succesful time management
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Succesful time management
Time is extremely important in our life; it helpsus structure our daily lives and activities, so thatwe can live more organized, productive lives.While there are always drawbacks to being tooconscious of time (such as the feeling of being
"ruled by the clock"), it is essential that we havethis marker to use while we work, play, andgrow older. Time may also be viewed in a morephilosophical sense; time represents specialmilestones, including birthdays, anniversaries,and the births of children. This is one of the
reasons why our own date of birth is special tous. Many people keep diaries and journals tomark the passing of time - these recordsbecome rich treasure troves of vital informationabout every day doings and any specialachievements, problems, or activities.
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Brief exercise :
Draw a middle line I a sheet of paper so that
in the left side : list at least 5 things most important
to you
however in the right hand : list : what do you -
spend on- time most ?
Family
Mosque
Health
Charity works
Reading
Football
Friends
Study – charity works
Reading
Sleeping
Football
Friends
Mosque
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The point of exercise is :
Most of us don’t have the luxury of spending
majority of time on things that are important to us
When things are very important to us & we aren’t
able to devote time , unhappiness will be the result
What successful time management do? :
1- Help us to perform tasks that we want to do
2- Help us to get more time available to spend on
things that are important to us3- Time management helps us to have a sense of
power over our : ( life , home , working ,…………)
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TIME MANAGEMENT GOAL :
Accordingly we could say that the general goal
of time management is to :Focus on results
By adopting this goal – from my own point of
view – will identify which of your activities are
actually contributing to your effectiveness &
which activities are wasting your time ,increasing your stress & distracting you from
your goal
How is your time management ?
We could start with a :
1) SELF TEST : let’s start our discussion about time
management with an evaluation of where
we are now ? let’s answer these groups (
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sections ) of Questions by rating yourself
from 1 or 5 which 1 is the lowest frequent
& 5 is the most frequent :
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Here : each of these sections represent a
specific time management skill :
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Section 1 : goal setting
Section 2 : prioritization ووياحديد
Section 3 : managing interruption
Section 4 : procrastination جيل و سويف
Section 5 : scheduling
-
From the example above :- We could determine where’s the weakest
area of time management skills
So that we could work on that skill before moving
on to another skill
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2) D AILY ACTIVITY LOG :
Used to keep track of time spending in performing
tasks / activities
Activity log can be shown as following figure :
There are few guidelines to follow in order to get
the most value out of this log :
1- Use only one sheet per day
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2- Be accurate : put down exactly what you did to
work on the project
3- Be honest : this is only for you & no one will seeit , to identify areas that you can improve
Idcally : you spent you spent the highest
priority in the most amount of time & vise
versa
Goal setting :
S.M.A.R.T goals :A method that can be used to test the time
which used to perform the objective :
The main definitions of S.M.A.R.T goals :
1- Specific
2- Measureable3- Attainable
4- Realistic
5- Timely bond
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1 ) a goal is specific :
When a goal is specific , then you could
identify what you expect to be accomplished
- Specific goal will answer these questions :
2 ) each goal is measurable :
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Means : ascertain how far along you are in
reaching a goal as well as the goal will be
completed
- Measurable goals ask these questions :
- 3 ) Attainable :
You must ascertain that your goal / objective is
attainable
4 ) Realistic :
Means : a goal must be a something that you are
willing & able to work towards
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- To ensure that goal is realistic we should
answer these questions :
5) timely :
Without having a time to achieve your goals , you
won’t have the necessary motivation to get going as
soon as possible