submission doc.: ieee 802.11-08/0845r0july 2008 nancy cam-winget (cisco systems)slide 1 editors...

Submission

doc.: IEEE 802.11-08/0845r0July 2008

Nancy Cam-Winget (Cisco Systems)Slide 1

Editor’s Meeting (July)

Date: 2008-07-17

Name Company Address Phone email Nancy Cam-Winget Cisco Systems 225 East Tasman Dr

San Jose, CA 95134 +1 408 853 0532 [email protected]

Authors:

Submission

doc.: IEEE 802.11-08/0845r0


Abstract / Agenda

• Roll Call / Contacts / Reflector

• Publication Work Plan

• Lessons Learned

• Numbering of Annexes

• Baseline Text Dependencies

• Conference Calls

• Amendment Ordering / ANA Status / Draft Snapshots

• Editorial Streamlining Projects

July 2008

Submission

doc.: IEEE 802.11-08/0845r0


Roll Call• 802.11 Editor’s Present

– P802.11n Amendment (HT) – Adrian Stephens– P802.11p Amendment (WAVE) – Wayne Fisher– P802.11r Amendment (FAST ROAM) – Bill Marshall– P802.11s Amendment (MESH) – Tony Maida– P802.11y Amendment (CBP) – Peter Ecclesine– P802.11w Amendment (SEC) – Nancy Cam-Winget– P802.11z Amendment () – Menzo Wentink, pro temp

• 802.11 Editor’s Not Present– P802.11T Recommended Practice (WPP) – Tom Alexander– P802.11u Amendment (WIEN) -- Necati Canpolat– P802.11v Amendment (MGMT) – Emily Qi– P802.11aa Amendment () – Hang Liu

• Also present:– Clint Chaplin

• IEEE Staff present• IEEE Staff not present and always welcome!

– Michelle Turner – staff editor for 802, [email protected]– Kim Breitfelder – manager publishing, [email protected]?– Michael Kipness – our staff liaison, [email protected]?

• Note: editors request that an IEEE staff member should be present at least during Plenary meetings

July 2008

Submission

doc.: IEEE 802.11-08/0845r0July 2008


Volunteer Editor Contacts• TGn – Adrian Stephens – [email protected]• TGp – Wayne Fisher – [email protected]• TGr – Bill Marshall – [email protected]• TGs – Tony Maida – [email protected]• TGT – Tom Alexander – [email protected]• TGu – Necati Canpolat – [email protected] • TGv – Emily Qi – [email protected]• TGw – Nancy Cam-Winget – [email protected] • TGy – Peter Ecclesine – [email protected]• TGz – Menzo Wentink– [email protected]

(permanent editor position open)• TGmb – Not yet determined• TGaa – Hang Liu – [email protected]• Editor Emeritus:

– TGk – Joe Kwak– [email protected]

Submission

doc.: IEEE 802.11-08/0845r0

Reflector Updates

• Each editor is expected to be on the reflector and current.

• If you didn’t receive the meeting notice from the reflector, please send email to [email protected]

• To be updated:– None

– All present receiving reflector traffic

– No email address changes requested

July 2008


Submission

doc.: IEEE 802.11-08/0845r0July 2008


IEEE Publication Status

• IEEE 802.11-2007 published and for sale on IEEE web– Published in June 2007

– Combines all existing amendments and includes maintenance work by TGma

• Publications in progress– REVCOM has recommended publication of 802.11k and 802.11r.

Pending approval by Standards Board

– IEEE staff and WGTE preparing publication. Targets:• 802.11k has published; is publicly available now

• 802.11r will be published any day now!

Submission

doc.: IEEE 802.11-08/0845r0

Publications: lessons learned

• When quoting baseline text inaccurately, the baseline text is changed whether or not the changes were marked. The IEEE staff will actually do the appropriate changes as if the task group had actually intended to change the baseline.– Drafts can minimally quote baseline text to minimize such changes

– Should revisit the decision to include full context during insertion

• Full Annex titles have to be shown in the amendment; more importantly included “normative” vs. “informative”– TGk inadvertently changed Annex A to be fully informative

– TGr battled to fix Annex A but caused ripples

– In editor’s operations manual and during balloting, should comment that Annexes should be fully titled with good reason to vote “No” in balloting

Submission

doc.: IEEE 802.11-08/0845r0

Publications: lessons learned (cont’d)

• Acronym rules are inconsistent– Styleguide doesn’t include definitions

– Every document is treated as standalone, thus first acronym reference must be spelled out. Even though, other amendments or baseline may have defined and used the acronym earlier.

– Goal should be to have as few changes between the final balloted amendment and final published amendment.

• How do we deal with subjective decisions made by the IEEE copy editors as their styles vary?

• Booleans should be capitalized: TRUE and FALSE– Values are “set to” vs. “is”

Submission

doc.: IEEE 802.11-08/0845r0

Publication Work PlanNote: to be included in the editor’s operations manual

Here is the workflow we have used for a number of years with IEEE staff on publication of 802.11 publications:

1. Editors provide FRAME source and any freestanding graphics to staff at time of REVCOM submission. – DONE for both 802.11k and 802.11r.

2. Editors provide a list of requests editorial corrections no later than REVCOM approval date. – Not yet done by either editor. 802.11k is almost ready for submission. The 802.11r editor intends to wait until reviewing a publication draft for 802.11k to submit the draft since it is very dependent on the 802.11k text.

3. Staff prepares a publication draft and highlights changes they have made and questions they need addressed or confirmed. This draft is sent to Task Group Editor and the Working Group Technical Editor (me). This typically occurs about 2-3 weeks after approval for publication, since the preparation work is usually (but not always) begun ahead of approval. This is also typically the draft peer reviewed by IEEE staff.

4. The Task Group Editor responds to all questions on domain specific questions, with copy to Working Group editor (me). This typically takes about 3-5 days.

5. The Working Group Technical Editor reviews responses from the Task Group editor, completes any responses, and provides a list of WG officers and voting members valid for the document as of the opening day of the Sponsor ballot. This typically only takes one additional day from the prior step as most of the work is done in parallel by the two editors.

6. Final draft is submitted by the IEEE staff to Working Group Technical Editor and Task Group Editor for sign-off. Any changes from the responses or IEEE peer review are highlighted and explained. This typically takes only one or two days more after the responses are received from the editors.

7. Task Group Editor gives final approval. No changes are expected. This usually occurs within 24 hours.

8. Working Group Technical Editor signs off and provides draft to Working Group Chair. No changes are expected. This usually occurs within 24 hours and in parallel with the previous step.

9. Working Group Chair sends email to sponsor and IEEE staff letting them know the Working Group has signed off on the publication process.

July 2008


Submission

doc.: IEEE 802.11-08/0845r0

Numbering of Annexes

• Proposal: User IEEE Correct numbering to insert annexes in appropriate order– E.g., Annex N, Annex O1, Annex O2, Annex P

– Allow insertion before final mandatory bibliography section.

– Allows insertion of any new normative annexes prior to informative annexes

July 2008


Submission

doc.: IEEE 802.11-08/0845r0

Overlapping Text Issues

• Extended Capabilities IE conflicts– To be discussed in September meeting

July 2008


Submission

doc.: IEEE 802.11-08/0845r0July 2008


ANA Announcements• Current ANA announced to group is 802.11-08-0227r1.

– See https://mentor.ieee.org/802.11/file/08/11-08-0227-01-0000-ana-database-assigned-numbers.xls

– All new requests received by end of meeting will be uploaded and announced via 802.11 WG reflector after the editor’s conference call #1

• No requests have been received directly from editors this week and acted on in preparation for publishing next version.

• Others as may arise before the editors conference call #1 will be included

• Procedure for ANA is contained in 07/0827r0.– See http://mentor.ieee.org/802.11/public/07/11-07-0827-00-0000-assigned-number-authority-ana-mechanisms.ppt

• Editorial Guidance– ANA assignments should be done at the time of moving from WG LB to

Sponsor ballot.– If a resource number is not in the ANA Database, please use <ANA> in drafts!– Editors to replace any ANA controlled resources numbers with <ANA> upon

incorporation of material into drafts.

Submission

doc.: IEEE 802.11-08/0845r0

Amendment & other ordering notes

• Editors define publication order independent of working group public timelines:– Since official timeline is volatile and moves around

– Publication order helps provide stability in amendment numbering, figures, clauses and other numbering assignments

• Numbering spreadsheet:– As IEEE updated numbering after 11k, the most up to date

spreadsheet 11-07-2213r14 (vs. the 2008 version)

– Bill will update after 11r completes before Peter (and succeeding amendments) do their respective updates

Submission

doc.: IEEE 802.11-08/0845r0July 2008


Amendment Ordering

Amendment Number Task Group REVCOM Date

802.11 Amendment 1 TGk May 2008 (actual)

802.11 Amendment 2 TGr May 2008 (actual)

802.11 Amendment 3 TGy Sept 2008 (was June 2008)

802.11 Amendment 4 TGw Sept 2009

802.11 Amendment 5 TGn June 2009 (was TBA)

802.11 Amendment 6 TGz Sept 2009

802.11 Amendment 7 TGp Dec 2009

802.11 Amendment 8 (was 9) TGv Dec 2009

802.11 Amendment 9 (was 10) TGu Mar 2010

802.11 Amendment 10 (was 8) TGs May 2010 (was Dec 2009)

802.11 Revision 802.11mb Mar 2011

802.11 Amendment 1 TGaa May 2011 (new)

802.11.2 TGT Dec 2009 (plan to withdraw)

• Data as of July 15 from 802.11 web. • See http://grouper.ieee.org/groups/802/11/Reports/802.11_Timelines.htm

Amendment numbering is editorial! No need to make ballot comments on these dynamic numbers!

Amendment reordering was discussed by editors July 15 based on current timeline estimates and resulted announced herein.

Submission

doc.: IEEE 802.11-08/0845r0July 2008


Email Your Draft Status Updates

• Each editor, please send update for next page via the editor’s reflector no later than Thursday am2 to update table on next page!

Submission

doc.: IEEE 802.11-08/0845r0July 2008

Nancy Cam-Winget (Cisco Systems)

Draft Development Snapshot Most current doc shaded green.

TG

Published or Draft Baseline DocumentsSource MEC

Style

Guide EditorSnapshot

Date802.11 k r y w n z p v u s mb aa

k 2007 13.0 Frame 7.2 4/11/07 2006 Joe Kwak 19-Mar

r 2007 10.0 9.0 Frame 7.1 4/11/07 2005 Bill Marshall 18-Mar

y 2007 13.0 9.0 11.0 Frame 7.2 7/28/07 2007 Peter Ecclesine

15-July

w 2007 11.0 9.0 7.0 6.0 Frame 7.2 No 2007 Nancy Cam-Winget

15-July

n 2007 13.0 9.0 10.0 6.0 5.03 Frame 7.2 No 2007 Adrian Stephens

15-July

z 2007 13.0 9.0 11.0 6.0 5.0 1.1 Word No 2007 Menzo Wentink

17-July

p 2007 13.0 9.0 9.0 5.0 4.0 - 4.0 2.0 Frame 7.2 No 2007 Wayne Fisher

15-July

v 2007 13.0 9.0 10.0 6.0 4.07 - 4.0 3.0 2.0 2.0 Frame 7.2 No 2007 Emily Qi 15-July

u 2007 13.0 9.0 7.0 5.0 2.0 - - - 3.0 Frame 7.2 No 2007 Necati Canpolat

15-July

s 2007 11.0 9.0 7.0 5.0 3.03 - 3.0 - 1.0 2.01 Frame 7.2 No 2007 Tony Maida 15-July

mb

- - - - - - - - - - - - No draft yet Vacant 15-July

aa No draft yet Vacant xx

T (1.01) Frame 6 No 2007 Tom Alexander

20 -Mar

Changes from last report shown in red.

Submission

doc.: IEEE 802.11-08/0845r0May 2008

Terry L Cole (AMD)Slide 17

Editorial Streamlining• Focus is on consistency across all TGs:

– Completed• Streamlined ANA processes – 07/0827r0• Consistent format for REDLINE contributions across TGs – 07/0788r0 • Consistent process for editorial comment resolution across TGs (WG & Sponsor) –

07/2050r0– Guideline for technical vs. editorial, sample editorial comment responses

• Format for comment reporting across TGs (WG & Sponsor) – 07/1990r0 (tool in 07/2116r0)

• Stable numbering method (See 07/2810r0)• Consistent naming of redlines (See 07/2810r0)

– Under Construction (in priority order)1. Revise the editor’s guideline

2. Draft templates for FRAME (no Word) to help train new editors more rapidly

3. MIB element numbering and compiling

4. Guideline on non-technical front matter

5. Guideline describing expected editorial development and maturity of draft through stages in 802.11 for consistency across TGs

6. Guidelines for primitives

submission doc.: ieee 802.11-08/0845r0july 2008 nancy cam-winget (cisco systems)slide 1 editors...

Documents

ieee publication status

ieee staff member

ieee web

ieee copy editors

editors present p802

standards board ieee

aa amendment

final published amendment