Sycolin  Creek  Elementary  School  

PTA  

Welcome  to  our  Sea  of  Learning  

 January  14,  2014  

Upcoming  Events:    Jan  16  Spelling  Bee,  9:15am                  20  MLK  Holiday                  22-­‐23  Talent  Show  Auditions,  2:35pm                  23  Moveable  Monday                  24  Grading  Period  ends                  27  Holiday                  29  Parent  Info  Night,  Rising  6th  graders,    

   7pm  Simpson                  30  JLS  Jazz  Band  concert                  31  Bingo  for  Books,  6:00pm  

President’s  Report  Melissa  Kurowski  

Feb  3-­‐6  Book  Fair  Week                    3    Talent  Show  Dress  Rehearsal,  4:30-­‐7:00pm,  Heritage  HS                    4    Kirby  Savings  Day,  7:30am  

 Book  Fair  open,  3:00-­‐5:00pm    Band  Clinic,  (rising  6th)  Last  names  A-­‐M,  7:00pm  

                 5    Report  cards  go  home    Talent  Show  Dress  Rehearsal,  4:30-­‐7:oopm,  Heritage  HS  

                 6    Book  Fair  open  6:00-­‐8:00pm    Band  Clinic,  (rising  6th)  Last  names  N-­‐Z,  7:00pm  

                 11    PTA  Meeting,  7:00pm,  SCES  Library  

Upcoming  Events  

The  Dominion  Trail  Elementary  PTA  is  holding  a  Loudoun  County  Regional  Math  Tournament  on  March  22,  2014.  Your  students  are  invited  to  create  a  five  student  team  of  4th  and  5th  graders  to  compete  against  other  teams  in  the  region.    For  more  information,  please  visit  http://www.loudoun.k12.va.us/Page/119839  (Dominion  Trail  Elementary  PTA  page)  

Math  Tournament  

Principal’s  Report  Derek  Racino  

Cash Projection through June 30, 2014 for SCES PTA

Cash Balance as of 12/08/13     $23,223

Anticipated income/expenses through 06/30/14 1/   ($9,427)

Less: Funds being held in trust 2/     ($990)

Projected cash balance as of 06/30/14     $12,806

1/ Actual vs. Budget report, see Treasurer for details 2/ Yearbook $654, 5th Grade $336

Treasurer’s  Report  Pieta  West  

Vice  President’s  Report  Heather  Burton-­‐Zalar  

SCES  PTA      Meeting  Minutes                Nov.11,  2013      We  opened  the  meeting  with  a  raffle  provided  by  Linda  Long,  Membership  Chair.    Mrs.Textoris  won  a  $25  gift  certificate  to  Fireworks  Pizza.      Melissa  Kurowski  read  off  the  upcoming  events  during  her  Presidents  Report.      Vice  president,  Heather  Burton-­‐Zalar,  reviewed  fundraising  opportunities  through  retail  programs;  specifically  the  Amazon  link.      Treasurer,  Pieta  West,  gave  us  an  update  on  all  things  financial.    Our  cash  balance  at  the  time  of  the  meeting  was  $23,180,  with  a  projected  balance  June  30,  2014  of  $12,891.      Secretary,  Jennifer  Lebor,  provided  the  meeting  minutes  from  October.    No  corrections  were  noted.  

     Motion  to  Approve:  Alexis  Schaeffer        Motion  Seconded:  Karen  Sroka        Motion  Passed,  Minutes  accepted  

 

Secretary’s  Report  Jennifer  Lebor  

Principal,  Derek  Racino,  provided  several  updates:  The  outdoor  classroom  project  was  completed  by  Eagle  Scout  candidate  Harrison  Wise.    Mr.  Racino  is  pleased  with  the  result.  The  Veterans  Day  assembly  was  a  great  success,  and  he  would  like  to  thank  music  teacher  Megan  Cassida.  There  has  been  an  excellent  response  to  the  Wath  Dog  Dads  program,  with  all  of  the  available  volunteer  dates  full.  American  Education  Week  will  be  the  week  of  Nov  18.  Thanks  to  TRT  Rosemary  Johnson,  all  of  the  I-­‐Pads  have  been  set  up  and  the  “Interactive  Achievement  Assessments”  used  countywide  are  now  loaded  on  all  40  I-­‐Pads.      

Committee  Reports      Sarah  Kilbey  provided  the  Sammy  Cares  update.    The  students  were  in  the  midst  of  the  “Making  Change  for  Charity”  drive  to  benefit  the  Loudoun  Homeless  Services  Center.    

Fall  Festival  update  was  given  by  Tricia  Fontanilla.    Overall  feedback  was  positive:  There  was  a  great  turnout  of  staff.    Tricia  thanks  Mr.Racino  and  Mrs.Textoris  for  their  involvement.  Flashlight  Tag  was  the  most  popular  new  addition.    The  “Tape  the  Principal”  was  also  popular.  Tricia  mentioned  that  even  with  60  volunteers,  they  felt  shorthanded.  In  the  future,  it  is  recommended  to  avoid  scheduling  Fall  Festival,  Fall  Fundraiser  delivery,  and  After  School  Activity  registrations  all  in  the  same  week.  Cake  Walk  needs  to  move.  Concessions  could  have  used  more  volunteers.  Tricia  is  willing  to  assist  next  year’s  chairperson,  to  ensure  a  smooth  transition.      Fall  Fundraising  feedback  was  provided  by  Emily  Kelly.    In  the  future,  the  committee  will  request  that  a  ConnectEd  phone  call  be  made  to  remind  people  to  pick  up  their  products.    The  event  was  not  as  successful  in  the  second  year  of  selling  Classic  Cookie  as  hoped.    It  made  $4,609.50.        

Tracey  Kendall  provided  a  report  for  Family  Movie  Night.    The  showing  of  Despicable  Me  yielded  $209.91.    It  was  suggested  that  perhaps  we  limit  this  event  to  younger  grades,  to  better  capture  the  audience’s  attention.    Mr.  Racino  mentioned  that  he  would  be  ordering  a  better  cable  for  connecting  the  sound  system,  which  should  also  help  with  volume.      Linda  Long  gave  a  Membership  update,  telling  us  about  additional  discounts  that  she  has  secured  for  PTA  members.      Donna  Meek  shared  the  Spirit  Night  details  for  Jersey  Mike’s  in  November  and  Buffalo  Wild  Wings  in  December.      Courtney  Partlow  submitted  a  detailed  report  regarding  the  upcoming  Talent  Show.    She  provided  all  of  the  specifics:  dates,  times,  location.  The  question  was  raised  to  possibly  ask  the  Heritage  High  School  conduct  concession  sales.    Discussion  was  unresolved  at  the  meeting,  and  President  Melissa  Kurowski  planned  to  follow  up  with  Courtney.  We  discussed  hiring  a  videographer  to  record  the  event  and  sell  DVDs  for  $15ea.    The  idea  was  well  received.  Courtney  requested  an  increase  to  the  budget.  

Motion  to  increase  the  budget  to  $400:  Linda  Long  Motion  Seconded:  Emily  Kelly  Motion  Passed  

The  Silent  Auction  details  were  shared  by  Tania  Kline,  who  provided  a  copy  of  the  donation  solicitation  letter  and  told  us  about  the  Kids’  Raffle  table.      Holiday  Shoppe  details  were  given  by  Melissa  Allard.      Melissa  Allard  also  informed  us  of  the  Spirit  Wear  progress.    Sales  have  earned  $450  thus  far,  which  is  more  than  the  entire  previous  year.      A  BoxTops  report  was  provided.    The  estimated  income  in  December  is  predicted  to  be  $1235.25.      Jill  Schneider  made  a  request  for  a  Zoomba  instructor  for  ASA.      Vasilia  Ravaris  provided  a  report  of  the  Book  Swap  event.    The  leftover  books  were  donated  to  Loudoun  Literacy.      Emily  Kelly  told  us  about  upcoming  Staff  Appreciation  event:  Italian  luncheon.    She  requested  volunteers  to  provide  food  and  assist  during  the  event.      Alexis  Schaeffer  reminded  all  of  us  to  please  provide  copies  of  flyers  to  all  staff.        

Old  Business      

No  old  business  was  raised  outside  of  the  content  of  committee  reports.      

New  Business      Jennifer  Lebor  asked  if  anyone  is  interested  in  providing  nominations  for  Loudoun  County  Teacher  of  the  Year  awards.        

Community  Interest      Melissa  Kurowski  asked  for  the  donation  of  two  used  spirit  wear  items  to  contribute  toward  retirement  gifts  for  two  county  employees.      We  were  reminded  that  there  is  still  a  need  for  volunteers  in  the  cafeteria  during  AEW.      Meeting  Adjourned.  

Talent  Show  Update:  1/14/14    

Submitted  by  Courtney  Partlow  

Sycolin  Creek  Elementary  School  

Sycolin  Creek  ES  Talent  Show  Reminders  *  Auditions  at  Sycolin  Creek  ES  *  K,  2,  4  Grades:  Wednesday,  January  22  from  2:35  –  4:00  *  1,  3,  5  Grades:  Thursday,  January  23  from  2:35  –  4:00  

 �  Rehearsals  at  Heritage  High  School  ¡  Act  1:  Monday,  February  3  

from  5:00  –  6:30  ¡  Act  2:  Wednesday,  February  5  from  5:00  –  6:30  

�  Talent  Show:  Friday,  February  21st  at  Heritage  High  School  ¡  6:30  –  9:00  

 

2014  Talent  Show  Stats  

*  56  acts  (2013  had  55)  *  Kindergarten:  5  *  1st  grade:  9  *  2nd  grade:  10  *  3rd  grade:  12  *  4th  grade:  9  *  5th  grade:  11  

*  112  kids  participating  

TALENT  SHOW  TOUR  

Heritage  High  School  Tour:  Check  In  

Check-­‐In  Tables  

Heritage  High  School  Tour:  Prep  Areas  

Dressing  Rooms/Bathrooms  

Waiting  Area  

Ramp  to  Stage  

Heritage  High  School  Tour:  Stage/Auditorium  

Seats  1,000!  

VOLUNTEER  OPPORTUNITIES  

Volunteer  Opportunities  Auditions:  January  22  and  23,  2:15  –  4:00          

Volunteer  Opportunities  

*  Auditions  next  week!  *  Need  10  per  day  *  Have  8  on  Wednesday,  Jan.  22  *  Have  6  on  Thursday,  Jan.  23  

Volunteer  Opportunities  (cont.)  

Rehearsals:  February  3  and  5,  4:30  –  6:30        

Role   Qty   Job  Description  

Check-­‐in/out   2   Check  off  when  performers  arrive,  confirm  equipment  and  music  availability,  give  nametag  with  performance  number,  direct  kids  to  Blackbox,  get  signature  from  adults  as  kids  leave  

Crowd  Control   2   Stay  in  “Heritage  Blackbox,”  keep  kids  under  control,  keep  performers  in  order  

On-­‐Deck  Managers  

2   One  stays  positioned  backstage,  one  shuttles  to/from  Blackbox  to  backstage    (and  vice  versa)  with  performers  

Stage  Manager   1   Gets  equipment  ready  for  next  act,  cues  music  when  performers  are  ready  

Music  Technician   0   Provided  by  Heritage  High  School  

Volunteer  Opportunities  (cont.)  Show:  February  21      

Role   Qty   Job  Description  

Check-­‐in/out   2   Sit  at  tables,  check  off  list  when  acts  arrive,  confirm  we  have  equipment,  give  nametag  with  performance  order  number,  direct  kids  to  Blackbox,  get  signatures  as  kids  leave  

Crowd  Control  

2   Stay  in  “Heritage  Blackbox,”  keep  kids  under  control,  keep  performers  in  order  

On-­‐Deck  Managers  

2   One  stays  positioned  backstage,  one  shuttles  to/from  Blackbox  to  backstage    (and  vice  versa)  with  performers  

Stage  Manager  

1   Gets  equipment  ready  for  next  act,  cues  music  when  performers  are  ready  

Music   0   Provided  by  Heritage  High  School  

Concessions   8   4  at  each  table,  2  taking  orders/cash,  other  filling  orders  

Programs   2     Distribute  programs  

Seat  Helpers   2   Helps  later-­‐comers  find  seats  if  it  fills  up  

Talent  Show  Next  Steps  *  Next  4  steps  

1.  Print  out/prepare  “Golden  Tickets”  2.  Create  first  draft  of  program  3.  Auditions!  4.  Nail  down  final  details  with  high  school  (e.g.,  contact  for  music)  

 

Talent  Show  Questions  *  Questions  for  PTA  *  Organization  of  Show:  Should  we  put  K,  1,  2  in  Act  1,  and  3,  4,5  in  

Act  2?    *  Act  1:  23  performances  *  Act  2:  32  performances  *  Put  “Star-­‐Spangled  Banner”  first?  

*  Act  Posters:  Do  we  still  want  kids  to  create  posters  to  put  up?  If  so,  where  do  we  put  them?    *  Concessions:  Are  two  tables  enough?  *  After  the  Talent  Show:  Should  we  ask  parents  to  pick  up  their  

kids  up  from  the  Blackbox?    

*  Volunteer  Coordinator:  Melissa  Allard  

*  Holiday  Shoppe:    Melissa  Allard  *  $340  

 *  Spirit  Nights:  Donna  Meek  *  Buffalo  Wild  Wings  $840!  

*  BoxTops:  Kaye  Schrinel  *  $1262.98  

Committee  Reports  

*  Silent  Auction:  Tania  Kline  *  Donations  for  Auction  *  Donations  for  Kids  Raffle  *  Empty  baskets  or  bins  

 Tania:  patrick_tania@yahoo.com  for  donations    of  kids  raffle  items,  bins  or  baskets    Ann:  annnordeen@aol.com  for  auction    donations  or  connections  

 

Committee  Reports  cont’d  

*  Old  Business:    Outcome  of  discussion  regarding  concessions  at  Talent  Show?  

*  New  Business?    *  Community  Interest  updates?    Motion  to  Adjourn