Synergies of a Data Collection Team

CHOP PICU VPS TEAM

55 BED PICU• 3600 – 3700 Discharges per year • 300 Cases per month• 4 Medical Teams

TEAM• 7.4 FTEs dedicated to Critical Care Center for Evidence

and Outcomes (CCCEO)• 4.5 FTEs Dedicated to VPS Data Collection & Remaining

focus on QI & Research Initiatives • Partnered Clinical Responsibilities with PICU• Mix part-time and Full-time employees• Research Assistant and rotating Co-Op

SUCCESSFUL TEAMS

Purpose

TeamworkFramework

SUCCESSFUL TEAMS

PURPOSE• Goals• Motivation

FRAMEWORK• Structure• Support• Expectations

TEAMWORK• Trust & Respect• Communication

Coming Together– Support & Personnel

– Goals & Objectives

– Understanding • Data Definitions (VPS Manual & Training Session) • Consistent Approach (Data Source Plan)• Reference Resources (Diagnosis Reference)

– Expectations • Deadlines

TEAM WORK SYNERGIES

• Data Source Reference

TOOLS

• Keeping Together– Source of Truth Reference

• Multiple Icd 9 choices• Clinical criteria

– Parking Lot• Questions• Team Reminders

– IRRs • Seasonal/Patient Type Variation

– Quality Review– Real-time Feedback

TEAM WORK SYNERGIES

• Diagnosis Source of Truth

TOOLS

Working Together

– Trust & Respect

– Transition

– Communication• Questions• Daily work• Quarterly Deadlines• Reports

– Collaborations

TEAM WORK SYNERGIES

• Daily Communication Report Out

TOOLS

PICU Census – 51Admissions – 9Discharges – 7

Actively collectedTouchedPrior to

3/15

South 22/22

East 19/19

West 7/10 3/10

Discharges

All d/c’s complete. All admits complete. Need:Finish West side tomorrow.

Invest in Team Beginning– Set up: goals, expectations, supports and understandings

Maintain Team Togetherness– Establish: references, communication strategies, quality

reviews and feedback.

Optimize Working Together– Maintain: interpersonal relations, communication and

collaborations

Use Reference Resources

TEAM WORK SYNERGIES