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    Bangor Business SchoolWorking Paper

    BBSWP/10/017UNDERSTANDING CUSTOMERS AND RELATIONSHIPS IN

    SOFTWARE TECHNOLOGY SMEsBy

    Sara Parry and Rosalind JonesDivision of Business Studies, Bangor Business School

    Jennifer RowleyDepartment of Information and Communications, ManchesterMetropolitan UniversityBeata Kupiec-TeahanScottish Agricultural College, Land Economyand Environment Research

    August, 2010Bangor Business SchoolHen GolegCollege RoadBangorGwynedd LL57 2DGUnited KingdomTel: +44 0) 1248 38227E-mail: [email protected]

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    AbstractPurpose:Drawing on B2B Relationship Marketing and management theory, this researchseeks to better understand customer-perceived value in B2B contexts, specifically what

    customers expect from their relationships with suppliers. The study therefore aims to

    explore the customersperspective of the key attributes of relationships, in the software

    sector, and with specific reference to SMEs in this sector.

    Design/Method/Approach:A two level analysis of customer perspectives on relationshipattributes was conducted. First, semi-structured interviews were conducted with the

    customers of two case study firms. This process was used both to identify key attributes,

    and to generate insights into the nature and importance of those attributes. Using these

    attributes, a second study was conducted; a survey based on an online questionnaire

    generated data that was analysed using Adaptive Conjoint Analysis in order to identify

    the relative significance of the attributes.

    Findings: A new Customer Relationship Attributes Model (CRAM) is presented whichencapsulates the major attributes customers consider when entering into a relationship

    with their software supplier. The CRAM identifies five product-related attributes (price,

    functionality, bilingual capability, location, and software quality), and seven service

    related attributes (communication, understanding of the customer, trust, relationship,

    service, professionalism, and employee expertise). The most important of these attributes

    are: software quality, professionalism, understanding of the customer, and functionality.

    Originality/value:Too much of the research and rhetoric on relationship marketing andmanagement takes a provider side approach. This paper contributes to theory by offering

    a customer perspective on business relationships in a specific sector. Further, the CRAM

    can be used by software SMEs to inform the actions that they need to take in order to

    enhance their relationships with their customers in pursuit of improved business

    performance.

    Keywords: Software technology SMEs, B2B relationships, Customer-perceived valueAdaptive Conjoint Analysis.

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    Understanding customers and relationships in software technology SMEs

    1. Introduction

    It is widely accepted that Relationship Marketing and relationship management is

    important to business success (Gronroos, 1994; Gummesson, 2002; Reichheld and Sasser,

    1990). Along with the recognition of the importance of relationships, the concept of

    customer value has received much attention within academic literature, (Eggert et al.,

    2006; Ulaga, 2001; Walter et al., 2001), particularly in relation to the notions of

    relationships and relationship quality (Lindgreen et al., 2006; Ulaga and Eggert, 2006).

    However, thus far, perceived value has mainly been considered from the provider side.

    This study therefore aims to focus directly upon the customer and their expectations of

    relationships in a specific sector. This investigation can therefore make a useful

    contribution to the theory of B2B relationship marketing in the SME context, in software

    technology firms, and from the customers point of view. This study also responds to

    recent calls for the increased use of more qualitative approaches to study relationship

    quality within service settings (Athanasopoulou, 2009) and for additional research into

    RM in specific industries (Das, 2009).

    The importance of networking and developing close relationships have already been

    identified in the SME literature (Carson et al., 1995; Gilmore et al., 2001) and there is

    increasing interest as to how SMEs market technology products in highly competitive

    environments (Borg, 2009; ODwyer et al., 2009). Yet, there is a paucity of research on

    marketing approaches used by software SMEs (Jones and Rowley, 2009) and the

    marketing of software technologies in general (Alajoutsijarvi et al., 2000; Helander and

    Ulkinemi, 2006; Ojasalo et al., 2008). One recent exception is the work of Westerlund and

    Svahn (2008) which examined relationship perspectives in software SMEs and acts as an

    important predecessor to this study.

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    This research, therefore, investigates marketing in the software industry in order to:

    Identify and prioritise the key attributes which customers value/expect in the softwaresupply relationship;

    Develop an understanding of the nature and importance of key attributes; Propose a customer relationship attributes model that can be used by software SMEs

    to inform the actions that they need to take in order to enhance their relationships

    with customers and to improve customer-perceived value;

    Explore the use of Adaptive Conjoint Analysis (ACA) to identify the benefits soughtand the tradeoffs made by customers embarking on B2B relationships with their

    software providers.

    The paper begins with a review of the Relationship Marketing literature in the B2B

    sector followed by a consideration of SME software marketing. Then, the two stage

    research methodology is described. This describes the use of semi-structured interviews

    with the customers of two case study firms, to identify key attributes, and the use of

    these attributes in an online survey using Adaptive Conjoint Analysis, to identify the

    relative significance of the attributes. The key findings are then presented and discussed;

    five product attributes and seven service attributes are identified. The paper concludes

    with the presentation of the customer relationship attributes model suitable for use in

    software technology SMEs. Finally, research limitations, together with managerial

    implications and recommendations for future research are discussed.

    2. Literature review

    The literature review will firstly consider Relationship Marketing and management in a

    B2B context followed by a summary of the specific research relating to Relationship

    Marketing in the software industry. The importance of networking and alliances will also

    be discussed focussing on software SMEs along with a brief examination into the software

    industry and the importance of software quality.

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    Relationship marketing in a B B contextRelationship Marketing is a concept which focuses on developing long term relationships

    with customers and other stakeholders. Gronroos (1994, p.9) contends that RM is to

    establish, maintain, and enhance relationships with customers and other partners, at a

    profit, so that the objectives of the parties involved are met. This is achieved by a mutual

    exchange and fulfilment of promises. The principles upon which RM is based include

    trust, commitment and customer satisfaction (Gil-Saura et al., 2009). Other key factors

    linked with collaborative relationship success in the B2B context include cooperation,

    social bonding and communication (Pinnington and Scanlon, 2009).

    The concept of RM has been drawn from a number of other interrelated concepts and

    paradigms. In particular, Services Marketing and IMP research and the literature

    relating to B2B relationships, partnerships, alliances and networks. Hence this paper

    acknowledges the work of researchers including Brennan et al., (2007) in contextualizing

    this research.

    Services in business markets are far less researched than those in consumer market

    places and in such research there is focus on the buying process rather than the post-

    purchase outcome (Tyler et al., 2007). Hakansson and the Industrial Marketing and

    Purchasing (IMP) group (1982) made significant contributions to Services Marketing

    research from a business perspective. They viewed services in the business market

    context as service relationships and interactions with a systems view which encapsulated

    inter-dependent companies and which was based on the buying and selling processes over

    time. Using this approach they explored the interactions, relationships and network

    theories in business (Axelsson and Easton, 1992; Hakansson and Snehota, 1995). The

    increasing interest in the context of Industrial Services Marketing has led to increasing

    research of customer satisfaction within business services (Homburg and Rudolf, 2001).

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    The notion of value creation in business markets is a well-researched concept, and much

    of the literature examines relational value-based drivers and relationship quality (Ulaga

    and Eggert, 2006). However they are mainly examined from the suppliers perspective

    (Walter et al., 2001). One notable exception includes a study by Lapierre (2000) who

    identified 13 value drivers from the customer perspective including product quality,

    product customization and flexibility. This study was conducted in the wider ICT

    industry, providing a foundation for this investigation.

    In the B2B context, the complexity of products and the perceived risk of purchase mean

    that effective long-lasting relationships are paramount for creating mutual value and

    thus enhance the performance of firms (Caceres and Paparoidamis, 2007). However,

    there is limited literature into the management of these relationships (Pinnington and

    Scanlon, 2009), particularly the customers perspective and expectations of these

    relationships. The RM literature generally focuses on potential benefits for suppliers who

    adopt RM approaches.

    Effective RM strategy benefits the supplier in terms of increased cooperation, a better

    understanding of customer requirements and a dialogue with customers leading to the

    development of co-created and customized products and services (Ruokonen et al., 2008).

    Financial benefits include reduced costs due to higher retention of customers, and

    increased profits as a result of customers loyalty and reduced price -sensitivity (Gronroos,

    1994; Reichheld and Sasser, 1990). Proposed benefits for customers include reduced

    anxiety and comfort in knowing their supplier, along with social benefits as a result of

    familiarity with employees, individualized and additional services and special treatment

    (Gronroos, 1994; 2007; Gummesson, 2002). Aspects of RM theory advocate developing

    long-term and commercially viable relationships with customers by listening to customer

    requirements and satisfying customer needs with the aim of retaining high value

    customers (Reichheld and Sasser, 1990). Much of the RM research activity to date has

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    concentrated on theory building. However, a recent study into RM research identified the

    need for more applied research within specific industries (Das, 2009).

    Numerous studies have confirmed that the presence of trust and commitment have a

    positive impact on relationships (Barry et al., 2008; Ivens, 2005; Melewar et al., 2001;

    Takala and Uusitalo, 1996). According to Morgan and Hunt (1994 p.23),trust exists when

    one party has confidence in an exchange partners reliability and integrity. Relationship

    commitment is defined as an enduring desire to maintain a valued relationship

    (Moorman et al., 1992 p.316). Both trust and commitment are founded upon regular

    communication within a relationship. In this case SMEs offer some advantage over their

    larger counterparts when developing business relationships as communications tend to

    be more frequent and often face-to-face (Chaston, 1997).

    Relationship m arketing in software SM EsLittle attention has been directed towards the marketing of hi-tech or software SMEs

    (Alajoutsijarvi et al., 2000; Helander and Ulkinemi, 2006; Ojasalo et al., 2008). However,

    the few investigations conducted point towards the benefits of developing relationships,

    networking and alliances in this sector. Helander and Ulkuniemi (2006) and Ruokonen

    (2008) consider the marketing of software as requiring a relational competency, viewing

    businesses which develop tailored software to be inherently relationship and service-

    oriented, and for that reason a deep understanding of both the customers business and

    the technology is key. In the software sector relationships with existing customers are

    necessary for not only generating future revenue but providing further business

    opportunities (Ruokolainen and Makela, 2007). Whilst word-of-mouth is prevalent in the

    sector (Jones and Rowley, 2009), lasting relationships with current customers facilitate a

    clearer understanding of customer requirements and learning how end-users use the

    software (Ahmed and Capretz, 2007).

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    Developing relationships with other stakeholders as well as customers can help facilitate

    research capacity in software SMEs marketing and business (Jones and Rowley, 2009;

    Westerlund and Svahn, 2008). Moreover, a network approach to marketing in technology

    companies implies that relationships are built between buyers and sellers, and thus

    companies can learn more about the needs of their customers (Borg, 2009). Boussara and

    Deakins (1999) found that social networks of entrepreneurs and strategic alliances are

    wholly appropriate to this business context. Alliances provide technology firms with the

    opportunity to share resources and capabilities. Entrepreneurial owner-managers use

    networks to build business, marketing and innovation capacity (Stokes, 2000).

    The nature of software and the software industryThe rapidly evolving nature of the software industry and fast obsolescence of products

    makes the software industry an extremely competitive market (Kulmala and Uusi-Rauva,

    2005; Ruokolainen and Makela, 2007). The importance of relationships to satisfying and

    retaining customers is therefore combined with the importance of delivering quality

    software, which emanates from internal organisational processes and employee

    competencies. The software design project is a key element of the marketing process as

    achieving the desired functionality of the product is a precursor to its perceived quality

    and software project success (Agarwal and Rathod, 2006). However, definition of software

    quality lacks clarity; software developers, managers and customers often have opposing

    views as to what constitutes software quality. Wilson and Hall (1998) assert that

    customer service approaches to quality are more likely to represent quality, especially by

    customers or users in non-technical roles. Although software quality implies product

    quality and is achieved through a combination of product and process quality, other softer

    aspects of quality include employee competence and customer focus which can enhance

    the overall quality of the software service and supports the development of relationships

    with customers (Hall et al., 2007; Isaac et al., 2006). A display of professionalism is also

    an aspect of service quality as it relates to the manner of employees, service processes as

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    well as service tangibles (Gronroos, 2007). Software industry research emphasises the

    importance of the human elements of software delivery as well as technical expertise

    (Isaac et al., 2006). However more research is needed to understand what specifically

    constitutes software quality.

    In light of the aforementioned gaps in software marketing research, relationship

    marketing in SMEs and the customers perspective of relationships in an industrial

    context, this research seeks to investigate the key attributes of successful relationships in

    the software industry, but from the customers point of view. This research should

    therefore aid software SMEs in the development and management of relationships with

    their customers and improve their overall marketing.

    3. Methodology

    IntroductionA mixed methods approach was deployed. An initial qualitative stage supported the

    development of and understanding of the software industry, in particular, the roles,

    activities, and customer relationships of SMEs. This involved both an ethnographic study

    of two case study organisations and interviews with the customers of those organisations.

    In order to provide context brief profiles of these organizations are offered below, but the

    full ethnographic analysis is presented elsewhere (Parry et al., In Progress). For the

    purpose of this paper, the focus in the qualitative phase is on the interviews with the

    customers of these organisations. These interviews were used to both surface key

    attributes of customer perspectives on their relationship with the two case study software

    suppliers, and to offer elucidation of the essence of these key attributes. The second stage

    of the study used the key attributes identified in the first stage to inform the design of an

    online questionnaire that used a conjoint analysis tool to provoke respondents to make

    choices between attributes. The analysis from this process lead to the development of the

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    Customer Relationship Attributes Model (CRAM), with rankings of the relative priorities

    accorded to the different attributes.

    The following sections provide more details of the research methods adopted.

    Profiles of case study companiesCompany A is micro software SME based in North Wales. The company started as a

    bespoke software solutions company, providing customized database solutions, but now

    has off-the-shelf products. There is a sole owner-manager and eight full time employees.

    The company has been operating for 8 years and has a customer base of 20. Core

    competencies include language support, bilingual software solutions and web-based

    information databases. Bilingualism is reflected in policies of many Welsh organisations

    and those companies that are in the Welsh market as they cater for both languages.

    There is also a particular demand for the advancement of the Welsh Language in the

    field of IT (Welsh Language Board, 2006). The marketing activities of Company A

    consists of networking at local and national business exhibitions, developing

    relationships with prospective and current buyers, a Gold partnership with Microsoft and

    collaborations with other Welsh software organisations. All contacts are managed

    through a CRM system however the system is not used to its full potential due to the

    SMEs lack of time and staff resources. This firm has won two awards based on their

    innovative capabilities and bilingual capability, helping them improve their perceived

    credibility in the marketplace.

    Company B is a small business which developed software and is also located in North

    Wales. The company was founded in 2000 by two owner-managers and quickly grew to 14

    full and part time staff. The SME offered one product and had two clients during its short

    lifespan. Company Bs marketing activities were limited. The product was developed

    without market research or customer consultation. With regards to other marketing

    activities, there was no formal process of attracting and prospecting new customers. The

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    background and focus of the main decision makers in the firm was engineering and

    finance. This further hampered the marketing function of Company B.

    nterviews with case study firms customersTo investigate the important attributes of software suppliers as judged by their

    customers, in-depth interviews were conducted with customers of both of the case study

    firms (see table 1 for respondent data). All customers from both companies were

    approached to take part in an interview and were contacted via e-mail followed by a

    formal letter. The interview method was chosen to investigate the dyadic relationships

    between both firms and their customers, and to obtain a holistic view of each SME.

    Fifteen customers agreed to be interviewed. Two customers had more than one contact

    thus two respondents were interviewed in each of these cases. This resulted in a total of

    17 interviews. Interviews remained flexible so as to encourage respondents to discuss the

    nature of their relationships with their particular software firm, their perceptions of the

    relationships and their expectations of software suppliers. The investigation of

    experiences and expectations of customers in a service context is supported by Gilmore

    and Carson (1996), as it can provide information about the reasons of opinions, attitudes

    and perceptions of customers. An initial list of themes to cover in interviews was

    compiled based on the RM literature and to provide some structure, however as an open

    approach to interviews was taken, a list of topics generally discussed in most interviews

    is included (see Appendix 1).

    Table 1 Interview Respondent Data

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    Customer Industry

    No of

    Employees

    Number of Interviews

    and Role of Respondent

    Private/Public

    Sector

    1

    Financial

    Services 20 1-Managing Director Private

    2 Chemical 560 1

    IT Manager Private

    3 Information

    Services

    10 2 -Managing Director and

    Head of Systems

    (separately)

    Not For Profit

    4 Government 9000 1 - IT Manager Public

    5 Government 20000 1-ProgrammeManager Public

    6 Public Services 50 1IT Manager Public

    7 Agriculture 1 1Managing Director Private

    8 Sustainable

    Development

    5 1 -Managing Director and

    Website Officer (combined)

    Public

    9 Utilities 15 1 -Finance Assistant Private

    10 Manufacturing 350 1IT Manager Private

    11 Government 3000 1IT Manager Public

    12

    Emergency

    Services 1700 1 -ICT Software Engineer Public

    13 Government/

    Economic

    Development

    1000 2 -IT Manager and Project

    Manager (separately)

    Public

    14 Government 50

    1Research and Grants

    Manager Public

    15 Medical 2000 1-Project Manager Private

    Interviews were recorded and transcribed verbatim, and content analysis was used to

    analyse the data (Hill and Wright, 2001; Miles and Huberman, 1994). A list of attributes

    that customers deemed important when selecting a software supplier was also drawn

    from the data in order to investigate the ongoing relationship and why customers are

    likely to continue in the relationship with their software firms. This was used to inform

    the ACA.

    Online survey using conjoint analysis

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    Conjoint Analysis can be described as a favourite methodology for the investigation of

    tradeoffs made by customers when making choices between products, brands and

    suppliers (Green et al., 2001). These tradeoffs arise when competing products differ with

    regards to individual attribute levels and the desired levels of attributes allocated to

    different products create conflicts in the process of choosing. Mohr et al.,(2005) provide a

    rationale for the application of conjoint analysis in the high tech industry, and support is

    provided for using conjoint analysis in new product development (Kang et al., 2007).

    Conjoint analysis has also been applied in the research of high tech SMEs in exploring

    strategy development and product offerings (Schmidt and Gary, 2002).

    Twelve attributes were identified for business software suppliers via the interviews and

    between two and four levels for each attribute were defined (see Appendix 2 for a list of

    all attributes and levels). Adaptive Conjoint Analysis (ACA) developed by Richard

    Johnson (1987) of Sawtooth Software was applied. In the first, self-explication stage of

    the ACA procedure respondents expressed their preferences and ascribed importance

    ratings to individual attributes. Next they were asked to indicate preferred profiles and

    perform graded paired comparisons.

    The ACA survey was computer assisted, with direct data input system which can handle

    a large number of attributes (up to 30). Another advantage of ACA is its ability to adapt

    to each respondents answers as he or she goes along, and capture the areas of greatest

    interest. The composition of questions asked varies per respondent and assumes dynamic

    approach with active, explicit competitors as opposed to static assessment of pre-defined

    product profiles.

    Other than the ACA procedure the survey involved gathering information about the role

    of respondent, size of organisation, industry and software purchasing behaviour. The

    survey was made available online and a link was e-mailed to decision makers responsible

    for software purchase in various organisations located in Wales. A reminder e-mail was

    subsequently sent resulting in two hundred and fifty six (256) surveys being completed.

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    Analysis was conducted by estimating the part worth utilities at the total sample level

    (aggregated data) with Ordinary Least Squares. In order to include individual differences

    the Hierarchical Bayes (HB) (Anlenby et al., 1995) model was used to estimate the

    parameters which were used to underpin the development of CRAM.

    4. Findings and discussion.

    The findings of both the qualitative research and the ACA survey are presented in a

    conceptual model displaying customer expectations of software suppliers, the Customer

    Relationship Attributes Model (CRAM), shown in Figure 1. The numbers ascribed to

    arrows represent the ACA average importances of the attributes and represent the

    weighting of each attribute in the mind of a customer. As the variables come from

    different realms, the model includes three types of variables: manifest, latent and a

    combination of both. Manifest variables are ones that have been measured quantitatively

    via ACA, and the latent variables represent the constructs derived from case study

    research and in-depth interviews. The latent variables are used to explain the manifest

    variables: in this model they demonstrate the specific challenges and issues pertaining to

    software SMEs in Wales. The key attributes in the model are discussed below and

    illustrated with statements from respondent interviews.

    The ACA analysis provides insights into the relative importance of the key attributes

    from the customers perspective. Software Quality is the most important attribute

    perceived by customers. The second most important attribute is Professionalism,

    followed by Understanding ofthe Customer and Functionality. Most significantly, it is

    apparent that service-related attributes such as Professionalism, Trust, Service and

    Employee Expertise are equally important as the product-related attributes, such as

    Software Quality and Functionality. Interestingly, the factor of Price is not perceived

    as a primary driver of software purchase. Scores relating to Relationship and

    Communication do not suggest that these are important factors, but as will be

    elaborated further below, it is reasonable to assert that other attributes with relatively

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    high ranking including Understanding of the Customer and Trust cannot be achieved

    and leveraged without an underlying relationship with the software supplier (Helander

    and Ulkuniemi, 2006). The least important attributes are Location and Bilingual

    Capability, which seem to be desirable rather than essential attributes to prospective

    customers.

    Figure 1: Customer Relationship Attributes Model CRAM)

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    Software qualitySoftware Quality was ranked as the most important attribute; findings suggest that

    software firms and customers have differing views as to what constitutes software quality.

    Some firms focus on software development processes and the use of formal, rigorous

    approaches to software development, whilst others focus on the role of customer service

    or user participation, concurring with the need for a shared understanding of quality

    (Wilson and Hall, 1998 p.67). Respondent feedback indicates that business customers had

    different expectations of quality software products such as software scalability; easy

    integration with other products; ease of use; and, overall software design. Scalability,

    integration and testing are tangible facets of software quality, but the ranking of other

    attributes suggests that physical product quality is not all that customers expect. The

    service and intangible aspects of quality such as Professionalism, Relationshipwith the

    supplier and Employee expertise contribute to the decision making criteria to a large

    extent, indicating that software quality is a combination of service and product quality:

    InternalCommunication

    Integrated

    Marketing

    Communication

    Process

    Trust

    Price

    Functionality

    Bilingual

    Capability

    Location

    Software

    Quality

    Customer

    Attributes (of

    SME software

    suppliers)

    Understanding

    of the

    Customer

    EmployeeExpertise

    Relationship

    Communication

    Professionalism

    Service

    Delivery

    Alliances/

    Certifications

    User-

    friendliness

    Fitness for

    Purpose

    Flexibility

    12.80

    4.01

    Product-Related

    Attributes

    Service-Related

    Attributes

    4.63

    10.33

    6.82

    5.29

    11.40

    8.79

    6.10

    8.80

    9.53

    11.50

    * Numbers denote weights from ACA/Strengths ascribed

    to individual attributes

    ManifestVariables

    LatentVariables

    Manifestand Latent

    Variables

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    The opportunity to build a relationship with them. This is important because ifyou have a good relationship with the company, you are a lot more likely to achieveyour objectives because you can talk to them easily, they will understand you, youcan build up the rapport, they will know where youre coming from and you canboth move forward together(Customer 3, Company A).

    This corresponds with some of the literature exploring software quality concepts and

    builds on the idea that the human element is necessary to achieve quality software (Hall

    et al., 2007; Isaac et al., 2006).

    ProfessionalismAccording to the ACA findings, Professionalism is the second most important attribute.

    Professionalism includes being reliable and having formalised processes (such as working

    to project management guidelines and following established software development

    processes). Company A were working towards improving their project management

    procedures but some customers were still reluctant to enter into large contracts without a

    larger partner to diffuse the risk:

    Their smallness does show through their written document skills, theirapproaches to project management (Customer 13, Company A).

    If we entered into a big software development project, we would want to formalisethe arrangements and we would want a formal structure (Customer 4, Company

    A).

    Company As partnership strategy helped them to win contracts and illustrated their

    professionalism to prospective customers. Therefore, process, delivery, and alliances are

    included as latent variables in the model; they are linked to Professionalismas well as to

    Service, as service quality embraces the employee behaviour, and service processes, as

    well as service tangibles (Gronroos, 2007).

    Understanding of the customerUnderstanding of the Customer was ranked as the third most important attribute for

    customers when using a software supplier:

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    They understand what we are trying to achieve, they understand the wa y that wework and they bend over backwards to accommodate our wishes (Customer 3,Company A).

    These findings demonstrated that in order to develop understanding between parties, a

    dialogue and a relationship is necessary, especially when a customized software solution

    is under development, a view already supported by Helander and Ulkuniemi (2006). This

    also confirms the views of RM researchers who consider investment in long-term

    relationships as having a win-win outcome for both parties (Gronroos, 1994).

    Understanding of the customer is arguably even more important in the context of

    innovation (Hauser et al., 2006) as an innovative solution based on customer needs is

    much more likely to succeed in the marketplace. More specifically, software firms need to

    develop an understanding of the end-user and use appropriate terminology which should

    be understood by all parties to encourage customer participation in the dialogue, a

    finding which aligns strongly with the work of Isaac et al., (2006) and Saiedian and Dale

    (2000).

    FunctionalityFunctionality was ranked as the fourth most important attribute. This is a product-

    related attribute as it refers to the actual software product itself: whether it meets the

    customer requirements and detailed specifications in terms of functionality and whether

    it solves the business problem for which it is developed. In terms of this study, the

    majority of in-depth interviewees and online survey respondents were IT managers who

    tended to have a clear idea about what type of software functionality they needed,

    stressing the requirement for SMEs to clarify what functionality their software offers and

    how it can solve the customers business problem. Achieving the desired functionality of

    the product has previously been identified as a vital criterion in defining software project

    success (Agarwal and Rathod, 2006) and is a basic requirement in delivering software:

    We have to know that if we give a spec to a software company, that they are ableto perform, that we will get what we asked for and within the timeframe wevespecified(Customer 2, Company A).

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    This also emphasizes the necessity to deliver the desired functionality within a specified

    timeframe.

    Employee exp ertiseEmployee Expertiseincorporates the technical skills and competencies of the employees,

    as well as their manner and approachability. Customer respondents considered that

    having confidence in the firms software employees and when using the actual product

    were both important. The findings indicated the significance of the relationship between

    software developers and the customer, which helped in gaining a detailed understanding

    of the customers needs:

    You also have to be able to work with the company day-to-day, so I guess the softerside that cant be documented so the relationship, basically. Can you work with thepeople, the company, can they fit into the culture of your organisation?...You needto be able to get along as individuals (Customer 8, Company A).

    This finding confirms the literature which highlights the importance of soft, human

    elements as well as technical expertise (Isaac et al., 2006). In the case study research,

    Company Bs employees did not communicate with their customers which resulted in a

    misunderstanding of customer requirements and a tendency for managers to relay

    incorrect information back to the software development team. In contrast, Company A

    liaised regularly with customers in order to develop a bespoke solution which fitted their

    requirements.

    ServiceServicewas ranked sixth out of the twelve attributes, enhancing the argument that the

    quality of service provided by software companies is equally as essential as product

    quality. The Serviceattribute includes after-sales service, which is of great importance

    to many software buyers in view of the fact that they may be faced with post-purchase

    technical or user problems:

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    Software companies now have to look at the whole life cycle from the businessprocess re-engineering, through to the delivery, from specification to delivery andultimately the support and then the ongoing optimisation so they dont just walkaway when theyve delivered (Customer 11, Company A).

    The importance of this attribute concurs with much of the Services Marketing literature,

    particularly the service experience aspect, which does not end once the product is

    delivered (Pine and Gilmore, 1999 cited in Gronroos, 2007). Moreover, this emphasises

    the importance of delivering a solution to the customer consisting of customer

    requirements definition, customization and postdeployment support, concurring with the

    work of Tuli et al., (2007). However, as with Software Quality, the Serviceattribute can

    be perceived differently by various customers. Service can include consultation, after-

    sales service, training and a helpdesk. In this study, professional processes and timely

    delivery of the software were also found to be important latent variables of the service

    attribute, and are thus included in the model.

    TrustTrust was ranked seventh out of the 12 attributes. This confirms the literature

    proposing that trust is a characteristic of partnership success (Barry et al., 2008; Ivens,

    2005; Melewar et al., 2001). It is interesting that trust was rated higher than the

    Relationshipattribute, as a relationship must arguably be established before trust can

    develop. However, prospective customers may be inclined to trust a supplier based on

    recommendations from contacts or their established reputation and credibility in the

    marketplace. In this case, there is an element of trust before the relationship has begun.

    Openness, honesty and communication arose in the in-depth interviews as important

    constructs of Trust. Moreover, the in-depth interviews inferred that Company As realism

    in their capability increased trust as well as the SMEs integrity:

    theyre very clear about what they can and cant do for us (Customer 9 , CompanyA).

    Price

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    In the qualitative findings, the price of software for customers was identified as a critical

    factor in the software decision-making process, as business customers are forced to work

    within tight budgetary constraints. Interestingly, in the ACA findings, Pricewas not a

    dominant attribute. Therefore, although cited frequently as an important attribute in the

    in-depth interviews, when traded-off in ACA against other factors such as Serviceand

    Trust, respondents preferred the latter. The difficulties identified in SMEs were setting

    a price centred around competition and competitive tendering. Furthermore, a software

    SME without an established reputation and a narrow customer base should secure

    business to attract and retain customers and thus aim to price software as low as possible

    to attract customers, but not too low that the perception of the softwares quali ty would

    be affected. From the customers perspective, the price of software has to be competitive,

    and although total software costs can sometimes not be set in advance, particularly when

    developing a bespoke solution, the communication of costs to the customer throughout the

    software project is vital:

    People need to be happy with the costs and how the company communicates thecoststhis communication is vital (Customer 2, Company A).

    Therefore once a software project is underway, the communication and transparency of

    costs among supplier and customer is vital in furthering the relationship. Interestingly,

    the assumption that as relationships develop and mature, customers become less price

    sensitive (Gronroos, 1994; Reichheld and Sasser, 1990) is not strongly supported by these

    findings.

    RelationshipIt is interesting to note that customers viewed relationships as important in the case

    study interviews but when respondents were faced with other options, other more

    definitive factors became apparent. These factors included Trust and Understanding of

    customer requirement. Therefore these elements have been identified as constituents of

    relationship management and marketing in the software industry context. This is

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    confirmed by the views of Barry et al(2008), Ivens (2005); Melewar et al(2001) and Mohr

    and Spekman (1996). Therefore, it can be argued that although potential customers do

    not explicitly demand a relationship as a main factor in their decision making process, it

    is certainly an important attribute which is linked to attributes that customers do rate as

    being very important, such as understanding, communication and professionalism

    (Brennan et al., 2007).

    CommunicationCommunicationwas a recurring theme throughout the study. Although communication

    was not ranked highly in contrast to the other attributes, the case research and

    qualitative findings indicated that implicit internal communication and external

    communication play key roles in furthering relationships within a software SME, as well

    as with its customers and other stakeholders. The importance of internal communication

    was highlighted in Company B, as a lack of information sharing, teamwork and weak

    leadership led to a de-motivated workforce. The lack of communication among both

    owner-managers resulted in poor external communications with customers and their

    conflicting ideas about the software product meant that no finished product was taken

    into the market. In contrast, in Company A employees were encouraged to share

    knowledge and ideas in order to collectively develop a successful software solution.

    Although Communicationis not rated as highly as other attributes, it can be contended

    that communication, like relationships, is intimately associated with other attributes

    that customers do value highly. These include understanding of customer needs and trust,

    and are facets of communication also identified by Hall et al., (2007) and Hunt et al.,

    (2006).

    Bilingual capabilityBilingual Capability is a function of software required by a number of firms in Wales.

    The attribute is therefore related to Functionality. Most of the in-depth interviews were

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    conducted with Company As customers, and many of which cited a bilingual offering as

    an important factor in their decision-making process:

    Operating in Wales Its important to be able to work with a company whounderstand the means of an audience (bilingualism) (Customer 14 , Company A).

    However, the Bilingual Capability attribute was traded off against almost all other

    attributes in the ACA survey. This could be explained by the fact that although it is

    essential for some organisations in Wales to practice bilingualism, particularly within the

    public sector, it is not mandatory for them to procure bilingual systems as yet. At present,

    bilingual software is a niche market in Wales, and bilingualism is not expected from all

    types of organisations. Company A has successfully entered this market with a unique

    offering, and although there is a strong demand from certain customers in Wales, the fact

    that it is a niche market justifies Company As diversification into other markets in order

    to grow.

    LocationThe findings related to Location of the software supplier were similar to those of

    Bilingual Capability. Locationwas ranked the least important attribute out of the 12

    attributes. The in-depth interviews provided an insight into why certain customers prefer

    a local supplier, the main reason being the ease of interaction at short notice, which was

    deemed vital in developing a complex bespoke product:

    We were definitely after someone local who was within an hour or so distance fromus, just to make the interaction between the customer and the supplier easier(Customer 10, Company A).

    Moreover, in some instances there was a need for software developers to work closely

    with customers in-house employees, which was made easier if they were in physical

    proximity to each other. In conclusion, although Locationis not one of the pre-dominant

    factors in customers minds when selecting a software supplier, it is an important

    attribute to a few customers.

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    5. Conclusion and managerial implications

    This research makes a contribution to the theory of relationship marketing and

    management in B2B contexts by providing an insight into the customer-perceived value

    of relationships, in the software sector, and with specific reference to SMEs in this sector.

    A new Customer Relationship Attributes Model (CRAM) is developed on the basis of

    identified attributes representing customer expectations in the software sector. The

    Customer Relationship Attribute Model is a practically useful tool for SME software

    suppliers as it offers them important insights into the key customer attributes and their

    relative weightings. It can also be used by SMEs to plan in greater detail their approach

    to relationship management and marketing with a view to improve B2B relationships

    and business performance. In theoretical terms, the model provides explanation and

    prediction (Lee and Greenley, 2008 p.876) of the customer decision-making process in a

    specific industry on the basis that it prioritizes the attributes which are important to

    customers. The ACA method is a unique method in this respect as it forces respondents to

    make realistic trade-offs between attributes. This method could therefore be run with

    larger groups of customers in the future with the aim of advancing theory even further.

    This research also furthers the developing research in software marketing and in

    particular the issues for software SMEs in relation to the marketing of software.

    Although SME researchers (Carson et al., 1995; Gilmore et al., 2001; Hill, 2001) observe

    that SME marketing is generally instinctive, unplanned and intuitive, there is evidence

    here to suggest that a more structured approach to marketing may offer greater

    opportunities in the long-term. Having guidelines to follow is valuable to SMEs who often

    have technical but less managerial competencies (Scozzi et al., 2005).

    On the basis of this research, SME managers should note the central significance of,

    software quality in customer evaluation of software suppliers; it includes elements such

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    as ease of use, level of testing and the softwares flexibility . On the other hand, the

    weightings placed on other service-related attributes imply that service-quality is also

    highly regarded by customers (professionalism of the software supplier, their

    understanding of customer requirements and the opportunity to develop a long-term

    relationship with the supplier). In essence, the inherent nature of software purchase

    means that a human element in delivering the service solution is vital in achieving

    customer satisfaction and strongly supports the need for relationship management and

    marketing even for the smallest software organisations. This is particularly relevant for

    customers in the B2B sector requiring customized solutions.

    Recommendations for further research include:

    Application and adaptation of the CRAM in SMEs in different industry sectors. Thiswould improve the models predictability, yield insights into the key attributes of

    successful relationship management and marketing in these sectors and contribute to

    relationship marketing theory by offering the potential for making cross-sector

    comparisons.

    Testing and application of the CRAM in larger software organisations. Further longitudinal case study based research with organisations that have used the

    model to inform their practice. Such research might offer insights into the challenges

    associated with responding to customers expectations or relationships and any

    impacts on business performance.

    The product related attribute Software Quality is clearly identified as important.However, worryingly there is evidence that there may not be a consensus on what

    constitutes software quality. Therefore, of specific interest to the software sector,

    might be further investigation into this key concept from the perspectives of different

    stakeholders.

    This work is instrumental in that it produces a set of criteria about what customersexpect from a relationship with their supplier. However, further research into the

    notion of attraction in business markets (Hald et al., 2009) would provide a more

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    holistic perspective of the nature of relationships and how to satisfy business

    customers.

    Appendix 1: Topics covered in interviews

    Background to the relationshiphow the relationship was formed and why thiscompany was selected as a software supplier

    Description of the relationship Problems which may have arisen in the relationship -why they occurred, solutions to

    problems

    Satisfaction with the product, in terms of quality and features Satisfaction with the service offered by the company Communication, dialogue and feedback within the relationship Behaviour of the staff and their approach to customer service, including after-sales

    service

    Strengths and weaknesses of the company Overall impressions of the companylikelihood of recommendations and consideration

    of further purchases

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    Responsiveness of the company to customer needs Relationships with other software companies-thoughts and comparisons with current

    company

    Important factors influencing choice when purchasing a software product/service Other important attributes in the decision making process-why they are important Expectations of the software product provided by this company Overall expectations of a software company Any other comments

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    Attributes Levels

    1. Understanding of the Customer The software supplier has a comprehensive understanding of customer requirements

    The software supplier has a good understanding of customer requirements

    The software supplier has a limited understanding of customer requirements

    2. Price Low Priced Software

    High Priced Software

    3. Relationship Mutual and long-term relationship with the software supplier. Future purchases likely.

    Transactional and short-term relationship with the software supplier. One off software purchase.

    4. Functionality Software has useful functionalitySoftware functionality is limited

    5. Bilingual Capability Software supplier offering bilingual software

    Software supplier offering English software only

    6. Employee Expertise Software developers have extensive experience in the IT industry and recognised qualifications

    Software developers have extensive experience in the IT industry but no recognised qualifications

    Software developers have recognised qualifications but no practical experience in the IT industry

    Software developers have limited experience in the IT industry and no recognised qualifications

    7. Trust The customer has confidence in the supplier's reliability and integrity by means of past experiences

    The customer deems the supplier to be reliable and has confidence in the supplier through reccomendations and references only

    The customer and supplier have no past experiences and trust is yet to be established

    8. Software Quality Well-tested software providing positive user experience

    User friendly software but not thoroughly tested

    Well-tested software but difficult for users to use

    Un-tested software which is difficult to use

    9. Professionalism Supplier is reliable and has high standard formal processes in place

    Supplier is reliable but has no formal processes in place

    Supplier has formal processes in place but can be unreliable

    Supplier can be unreliable at times and no formal processes in place

    10. Location Local software company

    Software company based anywhere in the UK11. Communication Structured communication with the software supplier

    Ad hoc communication with the software supplier

    12. Service Full end-to-end service offered including training and after-sales support.

    After sales support is included but no training provided by the software company

    Training is provided with the software, but no after-sales support offered.

    Software product delivered only. No training and no after-sales support included in the price.

    Appendix 2: A list of attributes and levels used in the ACA survey

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