study on b2b marketing
TRANSCRIPT
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Bangor Business SchoolWorking Paper
BBSWP/10/017UNDERSTANDING CUSTOMERS AND RELATIONSHIPS IN
SOFTWARE TECHNOLOGY SMEsBy
Sara Parry and Rosalind JonesDivision of Business Studies, Bangor Business School
Jennifer RowleyDepartment of Information and Communications, ManchesterMetropolitan UniversityBeata Kupiec-TeahanScottish Agricultural College, Land Economyand Environment Research
August, 2010Bangor Business SchoolHen GolegCollege RoadBangorGwynedd LL57 2DGUnited KingdomTel: +44 0) 1248 38227E-mail: [email protected]
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AbstractPurpose:Drawing on B2B Relationship Marketing and management theory, this researchseeks to better understand customer-perceived value in B2B contexts, specifically what
customers expect from their relationships with suppliers. The study therefore aims to
explore the customersperspective of the key attributes of relationships, in the software
sector, and with specific reference to SMEs in this sector.
Design/Method/Approach:A two level analysis of customer perspectives on relationshipattributes was conducted. First, semi-structured interviews were conducted with the
customers of two case study firms. This process was used both to identify key attributes,
and to generate insights into the nature and importance of those attributes. Using these
attributes, a second study was conducted; a survey based on an online questionnaire
generated data that was analysed using Adaptive Conjoint Analysis in order to identify
the relative significance of the attributes.
Findings: A new Customer Relationship Attributes Model (CRAM) is presented whichencapsulates the major attributes customers consider when entering into a relationship
with their software supplier. The CRAM identifies five product-related attributes (price,
functionality, bilingual capability, location, and software quality), and seven service
related attributes (communication, understanding of the customer, trust, relationship,
service, professionalism, and employee expertise). The most important of these attributes
are: software quality, professionalism, understanding of the customer, and functionality.
Originality/value:Too much of the research and rhetoric on relationship marketing andmanagement takes a provider side approach. This paper contributes to theory by offering
a customer perspective on business relationships in a specific sector. Further, the CRAM
can be used by software SMEs to inform the actions that they need to take in order to
enhance their relationships with their customers in pursuit of improved business
performance.
Keywords: Software technology SMEs, B2B relationships, Customer-perceived valueAdaptive Conjoint Analysis.
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Understanding customers and relationships in software technology SMEs
1. Introduction
It is widely accepted that Relationship Marketing and relationship management is
important to business success (Gronroos, 1994; Gummesson, 2002; Reichheld and Sasser,
1990). Along with the recognition of the importance of relationships, the concept of
customer value has received much attention within academic literature, (Eggert et al.,
2006; Ulaga, 2001; Walter et al., 2001), particularly in relation to the notions of
relationships and relationship quality (Lindgreen et al., 2006; Ulaga and Eggert, 2006).
However, thus far, perceived value has mainly been considered from the provider side.
This study therefore aims to focus directly upon the customer and their expectations of
relationships in a specific sector. This investigation can therefore make a useful
contribution to the theory of B2B relationship marketing in the SME context, in software
technology firms, and from the customers point of view. This study also responds to
recent calls for the increased use of more qualitative approaches to study relationship
quality within service settings (Athanasopoulou, 2009) and for additional research into
RM in specific industries (Das, 2009).
The importance of networking and developing close relationships have already been
identified in the SME literature (Carson et al., 1995; Gilmore et al., 2001) and there is
increasing interest as to how SMEs market technology products in highly competitive
environments (Borg, 2009; ODwyer et al., 2009). Yet, there is a paucity of research on
marketing approaches used by software SMEs (Jones and Rowley, 2009) and the
marketing of software technologies in general (Alajoutsijarvi et al., 2000; Helander and
Ulkinemi, 2006; Ojasalo et al., 2008). One recent exception is the work of Westerlund and
Svahn (2008) which examined relationship perspectives in software SMEs and acts as an
important predecessor to this study.
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This research, therefore, investigates marketing in the software industry in order to:
Identify and prioritise the key attributes which customers value/expect in the softwaresupply relationship;
Develop an understanding of the nature and importance of key attributes; Propose a customer relationship attributes model that can be used by software SMEs
to inform the actions that they need to take in order to enhance their relationships
with customers and to improve customer-perceived value;
Explore the use of Adaptive Conjoint Analysis (ACA) to identify the benefits soughtand the tradeoffs made by customers embarking on B2B relationships with their
software providers.
The paper begins with a review of the Relationship Marketing literature in the B2B
sector followed by a consideration of SME software marketing. Then, the two stage
research methodology is described. This describes the use of semi-structured interviews
with the customers of two case study firms, to identify key attributes, and the use of
these attributes in an online survey using Adaptive Conjoint Analysis, to identify the
relative significance of the attributes. The key findings are then presented and discussed;
five product attributes and seven service attributes are identified. The paper concludes
with the presentation of the customer relationship attributes model suitable for use in
software technology SMEs. Finally, research limitations, together with managerial
implications and recommendations for future research are discussed.
2. Literature review
The literature review will firstly consider Relationship Marketing and management in a
B2B context followed by a summary of the specific research relating to Relationship
Marketing in the software industry. The importance of networking and alliances will also
be discussed focussing on software SMEs along with a brief examination into the software
industry and the importance of software quality.
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Relationship marketing in a B B contextRelationship Marketing is a concept which focuses on developing long term relationships
with customers and other stakeholders. Gronroos (1994, p.9) contends that RM is to
establish, maintain, and enhance relationships with customers and other partners, at a
profit, so that the objectives of the parties involved are met. This is achieved by a mutual
exchange and fulfilment of promises. The principles upon which RM is based include
trust, commitment and customer satisfaction (Gil-Saura et al., 2009). Other key factors
linked with collaborative relationship success in the B2B context include cooperation,
social bonding and communication (Pinnington and Scanlon, 2009).
The concept of RM has been drawn from a number of other interrelated concepts and
paradigms. In particular, Services Marketing and IMP research and the literature
relating to B2B relationships, partnerships, alliances and networks. Hence this paper
acknowledges the work of researchers including Brennan et al., (2007) in contextualizing
this research.
Services in business markets are far less researched than those in consumer market
places and in such research there is focus on the buying process rather than the post-
purchase outcome (Tyler et al., 2007). Hakansson and the Industrial Marketing and
Purchasing (IMP) group (1982) made significant contributions to Services Marketing
research from a business perspective. They viewed services in the business market
context as service relationships and interactions with a systems view which encapsulated
inter-dependent companies and which was based on the buying and selling processes over
time. Using this approach they explored the interactions, relationships and network
theories in business (Axelsson and Easton, 1992; Hakansson and Snehota, 1995). The
increasing interest in the context of Industrial Services Marketing has led to increasing
research of customer satisfaction within business services (Homburg and Rudolf, 2001).
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The notion of value creation in business markets is a well-researched concept, and much
of the literature examines relational value-based drivers and relationship quality (Ulaga
and Eggert, 2006). However they are mainly examined from the suppliers perspective
(Walter et al., 2001). One notable exception includes a study by Lapierre (2000) who
identified 13 value drivers from the customer perspective including product quality,
product customization and flexibility. This study was conducted in the wider ICT
industry, providing a foundation for this investigation.
In the B2B context, the complexity of products and the perceived risk of purchase mean
that effective long-lasting relationships are paramount for creating mutual value and
thus enhance the performance of firms (Caceres and Paparoidamis, 2007). However,
there is limited literature into the management of these relationships (Pinnington and
Scanlon, 2009), particularly the customers perspective and expectations of these
relationships. The RM literature generally focuses on potential benefits for suppliers who
adopt RM approaches.
Effective RM strategy benefits the supplier in terms of increased cooperation, a better
understanding of customer requirements and a dialogue with customers leading to the
development of co-created and customized products and services (Ruokonen et al., 2008).
Financial benefits include reduced costs due to higher retention of customers, and
increased profits as a result of customers loyalty and reduced price -sensitivity (Gronroos,
1994; Reichheld and Sasser, 1990). Proposed benefits for customers include reduced
anxiety and comfort in knowing their supplier, along with social benefits as a result of
familiarity with employees, individualized and additional services and special treatment
(Gronroos, 1994; 2007; Gummesson, 2002). Aspects of RM theory advocate developing
long-term and commercially viable relationships with customers by listening to customer
requirements and satisfying customer needs with the aim of retaining high value
customers (Reichheld and Sasser, 1990). Much of the RM research activity to date has
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concentrated on theory building. However, a recent study into RM research identified the
need for more applied research within specific industries (Das, 2009).
Numerous studies have confirmed that the presence of trust and commitment have a
positive impact on relationships (Barry et al., 2008; Ivens, 2005; Melewar et al., 2001;
Takala and Uusitalo, 1996). According to Morgan and Hunt (1994 p.23),trust exists when
one party has confidence in an exchange partners reliability and integrity. Relationship
commitment is defined as an enduring desire to maintain a valued relationship
(Moorman et al., 1992 p.316). Both trust and commitment are founded upon regular
communication within a relationship. In this case SMEs offer some advantage over their
larger counterparts when developing business relationships as communications tend to
be more frequent and often face-to-face (Chaston, 1997).
Relationship m arketing in software SM EsLittle attention has been directed towards the marketing of hi-tech or software SMEs
(Alajoutsijarvi et al., 2000; Helander and Ulkinemi, 2006; Ojasalo et al., 2008). However,
the few investigations conducted point towards the benefits of developing relationships,
networking and alliances in this sector. Helander and Ulkuniemi (2006) and Ruokonen
(2008) consider the marketing of software as requiring a relational competency, viewing
businesses which develop tailored software to be inherently relationship and service-
oriented, and for that reason a deep understanding of both the customers business and
the technology is key. In the software sector relationships with existing customers are
necessary for not only generating future revenue but providing further business
opportunities (Ruokolainen and Makela, 2007). Whilst word-of-mouth is prevalent in the
sector (Jones and Rowley, 2009), lasting relationships with current customers facilitate a
clearer understanding of customer requirements and learning how end-users use the
software (Ahmed and Capretz, 2007).
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Developing relationships with other stakeholders as well as customers can help facilitate
research capacity in software SMEs marketing and business (Jones and Rowley, 2009;
Westerlund and Svahn, 2008). Moreover, a network approach to marketing in technology
companies implies that relationships are built between buyers and sellers, and thus
companies can learn more about the needs of their customers (Borg, 2009). Boussara and
Deakins (1999) found that social networks of entrepreneurs and strategic alliances are
wholly appropriate to this business context. Alliances provide technology firms with the
opportunity to share resources and capabilities. Entrepreneurial owner-managers use
networks to build business, marketing and innovation capacity (Stokes, 2000).
The nature of software and the software industryThe rapidly evolving nature of the software industry and fast obsolescence of products
makes the software industry an extremely competitive market (Kulmala and Uusi-Rauva,
2005; Ruokolainen and Makela, 2007). The importance of relationships to satisfying and
retaining customers is therefore combined with the importance of delivering quality
software, which emanates from internal organisational processes and employee
competencies. The software design project is a key element of the marketing process as
achieving the desired functionality of the product is a precursor to its perceived quality
and software project success (Agarwal and Rathod, 2006). However, definition of software
quality lacks clarity; software developers, managers and customers often have opposing
views as to what constitutes software quality. Wilson and Hall (1998) assert that
customer service approaches to quality are more likely to represent quality, especially by
customers or users in non-technical roles. Although software quality implies product
quality and is achieved through a combination of product and process quality, other softer
aspects of quality include employee competence and customer focus which can enhance
the overall quality of the software service and supports the development of relationships
with customers (Hall et al., 2007; Isaac et al., 2006). A display of professionalism is also
an aspect of service quality as it relates to the manner of employees, service processes as
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well as service tangibles (Gronroos, 2007). Software industry research emphasises the
importance of the human elements of software delivery as well as technical expertise
(Isaac et al., 2006). However more research is needed to understand what specifically
constitutes software quality.
In light of the aforementioned gaps in software marketing research, relationship
marketing in SMEs and the customers perspective of relationships in an industrial
context, this research seeks to investigate the key attributes of successful relationships in
the software industry, but from the customers point of view. This research should
therefore aid software SMEs in the development and management of relationships with
their customers and improve their overall marketing.
3. Methodology
IntroductionA mixed methods approach was deployed. An initial qualitative stage supported the
development of and understanding of the software industry, in particular, the roles,
activities, and customer relationships of SMEs. This involved both an ethnographic study
of two case study organisations and interviews with the customers of those organisations.
In order to provide context brief profiles of these organizations are offered below, but the
full ethnographic analysis is presented elsewhere (Parry et al., In Progress). For the
purpose of this paper, the focus in the qualitative phase is on the interviews with the
customers of these organisations. These interviews were used to both surface key
attributes of customer perspectives on their relationship with the two case study software
suppliers, and to offer elucidation of the essence of these key attributes. The second stage
of the study used the key attributes identified in the first stage to inform the design of an
online questionnaire that used a conjoint analysis tool to provoke respondents to make
choices between attributes. The analysis from this process lead to the development of the
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Customer Relationship Attributes Model (CRAM), with rankings of the relative priorities
accorded to the different attributes.
The following sections provide more details of the research methods adopted.
Profiles of case study companiesCompany A is micro software SME based in North Wales. The company started as a
bespoke software solutions company, providing customized database solutions, but now
has off-the-shelf products. There is a sole owner-manager and eight full time employees.
The company has been operating for 8 years and has a customer base of 20. Core
competencies include language support, bilingual software solutions and web-based
information databases. Bilingualism is reflected in policies of many Welsh organisations
and those companies that are in the Welsh market as they cater for both languages.
There is also a particular demand for the advancement of the Welsh Language in the
field of IT (Welsh Language Board, 2006). The marketing activities of Company A
consists of networking at local and national business exhibitions, developing
relationships with prospective and current buyers, a Gold partnership with Microsoft and
collaborations with other Welsh software organisations. All contacts are managed
through a CRM system however the system is not used to its full potential due to the
SMEs lack of time and staff resources. This firm has won two awards based on their
innovative capabilities and bilingual capability, helping them improve their perceived
credibility in the marketplace.
Company B is a small business which developed software and is also located in North
Wales. The company was founded in 2000 by two owner-managers and quickly grew to 14
full and part time staff. The SME offered one product and had two clients during its short
lifespan. Company Bs marketing activities were limited. The product was developed
without market research or customer consultation. With regards to other marketing
activities, there was no formal process of attracting and prospecting new customers. The
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background and focus of the main decision makers in the firm was engineering and
finance. This further hampered the marketing function of Company B.
nterviews with case study firms customersTo investigate the important attributes of software suppliers as judged by their
customers, in-depth interviews were conducted with customers of both of the case study
firms (see table 1 for respondent data). All customers from both companies were
approached to take part in an interview and were contacted via e-mail followed by a
formal letter. The interview method was chosen to investigate the dyadic relationships
between both firms and their customers, and to obtain a holistic view of each SME.
Fifteen customers agreed to be interviewed. Two customers had more than one contact
thus two respondents were interviewed in each of these cases. This resulted in a total of
17 interviews. Interviews remained flexible so as to encourage respondents to discuss the
nature of their relationships with their particular software firm, their perceptions of the
relationships and their expectations of software suppliers. The investigation of
experiences and expectations of customers in a service context is supported by Gilmore
and Carson (1996), as it can provide information about the reasons of opinions, attitudes
and perceptions of customers. An initial list of themes to cover in interviews was
compiled based on the RM literature and to provide some structure, however as an open
approach to interviews was taken, a list of topics generally discussed in most interviews
is included (see Appendix 1).
Table 1 Interview Respondent Data
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Customer Industry
No of
Employees
Number of Interviews
and Role of Respondent
Private/Public
Sector
1
Financial
Services 20 1-Managing Director Private
2 Chemical 560 1
IT Manager Private
3 Information
Services
10 2 -Managing Director and
Head of Systems
(separately)
Not For Profit
4 Government 9000 1 - IT Manager Public
5 Government 20000 1-ProgrammeManager Public
6 Public Services 50 1IT Manager Public
7 Agriculture 1 1Managing Director Private
8 Sustainable
Development
5 1 -Managing Director and
Website Officer (combined)
Public
9 Utilities 15 1 -Finance Assistant Private
10 Manufacturing 350 1IT Manager Private
11 Government 3000 1IT Manager Public
12
Emergency
Services 1700 1 -ICT Software Engineer Public
13 Government/
Economic
Development
1000 2 -IT Manager and Project
Manager (separately)
Public
14 Government 50
1Research and Grants
Manager Public
15 Medical 2000 1-Project Manager Private
Interviews were recorded and transcribed verbatim, and content analysis was used to
analyse the data (Hill and Wright, 2001; Miles and Huberman, 1994). A list of attributes
that customers deemed important when selecting a software supplier was also drawn
from the data in order to investigate the ongoing relationship and why customers are
likely to continue in the relationship with their software firms. This was used to inform
the ACA.
Online survey using conjoint analysis
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Conjoint Analysis can be described as a favourite methodology for the investigation of
tradeoffs made by customers when making choices between products, brands and
suppliers (Green et al., 2001). These tradeoffs arise when competing products differ with
regards to individual attribute levels and the desired levels of attributes allocated to
different products create conflicts in the process of choosing. Mohr et al.,(2005) provide a
rationale for the application of conjoint analysis in the high tech industry, and support is
provided for using conjoint analysis in new product development (Kang et al., 2007).
Conjoint analysis has also been applied in the research of high tech SMEs in exploring
strategy development and product offerings (Schmidt and Gary, 2002).
Twelve attributes were identified for business software suppliers via the interviews and
between two and four levels for each attribute were defined (see Appendix 2 for a list of
all attributes and levels). Adaptive Conjoint Analysis (ACA) developed by Richard
Johnson (1987) of Sawtooth Software was applied. In the first, self-explication stage of
the ACA procedure respondents expressed their preferences and ascribed importance
ratings to individual attributes. Next they were asked to indicate preferred profiles and
perform graded paired comparisons.
The ACA survey was computer assisted, with direct data input system which can handle
a large number of attributes (up to 30). Another advantage of ACA is its ability to adapt
to each respondents answers as he or she goes along, and capture the areas of greatest
interest. The composition of questions asked varies per respondent and assumes dynamic
approach with active, explicit competitors as opposed to static assessment of pre-defined
product profiles.
Other than the ACA procedure the survey involved gathering information about the role
of respondent, size of organisation, industry and software purchasing behaviour. The
survey was made available online and a link was e-mailed to decision makers responsible
for software purchase in various organisations located in Wales. A reminder e-mail was
subsequently sent resulting in two hundred and fifty six (256) surveys being completed.
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Analysis was conducted by estimating the part worth utilities at the total sample level
(aggregated data) with Ordinary Least Squares. In order to include individual differences
the Hierarchical Bayes (HB) (Anlenby et al., 1995) model was used to estimate the
parameters which were used to underpin the development of CRAM.
4. Findings and discussion.
The findings of both the qualitative research and the ACA survey are presented in a
conceptual model displaying customer expectations of software suppliers, the Customer
Relationship Attributes Model (CRAM), shown in Figure 1. The numbers ascribed to
arrows represent the ACA average importances of the attributes and represent the
weighting of each attribute in the mind of a customer. As the variables come from
different realms, the model includes three types of variables: manifest, latent and a
combination of both. Manifest variables are ones that have been measured quantitatively
via ACA, and the latent variables represent the constructs derived from case study
research and in-depth interviews. The latent variables are used to explain the manifest
variables: in this model they demonstrate the specific challenges and issues pertaining to
software SMEs in Wales. The key attributes in the model are discussed below and
illustrated with statements from respondent interviews.
The ACA analysis provides insights into the relative importance of the key attributes
from the customers perspective. Software Quality is the most important attribute
perceived by customers. The second most important attribute is Professionalism,
followed by Understanding ofthe Customer and Functionality. Most significantly, it is
apparent that service-related attributes such as Professionalism, Trust, Service and
Employee Expertise are equally important as the product-related attributes, such as
Software Quality and Functionality. Interestingly, the factor of Price is not perceived
as a primary driver of software purchase. Scores relating to Relationship and
Communication do not suggest that these are important factors, but as will be
elaborated further below, it is reasonable to assert that other attributes with relatively
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high ranking including Understanding of the Customer and Trust cannot be achieved
and leveraged without an underlying relationship with the software supplier (Helander
and Ulkuniemi, 2006). The least important attributes are Location and Bilingual
Capability, which seem to be desirable rather than essential attributes to prospective
customers.
Figure 1: Customer Relationship Attributes Model CRAM)
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Software qualitySoftware Quality was ranked as the most important attribute; findings suggest that
software firms and customers have differing views as to what constitutes software quality.
Some firms focus on software development processes and the use of formal, rigorous
approaches to software development, whilst others focus on the role of customer service
or user participation, concurring with the need for a shared understanding of quality
(Wilson and Hall, 1998 p.67). Respondent feedback indicates that business customers had
different expectations of quality software products such as software scalability; easy
integration with other products; ease of use; and, overall software design. Scalability,
integration and testing are tangible facets of software quality, but the ranking of other
attributes suggests that physical product quality is not all that customers expect. The
service and intangible aspects of quality such as Professionalism, Relationshipwith the
supplier and Employee expertise contribute to the decision making criteria to a large
extent, indicating that software quality is a combination of service and product quality:
InternalCommunication
Integrated
Marketing
Communication
Process
Trust
Price
Functionality
Bilingual
Capability
Location
Software
Quality
Customer
Attributes (of
SME software
suppliers)
Understanding
of the
Customer
EmployeeExpertise
Relationship
Communication
Professionalism
Service
Delivery
Alliances/
Certifications
User-
friendliness
Fitness for
Purpose
Flexibility
12.80
4.01
Product-Related
Attributes
Service-Related
Attributes
4.63
10.33
6.82
5.29
11.40
8.79
6.10
8.80
9.53
11.50
* Numbers denote weights from ACA/Strengths ascribed
to individual attributes
ManifestVariables
LatentVariables
Manifestand Latent
Variables
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The opportunity to build a relationship with them. This is important because ifyou have a good relationship with the company, you are a lot more likely to achieveyour objectives because you can talk to them easily, they will understand you, youcan build up the rapport, they will know where youre coming from and you canboth move forward together(Customer 3, Company A).
This corresponds with some of the literature exploring software quality concepts and
builds on the idea that the human element is necessary to achieve quality software (Hall
et al., 2007; Isaac et al., 2006).
ProfessionalismAccording to the ACA findings, Professionalism is the second most important attribute.
Professionalism includes being reliable and having formalised processes (such as working
to project management guidelines and following established software development
processes). Company A were working towards improving their project management
procedures but some customers were still reluctant to enter into large contracts without a
larger partner to diffuse the risk:
Their smallness does show through their written document skills, theirapproaches to project management (Customer 13, Company A).
If we entered into a big software development project, we would want to formalisethe arrangements and we would want a formal structure (Customer 4, Company
A).
Company As partnership strategy helped them to win contracts and illustrated their
professionalism to prospective customers. Therefore, process, delivery, and alliances are
included as latent variables in the model; they are linked to Professionalismas well as to
Service, as service quality embraces the employee behaviour, and service processes, as
well as service tangibles (Gronroos, 2007).
Understanding of the customerUnderstanding of the Customer was ranked as the third most important attribute for
customers when using a software supplier:
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They understand what we are trying to achieve, they understand the wa y that wework and they bend over backwards to accommodate our wishes (Customer 3,Company A).
These findings demonstrated that in order to develop understanding between parties, a
dialogue and a relationship is necessary, especially when a customized software solution
is under development, a view already supported by Helander and Ulkuniemi (2006). This
also confirms the views of RM researchers who consider investment in long-term
relationships as having a win-win outcome for both parties (Gronroos, 1994).
Understanding of the customer is arguably even more important in the context of
innovation (Hauser et al., 2006) as an innovative solution based on customer needs is
much more likely to succeed in the marketplace. More specifically, software firms need to
develop an understanding of the end-user and use appropriate terminology which should
be understood by all parties to encourage customer participation in the dialogue, a
finding which aligns strongly with the work of Isaac et al., (2006) and Saiedian and Dale
(2000).
FunctionalityFunctionality was ranked as the fourth most important attribute. This is a product-
related attribute as it refers to the actual software product itself: whether it meets the
customer requirements and detailed specifications in terms of functionality and whether
it solves the business problem for which it is developed. In terms of this study, the
majority of in-depth interviewees and online survey respondents were IT managers who
tended to have a clear idea about what type of software functionality they needed,
stressing the requirement for SMEs to clarify what functionality their software offers and
how it can solve the customers business problem. Achieving the desired functionality of
the product has previously been identified as a vital criterion in defining software project
success (Agarwal and Rathod, 2006) and is a basic requirement in delivering software:
We have to know that if we give a spec to a software company, that they are ableto perform, that we will get what we asked for and within the timeframe wevespecified(Customer 2, Company A).
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This also emphasizes the necessity to deliver the desired functionality within a specified
timeframe.
Employee exp ertiseEmployee Expertiseincorporates the technical skills and competencies of the employees,
as well as their manner and approachability. Customer respondents considered that
having confidence in the firms software employees and when using the actual product
were both important. The findings indicated the significance of the relationship between
software developers and the customer, which helped in gaining a detailed understanding
of the customers needs:
You also have to be able to work with the company day-to-day, so I guess the softerside that cant be documented so the relationship, basically. Can you work with thepeople, the company, can they fit into the culture of your organisation?...You needto be able to get along as individuals (Customer 8, Company A).
This finding confirms the literature which highlights the importance of soft, human
elements as well as technical expertise (Isaac et al., 2006). In the case study research,
Company Bs employees did not communicate with their customers which resulted in a
misunderstanding of customer requirements and a tendency for managers to relay
incorrect information back to the software development team. In contrast, Company A
liaised regularly with customers in order to develop a bespoke solution which fitted their
requirements.
ServiceServicewas ranked sixth out of the twelve attributes, enhancing the argument that the
quality of service provided by software companies is equally as essential as product
quality. The Serviceattribute includes after-sales service, which is of great importance
to many software buyers in view of the fact that they may be faced with post-purchase
technical or user problems:
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Software companies now have to look at the whole life cycle from the businessprocess re-engineering, through to the delivery, from specification to delivery andultimately the support and then the ongoing optimisation so they dont just walkaway when theyve delivered (Customer 11, Company A).
The importance of this attribute concurs with much of the Services Marketing literature,
particularly the service experience aspect, which does not end once the product is
delivered (Pine and Gilmore, 1999 cited in Gronroos, 2007). Moreover, this emphasises
the importance of delivering a solution to the customer consisting of customer
requirements definition, customization and postdeployment support, concurring with the
work of Tuli et al., (2007). However, as with Software Quality, the Serviceattribute can
be perceived differently by various customers. Service can include consultation, after-
sales service, training and a helpdesk. In this study, professional processes and timely
delivery of the software were also found to be important latent variables of the service
attribute, and are thus included in the model.
TrustTrust was ranked seventh out of the 12 attributes. This confirms the literature
proposing that trust is a characteristic of partnership success (Barry et al., 2008; Ivens,
2005; Melewar et al., 2001). It is interesting that trust was rated higher than the
Relationshipattribute, as a relationship must arguably be established before trust can
develop. However, prospective customers may be inclined to trust a supplier based on
recommendations from contacts or their established reputation and credibility in the
marketplace. In this case, there is an element of trust before the relationship has begun.
Openness, honesty and communication arose in the in-depth interviews as important
constructs of Trust. Moreover, the in-depth interviews inferred that Company As realism
in their capability increased trust as well as the SMEs integrity:
theyre very clear about what they can and cant do for us (Customer 9 , CompanyA).
Price
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In the qualitative findings, the price of software for customers was identified as a critical
factor in the software decision-making process, as business customers are forced to work
within tight budgetary constraints. Interestingly, in the ACA findings, Pricewas not a
dominant attribute. Therefore, although cited frequently as an important attribute in the
in-depth interviews, when traded-off in ACA against other factors such as Serviceand
Trust, respondents preferred the latter. The difficulties identified in SMEs were setting
a price centred around competition and competitive tendering. Furthermore, a software
SME without an established reputation and a narrow customer base should secure
business to attract and retain customers and thus aim to price software as low as possible
to attract customers, but not too low that the perception of the softwares quali ty would
be affected. From the customers perspective, the price of software has to be competitive,
and although total software costs can sometimes not be set in advance, particularly when
developing a bespoke solution, the communication of costs to the customer throughout the
software project is vital:
People need to be happy with the costs and how the company communicates thecoststhis communication is vital (Customer 2, Company A).
Therefore once a software project is underway, the communication and transparency of
costs among supplier and customer is vital in furthering the relationship. Interestingly,
the assumption that as relationships develop and mature, customers become less price
sensitive (Gronroos, 1994; Reichheld and Sasser, 1990) is not strongly supported by these
findings.
RelationshipIt is interesting to note that customers viewed relationships as important in the case
study interviews but when respondents were faced with other options, other more
definitive factors became apparent. These factors included Trust and Understanding of
customer requirement. Therefore these elements have been identified as constituents of
relationship management and marketing in the software industry context. This is
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confirmed by the views of Barry et al(2008), Ivens (2005); Melewar et al(2001) and Mohr
and Spekman (1996). Therefore, it can be argued that although potential customers do
not explicitly demand a relationship as a main factor in their decision making process, it
is certainly an important attribute which is linked to attributes that customers do rate as
being very important, such as understanding, communication and professionalism
(Brennan et al., 2007).
CommunicationCommunicationwas a recurring theme throughout the study. Although communication
was not ranked highly in contrast to the other attributes, the case research and
qualitative findings indicated that implicit internal communication and external
communication play key roles in furthering relationships within a software SME, as well
as with its customers and other stakeholders. The importance of internal communication
was highlighted in Company B, as a lack of information sharing, teamwork and weak
leadership led to a de-motivated workforce. The lack of communication among both
owner-managers resulted in poor external communications with customers and their
conflicting ideas about the software product meant that no finished product was taken
into the market. In contrast, in Company A employees were encouraged to share
knowledge and ideas in order to collectively develop a successful software solution.
Although Communicationis not rated as highly as other attributes, it can be contended
that communication, like relationships, is intimately associated with other attributes
that customers do value highly. These include understanding of customer needs and trust,
and are facets of communication also identified by Hall et al., (2007) and Hunt et al.,
(2006).
Bilingual capabilityBilingual Capability is a function of software required by a number of firms in Wales.
The attribute is therefore related to Functionality. Most of the in-depth interviews were
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conducted with Company As customers, and many of which cited a bilingual offering as
an important factor in their decision-making process:
Operating in Wales Its important to be able to work with a company whounderstand the means of an audience (bilingualism) (Customer 14 , Company A).
However, the Bilingual Capability attribute was traded off against almost all other
attributes in the ACA survey. This could be explained by the fact that although it is
essential for some organisations in Wales to practice bilingualism, particularly within the
public sector, it is not mandatory for them to procure bilingual systems as yet. At present,
bilingual software is a niche market in Wales, and bilingualism is not expected from all
types of organisations. Company A has successfully entered this market with a unique
offering, and although there is a strong demand from certain customers in Wales, the fact
that it is a niche market justifies Company As diversification into other markets in order
to grow.
LocationThe findings related to Location of the software supplier were similar to those of
Bilingual Capability. Locationwas ranked the least important attribute out of the 12
attributes. The in-depth interviews provided an insight into why certain customers prefer
a local supplier, the main reason being the ease of interaction at short notice, which was
deemed vital in developing a complex bespoke product:
We were definitely after someone local who was within an hour or so distance fromus, just to make the interaction between the customer and the supplier easier(Customer 10, Company A).
Moreover, in some instances there was a need for software developers to work closely
with customers in-house employees, which was made easier if they were in physical
proximity to each other. In conclusion, although Locationis not one of the pre-dominant
factors in customers minds when selecting a software supplier, it is an important
attribute to a few customers.
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5. Conclusion and managerial implications
This research makes a contribution to the theory of relationship marketing and
management in B2B contexts by providing an insight into the customer-perceived value
of relationships, in the software sector, and with specific reference to SMEs in this sector.
A new Customer Relationship Attributes Model (CRAM) is developed on the basis of
identified attributes representing customer expectations in the software sector. The
Customer Relationship Attribute Model is a practically useful tool for SME software
suppliers as it offers them important insights into the key customer attributes and their
relative weightings. It can also be used by SMEs to plan in greater detail their approach
to relationship management and marketing with a view to improve B2B relationships
and business performance. In theoretical terms, the model provides explanation and
prediction (Lee and Greenley, 2008 p.876) of the customer decision-making process in a
specific industry on the basis that it prioritizes the attributes which are important to
customers. The ACA method is a unique method in this respect as it forces respondents to
make realistic trade-offs between attributes. This method could therefore be run with
larger groups of customers in the future with the aim of advancing theory even further.
This research also furthers the developing research in software marketing and in
particular the issues for software SMEs in relation to the marketing of software.
Although SME researchers (Carson et al., 1995; Gilmore et al., 2001; Hill, 2001) observe
that SME marketing is generally instinctive, unplanned and intuitive, there is evidence
here to suggest that a more structured approach to marketing may offer greater
opportunities in the long-term. Having guidelines to follow is valuable to SMEs who often
have technical but less managerial competencies (Scozzi et al., 2005).
On the basis of this research, SME managers should note the central significance of,
software quality in customer evaluation of software suppliers; it includes elements such
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as ease of use, level of testing and the softwares flexibility . On the other hand, the
weightings placed on other service-related attributes imply that service-quality is also
highly regarded by customers (professionalism of the software supplier, their
understanding of customer requirements and the opportunity to develop a long-term
relationship with the supplier). In essence, the inherent nature of software purchase
means that a human element in delivering the service solution is vital in achieving
customer satisfaction and strongly supports the need for relationship management and
marketing even for the smallest software organisations. This is particularly relevant for
customers in the B2B sector requiring customized solutions.
Recommendations for further research include:
Application and adaptation of the CRAM in SMEs in different industry sectors. Thiswould improve the models predictability, yield insights into the key attributes of
successful relationship management and marketing in these sectors and contribute to
relationship marketing theory by offering the potential for making cross-sector
comparisons.
Testing and application of the CRAM in larger software organisations. Further longitudinal case study based research with organisations that have used the
model to inform their practice. Such research might offer insights into the challenges
associated with responding to customers expectations or relationships and any
impacts on business performance.
The product related attribute Software Quality is clearly identified as important.However, worryingly there is evidence that there may not be a consensus on what
constitutes software quality. Therefore, of specific interest to the software sector,
might be further investigation into this key concept from the perspectives of different
stakeholders.
This work is instrumental in that it produces a set of criteria about what customersexpect from a relationship with their supplier. However, further research into the
notion of attraction in business markets (Hald et al., 2009) would provide a more
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holistic perspective of the nature of relationships and how to satisfy business
customers.
Appendix 1: Topics covered in interviews
Background to the relationshiphow the relationship was formed and why thiscompany was selected as a software supplier
Description of the relationship Problems which may have arisen in the relationship -why they occurred, solutions to
problems
Satisfaction with the product, in terms of quality and features Satisfaction with the service offered by the company Communication, dialogue and feedback within the relationship Behaviour of the staff and their approach to customer service, including after-sales
service
Strengths and weaknesses of the company Overall impressions of the companylikelihood of recommendations and consideration
of further purchases
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Responsiveness of the company to customer needs Relationships with other software companies-thoughts and comparisons with current
company
Important factors influencing choice when purchasing a software product/service Other important attributes in the decision making process-why they are important Expectations of the software product provided by this company Overall expectations of a software company Any other comments
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Attributes Levels
1. Understanding of the Customer The software supplier has a comprehensive understanding of customer requirements
The software supplier has a good understanding of customer requirements
The software supplier has a limited understanding of customer requirements
2. Price Low Priced Software
High Priced Software
3. Relationship Mutual and long-term relationship with the software supplier. Future purchases likely.
Transactional and short-term relationship with the software supplier. One off software purchase.
4. Functionality Software has useful functionalitySoftware functionality is limited
5. Bilingual Capability Software supplier offering bilingual software
Software supplier offering English software only
6. Employee Expertise Software developers have extensive experience in the IT industry and recognised qualifications
Software developers have extensive experience in the IT industry but no recognised qualifications
Software developers have recognised qualifications but no practical experience in the IT industry
Software developers have limited experience in the IT industry and no recognised qualifications
7. Trust The customer has confidence in the supplier's reliability and integrity by means of past experiences
The customer deems the supplier to be reliable and has confidence in the supplier through reccomendations and references only
The customer and supplier have no past experiences and trust is yet to be established
8. Software Quality Well-tested software providing positive user experience
User friendly software but not thoroughly tested
Well-tested software but difficult for users to use
Un-tested software which is difficult to use
9. Professionalism Supplier is reliable and has high standard formal processes in place
Supplier is reliable but has no formal processes in place
Supplier has formal processes in place but can be unreliable
Supplier can be unreliable at times and no formal processes in place
10. Location Local software company
Software company based anywhere in the UK11. Communication Structured communication with the software supplier
Ad hoc communication with the software supplier
12. Service Full end-to-end service offered including training and after-sales support.
After sales support is included but no training provided by the software company
Training is provided with the software, but no after-sales support offered.
Software product delivered only. No training and no after-sales support included in the price.
Appendix 2: A list of attributes and levels used in the ACA survey
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