ IT/2017

TAMILNADU TOURISM DEVELOPMENT CORPN. LTD.,

CHENNAI-2

INFORMATION & TECHNOLOGY DEPARTMENT

BID DOCUMENT FOR

PROVIDING WI-FI FACILITIES TO EIGHT HOTELS OF TTDC viz HOTEL TAMILNADU- KANNIYAKUMARI, THANJAVUR,TRICHY, TIRUCHENDUR, YERCAUD, HOGENKKAL, KANCHEEPURAM AND RAMESWARAM.

TECHNICAL BID

Address of the Tender Inviting Authority:

CHAIRMAN AND MANAGING DIRECTOR

TAMILNADU TOURISM DEVELOPMENT CORPN. LTD.,

No.2, WALLAJAH SALAI, CHENNAI- 600 002

(THIS TENDER DOCUMENT IS NOT TRANSFERABLE)


CONTENTS

TECHNICAL BID

Sections Particulars Page Nos.

SECTION I Invitation for Bid (IFB) 4

SECTION II Instructions to Bidders (ITB) 6

SECTION III Conditions of Contract General Conditions

14

SECTION IV Conditions of Contract Special Conditions

18

SECTION V Contract Data 20

SECTION VI

Declaration by the Bidder/ Tenderer Letter of Bidder Qualification Information

21-34

SECTION VII Specifications 35-43

SECTION VIII Security Forms AGREEMENT EMD refund Form

44 46 48

FINANCIAL BID

SECTION IX Cover for Financial Bid

49

SECTION X Bill of Quantities 51-59


SECTION I

TAMILNADU TOURISM DEVELOPMENT CORPN. LTD., CHENNAI-2

INVITATION FOR BID (IFB)

TENDER NOTICE NO. 2092/IT/2017 Dt. 01-09-2017 Tamilnadu Tourism Development Corporation Ltd., Chennai invites sealed Competitive Bids in 2 cover system (Techno Commercial & Price bids) for providing Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram.

Table 1

Sl. No.

Bid No. Name of Work Eligibility

1) Tender Notice No. 2092/IT/2017

Providing of Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram.

Reputed Companies/firms and proprietary concern conforming to eligibility criteria

Table 2 Sl. No.

Earnest Money Deposit

(Rs.)

Last date of issue of Bid Documents

Last date of submission of Technical & Price Bids

Date of Opening of

Technical Bid

Cost of Tender form (Rs.)

1 2 3 4 5 6

1) 25,000/-

21/09/2017 at 3.00 p.m

22/09/2017 at 3.00 p.m

22/09/2017 at 3.30 p.m

590/-

1. Interested Bidders can procure the Bid documents by payment of a non refundable fee as

outlined in the table above; in the form of Demand draft drawn in any Nationalised/ Scheduled Bank in favour of the Tamilnadu Tourism Development Corporation, Chennai-2 payable at Chennai, from the Manager (IT) TTDC Ltd., 3

rd Floor, Tourism Complex, No.2, Wallajah Salai,

Chennai-2, on all working days upto 3.00 pm on or before the date specified in column no.3 of table 2 above. Bid documents can also be obtained by Registered Post or courier by sending a requisition letter addressed to Manager (IT) TTDC Ltd., 3

rd Floor, Tourism Complex, No.2,

Wallajah Salai, Chennai-2, enclosing a Demand draft of any Nationalised/ Scheduled Bank for the value of Bid documents and an additional payment of Rs 50/- at the risk and responsibility of the prospective Bidder. Bid Documents can also be downloaded from the websites www.tamilnadutourism.org or www.tn.tenders.gov.in at free of cost. The downloaded Bid documents shall be submitted without modification or insertion in the Bid documents or otherwise Bid will be liable for rejection.

http://www.tamilnadutourism.org/

http://www.tn.tenders.gov.in/


2. The Bidder shall furnish, (Earnest Money Deposit) given in column 2 of table 2. The EMD shall be either in the form of Demand Draft/ Banker’s cheque,from any Nationalised/Scheduled Bank in favour of Tamilnadu Tourism Development Corporation, Chennai-2 along with technical bid. The Earnest Money will be refunded to the unsuccessful bidder on application after intimation is sent of the rejection of the tender or at the expiration of bid validity period. The Technical bid not accompanied by the EMD will be summarily rejected.

3. The filled up Bid documents must be delivered in two cover system (Technical bid and

Price Bids in separate sealed envelope and the sealed envelope shall then be put together in another envelope as detailed in the bidding documents)

4. The filled up Bid documents will be received up to the last date and time of submission as outlined

in the table above. Duly filled in Bid documents shall be put in the tender box provided at the Head Office of TTDC at the above address..

5. The Bid will be opened at the time and date outlined in the table above at the Head Office of

TTDC. If the last date for submission of tenders is subsequently declared as public holiday it will be extended to the next working day.

6. The filled up Bid documents can also be sent by post or courier to the Manager (IT), TTDC Ltd. No.2, Wallajah Road, (3

rd floor) Chennai 600 002 Tel: 044-25333850-54 extn. 221. The TTDC

shall not be responsible for any delay in transit. 7. The Bids received after the due date and time as outlined in the table above will not be

considered under any circumstances.

8. The Chairman and Managing Director, TTDC Ltd., reserves the right to accept or reject any or all tenders fully or partially without assigning any reason therefore.

CHAIRMAN AND MANAGING DIRECTOR TTDC LTD. CHENNAI-2


Section II

INSTRUCTIONS TO BIDDERS (ITB)

A. General

2.1. Scope of Bid

2.1.1 Providing of Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram as per specifications mentioned in Tender document.

2.1.2 The successful Bidder will be expected to complete the Contract with in the period stipulated in the Contract Data.

2.1.3 Scope of work: Providing Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram.

2.2. Eligible Bidders

2.2.1 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest shall

be disqualified. A Bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if:

(a) they or their sister concern have controlling shareholders in common; or

(b) they or their sister concern receive or have received any direct or indirect subsidy from any of them; or

(c ) they or their sister concern have the same legal representative for purposes of this bid; or (d) they or their sister concern have a relationship with each other, directly or through common

third parties, that puts them in a position to have access to information about or influence on the Bid of another Bidder, or influence the decisions of the Employer regarding this bidding process; or

(e) a Bidder or their sister concern participates in more than one bid for the same package in this bidding process. Participation by a Bidder in more than one Bid for the same package will result in the disqualification of all Bids in which the party is involved. However, this does not limit the inclusion of the same subcontractor in more than one bid; or

(f) a Bidder or their sister concern participated as a consultant in the preparation of the design or technical specifications of the contract that is the subject of the Bid.

2.2.2. The Bidder is not eligible to bid for Contract, if his relative(as listed below) is posted as Assistant

Manager or an Officer in any capacity between the grades of Manager (both inclusive) in the concerned department, Tamilnadu Tourism Development Corporation Ltd., Chennai. The Bidder shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any Engineer or Officer in the Tamilnadu Tourism Development Corporation Ltd., Chennai. Any breach of this condition by the Bidder would render him liable to be disqualified for the work.

2.2.3. The successful tenderer should furnish performance security equivalent to 5% of tender value either by DD or by Bank Guarantee from a Nationalised Bank/Scheduled Bank valid for one year within one week from the date of receipt of letter from TTDC intimating the selection of the bidder for award of contract. The successful tenderer shall also execute the agreement in the proforma prescribed by the TTDC along with the Bid security within one week from the date of receipt of supply order from TTDC.


2.3. Qualification of the Bidder

2.3.1 The bidder should have the following qualification for qualifying in the Technical Bid.

a) The Bidder should have ISO 9001:2008 or an equivalent certification for supply and Maintenance of IT and Network products. (Documentary proof to be attached)

b) The Bidder should have minimum 5 years in business and at least three years of

experience in the supply and installation of Wireless Access Points with all necessary accessories and implementation of Wi-Fi Network with core competence in Wi-Fi installation and supported similar solutions for reputed organization(s)/Government Sector ( Documentary proof to be attached)

b) Minimum turnover of Rs.400 lakhs per annum during the last three financial years (Viz 2014-2015, 2015-2016, 2016-2017. (Copy of Audited balance sheet and P&L A/c)

c) The bidder should have offices & Technical resources at least three places in different district of Tamilnadu. Address and contact number of bidder service centre should be provided.(documentary proof to be attached)

d) The bidder should provide names and references of at least three sites where they have installed, implemented and managed Wireless Network in the last three years with copies of performance certificate. .(documentary proof to be attached)

e) The bidder should provide backend support commitment letter from the respective OEM. The letter has to be signed by an authorized representative of the OEM. Photo copy of OEM authorization letter would be rejected.(documentary proof to be attached).

f) The bidder should be a private/public limited company/firm/proprietary concern.

g) The bidder should have all the necessary registration of the Govt. under the shop and Establishment Act, GST, PF, ESI and PAN Number. .(documentary proof to be attached)

h) Any firm black listed by State / Central Government / Undertaking should not participate in the tender. If any such firm participate in the tender concealing the fact and if it is known later their tender/ work order shall be cancelled at any time. Their EMD shall be forfeited and payments if any to them shall be withheld.

2.4 Bids submitted by a Joint venture of two or more firms as partners shall comply with the following requirements as specified in the format at page no.7 and 29 to 34.

(a) The Bid shall include all the information above for each Joint venture partner;

2.5. Cost of Bidding

2.5.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and

the TTDC will in no case be responsible or liable for those costs.

2.6. Amendment of Bidding Documents

2.6.1. At any time after the issue of the Bid documents and before the opening of the Bid, the Bid inviting authority may make any changes, modifications or amendments to the Bid documents and shall send intimation of such change to all those who have purchased the original Bid


documents or shall be uploaded in the net. Prospective bidders shall promptly acknowledge the receipt thereof by telex, cable or fax to the Bidding authority. The Bid shall be furnished taking into account the addendum/amendments, if any, issued as mentioned above and any failure in doing so will lead to consequences including rejection of Bid.

B. Preparation of Bids

2.7. Language of Bid

2.7.1 All documents relating to the Bid shall be in the language specified in the English

2.7.2 Where such documents are in other languages (copies of Invoice/performance certificates), it is

the responsibility of the bidder to attach attested translated versions in English along with the

copies of such documents. Failing which the same may not be considered for evaluation.

The attestation should be done by an officer not below the rank of general manager of the

bidders‟ organization or any notary public.

The authenticity and genuineness shall be the responsibility of the bidder.

If in future, it is proved that such documents are found to be non-genuine, or fraudulent, then

corporation shall resort to cancellation of the contract; with hold any payments including security

deposit and also take legal action besides blacklisting the bidder.

This is applicable to all facts, figures, relevant documents submitted by the bidder

relevant to this tender.

2.8. Documents Comprising the Bid

2.8.1 The Technical Bid (Cover-A) submitted by the Bidder shall comprise the following:

a) The Bid b) EMD c) Registration Certificate of the company d) Proof for ISO 9001:2008 or an equivalent certification. e) Proof for having minimum 5 years in business and at least three years of experience in the

supply and installation of Wireless Access Points with all necessary accessories and implementation of Wi-Fi Network with core competence in Wi-Fi installation and supported similar solutions for reputed organization(s)/Government Sector.

e) Latest registered partnership deed, in case of partnership firm. . f) Copy of Annual Report / Financial statement certified by the Auditors as proof for the

bidder achieving an average annual turnover of Rs.400 lakhs in the preceding three financial years(2014-15, 2015-16, 2016-17).

g) If the bidder is proprietary concern or partnership firm they should furnish a copy of the income tax return for the preceding three financial years. ( 2014-15, 2015-16, 2016-17).

h) Proof to that the bidder supplied such Wireless Access points with all necessary accessories at least three sites with copies of performance certificate ( copy of supply order to be enclosed).

i) Proof for having offices and Technical resources at least three places in different district of Tamilnadu

j) Proof for having backed support commitment letter from the respective OEM k) Copy of Registration for GST, PF, ESI particulars with duly notorised l) Copy of PAN card with photo duly notorised. m) Undertaking letter that the company has not been blacklisted by any State/Central

Government/Undertakings


.

2.9. The Financial Bid (Cover-B) submitted by the Bidder shall contain the schedule of rates and

quantities duly filled:

a) The price of the each items for Wi-Fi facilities quoted shall be, net up to delivery at our required spot mentioned.

b) The rates of taxes, duties & custom duties applicable on the day of opening including Entry tax shall be clearly included in the offer

c) Charges for transportation, insurance and other incidental expenses for delivery of items for Wi-Fi facilities shall be included in the cost.

d) The prices, cost stated in the tender shall be in Indian Currency only.

2.10. Bid Prices

2.10.1 The Contract shall be for providing Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram. ccessories based on the priced Bill of Quantities submitted by the Bidder.

2.10.2 All duties, taxes, Entry tax and other levies payable by the Contractor under the Contract, or for any other cause shall be included in the rates, prices, and total Bid price submitted by the Bidder.

2.10.3 If the contractor offers discount / rebate in the item, his bid price will be after deducting the discount from the original quoted price. If the contractor offers discount / rebate in the total value of work, his bid price will be same as original quoted rate, after calculating the total amount the discount / rebate amount is to be deducted.

2.11. Earnest Money Deposit

2.11.1 The tenderer should furnish EMD of Rs.25,000/- (Rupees Twenty five thousand only) by DD or by Banker cheque from a Nationalised Bank/Scheduled Bank along with the tender. Any other form of EMD shall be rejected. The successful tenderer shall also execute the agreement in the proforma prescribed by the TTDC along with the Bid security within one week from the date of

receipt of supply order from TTDC. The Earnest Money will be refunded to the unsuccessful

bidder on application after intimation is sent to the unsuccessful Tenderer tender or at the expiration of Bid validity period. Bids not accompanied by the EMD will be rejected. The EMD of the successful Bidder will be returned after the expiry of the guarantee period for the goods supplied.

2. 11.2 The EMD of the successful Bidder will be discharged when the Bidder has signed the Agreement and furnished the required Performance Security.

2.11.3 The EMD will be forfeited:

(a) If a bidder withdraws his Bid during the period of Bid validity. (b) If a successful Bidder fails to: i) Execute the agreement or

ii) Furnish the necessary performance security within the specified time limit of 30 days from the date of issue of letter of acceptance of his bid.

(c) If the Bidder does not accept the correction of the Bid price, pursuant to Clause2.17; or

2.12.1 The original and all copies of the Bid shall be typed or written in ink and shall be signed by a person or persons duly authorized to sign on behalf of the Bidder, as the case may be. All pages of the Bid where entries or amendments have been made shall be signed by the person or persons signing the Bid. A covering letter clearly noting the documents enclosed and their page nos should also be noted for easy evaluation.


2.12.2 The Bid shall contain no alterations or additions, except those to comply with instructions issued by the Employer, or as necessary to correct errors made by the Bidder, in which case such corrections shall be signed by the person or persons signing the Bid.

C. Submission of Bids 2.13. Sealing and Marking of Bids

2.13.1 The tenderers participating are required to follow the procedure as given below while submitting their bids.

2.13.2 The Bidder shall be responsible for properly superscribing and sealing the cover in which the Bid is submitted and Bid inviting authority shall not be responsible for accidental/ misplacement/premature opening of the covers that are not properly superscribed and sealed, before the time appointed for Bid opening.

2.13.3 The filled up Bid documents shall be submitted up to the last date of submission as given in Bid Data sheet. Duly filled in Bid documents shall be put in the Tender box provided at the Head Office, Tamilnadu Tourism Development Corporation Ltd., Chennai. Tenders can also be submitted by Post or Courier, provided that the Bid inviting authority shall not be responsible for any delay in transit in such cases.

2.13.4 The Bidders should not amend/add/alter any of the Bid conditions, conditions of contract, specifications etc. of his own.

2.14. Deadline for Submission of Bids

2.14.1 Bids shall be delivered to the TTDC at the address specified in the Bid Data sheet not later than the time and date specified in the tender notice and instruction to the bidder.

2.14.2 The TTDC may extend the deadline for submission of bids by issuing an amendment , in which case all rights and obligations of the Employer and the Bidders previously subject to the original deadline will then be subject to the new deadline.

2.15. Late Bids

2.15.1 No Bid will be received by the Employer after the deadline prescribed.

D. Bid Opening, Evaluation and Award of Contract

2.16. Bid Opening

2.16.1 The Tenders shall be opened at the specified date and time in the presence of attending tenderers.

2.16.2 Price Bids of Tenderers who do not qualify technically shall be rejected without further consideration. The technically qualified tenderer‟s price bid will be opened on a date and time which will be intimated later to the technically qualified tenderers. Both the bids will be opened in the presence of tenderers or their authorized representative who choose to be present at that time.

2.16.3 To assist in the scrutiny, evaluation and comparison of bids, the TTDC may, at their discretion, request clarifications on the bid from the tenderer.

2.16.4 Notwithstanding any Terms and Conditions stipulated in the tender documents, TTDC

reserves the right to accept or reject in part or whole any, or all the tenders received at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for the TTDC‟s action.


2.17. Correction of Errors

2.17.1 Bids determined to be substantially responsive will be checked by the TTDC for any arithmetic errors. Errors will be corrected by the TTDC where there is a discrepancy between the amounts in figures and in words, the lowest will be taken.

2.17.2 The amount stated in the Bid will be adjusted by the TTDC Ltd. in accordance with the above procedure for the correction of errors and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder. If the Bidder does not accept the corrected amount, the Bid will be rejected, and the Bid Security may be forfeited in accordance.

2.18. Notification of Award and Signing of Agreement

2.18.1 The Bidder whose Bid has been accepted will be notified of the award by the TTDC prior to expiration of the Bid validity period by cable, telex, or facsimile confirmed by registered letter. This letter (hereinafter and in the Conditions of Contract called the “Letter of Acceptance”) will state the sum that the TTDC will pay the Contractor in consideration of the supply of the goods by the Contractor as prescribed by the Contract (hereinafter and in the Contract called the “Contract Price”).

2.18.2 The notification of award will constitute the formation of the Contract, subject to the Bidder furnishing the Performance Security in accordance and signing the Agreement .

2.18.3 The bidder shall have to enter into an agreement with the TTDC within 30 days from the date of receipt of letter of acceptance. The form of agreement will have to be stamped at the stamp office at the cost of the bidder.

2.18.4 Upon the furnishing by the successful Bidder of the Performance Security, the TTDC will promptly notify the other bidders that their bids have been unsuccessful.

2.19. Performance Security (Security Deposit)

2.19.1 The successful tenderer should furnish bid security equivalent to 5% of tender value either by DD or by Bank Guarantee from a Nationalised Bank/Scheduled Bank valid for one year within one week from the date of receipt of letter from TTDC intimating the selection of the bidder for award of contract. The successful tenderer shall also execute the agreement in the proforma prescribed by the TTDC along with the Bid security within one week from the date of receipt of supply order from TTDC. However it is open to the Chairman and Managing Director to insist on higher deposit as per rules in force.

2.19.2 Failure of the successful Bidder to comply with the requirements of furnishing bid security shall constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

2.20 Corrupt or Fraudulent Practices

The bidder shall observe highest standard of ethics during bidding process and execution of the project.

2.20.1 “corrupt practice” means the offering, giving, receiving or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution; and

2.20.2 „Fraudulent practice‟ means a misrepresentation of facts in order to influence the selection process or execution of a contract which is detrimental to the Employer and includes collusive practice among the bidders during selection process, designed to establish prices at artificial, non-competitive levels and to deprive the Employer of the benefits of free and open competition.

2.20.3 The Employer will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.


2.20.4 Whereas the technical specifications and other tender conditions have been specified to

the extent of receiving a good product and service in the interest of corporation, if the

bidder suppresses and/or furnishes faulty facts and resorts to any other action with mala

fide action with the only intention of bagging the order at any cost or supplying the

products which are not of the best quality or in violation of tender specifications, then the

corporation or any of its official are in no way responsible for any subsequent loss/damage

arising out of such mala fide action.

The bidder alone is solely responsible for all such liabilities arising out of any fraudulent

actions.

2.21 Evaluation of bid

The bid shall be evaluated on the total cost of the following:

2.21.1 As in schedule of the price bid (cover-B), while evaluating the total cost, the taxes, the custom duties etc. applicable on the day of quotations shall be taken into consideration. Subsequently, deductions or additions of the taxes will not affect the ranking of the tenders. However, any or all mandatory taxes, levies, duties etc., increase may be considered on submission of proof of the same.

2.21.2 The bid shall be evaluated on the price quoted for providing Wi-Fi facilities to eight hotels of TTDC viz Hotel Tamilnadu- Kanniyakumari, Thanjavur, Trichy, Tiruchendur, Yercaud, Hogenakkal, Kancheepuram and Rameswaram

2.22 Rejection of bid

The tender will be rejected outright if the tenderer

1. EMD is not attached. 2. Stipulates the validity period less than what is stated in the form of tender 3. Does not disclose the full names and address of all his partners in the case of all partnership

concern. 4. Does not fill in and sign the Tender Form Specification of the articles and works as well as Bill

of Quantities and Rates completely. 5. Does not submit the Tender in sealed envelope. 6. Does not submit the Original Tender Form duly signed and stamped. 7. Submit the tender without stating the rates either in figures or in words. 8. Does not submit the annexures duly signed and stamped.

The Tender will be rejected if,

a) Shall have minimum 5 years in business and at least three years of experience in the supply and installation of Wireless Access Points with all necessary accessories and implementation of Wi-Fi Network with core competence in Wi-Fi installation and supported similar solutions for reputed organization(s)/Government Sector ( Documentary proof to be attached)

b) Minimum turnover of Rs.400 lakhs per annum with last three years ( Documentary proof to be attached).

c)The bidder should have offices & Technical resources at least three places in different district of Tamilnadu.

d) The bidder should provide names and references of at least three sites where they have installed, implemented and managed Wireless Network in the last three years.


e) The bidder should provide backend support commitment letter from the respective OEM specific to this tender for the warranty.

f) The bidder should be a private/public limited company.

g) The bidder should be registered with GST, PF, ESI and PAN under Government establishment Act(should submit its valid documentary proof of GST, PF, ESI ,PAN card)


SECTION III

Conditions of Contract- General Conditions

3.1 Scope of Work

3.1.1 The quantity of work and supply of items as provided in the tender documents is of indicative nature. The actual quantity will be as drawn by TTDC through call ups and the same will be within the overall quantity of the work order to be issued by this office.

3.1.2 The TTDC also reserves the right to short close the order at any time during the currency of the contract / validity of the order before drawing the full quantity.

3.2 Packing

3.2.1 The materials are to be supplied and installed at the unit TTDC Hotels viz Hotel Tamilnadu-Kanniyakumari, Hotel Tamilnadu - Thanjavur, Hotel Tamilnadu-Trichy, Hotel Tamilnadu-Tiruchendur, Hotel Tamilnadu-Yercaud, Hotel Tamilnadu–Hogenakkal and Hotel Tamilnadu -Kancheepuram as specified in the tender. Necessary packing and forwarding are at bidders‟ cost.

3.3 Price

3.3.1 The rate / price offered by the tenderer should be open for acceptance for a minimum period as mentioned in the Contract data of 90 days from the date of opening of price bid. No upward revision in the price will be allowed during the above period and after communication of the acceptance of the tender during the validity period.

3.3.2 The tenderers are requested to quote the Unit rate and taxes, if applicable, in Format given in Price Bid. They should also specifically include GST, Entry tax, Octroi etc. and any other levies, including all current taxes by Government of Tamilnadu.

3.3.3 If a particular tenderer is not registered under GST Act, the price quoted by him will be treated as net and inclusive of taxes and any further claim made by him for reimbursement of the same on account of retrospective registration under the GST Act will not be entertained by the Corporation. Any such liability for payment of GST will be wholly and exclusively that of the tenderer quoting against our tender.

3.3.4 The price should be firm and irrevocable and not subject to any upward revision due to increase in cost of raw material, components and labour cost till the completion of the order. However, any increase / decrease in statutory levies on finished materials during the scheduled delivery period will be on TTDC‟s account on production of documentary evidence.

3.3.5 All the rates given in the tender schedule should be expressed both in words and/or in figures and where there is difference between the two, the lower rate will be taken into consideration.

3.3.6 The tenderers should indicate their price inclusive of packing, stenciling, handling cost, loading, Transporting at TTDC‟s locations.

3.3.7 The rate quoted should include GST, if any. There will be no liability on the part of Tamilnadu Tourism Development Corporation Ltd. Chennai in any event of demand for Entry Tax during or after supply. It is the sole responsibility of the tenderer to ensure that Entry Tax, if needed shall be paid by them. The quote should include all Taxes, Levies specified by Government of Tamilnadu.

3.4 Quality of the Product


3.4.1 The products should be supplied as per the specification in the tender. Such conformity of the material to the specifications shall be determined by testing the product/material as specified in the Special Conditions. The Test Report issued by the Employer alone will be considered as final and binding on the tenderer.

3.4.2 The tenderer shall be responsible for the quality of the material delivered until the same is tested and accepted by the TTDC.

3.4.3 In the event the materials delivered against the tender is found to be not in accordance with the specifications, the entire quantity/consignment will be rejected and the tenderer will be responsible for replacement of the rejected material free of cost and / or reimbursing the TTDC for resultant losses sustained on this account. Such materials will be lying at the TTDC site/ location at the risk and cost of the supplier for a period not exceeding 15 days.

3..5 The tenderer will be obliged to collect the rejected material from the TTDC‟s premises/ locations at his own cost, within 15 days of such notification to him in writing, failing which, the Corporation will be free to dispose off such material as it deems fit without any obligation whatsoever to the tenderer.

3.6 Delivery

i. Delivery period: The shortest delivery period is the essence of this tender. The delivery period is 4 months from the receipt of the work order for supply and installation of Wireless access points with all necessary accessories to the following units of TTDC as mentioned below:-

1. Hotel Tamilnadu – Kanniyakumari 2. Hotel Tamilnadu – Thanjavur 3. Hotel Tamilnadu – Trichy 4. Hotel Tamilnadu – Tiruchendur 5. Hotel Tamilnadu – Yercaud 6. Hotel Tamilnadu – Hogenkkal 7. Hotel Tamilnadu – Kancheepuram 8. Tourist Home - Rameswaram

3.6.1 The delivery period indicated in the tender, is to be strictly adhered to. In case of delay in

supplying, TTDC reserves the right to ask for compensation for such late deliveries at its sole discretion Delay in supply will lead to levy of penalty at 1% of value of Tender / Belated supply items for every week of delay or part thereof ( i.e. exceeding three days will be calculated as one week) Such compensation will be payable on demand or shall be recovered from the EMD or Security Deposit or from any other payment due to the tenderers from the Employer.

3.6.2 The TTDC at its sole discretion also reserves the right to purchase the goods from other sources at the cost and risk of the tenderer in case of failure to effect supplies within the stipulated delivery period.

3.7 No exemption under any circumstances shall be given for waiver of EMD or Performance Security.

3.8 Warranty

The materials supplied and installed for providing Wi-Fi facilities should be covered under warranty for a period of three years from the date of handing over /supply whichever is earlier.

3.9 Payment


The following payments shall be released :-

1. No advance payment will be made. 100% payment will be made against Performance Security only after effecting delivery of the product and implementation and verification of the quality as per the tendered specifications at respective TTDC hotel units. In the event of not furnishing of performance security, 90% payment will be paid and balance 10% will be paid after the Guarantee period or against Bank Guarantee equivalent to 10% of total value of providing the Wi-Fi facilities for eight TTDC hotels through a Nationalised Bank / Scheduled Bank for two months over and above the guarantee period.

All the performance parameters mentioned above shall be certified by competent authorities appointed by Chairman and Managing Director.

3.10 Penalty

Time is the essence of this contract. Hence, subject to Force Majeure, if the supplier fails to deliver within 4 months, from the date of work order, the Employer reserves the right to ask for compensation for such late deliveries at its sole discretion Delay in supply will lead to levy of penalty at 1% of value of Tender / for the belated supplied items for every week of delay or part thereof ( i.e. exceeding three days will be calculated as one week) Such compensation will be payable on demand or shall be recovered from the EMD or Performance Security or from any other payment due to the tenderers from the Employer.

3.11 Validity of Purchase Order

3.11.1 The validity of order is for 90 days from the date of the work order or till the time the total

quantity is supplied, whichever is earlier, unless otherwise specified in Contract data.

3.11.2. Due to operational requirement in some of the procurements, the validity of work order may be different than the above. However, such change shall be notified in Form „A‟ of the tender document.

3.12 Force Majeure

Delivery of material is subject to Force Majeure conditions as under:

If at any time, during the currency of the contract, the performance in whole, or part by either party or any obligation under the contract shall be prevented or delayed by reasons of any war, hostility acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine, restrictions, strikes, lock-outs or acts of God, provided notice of the happening of such events is given by either party to other, within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate the contract nor shall either party have any claim for damage against the order in respect of such non-performance or delay in performance and deliveries under the contract shall be resumed as soon as practical, if such event has come to an end or ceased to exist.

3.13. Termination 3.13.1 Termination on expiry of the CONTRACT: The Agreement shall be deemed to have been

automatically terminated on the expiry of the Contract period unless the TTDC has exercised its option to extend the Contract in accordance with the provisions, if any, of the Contract.

3.13.2 Termination on account of Force Majeure: Either party shall have the right to terminate the

Contract on account of Force Majeure, as set forth.


3.13.3 Termination on account of insolvency: In the event the Successful Bidder at any time during the term of the Contract becomes insolvent or makes a voluntary assignment of its assets for the benefit of creditors or is adjudged bankrupt, then the Employer shall, by a notice in writing have the right to terminate the Contract and all the Successful Bidder‟s rights and privileges hereunder, shall stand terminated forthwith.

3.13.4 Termination breach of contract: A breach by the Successful Bidder of its obligations

hereunder and such breach not being rectified by the Successful Bidder within 30 days of receipt of the TTDC notice intimating such breach. Upon termination, the Successful Bidder shall surrender all the data and materials belonging to the Employer.

3.13.5 Termination for delay: Successful Bidder shall be required to perform all activities/services

as per this conditions and specifications. If the Successful Bidder fails to do so, the Contract may be terminated by the TTDC by giving 30 days written notice unless the TTDC has extended the period with levy of Liquidated Damages, as per Clause 3.11 of the tender.

In the event of short supply or delay in supply, the balance goods to be supplied shall

be procured from the available supplier and amount for the same will be recovered from the successful bidder besides stern action to be taken as per tender conditions.

3.13.6 The TTDC may at any time terminate the Contract by giving 30 days notice without assigning

any reason. 3.13.7 Consequences of termination: In all cases of termination herein set forth, the obligation of

the TTDC to pay shall be limited to the period up to the date of effective termination. Notwithstanding the termination of the Agreement, the parties shall continue to be bound by the provisions of the Agreement that reasonably require some action or forbearance after such termination.

3.13.8 In case of termination of Contract herein set forth except on expiry of contract period and on

account of Force Majeure the Contractor shall be put on holiday [i.e. neither any enquiry will be issued to the party by the TTDC against any type of tender nor their offer will be considered by the TTDC against any ongoing tender(s) where contract between the TTDC and that particular Contractor (as a bidder) has not been finalized] for two years from the date of termination by the TTDC to such Contractor.

3.14 Disputes

Any dispute arising out of this agreement or that which may arise in future, will be resolved by taking recourse to mutual settlement in the instance, failing which the dispute will be subject to Chennai Jurisdiction only.

3.15 Whereas the technical specifications and other tender conditions have been specified to the

extent of receiving a good product and service in the interest of corporation, if the bidder

suppresses and/or furnishes faulty facts and resorts to any other action with mala fide intention

with the sole intention of bagging the order at any cost or supplying the products which are not

of the best quality or in violation of tender specifications, then the Corporation or any of its

official are in no way responsible for any subsequent loss/damage arising out of such mala fide

action.

The bidder alone is solely responsible for all such liabilities arising out of any fraudulent

actions


SECTION IV

Conditions of Contract- Special Conditions

4.1 Product Acceptance Tests 4.1.1 The supplied materials shall be subjected to field tests during operation and concerned field

officers shall certify for the performance of the system functioning. 4.2 Warranty Terms and Conditions 4.2.1 The Contractor shall be solely responsible for the warranty; repair of the items supplied. The

TTDC shall not be liable to interact with any of the partners/ collaborators or subcontractors of the Contractor.

4.2.2 The Contractor shall have adequate Technical Support Centers to meet the criteria for fault

restoration/faulty unit repair. The requirements for warranty shall be as per Specifications. 4.3 Inspection

4.3.1 TTDC or its representative shall carry out inspection of the materials in their factory.

4.3.2 The inspections and test shall be conducted on the premises of the supplier or manufacturer or it subcontractor(s). Where conducted on the premises of the Supplier or manufacture or its subcontractor(s), all reasonable facilities and assistance including access to drawings and productions data shall be furnished to the inspectors at no charge to the department. Any to & fro traveling and stay on duty for carrying out such inspection by the purchaser‟s representatives shall be to the supplier‟s account.

4.3.3 Shall any inspected or tested goods fails to conform to the specifications, TTDC may reject them and the supplier shall either replace the rejected goods or make all alternations necessary to meet specifications, requirements free of cost to the department.

4.3.4 Nothing in above in any way release the supplier from any warranty or other obligations under this contract.

i. All the inspection Expenditure will have to be borne by the tenderer.

4.4 General Conditions 4.4.1 The contractor should be able to support the entire solution on a 24x7 basis with a maximum

response time of 6 hours. 4.4.2 During the warranty period any complaint registered/lodged, the contractor should have

attended within 6 hours‟ time. In case it is anticipated that the trouble shooting would take more than 24 hours, standby equipment will have to be provided by the supplier by their own cost.

4.4.3 The post warranty Annual Maintenance (AMC) Charges should be applicable for the minimum

period of 4 years after the satisfactory completion of warranty period. 4.4.4 The tenderer should quote the rate of AMC for all the product specified in the price bid after

completion of warranty period offered by tenderer.


4.5. Other conditions 4.5.1 Existing Internet infrastructure may be used to extend for wireless access 4.5.2 Demonstrating Wireless end-user access like internet browsing, basic troubleshooting etc to

technical team. 4.5.3 All required cabling including power and UTP Cable have to be done by supplier 4.5.4 Training an installation, configuration, running and simple troubleshooting of the system

should be given to the technical team. 4.5.5 Installation and configuration of User Authentication services to be done by the supplier 4.5.6 All the radio equipment which are Access Points/Antenna/RF Cables should all be from the

same manufacturer. The Supplier shall be responsible for providing all materials, equipments and services specified or otherwise, which are required to fulfill the intent of ensuing operation, maintenance and reliability of the complete equipment covered under this specification within his quoted price. The work shall be in compliance with all applicable standards, statutory regulations and safety requirements in force of the date of award of this contract.

4.5.7 The supplier shall furnish complete sets of system and equipment instruction manuals and

detailed installation operating and maintenance documentation. Manuals shall describe system operation, shall include detailed system and components description and shall cover the installation, operation, care and maintenance of all system components including diagnostics. Complete parts lists including detailed instructions for ordering shall be furnished.


SECTION V 5.1 Contract Data

The name of the Contract : Providing of Wi-Fi facilities to following eight hotels of TTDC:

1. Hotel Tamilnadu – Kanniyakumari

2. Hotel Tamilnadu – Thanjavur

3. Hotel Tamilnadu - Trichy

4. Hotel Tamilnadu – Tiruchendur

5. Hotel Tamilnadu – Yercaud

6. Hotel Tamilnadu – Hogenkkal

7. Hotel Tamilnadu – Kancheepuram

8. Tourist Home – Rameswaram

Identification number of the Contract : 2092/IT/2017

Validity of tender : 90 days from the date of opening of price

bid

Warranty/ Maintenance Period : Three years of normal Warranty.

Delivery period : Four months from the date of work order


SECTION VI

6.1. DECLARATION BY THE BIDDER/TENDERER I/We _______________________________________________________ hereby declare that I/We am/are not in any way related to any officer who is in charge of…………………………………………………………..or having control of this work as referred ITB. I/We agree that if, at any stage, it is found that this declaration is untrue, the bid security/performance security paid by me/us will be forfeited and the contract entered will stand cancelled at the risk and cost of contractor. It is understood that the relationship with the officer referred to herein will be restricted to those referred in ITB. Signature of the bidder Place: Date:


6.2. Letter of Bidder

__________ (Location) __________ (Date) From (Name & Address of the Bidder) To Dear Sir/Madam, Sub : Tender for providing of ---------------------------- to the ---------------------------- of TTDC Limited.

We, the undersigned, confirm that we meet all the qualification criteria given in the Tender Document We are submitting this tender for our eligibility for the above assignment. Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the Proposal, i.e. [Date_____]. We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”. We understand you are not bound to accept any Proposal you receive. Yours sincerely, Authorised signatory: Name and title of Signatory: Name of Firm: Address:


6.3. Qualification Information

6. 3.1 PARTICULARS OF THE TENDERER

Name of the Tenderer

Whether Sole Trader / Partnership / Private Limited Co. or

Public Limited Co.

Residential Address

Address of the Registered Office

Address of the Branch / Office Quoting against the Tender

Address of the Factory

Names and addresses of the Proprietors / Partners / Directors

Year of Establishment

Registration No. & Date

Registered under (give details under which Act the Company

is registered)

Whether the item is completely manufactured in Tenderer‟s

factory Yes / No

Testing facilities available

Whether there is any ISI Registration, if so, details thereof

ISO Registration


List of large companies / Public Sector Undertakings / Local

Bodies / Companies to which the item(s) quoted for have

been supplied earlier with details of value of order and year of

execution

Annual Turnover in the last 3 years

State Sales Tax Registration No.

Central State Sales Tax Registration No.

Names of the Bankers

Note : For providing the above information, if required, separate sheet may be enclosed.

DATE _______________ SIGNATURE ___________________

SEAL _______________ NAME ____________________

DESIGNATION___________________

ADDRESS ____________________

Email ID _____________________


6. 3.2 APPLICATION INFORMATION SHEET

Application Information

Bidder‟s Legal Name

In the case of Joint Venture/ Consortium/Group, legal name of each partner

Bidder‟s actual or intended year of constitution

Bidder‟s legal address in country of constitution

Bidder‟s authorized representative (name, address, telephone no., e-mail address)

Attached are copies of the following original documents 1. In the case of single entity, articles of incorporation or constitution of the legal entity named above. 2. Power of attorney to represent the firm or JV/consortium /group named above. 3. In case of JV, power of attorney for lead member of consortium by other JV partner

Signature of Bidder


6. 3.3 JOINT VENTURE INFORMATION SHEET

DETAILS OF PARTNER(S) OTHER THAN LEAD PARTNER

Partner

Partner‟s legal name

Partner‟s year of constitution

Partner‟s Legal address in country of Constitution

Partner‟s authorized representative (name, address, telephone no; fax and e-mail address)

Signature of Bidder


6.3.4 FINANCIAL STATEMENT (DATA FOR PREVIOUS THREE YEARS - IN INDIAN RUPEES)

a. Information from Balance Sheet

Year 2014-2015 2015-2016 2016-17

Total Assets

Total Liabilities

Net Worth

Current Assets

Current Liabilities

b. Information from Income Statement

Year 2014-2015 2015-2016 2016-17

Total Revenue

Profit before Tax

Profit after tax

Attached are copies of financial statements (balance sheets including schedules and income statements) for the last three years, as indicated above, complying with the following conditions All such documents reflect the financial situation of the bidder Historical financial statements must be audited by a certified chartered accountant Historical financial statements must be complete, including all schedules to the financial statements

Note : Bidder and Each member of JV/consortium/group must furnish details separately in this form Signature of Bidder


6. 3.5 TOTAL ANNUAL TURNOVER (Bidder and/or Each member of Joint Venture/consortium/group must fill in this form)

TOTAL ANNUAL TURNOVER FOR THE LAST THREE FINANCIAL YEARS

Year

Indian Rupee

2014-15

2015-16

2016-17

Total

Signature of Bidder


6. 3.6 PRESENT ASSIGNMENTS IN WHICH BIDDER FIRM IS ENGAGED AS A LEAD PARTNER

(Each bidder or member of JV/consortium/group must fill in this form)

Sl No

Name & Address of client

Brief Scope of the Work

Purchase Order (P.O) No. & Date of issue of P.O.

Cost of Procurement (in Rs)

Type & amount of portion sublet by you

Period of Contract

Whether the copies of the Purchase orders / contracts From the client as required, is attached?

Yes/No

Pg. No. on the Proposal

Signature of Bidder


6. 3.7 PRESENT ASSIGNMENTS IN WHICH BIDDER FIRM IS WORKING IN JOINT VENTURE (Each bidder or member of JV/consortium/group must fill in this form) Sl No





Type & Amount of Portion sublet by you

Name with whom you are in JV

Period of Contract

Whether the copies of the purchase orders / contracts from the client as required, is attached?

Yes/No

Pg. No. on the Proposal

Signature of Bidder


6. 3.8 PRESENT ASSIGNMENTS IN, WHICH BIDDER FIRM IS WORKING AS PARTNER (INDICATE PLACE OF WORK FOR WHICH FIRM IS RESPONSIBLE) (Each bidder or member of JV/consortium/group must fill in this form)

Sl No





Type & amount of portion sublet by you

Name of Lead Partner and other Partners with whom you are in JV

Period of Contract

Whether the copies of the purchase orders / contracts from the client as required, is attached?

Yes/No

Pg. No. on the

Proposal

Signature of Bidder


6. 3.9 DETAILS OF SUB CONTRACTOR AND THEIR RESPONSIBILITES (Applicable in case of subletting)

Sl No

Name & Address of Sub Contractor

Responsibility

Value of work to be sublet.

Other contracts that the sub-contractor is engaged in

Signature of Bidder


6. 3.10 COMPLETED WORKS IN WHICH FIRM WAS THE LEAD PARTNER (DURING LAST 5 YEARS)


Sl No

Name & Type of project/

works and its location

Brief technic

al descrip

tion


Period of Contract

Cost of project (in Rs)

Type & amount of

portion sublet

by you

Year of Completion

Reasons for

delay if any

Scheduled

Actual

Signature of Bidder


6. 3.11 COMPLETED WORKS IN WHICH FIRM WAS IN JOINT VENTURE (DURING LAST 5 YEARS)


Sl No

Name & Type of project/

works and its location

Brief technical

description


Cost of Project (in Rs)

Period of contract (as provided in

the agreement)

Year of Completion

Reasons for delay if

any

Entire Yours Scheduled

Actual

Signature of Bidder

Signature of the Bidder

SECTION VII

Specifications

TECHNICAL SPECIFICATIONS FOR SUPPLY AND INSTALLATION OF WIRELESS ACCESS POINTS WITH ALL NECESSARY ACCESSORIES

Specification for Indoor Access Points :

Sl. No.

Features Description Compliance Remarks

1 Types of Access Points (APs) Should support IEEE 802.11ac concurrent dual band Indoor Access Point

2 Frequency Bands

IEEE 802.11ac in 5 GHz & 802.11bgn in 2.4 GHz

3 Stream Should support 2x2 MIMO

4 Range Should support at least 150 m

5 Concurrent Clients Should support more than 250 concurrent clients

6 Max Data rate Should support more than 1 Gbps

7 SSID Should support at least 16 SSIDs

8 Security Should support WPA-TKIP, WPA2 AES

9 Deployment Model Stand-alone APs or Controller Managed WiFi Aps

10 Controller mode It must be possible to turn one of the AP to act as a controller for up to 30 Aps on the network

11 Management under Controller mode

The management of the AP in controller mode must display graphical statistics of all connected APs, bulk software upgrade, health status of the APs etc., with the ability to show synchronized timelines

12 Authentication

Secure Web page, RADIUS based 802.1x including EAP-SIM/AKA, AP-PEAP, EAP-TTLS, and EAP-TLS - must support MAC based authentication

13 SSID Schedule Turns SSID ON/OFF on a daily/weekly/time of day basis

14 User Data limiting

Rate limiting of client traffic: Cap utilization based on data rates, max data rates and time interval - must support per client / per SSID rate limiting

15 Subscriber QoS Should support WMM for QoS

16 Client Isolation

Should support client isolation to keep the security from user accessing the data from other user, even though connected to same AP


17 Mesh Should support MESH/WDS mode for range extension; should also support multi hop mesh and mesh auto recovery

18 DHCP Should support DHCP server with ability to create multiple pool for different SSID

19 NAT Should support Network Address Translation

20 Airtime fairness Should support improving performance of 802.11ac clients in the presence of legacy 802.11a / 802.11g clients

21 Automatic Channel Selection

Should have Automatic Channel Selection feature - Administrator should be able to schedule ACS

22 Tunneling protocol

Should support L2TP tunneling or L2 over GRE tunnel WLAN traffic from AP to an L2TP concentrator; GRE tunneling will be added advantage, even if it is in Roadmap

23 Firewall Should have inbuilt Firewall feature to protect from DOS attack, Smurf attack, IP Spoof, ICMP Segment

24 Access Control List

Should support Access Control List on Layer 2 and Layer 3 for source / destination; should also support DNS-ACL

25 DNS based filtering Should be able to filter traffic based on domain-name lookup from clients

26 RADIUS Support

Should support Authentication / Accounting; support authentication to 2 RADIUS AAA per SSID (Active / Standby); must support option to load balance radius servers and fail over; support RADIUS COA

27 LDAP Support Should support authenticating guest users in an Active-Directory infrastructure

28 NAS Identifier AP must support NAS identifier configuration

29 VLAN AP must support trunk VLANs

30 Band Steering

Should steer 802.11ac and 802.11n clients that may otherwise be using a slower 2.4 GHz to the higher throughput capable 5 GHz band

31 Hotspot 2.0 Should support Hotspot 2.0 /802.11u functionality

32 Disconnect Poor Client Connections

a. System must force client with poor RF condition to disconnect and connect with AP having better RSSI and SNR. b. Device shall have the capability to monitor network resources like DHCP Server, Default gateway and DNS server. Shut down WLAN if monitored network resource is down


33 GUI Simple intuitive web browser enabled tabbed GUI to simplify complex network views; must support HTTPS

34 Management Must support HTTPS for GUI; Telnet/SSH via CLI; should support syslog & SNMPv2c/SNMPv3

35 Antenna Gain Should support Integrated omni antenna 5 dBi or better

36 Coverage Angles Should be 360o – Omni

37 Ethernet Ports Should have One Gigabit Ethernet port

38 Tx Power Should be at least 25 dBm

39 Reset button Should support an easily accessible button to reset the device to factory default

40 Security Should support a Kensington Lock slot

41 Failover Software Image Should support 2 software images, and failover to backup image if the primary fails to boot up

42 LEDs Should have LEDs to indicate device status. Administrator should also be able to disable the LEDs

43 Enclosure Should be IP55 or better

44 Power Supply Should support 802.3af injector or Powered Ethernet switch

45 Power Consumption Should not exceed 13 W

46 Temperature Should support 0°C to +50°C

47 Certification Should be FCC, CE, RoHS, WiFi Alliance, & UL certified

Specification for Outdoor Access Points :

Sl.

No. Features Description Compliance

Make and Model

1 Frequency Same Radio should operate in India ISM Band (5.8GHz) as per WPC Regulation

2 Topology System should be able to perform as Point-to-Point and Point-to-Multipoint without changing Hardware

3 Channel Bandwidth

System must support 5MHz / 10 MHz / 20MHz / 40 MHz Channel Bandwith

4 Channel Spacing Configurable on 5MHz increments

5 Max Output Power at Antenna port

+30 dBm (double chain combined), configurable in 1dB Step


6 Modulation

QPSK, 16-QAM, 64-QAM, MIMO, OFDM with Forward Error Correction (FEC)

Should support automatic adaptive modulation

7 Architecture 25 dBi Integrated Dish Antenna

Single Cable between IDU & ODU

8 Transmit Power Syste must support Automatic Transmit Power Control (ATPC) to limit the CPE unwanted power

9 Distance Coverage

shall support at least for 15 KMs

10 Vlan Support VLAN support based on IEEE 802.1Q with 802.1p priority

11 Encryption 128 bit AES

12 Throughput System must deliver actual/usable aggregate throughput of at least 100 Mbps in 20 MHz Channel Width

13 Encrption effect on thoughput

Throughput capacity should not be reduced when using AES encryption

14 LAN Interface System must support 100/1000Base(T) half/full duplex, rate auto negotiated

15 Management

System should have support of IPv4, UDP, TCP, IP, ICMP, SSH, SNMPv2c, HTTPs, STP

System should have support of Network Management with HTTPs, SSH, SNMPv2c

16 Quality of Service

Three level priority (Voice, High, Low) with packet classification by DSCP, COS, VLAN ID, IP & MAC Address, Broadcast, Multicast and Station Priority

17 ARQ System should support ARQ

18 Ethernet Latency Typical latency shall not exceed 4ms roundtrip

19 Surge Protection System should have inbuilt surge protection mechanism up to 1 Joule

20 Power Consumption

Typical 8W but not more than 10W

21 Priority Management

User must be able to define priority for management and data traffic

22 Prioritization of Multicast

System must support protization of Multicast fo Video Streaming.


23 Classification System must provide the provsion to configure rules to classify High Priority Packets

24 MAC (Media Access Control) Layer

System must support scheduled access rather than CSMA Technology

25 Anti Cloning system must supports Anticloning Hardware for better security

26 Packets Per Second

Minimum 25000 PPS

27 Spectral Efficiency Minimum 5 bps/Hz or better

28 Bandwidth

System should be able to configure symmetric & asymmetric bandwidth. Also should support flexible dynamic Upload and download percentage should be user configrable.

29 Identity-based user accounts

System must support minimum of four user with four possible user role as Administrator, Installer, User and Readonly

30 NAT System must supports NAT feature

31 DHCP System must be able to receive the IP Address from DHCP Server

32 Layer 2 Firewall System must support Layer 2 firewall based on VLAN,Ethertype,Source and Destination Mac Address in wireless/Ethernet port direction

33 Layer 3 Firewall System must support Layer 3 firewall based on IP Address,Network and DSCP/TOS.

26 Log System must be able to generate log for firewall mach

27 Tools System must supports inbuilt tool to Ping,Traceroute and UL/DL Throughput Testing

28 NTP System must be able to derive clock from NTP Server

29 Syslog System must support Syslog Feature to upload the log on Syslog Server

30 Spectrum Analyzer

System must support Spectrum analyzer tool to find the best available frequecny to be used.


31 Performance Statistic

System must be able to provide detail statistic of Wireless and LAN Interface including Received packets, error ,multicast , broadcast packet received

32 Operation Temp.

30°C to 60°C Outdoor

33 -20°C to 40°C Indoor

34 Protection Shall support IP55

35 WPC Approved System must be approved from WPC

36 Certification

CE: EN 301 893 v1.7.1 EN 302 502 v1.2.1

EMC: EN 301 489-1 v1.9.2 & EN 301 489-17 v2.2.1

Health EME: EN50385:2002

Safety: EN 60950-1:2006 + Amendment 12:2011 EN 60950-22:2006

Specification for Firewall cum WI-FI security system along with software for Wi-Fi Management::

Sl No Secure AAA Hotspot (Minimum Specifications) Compliance Make and Model

1 All in one AAA HotSpot Product with 4 - 10/100/1000 Ethernet ports consisting of Router + Firewall + AAA Secure HotSpot + on box Logs & Reports module supporting multiple WAN, LAN(s), Hotspot comes with Captive Portal, Prepaid, Post paid support (PPPoE/ Static / DHCP), Fair usage policy support, BYOD, HOS, Auto login based on MAC, MAC/IP, Auto MAC binding (up to 5 MAC per user id), support all kinds of plans (Daily Plan, Day plan, night plan, night unlimited plan etc), multiple voucher creation with a single click, customizable voucher template, Invoice Template, SMS Template and built in Invoice generation Module. etc

Detailed Feature Set Secure AAA Hotspot Gateway Product should be in single appliance and need to co-work with any UTM/FW product and with any WiFi Controller installed in the institutions

Product should be scalable at least to next two models published by the OEM

To support PPPoE / Static / DHCP / 1:1 High Priority bandwidth options to users and all of the above features should work together

Dynamic QoS algorithm for non wastage of idle bandwidth even if the user is set for 1:1 bandwidth priority

HoS Control (Hours of Service) - Provide internet only on break time, lunch time and after college hours

Hours of Service for BYOD (Bring your own Device) To support check for MAC binding and MAC based authentication only for BYOD and allow the same user to login via standard browser login from institution network


IP Segment based login restrictions for BYOD IP Segment based login restrictions for selected user Ids (means user A is allowed to authorize only from few configured IP segments only)

Device Blocking Support like Mobile / Tablet / Gaming console (BYOD) blocking during college hours

Able to bind MAC address of 5 devices per user on BYOD level Blacklist Management with support for LAN IP / MAC Blacklist / WAN IP Blacklist / URL blacklist

Geo IP filter support for blocking country specific packets Captive portal support based on IP address or IP Segment (multiple Captive portal support based on IP or IP Segments)

Support to redirect the URL as per user requirement (Original request URL / Welcome Page / specific URL)

Group Management support per department wise with dedicated bandwidth allocation & separate admin panel to manage created users

User ADD / Modify / Delete & Plan change control per Group level VLAN support on both WAN and LAN. In LAN it should support max of 4095 VLANS

Should support Post Paid and Pre Paid Vouchers in same product and both should work together if required

Should support AD integration with single LDAP or Multiple LDAP server with WPAD support

Should support Auto login blacklist of virus infected machine user(s) Should support Self Registration Portal with options like

Create Mobile Account based on OTP

User Account creation with IT admin approval process

Prepaid Coupon with OTP Registration

Account Recharge on demand

Low bandwidth support during day and high bandwidth support during night and Full bandwidth support on selected days like Saturday, Sunday and government holidays

Product should comes with built in Router (static & Dynamic Routing), Firewall, built in DNS and DHCP Servers

It should support complete Monitoring & Reporting Framework built in (NMS) at no extra cost (Detailed logs and Reports as per regulatory compliance)

Should comes with all debugging tool inbuilt with live network real time net flow on IP and Port basis

Should support Live Sniffer with users level Packet Per Second (PPS) to identify virus infected machines

Email and SMS configuration support (need to co-work with any email server and SMS gateway in the market)

should support mobile aware login pages and alert email / SMS on link failures

Need to support the following NAT SNAT, DNAT, NoNAT, NetMap NAT Product should support below QoS methods a. Bandwidth Management b. Bandwidth Priority c. Guaranteed Bandwidth d. Dynamic Bandwidth Control (automatically adjust the bandwidth based on users) e. No Ideal bandwidth waste

Guaranteed Bandwidth allocation


Basic features like Time based, Usage based & Bandwidth based control per user level and auto authentication based on MAC, IP, MAC and IP, Match Multiple IPs

Should have logs for hotspot user login, user logout, Account Recharge, Account Auto Blacklist, URL Blacklist, WAN IP Blacklist etc and same can be send to a FTP log server on selected time period

Specification for Computer::

Sl. No

Description Compliance Make and

Model

1

Desktop Intel Core i3-6100 @3.7 GHz 6

th Generation,

4GB RAM DDR3L 1600Mhz, Hard disk – 1TB SATA 7200RPM; Bluetooth 4.0; Wi-fi-802.11b/g/n 18.5” TFT Monitor Windows 10 Pro OEM Pack DVD writer Key Board with Mouse

Specification for UPS::

Sl. No


Model

1

800VA online interactive UPS SMF batteries Over Voltage protection Automatic Voltage Regulation 25 Minutes Backup


Specification for Switch:-

Sl. No


Model

1

RJ-45 ports Network Protocol and Standards • IEEE 802.3i 10BASE-T • IEEE 802.3u 100BASE-TX • IEEE 802.1p priority tags • IEEE 802.3x Flow Control • IEEE 802.3af DTE Power via MDI Performance Specifications • Forwarding modes: Store-and-forward • Bandwidth: 1.6Gbps • Network latency: Less than 20 μs for 64-byte frames in store-and-forward mode for 100Mbps to 100Mbps transmission • Buffer memory: 96KB embedded memory per unit • Address database size: 1,000 media access control (MAC) addresses per system • Addressing: 48-bit MAC address • Mean time between failures (MTBF): 927,000 hours • Acoustic noise: 0dB (fanless) • 235 x 103 x 27mm (9.3 x 4.1 x 1.1in)


SECTION VIII

SECURITY FORMS

BANK GUARANTEE FOR RETENTION MONEY

Bank Guarantee No._____________ Date_____________

In consideration of Tamilnadu Tourism Development Corporation Ltd., Tourism

Complex, Wallajah Road, Chennai 600 002 having at the request of

____________________________( hereinafter called the Contractor) whose supply of

_________________________ to your ___________________has been accepted by

Tamilnadu Tourism Development Corporation Limited vide_________________

dated__________________

As per the order, Tamilnadu Tourism Development Corporation Ltd. has to retain

5% of the total value as retention money which will be released by Tamilnadu Tourism

Development Corporation Ltd., on a Bank Guarantee being furnished by the Contractor from

any “Scheduled Bank” in India for a sum equivalent to 5% _________________- against any

loss or damage caused to or suffered or would be caused to or suffered by the Tamilnadu

Tourism Development Corporation Ltd., by reason of any breach by the said Contractor of

any of the terms and conditions of the said order.

We _______________________ do hereby undertake to pay the amount, due and

payable under this guarantee without any demur, merely on a demand from the Tamilnadu

Tourism Development Corporation Ltd. stating that the amount claimed is due by way of loss

or damage caused to or suffered by the Tamilnadu Tourism Development Corporation Ltd.,

by reason of breach by the said Contractor of any of the terms and conditions contained in

the said order or by reason of the Contractor failure to perform the said order. Any such

demand made on the Bank under this order. However, our liability under this guarantee

______________________.

We___________________ shall hereby undertake to pay to Tamilnadu Tourism

Development Corporation Ltd., any money so demanded notwithstanding any dispute or

disputes raised by the Contractor in any suite or proceeding pending before any Court or

Tribunal relating thereto our liability under this present being absolute and unequivocal. The

payment so made by us under this bond shall be valid discharge of our liability for payment

there under and the Contractor shall have no claim against us for making such payment.

We_________________________________ further agree that the guarantee, herein

contained shall remain in full force and effect during the period that would be taken for the

performance of the said order and that it shall continue to be enforceable till all the dues of

TTDC Ltd., under or by virtue of the said orders have been fully paid and its claims satisfied


or discharges or till TTDC Ltd., certifies that the terms and conditions of the said order have

been fully and properly carried out by the said Contractor and accordingly discharges this

guarantee. Unless a demand or claim under this guarantee is made on us in writing on or

before ____________ we shall be discharged from all liabilities under this guarantee

thereafter.

We_______________ further agree with TTDC Ltd. that TTDC Ltd shall have the

fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the said Order or to extent time of

performance by the said Contractor from time to time or to postpone for any time or from

time to time any of the powers exercisable by TTDC Ltd. against the said Contractor and to

forbear or enforce any of the terms and conditions relating to the said order and we shall not

be relieved from our Liability by reason of any such variation or extension being granted to

the said Contractor or for any forbearance, act to emission on the part of the TTDC Ltd., or

any indulgence by the TTDC Ltd. to the said Contractor or by any such matter or thing

whatsoever which under the law relating to sureties would but for this provision, have effect

of so relieving us.

This guarantee will not be discharged due to this change in the constitution of the

Bank or the Contractor.

We, ___________________lastly undertake not to revoke this guarantee during

its currency except with the previous consent of the Tamilnadu Tourism Development

Corporation Ltd. in writing.

NOTWITHSTANDING anything contained hereinabove, our liability under this

bank guarantee shall not exceed______________________. This Bank Guarantee shall be

valid upto _______________, where after it ceases to be in effect in all respects whether or

not the original Bank Guarantee is returned to us, and we are liable to Pay the Guaranteed

amount or any part thereof, under the Bank Guarantee if and only if you serve upon us a

written claim or Demand (and which should be received by us) on or before )____________

Dated this____________ day of _______________


AGREEMENT

ARTICLE OF AGREEMENT made this ---------------------day ------------------ 2017 Between

--------------------------------------------------------------------------------------- (Herein after referred to as the

tenderer) on the one part and Tamilnadu Tourism Development Corporation Limited (herein after

called the company) on the other part.

Where as the tenderer has offered and under took to manufacture and supply --------------------

------------------------s under this contract, at the prices set forth in the schedule annexed hereto and as

per the terms provided for in tender documents and the company accepted such tender in pursuance

whereof the parties hereto have entered in this contract.

And whereas the tenderer in accordance with the terms of the said tender and the supply

orders has furnished the performance security for due and faithful performance tenderer of this

contract.

NOW THESE PRESENTS WITNESS THAT, the tenderer covenants and agrees with the

company and the successors that the tenderer shall deliver the --------------------------------------------

within time specified in the tender and shall abide by the terms and conditions specified in the tender

documents.

It is HEREBY MUTUALLY AGREED AND DECLARED AS FOLLOWS:

All the terms and conditions, instructions to the tenderer specified in the tender and supply

orders shall deem to form part of this agreement and shall be in force during the period of this

agreement.

IN WITNESS WHEREOF THE tenderer --------------------------------------- and the General Manager on behalf of the company have executed the agreement on the day and year first above written:


Signature of General Manager Signature of tenderer

TTDC

Name and Seal

Witness: Witness:

1) 1)

2) 2)

EARNEST MONEY DEPOSIT REFUND FORM


From To

Sir,

Sub : Tender No. ____________________________________________

For the work of _________________________________________

I have tendered for the above work enclosing E.M.D. for Rs. ________________

In case my tender is not considered, the E.M.D. furnished by me may be refunded to me. I

give below my advance receipt for the amount duly stamped.

Yours faithfully,

ADVANCE STAMPED RECEIPT

Received from _____________________________________ Rs. ___________________

Towards refund of E.M.D. furnished by me along with my tender for the work of

________________________________________________________________________

Remitted in challan _________________________________ dated _________________

Signature of the Tenderer

Recommendation of the Head of the Department

Signature and Designation


SECTION IX

2092/IT/2017

TAMILNADU TOURISM DEVELOPMENT CORPN. LTD., CHENNAI-2

INFORMATION & TECHNOLOGY DEPARTMENT

BID DOCUMENT FOR THE SUPPLY AND INSTALLATION OF WIRELESS ACCESS POINTS WITH ALL NECESSARY ACCESSORIES TO EIGHT HOTELS OF TTDC.

FINANCIAL BID

Address of the Tender Inviting Authority:

Chairman and Managing Director

TAMILNADU TOURISM DEVELOPMENT CORPORATION LTD.

No.2, WALLAJAH SALAI, CHENNAI 600 002

TAMILNADU

(THIS TENDER DOCUMENT IS NOT TRANSFERABLE)


SECTION X

Bill of Quantities

COVER ‘B ‘

ANNEXURE ‘ C’

Tamilnadu Tourism Development Corporation Limited, Chennai – 2

NATURE OF WORK: THE SUPPLY AND INSTALLATION OF WIRELESS ACCESS POINTS WITH ALL NECESSARY ACCESSORIES TO EIGHT HOTELS OF TTDC.


Price Break up for supply and installation of following materials for Hotel Tamilnadu –Kanniyakumari

Sl. No

Description Unit Price GST Amount with (%)

Qty* Total Amount 4th year AMC Amount with (%)

5th year AMC Amount with (%)

Total amount + rate for AMC(4th+5th )

Products

1 Indoor Access Point 14 Nos

2 Outdoor Access Point with POE 3 Nos

3 360 degree Antenna (23 dpi) 3 Nos

4 Firewall Cum Wi-Fi Security with Software 1 No

5 Computer 1 No

6 8 Port Switch 4 Nos

7 CAT 6 I/O 24 Nos

8 CAT 6 UTP Patch Card -1 mtr 24 Nos

9 Patch Panel (unloaded) 4 Nos

10 6U Rack with Accessories 4 Nos

11 RJ45 Connectors(100 Nos) 1 packet

12 POE 3 Nos

13 CAT 6 Cables 5 Boxes

14 Iron Pole 3 Nos

15 UPS 650 VA 5 Nos

Implementation Charges

1 PVC Pipe/Channel + Laying charges Per mtr

2 Cable Laying Charges Per Mtr

3 Rack Installation & Network Termination 4 Nos

4 Installation changes for all equipment

Total

Note * Warranty Should be 3 years for all equipments * Payment will be made on actual of PVC pipe/Channel + Laying charges


Price Break up for supply and installation of following materials for Hotel Tamilnadu –Thanjavur

Sl. No





Products

1 Indoor Access Point with POE 2 Nos

2 Outdoor Access Point 1 Nos



5 Computer 1 No


7 CAT 6 I/O 4 Nos


9 Patch Panel (unloaded) 1 No

10 6U Rack with Accessories 1 No

11 RJ45 Connectors(1 Box) 1 No

12 POE 2 Nos

13 CAT 6 Cables 305 Mtrs

14 Iron Pole 2 Nos

15 UPS 650 VA 2 Nos




3 Rack Installation & Network Termination 1 No


Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Trichy

Sl. No





Products





5 Computer 1 No


7 CAT 6 I/O 25 Nos




11 RJ45 Connectors(1 Box) 1 No

12 POE 3 Nos


14 Iron Pole 3 Nos

15 UPS 650 VA 2 Nos






Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Tiruchendur

Sl. No





Products





5 Computer 1 No


7 CAT 6 I/O 24 Nos





12 POE 2 Nos

13 CAT 6 Cables 5 boxes

14 Iron Pole 2 Nos

15 UPS 650 VA 5 Nos






Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Yercaud

Sl. No





Products




4 Firewall Cum Wi-Fi Security with Software 6 Nos

5 Computer 1 No

6 8 Port Switch 1 No

7 CAT 6 I/O 5 Nos





12 POE 2 Nos


14 Iron Pole 2 Nos

15 UPS 650 VA 2 Nos






Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Hogenakkal

Sl. No





Products

1 Indoor Access Point with POE 1 No


3 360 degree Antenna (23 dpi) 1 No


5 Computer 1 No


7 CAT 6 I/O 7 Nos





12 POE 1 No


14 Iron Pole 1 No

15 UPS 650 VA 2 Nos






Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Kancheepuram

Sl. No





Products

1 Indoor Access Point with POE 1 No


3 360 degree Antenna (23 dpi) 1 No


5 Computer 1 No


7 CAT 6 I/O 7 Nos





12 POE 1 No


14 Iron Pole 1 No

15 UPS 650 VA 2 Nos






Total



Price Break up for supply and installation of following materials for Hotel Tamilnadu –Rameswaram

Sl. No


Qty* Total Amount




Products





5 Computer 1 No


7 CAT 6 I/O 14 Nos





12 POE 6 Nos


14 Iron Pole 6 Nos

15 UPS 650 VA 3 Nos






Total

Note * Warranty Should be 3 years for all equipments * Payment will be made on actual of PVC pipe/Channel + Laying charges *All product quantity mentioned for the above said locations are approximate and indicative and evaluation purpose only. TTDC may increase/decrease quantity based on the actual requirement in the site during the time of implementing .