Proposal Submitted by:

September 27, 2011

The Center for Applied Research (CFAR)

Not a technology company in the business of creating IT solutions for colleges and universities

An applied research and evaluation team based out of Charlotte, North Carolina that also creates higher education solutions based on need, particularly for institutional research and effectiveness offices.

Housed at Central Piedmont Community College (CPCC), the Center is one of the first self-sustaining research centers in the nation to be affiliated with a community college and as such is uniquely situated to offer insight into community college issues.

The Center functions as part of the CPCC Services Corporation, a separate 501(c)3 that serves as the

entrepreneurial arm of the college.

Our Vision

To make colleges self-sufficient and to build the capacity within institutions to do their own work.

It is our belief that once the colleges have effective processes and tools in place, they will develop a culture of evidence within their institutions that will cause cultural changes in the way they do business.

How It Works

SAS SYSTEM

Administrative Data System

TransactionalDatabase(Datatel)

DataExtraction

(Query Builder)(SQL Query)

Fixed LengthText Flat File

SAS DatasetCreationProgram

SAS DatasetArchive

SASAnalytics

&Reporting

Federal,State,

Institutional,and Ad Hoc

Reports

Data Warehousing, Archiving and Reporting Process

Physical Equipment for SAS

SAS SYSTEM

Week Name Fall Spring Summer Yearly-8 R8 Optional Optional N/A N/A-7 R7 Standard Optional N/A N/A-6 R6 Optional Optional N/A N/A-5 R5 Optional Optional N/A N/A-4 R4 Optional Optional N/A N/A-3 R3 Optional Optional N/A N/A-2 R2 Optional Optional N/A N/A-1 R1 Optional Optional N/A N/A1 RR Standard Standard N/A N/A2 DA Standard Standard Standard N/A3 TN (census Date) Standard Standard Standard N/A4 4W Standard Standard N/A N/A5 5W N/A N/A Standard N/A8 8W Standard Standard N/A N/A

October 15 GRS Standard N/A N/A N/A12 CW Standard Standard N/A N/A16 GW Standard Standard N/A N/A

End-Of-Term ET Standard Standard Standard N/AFaculty/Staff EMP Standard Standard N/A N/A

Graduate Grad Standard Standard Standard StandardISIR ISIR N/A N/A N/A Standard

FA Disbursement FADisb N/A N/A N/A Standard

Data Download Schedule

Data Elements: Class File Seats Available

Faculty IDFaculty First Name

Faculty Middle NameFaculty Last Name

Start DateEnd Date

Campus(s)Building(s)Room(s)

Meeting Day(s)Meeting Start Time(s)Meeting End Time(s)Instructional Method

Instructional Type

YearTermPrefix

NumberSection

TitleCurrent Status

Credit TypeCredit Hours

Continuing Ed UnitsContact hoursDepartment

Academic LevelSeat Capacity

Seats Sold

Data Elements: Student File

Year

Term

Student ID

Last Name

First Name

Middle Name

Name Suffix

Date of Birth

Gender

Race(s)

Citizenship

Residency

Address(s)

City

State

Zip Code

County

Email Address

Home Phone

Employment Status

Veteran Status

Marital StatusDrivers License

Number

Drivers License State

Deceased Date

Visa Type

Educational Level

Highest Degree

Father Degree Level

Mother Degree LevelPlacement Test

Score(s)

High School Graduated

HS Graduation Type

HS Graduation Date

College(s) Attended

College(s) Start Date

College(s) End Date

Course(s) Prefix

Course(s) Number

Course(s) Section

Registration Method(s)

Registration Status(s)

Grade(s)

Credits Attempted

Credits Completed

Cummulative GPA

Program GPA

Federal Cohort Group

Start Term

Admit Status

Educational Goal(s)

Terms Attended

Program(s)

Program(s) Title(s)

Primary Program

Primary Program Title

Data Elements: Graduate File

Year

Term

Student ID

Last Name

First Name

Middle Name

Name Suffix

Date of Birth

Gender

Race(s)

Citizenship

Residency

Address(s)

City

State

Zip Code

County

Email Address

Home Phone

Program Graduated

Program Title

Program CIP Code

Data Elements: Employee File

Employee IDLast NameFirst Name

Middle NameName SuffixDate of Birth

Race(s)Gender

Position IDPosition Title

Position ClassificationFull/Part Time Employee

Full/Part Time FacultyOffice CampusOffice BuildingOffice RoomOffice Phone

Office Email AddressDepartment

Department Title

Data Elements: Financial Aid Disbursement File

YearTerm

Student IDLast NameFirst Name

Middle NameName Suffix

Transaction NumberAward Type/Code

Award AmountAward Disbursed Amount

Award Undisbursed Amount

Award Disbursement DateEFC

Data Elements: Financial Aid ISIR (Institutional Student Information Report)

All267 Total Variables

Download / SAS Dataset - Documentation

Financial Aid Disbursement Specifications

Datatel Table/File: TA.2008

R18

Datatel Field

Download Field Name Field Type

Field Start

Position

Field End

Position LengthSAS

Format

Multi-

Value SAS Variable Name

@ID TA.ACYR Character 1 24 24 $21. No ADCDisbKey

TA.STUDENT.ID TA.STUDENT.ID Character 25 37 13 $9. No ADCPersonID

TA.LAST LAST Character 38 53 16 $16. No ADCDisbLastName

TA.FIRST FIRST Character 54 69 16 $16. No ADCDisbFirstName

TA.TERM TA.TERM Character 70 76 7 $7. No ADCDisbTerm

TA.AW.ID TA.AW.ID Character 77 84 8 $6. No ADCDisbAwardID

TA.TERM.AMOUNT Term Amount Dollar 85 95 11 8. No ADCDisbTermAmount

TA.TERM.XMIT.AMT Xmit Amt Dollar 96 103 8 8. No ADCDisbTermXmitAmt

TA.TERM.UNXMIT.AMT Unxmit Amt Dollar 104 113 10 8. No ADCDisbTermUnXmitAmt

TA.TERM.XMIT.DT Transmit Date Character 114 126 13 $11. No ADCDisbTermXmitDate

TA.FC Family Contr Character 127 138 12 8. No ADCDisbEFC

IPEDS Fall Enrollment FTThe SAS System IPEDS FALL ENROLLMENT PART A - Full Time By Race/Gender/Cohort For Fall 2009 At GRS Data Point sex cohort1

sex race 1- FirstTimeDegDipCertSeeking

2-TransferDegDipCertSeeking

3-OtherDegDipCertSeeking

4-NonDegDipCertSeeking

1-Male 1-Nonresident alien 53 35 208 33 2-Black, Non-Hispanic 144 111 453 22 3-American Indian/Alaskan Native 4 1 11 2 4-Asian/Pacific Islander 28 5 68 4 5-Hispanic 40 24 98 13 6-White, Non-Hispanic 412 228 1280 86 7-Other/Unknown/Multiple 28 12 65 32-Female 1-Nonresident alien 39 31 283 44 2-Black, Non-Hispanic 210 163 1021 42 3-American Indian/Alaskan Native 3 6 11 . 4-Asian/Pacific Islander 11 14 78 4 5-Hispanic 40 19 124 11 6-White, Non-Hispanic 307 194 1266 72 7-Other/Unknown/Multiple 26 19 100 73-Unknown 1-Nonresident alien 1 1 . 3 2-Black, Non-Hispanic 1 1 . . 4-Asian/Pacific Islander . 1 . . 5-Hispanic . 1 . . 6-White, Non-Hispanic . 1 . 2 7-Other/Unknown/Multiple . 1 . 1All race 1-Nonresident alien 93 67 491 80 2-Black, Non-Hispanic 355 275 1474 64 3-American Indian/Alaskan Native 7 7 22 2 4-Asian/Pacific Islander 39 20 146 8 5-Hispanic 80 44 222 24 6-White, Non-Hispanic 719 423 2546 160 7-Other/Unknown/Multiple 54 32 165 11

IPEDS Fall Enrollment PTThe SAS System

IPEDS FALL ENROLLMENT PART A - Part Time By Race/Gender/Cohort For Fall 2009 At GRS Data Point

sex cohort1

sex race 1-FirstTimeDegDipCertSeeking

2-TransferDegDipCertSeeking

3-OtherDegDipCertSeeking

4-NonDegDipCertSeeking

1-Male 1-Nonresident alien 26 29 312 61 2-Black, Non-Hispanic 118 171 741 169 3-American Indian/Alaskan Native 1 4 9 4 4-Asian/Pacific Islander 9 10 97 29 5-Hispanic 38 24 140 50 6-White, Non-Hispanic 249 283 1756 533 7-Other/Unknown/Multiple 21 21 58 25

2-Female 1-Nonresident alien 33 39 381 85 2-Black, Non-Hispanic 173 226 1792 278 3-American Indian/Alaskan Native 1 2 16 3 4-Asian/Pacific Islander 12 17 106 28 5-Hispanic 25 36 198 47 6-White, Non-Hispanic 164 333 1925 601 7-Other/Unknown/Multiple 26 31 107 40

3-Unknown 1-Nonresident alien . 1 . 2 2-Black, Non-Hispanic . 6 . 3 4-Asian/Pacific Islander . . . 1 5-Hispanic . . . 1 6-White, Non-Hispanic . 3 . 2 7-Other/Unknown/Multiple . 1 . 1

All race 1-Nonresident alien 59 69 693 148 2-Black, Non-Hispanic 291 403 2533 450 3-American Indian/Alaskan Native 2 6 25 7 4-Asian/Pacific Islander 21 27 203 58 5-Hispanic 63 60 338 98 6-White, Non-Hispanic 413 619 3681 1136 7-Other/Unknown/Multiple 47 53 165 66

IPEDS Fall Enrollment By AgeThe SAS System

IPEDS FALL ENROLLMENT PART B - Full Time By Age/Gender For Fall 2009 At GRS Data Point

age sex IPEDSAGE 1-Male 2-Female 3-Unknown

01_ Under 18 17 35 .02_ 18-19 1084 1207 703_ 20-21 846 898 304_ 22-24 555 553 .05_ 25-29 374 510 306_ 30-34 194 331 .07_ 35-39 137 237 .08_ 40-49 181 272 109_ 50-64 81 100 .

10_ 65 and over 2 2 .IPEDS FALL ENROLLMENT PART B - Part Time By Age/Gender

For Fall 2009 At GRS Data Point age sex

IPEDSAGE 1-Male 2-Female 3-Unknown01_ Under 18 180 221 .

02_ 18-19 713 622 1003_ 20-21 817 790 104_ 22-24 793 915 205_ 25-29 804 1072 506_ 30-34 537 830 .07_ 35-39 338 658 .08_ 40-49 490 1030 109_ 50-64 267 519 1

10_ 65 and over 49 68 1

Enrollment Bulletin

Class Fill Rate ReportTop 25 Curriculum Classes - With A, B, C, D,F , I, W, Otr Grades

For Spring 2011 At Registration 6 (Tuesday, November 30, 2010) Data Point

Legend 100% + 75% - 99.9% 50% - 74.9% 25% - 49.9% 0% - 24.9% Seats Seats

Course YearTerm Sections Capacity Sold Available % CapacityWLD132 2011-1 Spring 2 8 10 -2 125.0%HRM245 2011-1 Spring 1 30 35 -5 116.7%WLD122 2011-1 Spring 2 8 9 -1 112.5%WLD215 2011-1 Spring 3 16 17 -1 106.3%CUL135 2011-1 Spring 3 26 27 -1 103.8%

CUL135A 2011-1 Spring 3 26 27 -1 103.8%CUL180 2011-1 Spring 2 32 33 -1 103.1%HSE110 2011-1 Spring 2 50 51 -1 102.0%HEA112 2011-1 Spring 3 60 61 -1 101.7%BIO168 2011-1 Spring 11 264 267 -3 101.1%BIO111 2011-1 Spring 6 144 145 -1 100.7%

HUM130 2011-1 Spring 7 190 190 0 100.0%

MyEdu Report

MyEdu Class Data - Curriculum College Transfer & Developmental With A,B,C,D,F,W Grades - (MINUS SCHEDULE ADJUSTMENT DROPS, INCOMPLETES, AUDITS, CREDITBYEXAMS, AND BLANKS)* Undergraduate classes of less than 10 students have been removed for FERPA compliance * Undergraduate classes with all grades the same have been removed for FERPA compliance For Fall 2009 At End-Of-Term Prefix Number Section A B C D F W Total ENG 101 95 5 5 2 0 0 0 12 ENG 111 1 20 2 0 0 0 4 26 ENG 111 2 22 2 0 0 0 1 25 ENG 111 3 3 12 5 1 2 2 25 ENG 111 4 4 7 5 3 5 1 25 ENG 111 6 5 8 4 2 2 5 26 ENG 111 7 3 6 6 1 5 4 25 ENG 111 8 3 7 2 2 4 7 25 ENG 111 9 1 8 8 0 5 4 26 ENG 111 10 4 11 3 0 3 2 23 ENG 111 11 8 11 2 0 3 2 26 ENG 111 12 4 7 7 0 3 2 23 ENG 111 14 9 4 5 0 5 1 24 ENG 111 15 3 6 5 1 7 2 24 ENG 111 18 6 5 2 0 7 5 25 ENG 111 20 0 5 15 0 1 5 26 ENG 111 21 4 9 3 2 3 4 25 ENG 111 22 4 4 4 1 3 8 24 ENG 111 23 3 6 3 2 8 3 25 ENG 111 25 11 5 3 0 1 6 26 ENG 111 26 11 6 3 1 1 3 25 ENG 111 27 3 5 4 1 11 1 25

Federal:IPEDS – CompletionsIPEDS – Fall EnrollmentIPEDS – Graduation RateIPEDS – Student Financial Aid

State:New Undergraduate TransfersEstimated FTEUndocumented Curriculum Student Survey

Institutional:

Fact Book

Enrollment Bulletin

FTE By Campus

FTE By Prefix

Enrollment By Program

Graduation By Program

Enrollment by Residency By Campus By College

Enrollment Data By College By Term By Campus

International Student Enrollment

Grade Distribution By Term

SACS COC Institutional Profile

Title III Eligibility Report

Institutional Ad Hoc:Grade Distribution by CourseGrade Distribution By ClassFaculty Work LoadClass Status ReportProgram Review DataEWC Enrollment SurveyEWC Degree SurveyCMS Principals’ Luncheon DataAchieving the Dream DataBMI Licensing RenewalASCAP Licensing RenewalMicrosoft Licensing RenewalWal-Mart Grant DataWIA Data ReportJobsNow Data Report

College Board Annual Survey of CollegesPeterson’s Annual Survey of Colleges

Questions?

Paul G. EarlsTerri M. ManningCenter for Applied ResearchCentral Piedmont Community College

Phone: 704-330-6399 - PaulEmail: paul.earls@cpcc.edu

Phone: (704) 330-6592 – TerriEmail: terri.manning@cpcc.edu