supporting departments aedascloud.hkacid.com/km/assets/20050503-management-meeting.pdf · joanna...
TRANSCRIPT
Supporting departments
Aedas
Supporting departments
Management MeetingMay 3 2005
Agenda
• The Vision and Mission • The Company and Office Image• The Supporting Departments• The Duties and Responsibilities• The Collaboration
Board of Directors
Finance
Joyce Chong/Vivian Chan & her team
David RobertsAgnes NgKeith Griffiths
Business DevelopmentIT
Administration Human Resource
Quality Control Website
Patrick Kong,David Fung& their team
Kitty Lau & her team
Ramme Lin & her team
Catherine Chan & her team
Supporting Departments
Finance
Ramme LiuEva YIP Helen LAMWinnie LAU Wendy CHANRebecca LEEDoris CHAUPomen HOMei FUNG
IT Business Development
Administration & Secretarial
Patrick KONGWilliam NGChris WAIToby LEELouis CHEUK
Catherine CHANFlavia CHUJoyce LAMGordon CHEUNGShirley TSUIAda FONGBenny LAMMandy LAMBetty FOKBeatrice CHAN
Joyce CHONGEsther PANGMichelle CHANMandy MAIvy CHENGJessie CHEUNGSarah LAWJoanna TAMIris TONGYeona YIPPeggy LEUNGRita KO Monnea MAKMay NGEmily LAUClaudia NGCassie CHIUNancy LAI Karen PANGLoletta CHAN
Teresa CHUKrisann LIMLisa LEUNGPatricia LIUKindness CHUNGRosa Yee LAM Chak KwanKUNG Wai ManJacky LAUCHEUNG YuEdmond LITSE Yi ChongAlice CHENGLam So Ha
Kitty LAUNatalie LAWJoey FUNGRosa YEE
HumanResource
Finance Departments
Beijing office
AccountantMary MaZhang Yue
BookkeeperKaren Li
Accounting Consultant
Auditing firm
CFORamee LIU
Macao office
Shanghai office
Hong Kongoffice
Singaporeoffices
Accountant
TBC
Bookkeeper
Accounting Consultant
Auditing firm
Accountant
TBC
Bookkeeper
Accounting Consultant
Auditing firm
Accountant
Bookkeeper
Accounting Consultant
Auditing firm
AccountantsEva YIPHelen LAMWinnie LAUWendy CHANRebecca LEEDoris CHAUPomen HOStaffMei FUNG
Duties and Responsibilitiesfor Finance Dept
Reporting systemAccounting/tax Strategy report to Keith GriffithsDay to day business report to David Roberts
Duties & ResponsibilityRegional
Liaise with the local accounting staff/consultants and to establish the Accounting/tax strategy
Internal auditing to ensure proven accounting system in placeHong Kong
AccountingTime sheet of the staffProject Cost ReportingAuditing
Identify On-job training for the staff
Business Development Department
Beijing office
Catherine CHANFlavia CHUJoyce LAMGordon CHEUNGShirley TSUIAda FONGBenny LAMMandy LAMBetty FOKBeatrice CHAN
Macao office
Shanghai office
Hong Kongoffice
Singaporeoffices
Catherine CHAN
Duties and Responsibilitiesfor BD Dept
Maintaining the Data Base for Marketing Purpose•Company Profile•Project Data Bank•CV’s of the Fee-earning Staff
Liaise with the JournalistUpdating information on the WebsiteComply the tender submissionsComply presentation materials and bookletOrganize promotion material and SouvenirLiaison with other office outside Hong Kong
Attend job training
IT Department
Beijing office
Hou Yulong William NGChris WAIToby LEELouis CHEUK
Macao office
Shanghai office
Hong Kongoffice
Singaporeoffices
Patrick KONG/David FUNG
Duties and Responsibilitiesfor IT Dept
Maintain the hardware system of the officeMaintain the software system of the officeAuditing the computer applicationDevelop intranet system for the officeInvestigate any appropriate application softwareResolve the day to day problems Conduct the CADD skill survey for all the staffLiaison with the office outside HKProvide on job training to all staff
Human Resource Department
Beijing office
OfficersNatalie Law Joey FUNG
AssistantMei FUNG
CompanySecretary
Macao office
Shanghai office
Hong Kongoffice
Singaporeoffices
Kitty LAU
Duties and Responsibilitiesfor Human Resource Dept
Induction TrainingEmployment & TerminationPersonnel informationAttendance and Leave ManagementInvestigating appropriate management softwareLiaison with offices outside HK
Attend on job training
Administration Department
Beijing office
Mary Ma
Xi Liu Jennifer CHUNYealin Zhang
Monnea MAK Teresa CHUKrisann LIMLisa LEUNGPatricia LIUKindness CHUNGRosa Yee
Alice CHENG
Macao office
Shanghai office
Hong Kongoffice
Singaporeoffices
Joyce CHUNG/
Duties and Responsibilitiesfor Administration Department
AdministratorDay to Day office managementManage the minor staff to conduct supporting works
Project SecretaryProject Secretarial worksAssist Project Architects in the projects administrationAssist Directors if assigned as Director’s SecretaryOther duties assigned by the Administration Manager
Project Secretarial Works
• Assist Project Architects in their Office Documentation• Out-going documents• Project Administration Documents• Government Submission Documents
• Project Filing Works• Physical Filing• Digital Filing
• Project meetings arrangement• Taking messages for the Project team
Director’s Personal Assistance
• Look after the Directors’ Calendar (HK and Oversea)• Directors’ other social commitments • Tickets and logistic arrangement other than projects’• Other duties as may be required by individual directors
such as time sheet, claim form etc.
Other Administration Duties
• Quality Management• Environmental Management• Company’s Corresponding List• Christmas Card• Company Functions
The works done by each and everyone of us represent the image of the company
Thank You