t5 b71 misc files re dos visa policy 3 of 3 fdr- undated dos letter to doj re nsdd 38- effects and...

8/14/2019 T5 B71 Misc Files Re DOS Visa Policy 3 of 3 Fdr- Undated DOS Letter to DOJ Re NSDD 38- Effects and Desired Cha

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United States Department of StateWashington, D.C. 20520

John CurruningsDeputy DirectorOffice of International AffairsUnited States Department of JusticeImmigration &Naturalization Service111 Massachusetts Avenue, N WThird FloorWashington, DC 20536Dear Mr./Cum:

are aware, National Security Decision Directive(NSDD) 38 is the mechanism by which, in consultation with theDepartment of State, USG Executive Branch Agencies agenciesseek Chief of Mission (COM) approval to change the size,composition, or mandate of positions overseas. State's Officeof Management Policy and Planning (M/P) is the coordinator forall NSDD 38 proposals and other COM authority issues.

In the interest of increasing customer satisfaction,streamlining and reducing paperwork, M/P has worked tc improvethe NSDD 38 process. We met with representatives from * r c s . nother agencies (as well as internal State customers in regionaland functional bureaus) to hear concerns and solicit idea?.The two major problems cited universally were that (1) theNSDD 3 < ' process in Washington is cumbersome, and (2) some O.'Msdo not respond in a timely manner. With the agencies' activecooperation and encouragement, we are happy to announce a newprocedure which we believe will reduce steps and eliminate m < - > s t _ -concerns voiced.

I I - quickly became clear to us that NSDD 38 cases becomeonerous, both in Washington and at post, predominately becauseof incomplete information. To assist and prompt agencies inproviding full justification and other relevant informationnecessary for a complete request, we developed the attachedchecklist. When proposals include all of the informationsuggested on the checklist, all of us involved in the process(requesting agencies, M/P, other State offices, and posts') willbe able to act upon proposals more effectively and efficientlybecause we will no longer need to seek repeated clarificationsor additional information.

The resolution of administrative support issues prior t '.the approval of position increases has become mandatory irtoday's budgetary climate. The International CooperativeAdministrative Support Services (ICASS) system, whoseimplementation began April 1, 1996,will overcome many of thesupport concerns which have delayed NSDD 38 cases. IC'ASS willremove most cost issues from the table, allowing COMs to basetheir decisions primarily on substantive policy considerations.


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NSDD-38 CHECKLIST

This NSDD 38 position change checklist is intended to guidedrafters as they prepare position change proposals affectingthe size, composition, and mandate of full-time positions. Itis provided to expedite the processing of your requests. Forfurther assistance, please call your agency representative inthe Department of State, M/P,Room 5214, (202)647-0093.

DATE:

USG Department:

Date signed by requesting official(sponsoring agency).Name of parent agency: e.g.,Agriculture, Defense, Commerce,Justice, etc.

3. ACTIVITY:

4

5.

6.

LOCATION:

ACTIVITY'S CURRENTPOSITION TOTAL:

Name or acronym of sub-unit withinyour Department: e.g., ForeignAgricultural Service (FAS), DrugEnforcement Administration (DEA), etcCity and country (e.g., London,U.K.)where position will be located.How many positions do you currentlyhave in city/country under thisactivity?

TYPES OF POSITIONS:U.S. Direct-Hire:(USDH) Full-time (FT), permanent, USGdirect-hire position filled by anAmerican citizen (hired either fromthe U.S.or locally). Note:"Permanent" means any position inplace for more than one year.Foreign Service National Direct-Hire: Full-time,(FSNDH) permanent, direct-hire USG positionfilled by a Foreign Service National(FSN) or third country national (TCN).OTHER: Participating Agency Service Agreement(PASA), International DevelopmentIntern (IDI), Junior Officer Trainee(JOT),etc.NOTE: NSDD 38 requests should also identify any necessaryposition changes involving non-NSDD 38 positions, e.g.,contractors, PITs (part-time, intermittent, or temporaryemployees). NSDD 38 does not apply to PSCs, contractors,etc. but Chief of Mission authority does.


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7. TITT.F. AND GRADE: Title and grade of position (s), gradelevel, and position number. Forposition increases, to who.m theincumbent(s) will report.8. JUSTIFICATION: a) For Increases: Detaileddescription of duties, with clear,complete, and specific relationship to

e.g., Department/Activity and USGmission goals and objectives whichwill be met by establishing thisposition; reasons for selecting thisparticular post; and why this functioncannot be performed from th e U.S., etc.b) For Decreases: How will th e workdone by this position be handled inthe future? Who will be responsible?

9 - SUPPORT IMPLICATIONS: For position increases, specificand detailed information regarding th esupport needed/desired from post,reimbursement or direct-charge plan,and whether other support/resources tothe post will be provided. (E.g. doesthe position need classifiedequipment? what level? additionaloffice space? pouching services?)10. REQUESTING Agency should determine appropriate

OFFICIAL: person.1 1 - TIMING: Please specify the fiscal year inwhich staffing change is planned to

take place.

For expeditious processing, the following paragraph should beincluded in each position change proposal that is sent by anagency directly to post:"The following provides a formal NSDD 38 proposal to change thesize, composition, or mandate of full-time, permanent USGpositions in (name/post). A copy has been forwarded to theDepartment of State, M/P, Room 5214. In accordance withNSDD-38, M/P will gather from concerned State offices commentson the merits and implications of this proposal and forwardthem to you for your consideration in making your finaldecision. No post action is required at this time. However,if you have not received comments within two weeks of receiptof this proposal, please notify M/P."

3215MMPNSDD3


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M/P PORTFOLIOS - BY AGENCYAugust 1996

y

A G E N C YAgency fo r International Development (AID)Agriculture (USDA)/FAS, APHIS, etc.American Battle Monuments Commission (ABMQArms Control and Disarmament Agency (A CD A)Commerce (DOQ/US&FCS, etc.Defense, Army Corps of Engineers (ACOE)Defense, Defense Mapping AgencyDefense, Intelligence Agency (DLA)Defense, Marines and SeabeesDefense, MiscellaneousDefense, Security Assistance Agency (DSAA)Defense, Security Assistance Associated/DLA, DRMS,DCMCI, etc.EnergyEnvironmental Protection Agency (EPA)Federal Emergency Management Agency (FEMA)General Services Administration (GSA)Health and Human Services (HHS)/PHS, CDC, NTH, etc.Intelligence CommunityInterior (DOI)Justice (DOJ)/DEA, FBI, INS, ICITAP, etc.LaborNational Aeronautics & Space Administration (NASA)National Science Foundation (NSF)Non-Executive Branch (e.g., GAO, Library of Congress)Peace CorpsSmithsonianSocial Security Administration (SSA)Special Embassy Program (SEP)Transportation (DOT)/Coast Guard, FAA, etc.Treasury/ATF, Customs, IRS, USSSU. S. Trade Representative (USTR)U. S. Information Agency (USIA)Veterans Administration (VA)

A N A L Y S TPonce, ToniEdmunds , ChrisPonce, ToniDuffy, BillEdmunds, ChrisDuffy, BillPonce, ToniPonce, ToniPonce, ToniDuffy, BillEdmunds, ChrisEdmunds , ChrisDuffy, B UIEdmunds , ChrisPonce, ToniDuffy, BillEdmunds, ChrisPonce, ToniDuffy, BillBerry, RubyDuffy, BillEdmunds , ChrisDuffy, BillDuffy, BillBerry, RubyDuffy, BillEdmunds , ChrisPonce, ToniEdmunds , ChrisBerry, RubyBerry, RubyDuffy, BillBerry, Ruby

BACKUPEdmunds , ChrisPonce, ToniDuffy, BillBerry, RubyPonce, ToniBerry, RubyEdmunds , ChrisEdmunds , ChrisEdmunds , ChrisBerry, RubyPonce, ToniPonce, ToniBerry, RubyPonce, ToniDuffy, BillBerry, RubyPonce, ToniDuffy, BillBerry,RubyDuffy, BillBerry, RubyPonce, ToniBerry, RubyBerry, RubyDuffy, BillBerry, RubyPonce, ToniDuffy, BillPonce, ToniDuffy, BillDuffy, BillBerry,RubyDuffy, Bill

PORTFOL4.DOC, WORD,G:MPGEN

Ruby A. Berry, (202) 647-3797Bill Duffy, (202) 647-1368Christine (Chris) J. Edmunds, (202) 647-1684Antoinette (Toni) M. Ponce, (202) 647-2328

Office of Management Policy an d Planning (M/P)Room 5214Department of StateWashington, D.C. 20520-5214Fax (202)647-2524

t5 b71 misc files re dos visa policy 3 of 3 fdr- undated dos letter to doj re nsdd 38- effects and...

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