INVITATION FOR BID NO. B-20-12-24

BID DUE DATE: Friday, October 4, 2019 @ 1:00 PM

LOCATION for mail/bid delivery: Sunnyside Unified School District No. 12Warehouse Building/Purchasing Department2241 E. Wieding RoadTucson, Arizona 85706

Please note, bids delivered to any other address than the Warehouse building or Purchasing Department will be deemed non-responsive and will not be considered for award.

Material and/or Service: Various Manufacturer’s Toners for Small office printers

In accordance with School District Procurement Rules in the Arizona Administrative Code (A.C.C.) promulgated by the State Board of Education pursuant to A.R.S. 15-213, Bids for the material or services specified will be received by the Sunnyside School District, at the above specified location, until the time and date cited. Bids received by the correct time and date shall be opened and the name of each bidder, the amount of each bid, and other relevant information deemed appropriate by the school district shall be recorded. All other information contained in the Bid shall remain confidential until award is made and the bids submitted by bidders and all information contained within will be available for public inspection. Late bids will not be considered.

Bids must be submitted in a sealed envelope and marked plainly on outside of envelope the invitation for bid number, the bidder’s name, and address. Bids must be submitted on the forms provided by this office; otherwise, they will not be considered.

SUSD reserves the right to accept or reject any bid or any part thereof; unless specified otherwise, and to waive any informalities in any bid (for any reason whatsoever), deemed by us to be for the best interest of the District.

Any questions related to a request for bid shall be directed to the contact person whose name appears below.

CONTACT PERSON: Debra HelmeyPHONE NUMBER: 520 545-2138DATE: 7/30/2019

VENDORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE INVITATION FOR BID.

Authorization: _______________________ Debra Helmey, Procurement Specialist EMAIL: debrah@susd12.org

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OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE REQUEST FOR PROPOSAL

DOCUMENTS REFERENCED:

You may access a copy of the documents referenced within this solicitation at the following web addresses:

Arizona Revised Statutes (A.R.S.) is available at http://www.azleg.state.az.us/ArizonaRevisedStatutes.asp

School District Procurement Rules in the Arizona Administrative Code (A.A.C.) is available at http://www.azleg.gov/FormatDocument.asp?inDoc=/ars/15/00213.htm&Title=15&DocType=ARS

I.R.S. W-9 form (Request for Taxpayer I.D. Number) is available at http://www.irs.gov/pub/irs-pdf/fw9.pdf

This Request for Proposal is being done by the Sunnyside Unified School District No. 12 as a member of the Strategic Alliance for Volume Expenditures (SAVE) and is acting as lead public entity. While this Request for Proposal is for the Sunnyside Unified School District No. 12, other public entities have expressed interest in utilizing the resulting contracts. School District Procurement Rules A.A.C. R7-2-1191 through R7-2-1195 authorizes and governs intergovernmental procurements for school districts. Members of “SAVE”, a group of schools/public entities have signed an intergovernmental agreement under such a cooperative purchase agreement to obtain economies of scale. After award, this solicitation may be utilized by the eligible School Districts/public entities, recognizing potential equipment, logistical and capacity limitations by Offeror may limit “piggybacking” of this award. Individual school districts/public entities would negotiate service with successful Offerors using the proposal pricing specified herein. No volume is implied or guaranteed.

Below is a list of current member districts in the Consortium who potentially may wish to utilize this contract. Other school districts in and around the Pima County may be added during the term of the contract by SAVE with the approval of the lead district and the contract Offeror. The estimated volume of purchases by other districts within SAVE have been taken into consideration by the lead district and all other school districts that are not members of SAVE are prohibited from using the contract.

Strategic Alliance for Volume Expenditures SAVE –Cooperative Purchasing AgreementsThe following 281 agencies have signed the Cooperative Purchasing Agreement with the S.A.V.E. association as of November 13, 2014

MunicipalitiesCity of Apache JunctionCity of AvondaleCity of BensonCity of Bullhead CityCity of Casa GrandeCity of ChandlerCity of Cottonwood

City of DouglasCity of El MirageCity of EloyCity of FlagstaffCity of GlendaleCity of GoodyearCity of MaricopaCity of Mesa

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City of NogalesCity of PageCity of PeoriaCity of PhoenixCity of PrescottCity of SaffordCity of ScottsdaleCity of SedonaCity of Sierra VistaCity of SomertonCity of SurpriseCity of TempeCity of TollesonCity of TucsonCity of WillcoxCity of WinslowCity of YumaLake Havasu CityTown of BuckeyeTown of Camp VerdeTown of Cave CreekTown of Chino ValleyTown of FlorenceTown of Fountain HillsTown of Gila BendTown of GilbertTown of MaranaTown of MiamiTown of Oro ValleyTown of Paradise ValleyTown of Prescott ValleyTown of Queen CreekTown of SahuaritaTown of SuperiorTown of WickenburgCountiesApache CountyCochise CountyCoconino CountyGila CountyGraham CountyLa Paz CountyMaricopa CountyMohave CountyNavajo CountyPima CountyPinal CountySanta Cruz CountyYavapai CountyYuma County

Higher EducationArizona State UniversityArizona Western College

Central Arizona CollegeCentral Arizona Valley Institute of Technology (CAVIT)Cobre Valley Institute of Technology (CVIT)Cochise County Community College DistrictCoconino County Community College DistrictDinè CollegeEast Valley Institute of Technology (EVIT)Gila Institute for Technology, a Joint Technology Education District (JTED)Graham County Community College DistrictMaricopa Community College DistrictMohave Community CollegeNorthern Arizona UniversityPima Association of Governments (PAG)Pima Community CollegePima Prevention Partnership dba Pima Partnership Academy, Pima Partnership High School &Phoenix Collegiate High SchoolRegional Transportation Authority (RTA)University of ArizonaWestern Arizona Vocational Educ (W.A.V.E.), a Joint Technology Education DistrictYavapai College

Political AgenciesArizona Supreme CourtCentral Arizona ProjectHousing Authority of Maricopa CountyMaricopa Association of GovernmentsMaricopa Integrated Health SystemSuperior Court of Arizona, Maricopa CountyTucson Airport AuthorityValley Metro Regional Public Transit AuthorityPhoenix-Mesa Gateway Airport Authority

Misc. AgenciesCentral Arizona Water Conservation District (CAWCD)Central Yavapai Fire DistrictDrexel Heights Fire DistrictHorizon Community Learning Center / HorizonCharter SchoolMary C. O’Brien ASDMountain Institute JTED

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Mt. Lemmon Fire DistrictNorth Country Community Health CenterNortheast AZ Tech Institute of Voc EdNorthwest Fire DistrictPima County Joint Technology District #11 (JTED)Pima County School Reserve FundShonto Preparatory SchoolsSuperstition Mtn Community Facilities DistrictSun City Fire DistrictSun City West Fire DistrictWestern Arizona Vocational Education #50

School DistrictsAgua Fria Union High School District # 216Alhambra Elementary School District # 68Altar Valley School District #51Amphitheater Unified School District #10Antelope Union High School #50Apache Junction Unified School District # 43Arlington Elementary School District #47Ash Fork Joint Unified School DistrictAvondale Elementary School District #44Bagdad Unified School District #20Balsz Elementary School District #31Beaver Creek School District #26Benson Unified School District #9Bisbee Unified School District #2Blue Ridge Unified School District #32Bonita School District #6Bouse Elementary School DistrictBuckeye Elementary School District #33Buckeye Union High School District #201Bullhead City Elementary School District #15Camp Verde Unified School District #28Cartwright Elementary School District #83Casa Blanca Middle School dba Vah Ki Middle SchoolCasa Grande Elementary School DistrictCasa Grande Union High School DistrictCatalina Foothills Unified School District #16Cave Creek Unified School District #93Cedar Unified School District #25Chandler Unified School District # 80Chinle Unified School District #24Chino Valley Unified School District #51Clarkdale-Jerome School District #3Coconino County Regional Accommodation District #99Colorado River Union High School District

Concho Elementary School District #6Continental Elementary School District #39Coolidge Unified School District #21Cottonwood-Oak Creek School District #6Crane Elementary School District # 13Creighton School District #14Deer Valley Unified School District #97Double Adobe Elementary School District #45Douglas Unified School District #27Dysart Unified School District # 89Eloy Elementary School District #11Elfrida Elementary School District #12Flagstaff Unified School District # 1Florence Unified School District # 1Flowing Wells Unified School District #8Fort Huachuca Accommodation School DistrictFort Thomas Unified School District #7Fountain Hills Unified School District #98Fowler Elementary School District #45Gadsden Elementary School District # 32Ganado Unified School District #20Gila Bend Unified SchoolsGilbert Unified School District #41Glendale Elementary School District #40Glendale Union High School DistrictGlobe Unified School District #1Grand Canyon Unified School District #4Hackberry Elementary School District #3Heber-Overgaard Unified School District #6Higley Unified School District #60Holbrook Unified School District #3Humboldt Unified School District #22Hyder Elementary School District #6Indian Oasis-Baboquivari School District #40Isaac Elementary School District # 5J.O. Combs Elementary School District #44Joseph City Unified School District #2Kayenta Unified School District #27Kingman Unified School District #20Kyrene Elementary School District #28Lake Havasu Unified School District # 1Laveen Elementary School District #59Liberty Elementary School District #25Litchfield Elementary School District #79Littlefield Unified School District #9Littleton Elementary School District #65Madison Elementary School District #38Maine Consolidated School DistrictMammoth-San Manuel Unified School District #8Marana Unified School District #6

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Maricopa Regional School District #509Maricopa Unified School DistrictMayer Unified School District #43Mesa Unified School District # 4Mobile Elementary School District #86Mohave Valley Elementary School District #16Mohawk Valley School District # 17Morenci Unified School District #18Murphy Elementary School District #21Naco Unified School District #9Nadaburg Elementary District #81Nogales Unified School District # 1Osborn Elementary School District #8Page Unified School District #8Palominas Elementary School District #49Palo Verde Elementary School District #49Paradise Valley Unified School District #69Parker Unified School District #27Patagonia Elementary School District #6Patagonia Union High School District #92Payson Unified School District #10Peach Springs Unified School District #8Pendergast School District #92Peoria Unified School District #11Phoenix Elementary School District # 1Phoenix Union High School District #210Picacho Elementary School District #33Pima Unified School District #6Pine Strawberry Elementary School District #12Pinon Unified School District #4Pomerene Elementary School District #64Prescott Unified School District #1Quartzsite Elementary School District #4Queen Creek Unified School District # 95Red Mesa Unified School District #27Riverside Elementary School District #2Roosevelt Elementary School District # 66Round Valley Unified School District #10Sacaton Elementary School District #18Saddle Mountain Unified School District #90Safford Unified School District #1Sahuarita Unified School District #30San Carlos Unified School District #20

Sanders Unified School District #18San Simon Unified School District #18Santa Cruz Valley Unified School District #35Santa Cruz Valley Union High School District #840Scottsdale Unified School District # 48Sedona-Oak Creek Unified School District #9Sentinel Elementary School District #71Show Low Unified School District #10Sierra Vista Unified School District # 68Snowflake Unified School District #5Somerton Elementary School District #11Stanfield Elementary School District #24St. David Unified School District #21St. Johns Unified School DistrictSunnyside Unified School District #12Superior Unified School District #15Tanque Verde Unified School District #13Tempe Elementary School District # 3Tempe Union High School District # 213Thatcher Unified SchoolsToltec Elementary School District #22Tolleson Elementary School District #17Tolleson Union High School District # 214Tombstone Unified School District #1Tuba City Unified School District #15Tucson Unified School DistrictUnion Elementary School District #62Vail Unified School District #20Valley Union High School District #22Washington Elementary School District # 6Wellton Elementary School District #24West-MEC District #402Whiteriver Unified School District #20Wickenburg Unified School District #9Willcox Unified School DistrictWilliams Unified School District #2Wilson Elementary School District #7Window Rock Unified School District #8Winslow Unified School District #1Young Public School DistrictYuma Elementary School District # 1Yuma Union High School District # 70

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While all members of SAVE are eligible to use these contracts, the following Districts have specifically expressed an interest in using these contracts via survey conducted electronically by the lead district. The annual estimated expenditures for each district is listed for the convenience of the Offerors. But is not guaranteed.

DISTRICT ESTIMATED ANNUAL

Marana Unified School District $50,000Scottsdale Unified School District $50,000Sunnyside Unified School District $8,000

GENERAL INFORMATION, INSTRUCTIONS AND REQUIREMENTS:

PurposeThis solicitation is to acquire Various Manufacturer’s Toners for Small office printers as needed for the Sunnyside Unified School District No. 12.

Terms and ConditionsThe submission of a bid will indicate that the bidder has read the terms and conditions, understands the requirements and that the bidder can supply items specified.

No contract exists on the part of the school district until a written purchase order is executed. Issuance of a purchase order will be considered sufficient notice of acceptance of contract.

Prices shall be stated in units as specified (excluding sales tax) and the extension (excluding sales tax) on each item in the bid. In the event of conflict between the unit price and extension, the unit price shall govern.

Failure to examine any specifications and/or instructions will be at bidder’s risk.

All prices shall be F.O.B. Sunnyside Unified School District No. 12.

Payments shall comply with the requirements of A.R.S. Titles 35 and 41, Net 30 days. Upon receipt and acceptance of goods or services, the Contractor shall submit a complete and accurate invoice for payment from the School District within thirty (30) days. The Purchase order number must be referenced on the invoice.

Any contract issued from this bid is subject to cancellation pursuant to A.R.S. 38-511.

SamplesSamples may be requested after bid opening. Samples must be provided, if requested, within one week of request (unless other arrangements have been made). Otherwise, bidder will not be considered. The samples received will be used to determine quality, durability, and compliance with bid specifications. All sample(s) are to be of the same quality as those to be supplied by the successful bidder(s) upon bid award. They must be tagged showing item number and company name. They shall be free of charge and be submitted and removed by the bidder at their expense. Award samples may be held for comparison with deliveries. The district shall not be held responsible for any sample damaged or destroyed in examination or testing. Samples not removed within thirty days after notice to the bidder will be regarded as abandoned and the School District shall have the right to dispose of them as it’s own property.

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Brand NameSpecific brand of merchandise, supplies, or equipment used in the specifications is done to indicate general character or quality desired, or to match an item already in use. Such references are not intended to limit or restrict bidding by other vendors.

If specific items are not available, please bid on suitable alternates. Bidder must be prepared to submit a sample of alternate at no cost to the District.

Consideration will be given to bids on other brands quoted as “equal”. However, the Sunnyside Unified School District will be the sole judge on the question of “equal quality”. After each item, full brand name, model number, etc., must be written on the bid form by all bidders. If “other brand” is not shown in writing on the bid form, it will be assumed that bidder is quoting on the specified item and bid will be awarded accordingly.

Descriptive literature must accompany all bids.

Successful vendor providing services shall be required to inform SUSD if they employ any ARIZONA STATE RETIREMENT SYSTEM Retirees collecting ASRS pension. If so, vendor shall, as a condition of acceptance:

1. Provide the names of all ASRS retirees it employs2. Provide on a biweekly basis, by ASRS retiree the amount of total wages it paid those

individual during that period in connection to services to SUSD#123. Reimburse Sunnyside Unified School District the amount of “Alternate Contribution

Rate” (ACR) the District had to pay ASRS as a result of #2 . The current ACR rate is 9.36% of total wages and this rate is subject to change annually as determined by ASRS.”

Compliance with Specifications

Sunnyside Unified School District reserves the right to cancel order and return any item awarded on bid; if after delivery, it is found not matching minimum specifications, or of poor quality, or not matching sample provided, or delivery is later than specified in bid.

Delivery of Bid Item(s):

Delivery to be F.O.B. Sunnyside Unified School District No. 12. Prompt delivery is of the essence and may be a factor in bid award. Bidder must indicate delivery time following receipt of a purchase order on the bid form.

Failure to deliver order within the specified time frame may result in purchase order cancellation.

Price Clause

Prices must be firm for a period of sixty days following opening of sealed bid unless otherwise stated in the terms of the contract period. After initial contract term and prior to any contract renewal, the Sunnyside School District will review fully documented requests for price increases and may at its sole option accept any changes or cancel from the contract those items concerned. The vendor shall likewise offer any published price reduction, during the contract period, to the District concurrent with its announcement to other customers. All price adjustments will be effective upon acceptance of the SUSD Purchasing Department.

In the best interest of the district, we reserve the right to increase or decrease quantities as shown, or to place subsequent orders with successful bidder(s).

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Tax Requirements

Bidders located in Arizona shall add sales tax to total of bid. (Do not include tax with individual items).

Bidders located outside of Arizona shall indicate tax charged, and the School District shall pay the tax to bidder.

Bid Protest

Any formal protest of bid must be filed with Kenneth Kmak (District Representative), 2238 East Ginter Road, Tucson, Arizona 85706, phone number (520) 545-2043 Protest shall be filed within ten days after the protester knows or should have known the basis of the protest, whichever is earlier.

Evaluation Criteria

Bid award(s) to be on a per item, all or none, group of similar item(s) basis, or whatever is in Sunnyside School District’s best interest.

The Sunnyside Unified School District reserves the right to evaluate and/or purchase any item whether offered at a higher or lower price, within reason, if we consider it to be in the best interest of the District. The School District’s decision shall be final. Price alone may not be the sole factor in making bid award(s).

Bid award(s) to be made to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and evaluation criteria set forth in the invitation for bids.

The bid will be initially evaluated for conforming to the requirements of the IFB. All those responsible and responsive bidders who met the technical requirements will then be evaluated for pricing and specifications of products/services.

The evaluation criteria for this solicitation are as follows: 1) conformance to the terms and conditions in the solicitation; 2) completeness of the bid and required forms; 3) price; 4) availability of maintenance beyond warranty period: 5) references and past performance information (PPI) review; and 6) other specific evaluations described in R7-2-1031; transportation costs; ownership costs; and/or life cycle costs.

Award Basis

1. The contract shall be awarded to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements set forth in the solicitation per R7-2-1031 requirements. The

District will accept partial offers for award and reserves the right to make a partial award and/or multiple awards to more than one offeror. The award will be limited to the least number of offerors that the District determines is necessary to meet the needs of the District and will be determined in writing prior to making an award.

When determining whether to award of multiple contracts, District may consider a variety of factors, including without limitation: District’s experience with existing products and systems, brand continuity for parts replacement, increased demand for goods or services, a single Contractor’s ability to provide for District’s needs, bonding capacity, Contractor’s location and service areas, District’s past experience with Contracts for similar product/services, and other relevant criteria, including the criteria set forth in school district procurement code R7-2-1024(B)(1)(D): whether contracts will be awarded by individual line items or groups of line items, by increments, or by designated regions or locations

If a vendor receives a contract award, an order is placed and vendor is unable to meet the delivery requirements, meet service requirements, or material that meets the Districts needs as outlined in this Solicitation, or is unable to hold proposal price, or fails to provide product or service within a reasonable period of time, AND/OR fails to provide product complying with the specifications, as determined by the District, the District reserves the right to go to the next lowest proposal price of equal quality which meets specifications. If the item delivered does not meet specifications or is received in an unsatisfactory condition and is in a damaged or unusable condition, or if service is unsatisfactory, vendor must pick up item immediately and replace to each District’s satisfaction at no additional charge, or issue full credit, for

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service a return visit must be scheduled within 24 hours. Rejected items must be removed from the District’s premises by the vendor upon verbal notification.

TERMINATION FOR CONVENIENCE

The school district reserves the right to terminate the contact in whole or in part anytime for the convenience of the school district without penalty recourse. The procurement officer shall give written notice to the contractor of the termination at least thirty days before the effective date of the termination.

INSURANCEThe successful bidder agrees to obtain and maintain comprehensive general liability insurance with bodily injury limits of $1,000,000 per occurrence, property damage limits of $500,000 per occurrence, including completed operations, personal injury, and contractual coverages. Certificates of Insurance evidencing such coverages will be supplied to SUSD and will have a clause providing that 15 days written notice of proposed action will be given to SUSD by the insurance company before cancellation, reduction, restriction, or limitation of coverage, which notice shall be evidenced by a return receipt of a registered or certified letter.

In addition, the successful bidder agrees to obtain and maintain worker’s compensation and employers liability insurance in conformity with state law.

INDEMNIFICATIONThe successful bidder shall indemnify and save harmless SUSD from and against all claims, suits, actions, liability, loss, damage, and expense arising from any negligent action or negligent omission of the vendor or any subcontractor of the vendor under this contract or any of their respective agents or employees in connection with the performance of this contract.

Non-Collusion and Anti-Competitive certification

The Offeror must certify that their bid submission is genuine and not a sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

The Bidder or Offeror has not given, has not offered to give, or does not intend to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a District official or employee in connection with the submitted Offer

SUSPENSION OR DEBARMENT

Sunnyside School District may, by written notice to the contractor, immediately terminate this contract if Sunnyside School District determines that the contractor has been disbarred, suspended or otherwise lawfully prohibited from participating in any public procurement unit or other governmental body. To be eligible for award offeror must declare if at any time they have been suspended, debarred, or otherwise lawfully prohibited from participating in any public procurement activity. This statement is included on the Offer and Acceptance form on the last page of this solicitation.

Registered Sex Offender Restriction.

Pursuant to this bid, the successful bidder by acceptance of award of this bid and a purchase order, agrees by acceptance, that no employee of the successful bidder or a sub contractor of the successful bidder, who has been adjudicated to be a registered sex offender, will perform work on District premises or equipment at any time when District students are, or are reasonably expected to be, present. The successful bidder further agrees by acceptance of this order that a violation of this condition shall be considered a material breach and may result in a cancellation of the order at the District’s discretion.

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Conflict of Interest.

As per A.R.S. #38-503, each bidder is to disclose any substantial interest that they have with a Sunnyside Unified School District employee or Governing Board Member. All parties hereby are put on notice that this Contract is subject to termination if any District employee or Governing Board member has substantial interest in the firm and/or services and has not followed State and District rules governing orders in such interest.

Contractor’s Employment Eligibility

By entering into the contract, contractor warrants compliance with A.R.S. 41-4401, A.R.S. 23-214, The Federal Immigration and Nationality Act (FINA), and all other federal immigration laws and regulations.

The District may request verification of compliance from any contractor or subcontractor performing work under this contract. The District reserves the right to confirm compliance in accordance with applicable laws.

Should the district suspect or find that the contractor or any of its subcontractors are not in compliance, the District may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor.

Terrorism Country Divestments

Per A.R.S. 35-392, the School District is prohibited from purchasing from a company that is in violation of the Export Administration Act.

Scrutinized Business OperationsPer A.R.S. 35-391 and A.R.S. 35-393, the School District is prohibited from purchasing from a company with scrutinized operations in Iran or Sudan.

Employee Eligibility Verification

Each contractor shall warrant compliance with all federal immigration laws and regulations that relate to their employees and that they have verified employment eligibility of each employee through the E-Verify program. The contractor shall acknowledge that a breach of the warranty shall be deemed a material breach of the contract subject to penalties up to and including termination of the contract.

The contractor further acknowledges that the School District retains the legal right to inspect the papers of any contractor or subcontractor employee who works on the contract to ensure compliance by the contractors or subcontractor.

Fingerprinting of Employee Requirements

A contractor, sub- contractor or vendor or any employee of a contractor, subcontractor or vendor, who is contracted to supply services on a regular basis (at least five (5) times during a month) shall at its own expense, obtain a valid fingerprint clearance card in accordance with A.R.S. 15-512 (H). A copy of the valid fingerprint clearance card shall be supplied to the District upon request.An exception to this requirement may be made as authorized in Governing Board policy.

Immigration Non-DiscriminationIn compliance with the Constitution of the United States and the U. S. Supreme Court's 1982 opinion in Plyler v. Doe, 457 U.S. 202 (1982), Sunnyside Unified School District educates all Arizona resident students regardless of their immigration or citizenship status, or that of their parents. It is SUSD's belief and intention that its schools should be a safe place for students to learn and thrive in an environment free from investigation and enforcement of immigration status.

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Unless specifically required by court order or other legal process or laws related to employment or the enrollment of students in college level joint/dual enrollment courses, Sunnyside Unified School District employees are prohibited from investigating or reporting to any state or federal official information regarding the immigration or citizenship status of any student or parent. To the extent that such information regarding the student is contained in student education records, no employee may disclose it unless specifically permitted under the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part99).

Sunnyside Unified School District requests that all vendors, volunteers, and visitors at SUSD schools or SUSD school-sponsored events refrain from investigating and enforcing actions related to immigration status. Failure to honor this request may result in the termination of business relationships and/or a prohibition from entering District property or attending District-sponsored events.

Small Business, Minority Owned Firms, and Women’s business Enterprises

The District shall make a positive effort to utilize small businesses, minority owned firms, and women’s business enterprises, labor surplus area firms whenever possible. Contractors awarded under this solicitation are required to take affirmative steps to include small businesses, minority owned firms, women’s business enterprises and labor surplus area firms when sub-contractors are required.

Equal Employment Opportunity. The awarded vendor shall comply with Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapters 60). Appendix II to 2CFR§200(C)

Contract Work Hours and Safety Standard Act. The awarded vendor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327–330) as supplemented by Department of Labor regulations (29 CFR Part 5). Appendix II to 2CFR§200(E)

Byrd Anti-Lobbying Amendment. Pursuant to 31 USC 1352, the awarded vendor must submit a Certification Regarding Lobbying and Disclosure of Lobbying Activities which conforms in substance with the language provided in Appendix II to 2CFR§200(I). Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by Section 1352, Title 31, and U.S. Code. No appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative Agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions. Pursuant to 31 USC 1352, the FSMC must disclose lobbying activities in connection with school nutrition programs. If there are material changes after the initial filing, updated reports must be submitted on a quarterly basis. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Appendix II to 2CFR§200(I).

The awarded vendor shall purchase, to the maximum extent practicable, domestic agricultural commodities or products substantially processed in the United States. “Substantially” means the final processed product contains over 51% domestically grown agricultural commodities.

This provision applies to all food purchases paid from the nonprofit school food service account.

Exceptions to the Buy American provision should be used as a last resort; however, an alternative or exception may be approved upon request. (1) Exceptions include:

(a)The product is not produced or manufactured in the U.S. in sufficient and reasonable available quantities of a satisfactory quality, or

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(b)Competitive bids reveal the costs of a U.S. product are significantly higher than the non-domestic product.(2) To be considered for the alternative or exception, the request must be submitted in writing to a designated official of the District , a minimum of 30 days in advance of delivery. The request must include the:

(a)Alternative substitute(s) that are domestic and meet the required specifications:(i)Price of the domestic food alternative substitute(s); and(ii)Availability of the domestic alternative substitute(s) in relation to the quantity ordered.

(b)Reason for exception: limited/lack of availability or price (include price):(i)Price of the domestic food product; and(ii)Price of the non-domestic product that meets the required specification of the domestic

product.(3) Buy American exceptions should be kept on file for review.

Bidders who fail to respond to invitations for bids for two consecutive procurements of similar items or services may be removed from the Sunnyside School District master bidder’s list. A notice will be sent if you have not responded to two consecutive bids.

Contract Period:

It is the intent of Sunnyside School District to award a multiyear contract, beginning from the time of award through June 30, 2020. . Providing funds are appropriated to support continuation of performance in a subsequent fiscal period, contract may, by mutual agreement between the awarded firm/person and Sunnyside Unified School District No. 12, be extended on a fiscal year-to-year basis. Contract renewal will also be based on the performance of successful bidder and what is in the best interest of Sunnyside School District. The total time of contract will not to exceed five (5) years.

SEE PAGE 17 FOR THE OFFER FORM ATTACHED TO THIS SOLICITATION. The top section of this form must be filled out in its entirety with your bid submittal

Delivery of Bid Items:

Delivery to be F.O.F. destination, freight prepaid each site located in Arizpma in quantities requested by Districte personnel on an "as needed" basis. Prompt delivery is of the essence and may be a factor in bid award. Therefore, bidder must indicate delivery time following receipt of an order on the bid form.

Failure to deliver order within the specified time frame may result in purchase order cancellation.

Following bid award, a blanket purchase order will be issued to the successful bidder(s). Actual quantities of award materials requested by SUSD and delivered by vendor will be charged against this blanket purchase order.

All deliveries shall be accompanied by delivery tickets or packing slips indicated with the School District purchase order number, vendor name, and name of article,

The District reserves the right to extend the time of contract as indicated above for thirty (30) day periods up to a maximum of three (3) extensions. Such extensions shall become effective upon mutual written agreement between the District and the vendor(s).

A market Basket will be used to represent and cover various manufacturer’s toners. Please provide OEM and compatible pricing to allow Districts the choice to purchase either or both. The quantities and names listed are included only to provide sample names of toners that will be needed in the 2019/2020 year. Each SAVE cooperative school district has a varied list of small printer manufacturers that will be needed.The volume or value of purchases under the resultant contract(s) is unknown. The District shall not be bound to purchase a minimum quantity during the contract period.

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Proposal PageItem # Brother Ink

1 TN221bk OEM $ Compatible $ 2 TN221c OEM $

Compatible $ 3 TN221Y Oem$

Compatible $ 4 TN221M OEM$

Compatible $ 5 TN311Y OEM$

Compatible $ 6 TN311BK OEM$

Compatible $ 7 TN311M OEM$

Compatible $ 8 TN336M OEM$

Compatible $ 9 TN336C OEM$

Compatible $ 10 TN336Y OEM$

Compatible $ 11 TN336BK OEM$

Compatible $ 12 TN660 OEM$

Compatible $ 13 TN331BK OEM$

Compatible $ 14 TN331C OEM$

Compatible $ 15 TN331M OEM$

Compatible $ 16 TN331Y OEM$

Compatible $ 17 TN750 OEM$

Compatible $

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18 TN550 OEM$ Compatible $

19 TN225bk OEM$ Compatible $

20 TN225M OEM$ Compatible $

21 TN225C OEM$ Compatible $

22 TN225Y OEM$ Compatible $

23 N420-Brother HL2230/2240, TN420 Toner, Blk OEM$ Compatible $

24 TN630-Brother DCPL2500/HLL2320, TN630 Toner, Blk OEM$ Compatible $

25TN650-Brother DCP8080/HL5340D, TN650 HY Toner, Blk OEM $ Compatible $

26 DR730-Brother Drum Unit OEM$ Compatible $ CANON:

274792B003AA-Canon Image Runner GPR43 Toner, Blk Toner, HY Blk OEM$ Compatible $

28 5206B001-Canon PG240XL Toner, Blk OEM$ Compatible $

29 6513B001-Canon CLI-251 Ink, Blk OEM $ Compatible $

30 513B004-Canon CLI-251 Ink 4pk-Blk,C,M,Y OEM$ Compatible $ DELL:

31 310-8707-Dell 1720/GR332 OEM$ Compatible $ XEROX:

32 113R95-XEROX N17 Docuprint Toner, Blk OEM$ Compatible $

33 113R00446-XEROX N2125 Toner, Blk OEM$ Compatible $

34 106R02777-XEROX Work Center 3215/3225 Toner, Bl OEM$ Compatible $

35 HP304A OEM$ Compatible $

36 HP902 OEM$ Compatible $

37 HP902C OEM$ Compatible $

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38 HP902M OEM Compatible $

39 HP902Y OEM$ Compatible $

40 HP90A OEM$ Compatible $

41 HP305A OEM$

Compatible $ 42 HP49x OEM$

Compatible $ 43 HP504A BK OEM$

Compatible $ 44 HP504A C OEM$

Compatible $ 45 HP504A Y OEM$

Compatible $ 46 HP504A M OEM$

Compatible $ 47 HP315bk OEM$

Compatible $ 48 HP315C OEM$

Compatible $ 49 HP315Y OEM$

Compatible $ 50 HP315M OEM$

Compatible $ 51 HP 42X OEM$

Compatible $ 52 HP312x OEM$

Compatible $ 53 HP55x OEM$

Compatible $ 54 HP364A OEM$ Compatible $

55 Q2612A-HP LJ 12A, 1012/1022 Toner, Blk Compatible $

56 C4127X-HP LJ 27X, 4000/4050 Toner, Blk Compatible $

57 CE505A-HP LJ 05A, P2035A Toner, Blk Compatible $

58 CE260A-HP LJ 647A, CM4540/CP4025 Toner, Blk Compatible $

59 CE261A-HP LJ 647A, CM4540/CP4025 Toner, Cyan Compatible $

60 CE262A-HP LJ 647A, CM4540/CP4025 Toner, Yllw 15

Compatible $ 61 CE263A-HP LJ 647A, CM4540/CP4025 Toner, Magenta Compatible $

62 CE320A-HP LJ128A, CP1525/CM1415 Toner, Blk Compatible $

63 CE321A-HP LJ128A, CP1525/CM1415 Toner, Cyan Compatible $

64 CE322A-HP LJ128A, CP1525/CM1415 Toner, Yllw Compatible $

65 CE323A-HP LJ128A, CP1525/CM1415 Toner, Magenta Compatible $

66 CF280A-HP LJ 80A, Pr0 400/M401/MFP425dn Toner, Blk Compatible $

67CF371AM-HP LJ 128A, CP1525/CM1415 3pk CMY Toner

Compatible $

Please provide additional Manufacturer’s names and Discounts of toners your company can provide:___________________________________________________________________________________

___________________________________________________________________________________

1.Please describe your online ordering processes____________________________________________

____________________________________________________________________________________

2.Please describe how blanket purchase orders are handled

____________________________________________________________________________________

____________________________________________________________________________________

3. Do you accept PCard payments $_____________________

4. Please provide estimated delivery dates of orders after order is placed online. ____________________

SEE NEXT PAGE FOR THE OFFER FORM ATTACHED TO THIS SOLICITATION. The top section of this form must be filled out in its entirety with your bid submittal.

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OFFER AND ACCEPTANCEThe undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer.

Arizona Transaction (Sales) Privilege Tax License No.: For clarification of this offer, contact:

__________________________________________________ Name:________________________

Federal Employer Identification No. _____________________ Phone:_______________________

__________________________________________________ Fax:_________________________

Tax Rate:__________________________________________ Email:_______________________

__________________________________________________ ____________________________ Company Name Signature of Person Authorized

To sign offer

_________________________________________________ ____________________________ Address Printed Name

__________________________________________________ ____________________________ City State Zip Title

CERTIFICATION

By signature in the Offer section above, the Bidder certifies:

1. The submission of the offer did not involve collusion or other anti-competitive practices.2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Arizona Governor’s Executive Orders 2004-29 and 2009-09 or A.R.S. 41-1461-1465.3. The Offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by the law.4. The offeror warrants that it and all proposed subcontractors will maintain compliance with the Federal Immigration and Nationality Act (FINA), A.R.S. 41-4401 and A.R.S. 23-214 and all other Federal immigration laws and regulations related to the immigration status of its employees which requires compliance with federal immigration laws by employers, contractors and subcontractors in accordance with the E-Verify Employee Eligibility Verification program. 5. In accordance with A.R.S. 35-392, the offeror is in compliance and shall remain incompliance with the export Administration Act.6. In accordance with A.R.S. 35-393 the offeror does not engage in a boycott of Israel. Please note Unless and until the District Court's injunction in Jordahl v. Brnovich, 336 F.Supp.3d 1016 (D.Ariz. 2018) is stayed or lifted, the Anti-Israel Boycott Provision (A.R.S. §35-393.01 (A)) is unenforceable and the State will take no action to enforce it. This attachment (Participation in Boycott of Israel) is not a mandatory part of the offer as long as the injunction remains in place. Offers will not be evaluated based on whether this certification has been completed. 7. In accordance with A.R.S. 15-512, the offeror shall comply with fingerprinting requirements unless otherwise exempted. 8. The offeror certifies by submission of this proposal that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating this this transaction by any federal department or agency .

ACCEPTANCE OF OFFER

The offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc. and the Contractor’s Offer as accepted by the school district/Public Entity.

This contract shall henceforth be referred to as Contract No. ________________________________.The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contract release document, or written notice to proceed.

Awarded this_______day of ___________________20____

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__________________________________________________ Authorized Signature 

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