tally.erp 9 for asset life cycle

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Asset Life Cycle

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Asset Life Cycle – An Overview

• Structure of Asset Life Cycle

• Tally.ERP 9 for Asset Life Cycle

• Process Flow

• Primary Requirement

• Tally.ERP 9 – Fitment


Structure of Asset Life Cycle


Asset Life Cycle – An Overview

MASTERS

ASSET LIFE CYCLE MANAGEMENT ON TALLY.ERP 9

KEY EVENTS

· Asset type master

· Business unit master

· Service type master

· Alert on

- Warranty expiry

- Upcoming servicing date

- Insurance date

TRANSACTION REPORTSECURITY CONTROL

· Asset acquiring details

· Deployment of asset

· Maintenance details

· Disposal of assets

· Asset audit detail

· Report on

- Asset purchase

- Asset warranty

- Asset insurance

- Asset owners

- Asset upgradation

- Asset servicing

- Asset disposal

- Asset audit

· Userwise master control

· Userwise transaction control

· Userwise report control


Asset Master

Asset Life Cycle

Management

Asset Master MIS Reports

TransactionKey

Events

Security Control


Process Flow – Asset Master

MASTER

ASSET TYPE SERVICE TYPEBUSINESS UNIT

Asset MastersBusiness units / Departments

· Service type master

- Service charge details

- Vendor details

- Period of asset service

Master details

Asset type details are stored in database

Service type details are stored in database


Primary Requirement – Asset MasterCategory / Module Major Requirement Explanation

Asset Master Asset group Asset groups can be defined to segregate assets under one category. Based on asset group various reports can be generated

Asset type Tangible and intangible items can be created as masters grouped under certain asset master.

Business unit Business unit are the department where the particular assets will be sent after purchase

Service type Service types like AMC, monthly check, etc can be defined through this master. Vendor details can be tagged through whom services can be done with their standard rates.


Tally.ERP 9 Fitment – Depreciation MethodSL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Asset group creation Yes

2 Asset group alteration Yes

3 Asset type creation Yes

4 Asset type alteration Yes

5 Business unit creation Yes

6 Business unit alteration Yes

7 Service type creation Yes

8 Service type alteration Yes


Transaction

Asset Life Cycle

Management


TransactionKey

Events

Security Control


Transaction

TRANSACTION

ACQUIRE AUDITMAINTAIN

· Asset tagging

- PO numbers

- Asset ID

- Location

- Bond number

- Bond date

- Remarks

· Warranty Configuration of asset

- Asset description

- Warranty start date

- Warranty end date

- Vendor name

- Help desk number

· Asset Insurance

- Insurance type

- Insurance number

- Start date

- End date

- Provider name

- Remarks

· Issuing of asset

- From location

- To which business unit

- Asset user name

- Issue date

- Remarks

· Return of asset

- To location

- Asset user name

- Work station no.

- Return date

- Remarks

DEPLOY RETIRE

· Upgrading of asset

- Spare added details

- Added date

- Supplied by

- Spared removed

- removal date

- remarks

· Service detail of asset

- Issue ticket details

- Service provider

- Service provided by

- Service type and rate

- Remarks

· Disposal of asset

- Disposed or sold details

- Date or disposal

- Disposal value

- Remarks

· Audit of asset

- Date of audit

- Problem found while auditing

Asset detailsTransaction details are

stored in database


TransactionCategory / Module Major Requirement Explanation

Transaction Acquire Assets are received tagged and stored in a location. Warranty and insurance details are also captured for future reference

Deploy Assets issued to business unit and users who owns it with date will be captured. Similarly details of asset returned will be captured.

Maintain Asset upgrade details like spares parts added or removed , added date and supplier details are recorded. Service and support required for the asset are also captured with details of type of service, supplier details, service charged and remarks

Retire Asset when sold or disposed, the date of disposal, disposal value and reason are captured

Audit Asset audit details with audit date and remarks are recorded


Tally.ERP 9 Fitment – TransactionSL No. Requirement Part of Solution

1 Asset received Yes

2 Asset tagging Yes

3 PO details Yes

4 Location Yes

5 Warranty start and end date Yes

6 Vendor details Yes

7 Insurance type and number Yes

8 Insurance provider details Yes

9 Deployment details Yes

10 Location where asset is present Yes

11 Asset user name and business unit name Yes

12 Return of asset details Yes


Tally.ERP 9 Fitment – Asset classificationSL No. Requirement Part of Solution

13 Return date Yes

14 Asset upgrade details Yes

15 Spare added Yes

16 Spare removed Yes

17 Date of upgrade Yes

18 Service details Yes

19 Service provider name Yes

20 Service type Yes

21 Service value Yes

22 Asset sold/Disposed details Yes

23 Date of disposal Yes

24 Disposal value Yes


Tally.ERP 9 Fitment – Asset classificationSL No. Requirement Part of Solution

25 Audit of asset Yes

26 Date of audit Yes

27 Remarks during audit Yes


Security Control

Asset Life Cycle

Management


TransactionKey

Events

Security Control


Process Flow – Security Control

SECURITY CONTROL

COMMPANY LEVEL SECURITY

USER LEVEL SECURITY

· Multiple security level

· Enabling features for a security level

· Dis-enabling features for a security level

· Tagging users to security level

· Username and password management for users


Primary Requirement – Security ControlCategory / Module Major Requirement Explanation

Capital Purchase Management

Company level security Administrator can define multiple security control at the company level. These security controls can have different configurations and can be assigned to the users.

User level security User can be controlled from creating/altering the transactions. User can be restricted from viewing the reports too through the security management


Tally.ERP 9 Fitment – Security ControlSL No. Requirement Part of Tally.ERP 9

1 Types of security Yes

2 Allow facilities to create/alter transactions Yes

3 Disallow facilities to create/alter transactions Yes

4 Allow/Disallow to view FAM reports Yes

5 User level security creation Yes

6 Security level creation Yes

7 User name and password creation Yes

8 Linking security level to users Yes


Key Events

Asset Life Cycle

Management


TransactionKey

Events

Security Control


Process Flow – Key Events

KEY EVENTS

ALERT MESSAGES

On expiry of warranty of an asset On upcoming servicing date On next insurance date


Primary Requirement – Key EventsCategory / Module Major Requirement Explanation

Key Events Events Trigger Facility provided in the product to notify to the user about certain action that need to be taken with regard to the items. E.g, audit need to be done on a particular date, servicing of certain assets need to be done. Replacement of spare parts etc.

Popup messages Product have the capacity to provide an alert message about the next insurance that need to be paid, warranty expiry date, etc,


Tally.ERP 9 Fitment – Key EventsSL No. Requirement Part of Solution

1 Event Trigger Yes

2 Popup messages Yes


MIS Reports

Asset Life Cycle

Management


TransactionKey

Events

Security Control


Primary Requirement – MIS ReportsCategory / Module Major Requirement Explanation

MIS Reports Asset type report Report provides information about all the assets types. This report carries further information like purchase order, asset ID, serial number and remarks

Asset tagging report Report provides detail of a particular asset type. This report contains information detail like purchase order of the asset, location the asset lies currently, etc.

Warranty configuration report

Report provide the information about the asset warranty period. Other information like vendor from whom the asset was purchased and their contact details are also available in this report

Insurance report This report is useful to get the information about the type of insurance allocated for the assets. Report provide information about the insurance provider, insurance number and validity period

Issue and return report This report provide information about the issue and return date of an asset with remarks. Report tells about the asset user and in which location it is currently present.

Upgrade report This report provide complete history about the up gradation done for an asset. Spare parts added\removed, vendor details, date on which the action was taken with remarks are displayed


Primary Requirement – MIS ReportsCategory / Module Major Requirement Explanation

MIS Reports Service report This report provide information about the servicing done to an asset. Date of service, service type, vendor details, servicing charges and action taken details are displayed

Retire report Report provides information about the retirement of an asset. Disposal or sale done to, disposal date, disposal value with remarks are key parameters displayed in it

Audit report Report provide audit detail of an asset. When the audit was done and conclusion of it.


Tally.ERP 9 Fitment – MIS ReportsSL No. Requirement Part of Solution

1 Asset report Yes

2 Asset tagging report Yes

3 Warranty configuration report Yes

4 Insurance report Yes

5 Issue/Return report Yes

6 Upgrade report Yes

7 Service report Yes

8 Retire Yes

9 Audit Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved

Thank You

For any queries, write to us : [email protected]

To find out more, visit : http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php

mailto:[email protected]

http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php

tally.erp 9 for asset life cycle

Documents