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Update on October 7, 2021

* Please copy the URL and paste it on a browser if you cannot open the page.

Updates

Date of Update Contents (Items)

1 September 28 Published

2 September 30 Application / Screening Schedule (P.5)

3 September 30 Necessary Documents for Application (P.8)- Deleted “Printed page of the

application completion at the time of web registration”

4 October 7 Parts highlighted in yellow

■Important Notice■

❑ Please thoroughly read this guide and the Program List, and apply only upon fully understanding the

contents.

https://www.waseda.jp/inst/cie/from-waseda/abroad/programlist/list

❑ Once students have been nominated as study abroad candidates, as a general rule, they are not

allowed to withdraw from their program. Withdrawal without an appropriate reason will result

in loss of eligibility to apply for future middle- and long-term study abroad programs run by the CIE.

❑ Even after students have been nominated as study abroad candidates, CIE may recommend revocation

of their program immediately before departure or after departure due to the following reasons. Please

note that in this case, the student must self-pay all expenses incurred up to that point, with no refund

from CIE.

➢ Poor learning attitude / academic failure

➢ Not meeting the deadlines for application / not performing the needed procedures for application

➢ Poor attendance to designated events, such as orientations

➢ Apart from the factors above, those being determined by CIE as inappropriate for study abroad

➢ The Situation of the spread of COVID-19 worsens

*Upon the decision by Waseda or the partner universities, the study abroad programs might be

canceled or implemented in a different format depending on the information on MOFA's Travel

Advice and Warning of Infectious Diseases and immigration conditions of respective countries, as

well as the latest situation at the partner universities, including how they provide the classes.

❑ CIE’s policy regarding study abroad starting in Fall 2022 under the COVID-19 situation is scheduled to

be announced in May or June of 2022. Waseda University or the partner universities may decide to

cancel study abroad or change the program format depending on the situation.

[FYI] We set an “Exceptional Measure” for students who were planning to travel in the fall of 2021. As

a general rule, travel for programs in countries or regions categorized as Level 2 or higher under the

Ministry of Foreign Affairs of Japan’s Overseas Infection Hazard Information were canceled. However,

those who met certain conditions were allowed to travel under the exceptional measure.

❑ When students who have been selected as candidates for study abroad program through previous

recruitment wish to apply.

→Please refer to the separate information sheet, “Important Notice”.

❑ Some undergraduate and graduate schools conduct exchange programs of their own with overseas

partner universities. Each school has its own screening process to select the participants. Please contact

your school and follow its instructions.

Study Abroad Programs Fall Recruitment

Application Guide (Deadline: October 2021)

The Center for International Education, Waseda University

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◆Contents◆ Page

1. Overview of Programs p. 2

2. Application / Screening Schedule p. 3

3. Application Eligibility p. 5

4. Internal Application Process p. 7

5. Internal Screening Process p.10

6. Procedures for Candidates p.12

7. Risk Management p.14

1. Overview of Programs

The programs are middle- and long-term study abroad programs that mainly last for one academic year (or

one semester in some cases) during which students study at our partner institutions. The middle- and long-

term programs are unique in their own ways, and we work with over 400 partner institutions.

Choose a study abroad program that meets your purposes and levels. Be sure to see the latest study abroad

Program List for the lineup and detailed information.

https://www.waseda.jp/inst/cie/from-waseda/abroad/programlist/list

*From “TERM”, select “秋募集（2021 年 10 月締切分）2021 Fall” to view the contents.

When applying, be sure to confirm the duration of each program.

Name Duration

1 Double Degree Programs (DD) 1 year, 1.5 years,

or 2 years

2 Exchange Programs

Regular Academic Programs (EX-R)

1 year or 1 semester 3 Language Focused Programs (EX-L)

4 Customized Study Programs

Regular Academic Programs (CS-R)

5 Language Focused Programs (CS-L)

For details such as program features and expenses, refer to the below.

https://www.waseda.jp/inst/cie/en/from-waseda/abroad/1year

Notes on Program Duration

⚫ As a general rule, the extension of program periods is not permitted. Students must return to Waseda

University after their study abroad program and carry out the required procedures at their undergraduate or

graduate school.

⚫ As a principle, students are required to participate in their programs until the end.

⚫ Students cannot take courses at Waseda University during their study abroad period.

※However, if the program ends in the spring semester, students may be able to take courses in the latter

half of the spring semester (summer quarter) through the “Extra Course Registration (帰国後登録)” system.

Contact the office of your undergraduate/graduate school for details.

⚫ If students choose to withdraw from their program and return to Japan for personal reasons, they will not

receive refunds for program fees, double degree registration fees, Waseda University’s tuition, or any other

expenses associated with the program.

(1) Applicable Programs

(2) Name and Duration of Programs

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⚫ Regarding the recruitment for the programs in the Oceania and Korea regions starting in spring of 2022,

please refer to the separate information sheet, “Important Notice”.

■ Global Leadership Fellows Program (GLFP)

・ Eligibility: undergraduate students (mainly for first-year students)

・ Student quota: about 10 students in all

・ Study abroad period: Aug/Sep 2022 ~ May/June 2023

・ Partner Institutions (Academic Year 2021): Columbia University, University of Chicago,

Georgetown University, Dartmouth College, University of Washington (Seattle) (*Please check

the GLFP website for further information)

・ Program Features:

GLFP is an exchange program launched in the spring of 2012 with the cooperation of prestigious U.S.

universities. In addition to the one year of study abroad in the U.S., a special curriculum is organized for

the period before and after that year. Before their study abroad, students are required to take the

“Preparatory comparative cultures course”. After they return from the U.S., they will participate in the

U.S.-Japan Zemi and Global Leadership Fellows Forum for a year with students from the GLFP partner

universities in the U.S. studying at Waseda University. The major feature of the GLFP program is that it

is a program students participate in throughout their four undergraduate years.

・ Program Fees:

Tuition and separate fees are equivalent to those of EX programs.

■ Advanced Scholars’ Program

・ Applicable Universities:

Yale University (Y-VISP / CS-R), Oxford University, Hertford College (CS-R), Oxford University, St.

Peter's College (CS-R), University of Pennsylvania (CS-R)

Program Features:

This is a popular CS-R program for study abroad at prestigious universities. Since a high level of English

ability is required, students must submit an essay and (only those who pass the essay examination)

take an interview examination on November 13 (Sat.) or 20 (Sat.).

2. Application / Screening Schedule

・Application registration, document reception, and screening tests are conducted only within the stipulated

dates and hours.

・The following schedule contains only essential items. Make sure to check details in the separate

document, “Screening Schedule of Study Abroad Fall Recruitment (deadline: October, 2021)” .

・Please keep in mind that you will not be considered for screening unless you take internal examinations

and make an application within the set schedule.

Program List

September 16 (Thu.)～

Start release of Program List Information

https://www.waseda.jp/inst/cie/from-waseda/abroad/programlist/list

・You can search applicable programs on the above URL webpage.

・Programs will be added/updated accordingly until September 30 (Thu.) on

the Program List.

*Information will be uploaded as it becomes available; therefore, the

number of the program posted on the list is low for a while soon after

the publication.

September 30 (Thu.) Final Day for adding programs on Program List

・Programs will be added and/or updated on the Program List until

(3) Special Programs

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September 30 (Thu.). No program will be added past this date.

・Contents of some programs may be amended until October 5 (Tue.) since

the details are not finalized at this stage. Please check out the section

headed “CURRENT STATE” on the Program List (check if it says “確定情

報 [Confirmed Information]”).

October 5 (Tue.) All information on the Program List is finalized

All the information on the Program List including the details will be finalized.

(“Current State” will be marked as “Confirmed Information” on all programs.)

Application for Internal Screening

October 6 (Wed.)

－19 (Tue.)

17:00 Final Deadline

Web Application Registration

・Please register through application form on MyWaseda. URL will be announced

in the Guideline.

・You cannot access the form after the deadline. Application will not be

accepted for any reasons past deadline.

・Every year on the final day for the application, the website becomes

difficult to access because of the high volume of access. Please register

well advance.

October 13 (Wed.)

Interim Report on the Status of Application Registration

・Scheduled to be announced in the News section on the CIE webpage.

October 15 (Fri.) －

22 (Fri.)

17:00 Final Deadline

Submit Necessary Documents

→Submit your documents by either of following methods.

① Drop through a box at Waseda Global Gate on the 1st floor of Building 22.

②By post (to be received by the deadline)

・Submission (post) past the deadline will by no means be accepted.

・Please refer to the separate information sheet, “Important Notice”, for

what you need to keep in mind regarding the submission method.

Internal Screening

November 4 (Thu.) －19 (Fri.)

Examination for Undergraduate and Graduate School Nominees

・Contents differ at each undergraduate/graduate school.

・In most cases, you will not need to take any further action as the screening

will be implemented based on the documents already submitted. However, some

undergraduate/graduate schools may conduct interviews, etc. They will contact

you individually, and please follow their instructions.

November 11 (Thu.) Announcement of Document Screening Results for GLFP Applicants

*only for applicable students

・Results will be sent by e-mail.

November 13 (Sat.) or

20 (Sat.)

Interview Examination

・Applicable students will be notified separately. Please check the applicable

programs on p.10.

・Part or all of the interview will be carried out in the language used in the program.

November 20 (Sat.) Interview Examination for GLFP Candidates

・Only for those who passed the document screening. In principle, it is carried out

in English.

November 24 (Wed.)

– 26 (Fri.)

Announcement of Screening Results for GLFP (tentative)

*only for applicable student

・Applicable students will be notified separately.

December 3 (Fri.) after

13:00

Announcement of Internal Screening Results

Results will be notified through “Announcements (Important Notifications from

Your Department” on MyWaseda

After Internal Screening

Early December Orientation for Internal Screening Candidates

From Mid-December ➢Procedures for Nomination to Partner Institutions

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To be carried out by CIE staff

➢Procedures for Application to Partner Institutions

Timing differs depending on the program (Mid-December to late July). CIE will

contact you.

➢Letter of Admission, Visa from Partner Institution / Arrangements for

Housing, Airline Tickets, etc. / Procedures at the student’s

undergraduate/graduate school

Basically, students are responsible to carry out the procedures.

From January ➢Pre-Departure Orientation（Only for students who are accepted for 2021

Spring (1S) study abroad program）

➢Travel (Only for students who are accepted for 2021 Spring (1S) study

abroad program）

*Timing differs depending on the program

Mid-July Pre-Departure Orientation (Only for students who are accepted for 2022 fall

study abroad program）

August to September Travel (Only for students who are accepted for 2022 fall study abroad

program)

*Timing differs depending on the program

*Participation in the Orientation for Internal Screening Candidates and the Pre-Departure Orientation is

mandatory.

*The schedule for applying to partner institutions, receiving letters of admission, and traveling to & from the

host country differs according to the partner institution.

*The partner institution’s Academic Calendar must be confirmed at the institution’s website.

3. Application Eligibility

Students will not be selected as a candidate unless they meet ALL the following conditions. Note that some

undergraduate / graduate schools have separate criteria (other than the below) for eligibility.

Application Eligibility for All Programs

（1） Students must be enrolled at Waseda University as full-time, degree-seeking students at the

time of application and during their study abroad period, and be outstanding both academically

and in character.

*Students may apply during the leave of absence, provided that they return to classes for the

semester in which their study abroad period starts. They must also carry out the necessary

steps (interview examinations, orientations, application to partner institutions, etc.) without fail

while on leave of absence.

*Students of the School of Human Sciences Online Degree Program are not eligible to apply due

to its curriculum feature.

（2） Students must understand the contents of the Written Pledge and have obtained consent from the

guarantor before applying for the internal screening.

*Make sure to obtain consent from the guarantor before making an application.

（3） Students must meet ALL the requirements of the programs that they are applying for.

Language Proficiency

Students need to meet the language proficiency requirement of their preferred programs at the

time of application for the internal screening. Each language requirement stated on the Program

List is a minimum requirement for application. Therefore, if students fail to attain even one of

the requirements, they will be excluded from consideration for the internal screening. *Please refer to the separate information sheet, “Important Notice”, regarding details about the

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scoresheet.

*If you wish to apply for a study abroad program in your mother tongue, please consult with the

CIE.

English ・At the time of application for internal screening, students need to be able to

submit scores that meet the requirement of preferred programs

・You do not need to submit the score if you are applying only for a program

that stipulates in the section of English Proficiency Eligibility that“*If you are

applying only for this program, you do not need to submit a

certificate/scorecard that proves your English proficiency.”

・(English DD Programs) Students who pass the essay examination will have

an interview examination. (November 13 or 20) Chinese DD <At the time of Application for Internal Screening>

・students must submit scores of HSK or Test of Chinese Proficiency.

・Only as a “guide”, students may want to achieve 4th grade for HSK or 3rd

grade for Test of Chinese Proficiency by the time of application. However,

students can apply for the program even if they have not achieved these

grades at this point.

・If students have not obtained the grade above at the time of application, they

must take the “Non-English interview examination.(November 13 or 20)

・Please refer to the separate information sheet, “Important Notice”, for the

validity period of your score certificate.

<After the Internal Screening/At the Time of Application to Host

Universities>

・Students must submit a score certificate with HSK 5th grade higher than 180

or equivalent.

*Score certificate of the exam taken on or after December 3 of 2019 is

accepted.

Chinese EX-

R

<At the time of application for internal screening>

・Students must submit scores of HSK or Test of Chinese Proficiency.

・Students can apply for a program even if they have not obtained the required

scores set by the prospective host university.

・If the score does not satisfy the language requirement by the time of

application for the internal screening, or if host university does not set a

clear requirement, the student must take the Non-English interview

examination (November 13 or 20).

・Please refer to the separate information sheet, “Important Notice”, for the

validity period of your score certificate.

<After the Internal Screening/At the Time of Application to Host

Universities>

・Students must submit a score certificate that satisfies the required score (or

a letter of recommendation if the host university accepts) to the host

university by the designated date.

Other Non-

English

<Programs stipulate definite scores as requirements> *EX-R, etc.

・Students can still apply for a program even if they cannot submit a score

certificate at the time of application for internal screening.

・If students cannot submit a score certificate that satisfies the required score

at the time of application for the internal screening, they must take the “Non-

English interview examination” (November 13 or 20). Also, students must

submit a score certificate that satisfies the required score (or a letter of recommendation if the host university accepts)to the host university after the

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internal screening by the designated date.

<Programs with no definite required scores>

・Students must take the “Non-English interview examination” (November

13 or 20).

Required GPA

・Some programs set a specific GPA requirement. Applicants of these programs need to satisfy

the requirement.

・Please refer to page 12 of “Study Abroad Hand Book” for the formula to calculate GPA for the

internal screening.

* This calculation formula was established and has been used independently by the CIE, and

it is not the same one used by the undergraduate/graduate schools.

・First-year students of the undergraduate courses who do not have grades at Waseda University

yet and are unable to calculate GPA are not eligible to apply for the programs that set GPA

requirements.

Requirement on Nationality

Some partner universities require students to have a specific nationality, and some do not accept

students with dual nationality or permanent residency. If you think you might be applicable, make

sure to check with your guarantor if you have dual nationality or permanent residency.

Confirm the requirement on nationality on the Program List before applying.

If you hold dual nationality or permanent residency but apply for a program that does not accept

students with dual nationality and are selected as a candidate, you will not only be unable to

participate in the study abroad program, but also you will be unable to choose another program.

Also, you will lose eligibility to apply for future programs provided by the CIE.

Application Eligibility for SILS Students

SILS students must have attended at least three semesters at Waseda university by the time of

departure, except for the exceptions below.

＜Exception＞

Those who enrolled in April and are applying for the EX program at their first semester at Waseda

University

*In principle, SILS students cannot graduate at the end of the semester right after they complete

their study abroad.

*For SILS SP1 students, participating in two or more one-semester programs will not satisfy the

requirement, which is to go on a study abroad for a year (except for SP1 students who enrolled in

2019 and 2020).

Application Eligibility to apply for Programs with Restrictions

Considering the “Overseas Safety” information on MOFA’s website, those who wish to apply for

the programs with restrictions designated by the CIE are required, in principle, to have completed

four semesters at Waseda University by the time of departure. In short, the applicants need to be

their third-year students or graduate students. If you strongly wish to apply for the program even

though you have not completed four semesters, please contact the CIE in advance. We will

conduct an interview examination depending on the program of your preference.

4．Application for Internal Screening

Application is completed upon both “web application registration” and “submission of necessary

documents” within the designated periods, and the applicant is considered as an official candidate. No

registration or submission will be accepted outside of the periods for whatever reasons.

（１）Application for Internal Screening

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① Web Application Registration （October 6 (Wed.)-19 (Tue.) at 17:00）

⚫ URL will be published on the CIE webpage.

https://www.waseda.jp/inst/cie/en/from-waseda/abroad/1year

*Please refer to the separate information on the “Web Application Registration Manual” regarding

web application registration.

*You will not be able to access the page outside the application period.

*The website may get very busy on the last day of the registration. Please complete registering your

application well in advance.

*Confirmation mail will be sent after registration (within 5 minutes). If you do not receive the e-

mail, it means your registration was not successful. Please register again.

*If you wish to apply for GLFP, please specify as your first choice. You can apply for other

programs, but your application for GLFP will be void if another program is selected as your first

choice.

② Submission of Necessary Documents for Application（October 15 (Fri.)- 22 (Fri.) at 17:00）

⚫ Please download the necessary documents from the CIE website

and submit them after completing the web application.

https://www.waseda.jp/inst/cie/en/from-waseda/abroad/1year

⚫ Prepare an A4 size envelope and enclose necessary documents along with the “Check List of

the Necessary Documents for Application” attached separately, and clearly remark “Enclosed:

Application Documents for 2021 Fall Recruitment” on the cover of the envelope and post it by

the deadline in either of the following methods below.

1) Drop into the BOX Please prepare the documents and place it in the designated submission BOX at WGG by 5pm on

October 22 (Fri.). Location：Waseda Global Gate (WGG), 1st floor of Bldg. 22 * WGG Opening hours: Weekdays 10:00-17:00

* You cannot drop the documents before October 15 (Fri.)

* We do not check whether all the necessary documents are prepared at the time of submission.

2) By Postal Mail

Please post it to the following postal address, and it must be received by 17:00 on October 22 (Fri.)

Send the documents to：

Center for International Education, Waseda University

Waseda Global Gate, 1-7-14, 1st Floor of Bldg. 22

Nishi Waseda, Shinjuuku-ku, 169-0051 Tokyo, Japan

〒169-0051 東京都新宿区西早稲田 1-7-14 22 号館 1 階 Waseda Global Gate

早稲田大学 留学センター 派遣選考担当者 行

* Make sure to send the documents by a trackable delivery method such as registered postal mail.

Please note that the CIE does not take responsibility or liability for a loss of documents.

* We are not able to answer to the inquiries about whether the documents have been received. Please use the delivery method above.

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● Prepare all documents in A4 size on one-sided print. Staples/clear document folders are not

necessary.

● Make sure to make a copy of the documents by yourself before submitting them, as they will not be

returned once submitted.

● Please confirm all the documents at your own responsibility before submitting them, as you will be

excluded from consideration for the screening if there is any insufficiency or lacking information.

1．Application Documents Check List

⚫ Print out the designated format, fill out, and submit.

2．Study Abroad Program Agreement (1 Original Form)

⚫ Please be sure to use the most updated agreement form. Both student and guarantor must read its contents

thoroughly before giving signatures and seals.

⚫ Guarantor’s handwritten signature and seal are necessary. If your guarantor lives abroad or far, use postal

mail and so on to obtain.

⚫ Make sure to submit the original Agreement.

⚫ Make a copy of the form after it has been given signatures and seals by both the student and the

guarantor, and share it with your guarantor.

⚫ If you have a foreign nationality and do not have a seal, a handwritten signature in addition to signing

the name is required (including the guarantor’s section).

⚫ All programs you are applying to through web registration require the prior consent of a

guarantor.

3．Academic Transcript in English（1 Original or 1 Copy）

*Refer to the separate information sheet, “Important Notice” for details.

4．Certificate of Official Language Test (1 Original or 1 Copy) * applicable students only

*Refer to the separate information sheet, “Important Notice” for details.

5．Assessment Form for Post-Graduate Student（1 Original）(+1 Copy of Acceptance letter to Master’s

course)* applicable students only

⚫ Use the designated form.

⚫ Post-graduate students (both Master’s and Doctoral) who are applying for study abroad programs are

required to submit.

⚫ This applies to the student who completes the undergraduate course in March 2022 and wishes to go to

study abroad after moving up to the Master’s course. In that case, please submit the acceptance letter

along with the form. If you still do not know who the research supervisor will be, consult with the CIE

before making an application.

⚫ Whether you can study abroad for research or for coursework depends on study abroad programs. Please

collect information on the website of your preferred host universities or contact the research supervisor

whom you would like to work with at the university.

6. Documents to apply for GLFP * GLFP applicants only

⚫ Students who wish to apply for GLFP must submit the following documents.

⚫ Make sure to register GLFP as your first choice at the web registration.

① GLFP Study Abroad

Agreement

1 original

Please submit along with the Written Pledge commonly used for all study

abroad programs.

② GLFP Statement of

Purpose

1 original

Please write in English or Japanese. Choice of language will not affect

screening results in any way. There are no rules on font size, line spacing,

listing of references, etc. The document must be A4-sized and must not exceed

the specified number of pages. ③ GLFP Essay

1 original

7. Chinese DD Statement of Purpose (1 Original) * Chinese DD applicants only

⚫ Please write in Japanese or English using the designated format. Choice of language will not affect

screening results in any way.

（２）Necessary Documents for Application

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8. Assessment Form for students applying for programs with Restrictions * applicable students only

⚫ Students applying for a program that the CIE has designated as “restricted” must consult their academic

advisor about studying abroad and ask the advisor to fill in the “field to be filled in by the student’s

academic advisor”. When doing so, the student must first fill in the “field to be filled in by the student”

(bottom center) and ask the advisor to fill in and submit it.

9．Essay * Applicants for English DD Programs, Advanced Scholars’ Programs only

⚫ Please enter information on the designated form and print it out.

Regarding the “Favorable Measures for Students who were Selected as Dispatch Candidates”

→Refer to the separate information sheet, “Important Notice”.

5．Internal Screening Process

① Internal Screening

Taking into account the program(s) for which each student has applied, the CIE will consider the following

factors comprehensively. Students who are assessed to have the higher ability will be assigned to the

programs that they have submitted as higher priorities.

◼ Academic performance(GPA）

◼ Language ability (score of TOEFL or other language proficiency tests)

◼ Written study/research plan

◼ Motivation letter for application of documents (only GLFP and Chinese DD)

◼ Examination for undergraduate/graduate school nomination (exam method varies by school)

◼ Essay (GLFP, English DD、Advanced Scholars’ Programs )

◼ Interview

Program Applicable Student

GLFP Those who passed the document screening

Chinese DD *Please refer to p. 6

English DD Those who passed the essay examination

Advanced Scholars’ Programs Those who passed the essay examination

Non-English EX-R *Please refer to p. 6-7

Restricted Programs *Please refer to p. 7

*We are not able to answer inquiries about the competitive ratio or each program or screening result.

* The interview will be conducted online (Zoom). The time of the interview will be notified to relevant students

via MyWaseda or by Waseda Mail after the application period.

* Please note that your personal circumstances will not be considered; therefore, you cannot change the

date and time.

(a) GLFP

⚫ Required GPA for application is 3.0 or above. Candidates to take an interview exam will be selected

based on the submitted documents, including the motivation letter and essay.

⚫ Only successful students who passed the document screening will take an interview exam

scheduled on November 20 (Sat.). (Result of the document screening will be notified individually by e-mail.)

（１）Internal screening process to select students to go abroad

（２）Screening Process of Each Program

各プログラムの選考について

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⚫ The result of the interview exam will be notified individually by e-mail between November 24

(Wed.) and 26 (Fri.). Please note that the result at this stage is tentative. You need to check the final

result of the internal screening on December 3 (Fri.).

⚫ The CIE requires all selected students for GLFP, after the final screening result publication, to enroll

in courses to prepare for the study abroad as a part of the GLFP curriculum. The courses are

scheduled to open in the spring term of 2022.

⚫ Students who have been selected as candidates for GLFP are required to complete the whole process

that is predetermined for this program. (Please refer to the GLFP Written Pledge for details).

(b) DD Programs

≪English DD Programs≫

➢ Applicants are required to submit an essay. Please refer to page 9 for details.

➢ Only students who have made an application without fail and the essay was successful will move

on to the interview exam scheduled on November 13 (Sat.) or 20 (Sat.). Applicable students will

be contacted individually for detailed information.

➢ DD program at Earlham College requires another screening at Earlham College after the internal

screening result publication on December 3 (Fri.). The final result will be notified in a separate

notice.

≪Chinese DD Programs≫

➢ Applicants are required to submit a Written Statement of Purpose for Applying. Please refer to

page 9 for details.

≪Chinese DD Program≫

➢ Please refer to page 6 for details of language requirement.

* Interview examination will not be exempted unless you submit the certification that satisfies

the program requirements.

(c) Advanced Scholars’ Programs

➢ Applicants are required to submit an essay. Refer to page 9 for details.

➢ Only students who have made an application without fail and the essay was successful will move on to

the interview examination scheduled on November 13 (Sat.) or 20 (Sat.). Applicable students will be

contacted individually for detailed information on the examination.

≪Yale Visiting International Student Program (Y-VISP)≫

➢ Application document designated by Yale University needs to be submitted to the CIE immediately

after the publication of the final result of the internal screening on December 3 (Fri.). As part of

application documents, two recommendation letters are required. The interview examination with

Yale University (using skype) is scheduled for early January, 2022. The result will be published

in early February, 2022.

(d) Non-English Programs (EX-R)

⚫ Please refer to page 6.

⚫ The CIE will notify in advance the students who need to take an interview.

⚫ Interview examination will not be exempted unless all the certificates that prove the student meets the

criteria for all programs applied are submitted.

(e) Restricted Programs

⚫ Students who apply for restricted programs need to take an interview in late November. Applicable

students will be contacted individually.

(f) English EX・CS, Non-English EX-L・CS Programs Other than Above

⚫ The CIE will not hold interview examinations. Some undergraduate schools/graduate schools have

interviews to assess aptitude for study abroad.

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The result of the Study Abroad Programs Fall Recruitment will be published in the Announcements of

MyWaseda at or after 13:00 on December 3(Fri.) of 2021.

Login to MyWaseda (https://my.waseda.jp/login/login) as in below. The result will be notified in

“Important notifications from Your Department”.

【Note】

⚫ The result of the internal screening will be shown only for three months after the announcement.

⚫ Once notification has been read, it will not be displayed in the “Announcements” column. If you

wish to check the notification again, proceed to “Go to List…” on the right-hand side of the

column, and click “Search (Click here to search announcements already read)” with a tick on

“International Exchanges”.

⚫ Applying to both CIE study abroad programs and undergraduate/graduate inter-division

programs is not permitted.

⚫ If the screening result of the non-CIE program can be confirmed before the deadline to submit the CIE

program application documents (Friday, October 22), application to the non-CIE program will be

permitted. Please inform the CIE that you wish to withdraw your application for the CIE program once

you are accepted for the undergraduate/graduate inter-division program.

⚫ Regarding application for those who have already been selected as candidates for the study abroad

programs through recruitments in the past

→Please refer to the separate information sheet, “Important Notice”.

6. Procedures for Candidates

If you are selected as a candidate for the study abroad program, you will need to follow certain procedures

before, during, and after your study abroad. The main procedures are as follows. Details will be notified by

the CIE. Please follow the instructions and proceed accordingly.

⚫ Students who have been selected as candidates after passing the internal screening are eligible to apply

to the host universities as students recommended by Waseda University. They need to follow application

procedures to the host universities.

⚫ This does not guarantee that the nominated students will be accepted 100% by the host universities

to which they apply. Please note whether the student can actually go to study abroad will be decided at

the screening at the host university.

（４）Applying for Multiple Programs

（１）Application to the Host University

Massage will be

displayed here

（３）Internal Screening Result

13

⚫ Students studying abroad in Master’s or Doctoral courses need to inquire at their prospective host

universities in advance, as many of those courses require approval from the research supervisors of the

host universities. Also, please inform the CIE of the situation at the time of application.

⚫ All the scholarships the CIE offers are not to be paid back (grant). However, do not consider the

scholarship as a part of your study abroad finances when you apply, as not all the applicants can receive

the scholarship.

⚫ Visit the CIE website for more details of the study abroad scholarship.

https://www.waseda.jp/inst/cie/en/from-waseda/aid

⚫ You become eligible to apply for scholarships once you have been selected as a candidate for a study

abroad program in the internal screening. (it is the only application opening for scholarship). You cannot

apply for a particular scholarship or set priorities; however, you can apply to all applicable scholarships

in one process.

⚫ The results of your application will be sent to you at different times depending on the scholarship; please

be aware that you may be notified just before or even after your departure. There is also a possibility

that your scholarship will be paid after you return from your study abroad.

⚫ The application periods and guidelines for scholarships will be notified to the eligible study abroad program

candidates after the screening results are announced.

⚫ Documents Necessary for Application (tentative): scholarship application form, taxation/tax exemption

certificate of your parents

Make sure to refer to the application guide to confirm the details of the documents you need to submit.

Please pay attention to the information regarding the scholarship sent from the CIE.

⚫ Students who are studying abroad online are not able to apply for “Waseda Scholarships” and “JASSO

Study Abroad Support System (agreement-based dispatch of student)”. All the students whose participating

study abroad programs are determined will be notified if there is any change in the policy of scholarship

provision. Please check the details of scholarships offered by external organizations.

⚫ Visas and residence permits are part of forms required to enter or reside in a certain country for a certain

purpose and are stipulated according to the immigration laws of each country.

⚫ The conditions, (application) procedures, and documents (forms, etc.), as well as fees required for

obtaining a visa, will differ depending on your designated country and are subject to frequent change

without prior notice. Also, required documents vary depending on the nationality or places of application.

Please check the information on your own.

⚫ In some cases, a bank balance certificate, proof of translation, and a copy of the bank passbook, etc., will

be required. Also, some countries require students to transfer living expenses (sometimes the whole

amount) to the designated bank account in advance. You must prepare such documents swiftly during

application procedures. Make sure to confirm the latest information (necessary documents, application

fees, application time slots) at the embassy and related websites of your host country.

⚫ Depending on the country or visa, there are limits on the types of airline tickets you can obtain to pass

immigration. Make sure to check such restrictions on your own.

⚫ Please be aware that obtaining a visa and purchasing an airline ticket must be done entirely at the

applicant’s responsibility.

⚫ In all programs, students might not be able to enroll in their desired courses or school for such reasons

that they have not completed the prerequisite courses, or there are limited numbers of students who can

（２）Application for Study Abroad Scholarship

（３）Obtaining a VISA and Purchasing an Airline Ticket

（４）Credits Earned during the Study Abroad and Transfer

14

be accepted to take the course.

⚫ Although the CIE has certified the quality of the contents of all programs, the credits you earned at your

host university will not be automatically transferred as credits for the undergraduate/graduate school of

Waseda University.

⚫ The final decision regarding transferring the credits earned at the host university left to the

undergraduate/graduate school to which each student belongs. Please note that in some cases,

students may not be able to graduate from Waseda in 4 years. You must consult with your

undergraduate/graduate school office in advance to avoid any misunderstandings.

⚫ Credits will not automatically be transferred unless you apply for it. Please check all the details of the

procedures.

⚫ Please note the following if you are studying abroad online.

・For those who are participating online in the programs offered by partner universities, the status at the

undergraduate school will be the same as in that of studying abroad by traveling. Please refer to page

18 of “Study Abroad Handbook” and check with your affiliated school office.

・You cannot enroll in courses at Waseda along with study abroad online even if you are not traveling.

・Especially when you are (considering) studying abroad online in the final year, please apply upon

consulting well with your academic supervisor and affiliated school regarding the timing of your

graduation, etc.

7．Risk Management

⚫ As stated in p33 of the “Study Abroad Handbook 2021-2022 (English)”, it is the student’s responsibility

to confirm regional safety information when selecting where to study. Remember to be cautious when

traveling and living abroad in the current international situation.

⚫ MOFA provides up-to-date travel advice and warnings, databases of past information, security risk

trends and countermeasures on its travel safety website (https://www.anzen.mofa.go.jp/).

⚫ “Travel warnings” are issued in some regions. If you are considering selecting one of those regions as

your study abroad destination, please think carefully about whether your study and research need to be

done there and that is within the limit of your ability to assume full responsibility before making an

application.

⚫

⚫ Students participating in CIE study abroad programs are required to take out overseas travel insurance

designated by Waseda University (Tokio Marine & Nichido Fire Insurance). You may not travel to

study abroad without enrolling in this insurance program.

⚫ The cost of this insurance (approximately JPY 172,890 as of December 2020) is a discounted rate

compared to other insurance programs.

⚫ In addition to this insurance designated by Waseda University, students must take out a health

insurance program in their host countries. The cost varies depending on the country, university, and

the length of the contract. The premium ranges from JPY 30,000 to as much as

⚫ Psychological disorders, dental treatments, pre-existing disorders are not covered by the insurance

Waseda University requires. (Other conditions subject to compensation will be decided based on the

provisions of the insurance policy).

⚫ Waseda University's mandatory health insurance premiums will fluctuate according to the previous year’s

claims (number and amount). Be aware in advance that it will be necessary to remit the insurance fee to

the specified insurance agent’s bank account as soon as you are selected as a candidate for the host

university. The official rate for 2022 is scheduled to be determined around the end of December 2021.

⚫ Students who are participating in study abroad online do not need to take out insurance.

（１）Check Overseas Travel Safety Information when Selecting a Program

（２）Overseas Travel Insurance Required by Waseda University

15

⚫ In order to be able to handle various risks during the study abroad period, all students who are going on

study abroad programs must subscribe to an overseas cell phone rental service through the

umbrella contract of the CIE.

⚫ Primary setup fees and monthly rental fees are basically free.

⚫ Students only need to pay for the calls made and data used (including SMS mails). Please note that the

prices for calls and SMS vary by country, and the cost of internet surfing may be very expensive in some

countries.

⚫ Students need to register their credit card details for payment purposes at the time of application for this

rental service.

⚫ Students who are participating in study abroad online do not need to subscribe to this service in

principle.

（３）Applying for Overseas Cell Phone Rental Service

➢About application, please make an inquiry after reading thoroughly this

Application Guide.

➢We are not able to answer to questions such as how to write the Study/Research

Plan, screening method, or competitive ratio.

<Waseda Global Gate 1st Floor>

➢Opening Hours： Weekdays 10:00-17:00

➢Consultation and procedures： Weekdays 12:00-17:00

➢Telephone: Weekdays 9:00-17:00（03-3208-9602）

（*Closed on Saturdays, Sundays, and holidays with no classes）

➢Online consultation service： Weekdays 12:00-17:00 (Reservation necessary)

➢Mail address: out-cie@list.waseda.jp

*Book in advance for a face-to-face consultation between October 4(Mon.) and 22(Fri.).

*Office is closed on Saturdays, Sundays, and holidays with no classes.

*This information is subject to change due to the COVID-19 situation *Opening days and hours change during summer, winter, and spring holidays.

*Please give your name, affiliated school, and year when you inquire by e-mail or telephone.

*For the online consultation service, please check on the CIE website and book.

https://www.waseda.jp/inst/cie/news/22015

Contact for Inquiry